documentation and maintenance of records ppt by zuhaib

DOCUMENTATION AND MAINTENANCE OF RECORDS

ZUHAIBM.TECH FOOD TECHNOLOGY

15/PFT/003

BY

DOCUMENTATION Documentation is a set of documents provided on

paper, or online, or on digital media, such as audio tape or CDs.

An approved instruction either in paper or electronic form which guides about how an activity shall be executed.

Examples are user guides, documentation in health care , on-line help, thesis writing .

It is becoming less common to see paper (hard-copy) documentation.

Documentation is distributed via websites, software products, and other on-line applications

RECORD KEEPING

The activity of organizing and storing all the documents, files, invoices, etc. relating to a company's or organization's activities. A record is often considered as document.

Records provide evidence that activities have been performed or results have been achieved.

They always document the past.

DOCUMENT VS RECORD

A document can be a procedure, specification, drawing, work instruction and the record is also a document with the difference that it provides evidence of compliance with established requirements and effectiveness of the operation of QMS

A FAMOUS PROVERB SAYS:

“IF YOU HAVE NOT DOCUMENTED AN

ACTIVITY, YOU HAVE NOT

DONE IT”.

THANKU AND

KEEP RECORD OF YOUR WORK