district supervisor leadership development 2006 welcome we all bring certain leadership skills with...
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District Supervisor Leadership Development 2006
WelcomeWelcomeWe all bring certain We all bring certain
leadership skills with us leadership skills with us today. Some are stronger in today. Some are stronger in
some areas than others. some areas than others. This enables us to balance This enables us to balance
our skills and share in our skills and share in completing the tasks that lay completing the tasks that lay
before us. This is what before us. This is what enables us to get the job enables us to get the job
done.done.
District Supervisor Leadership Development 2006
WelcomeWelcome2006
Conservation District
Supervisor Leadership
DevelopmentStephen A. Coleman
KY Division of Conservation
District Supervisor Leadership Development 2006
Workshop Workshop GoalsGoals:: Enhance knowledge and understanding of
Conservation District Supervisor’s roles & responsibilities.
Develop a better understanding of conservation programs & their implementation
Expand leadership skills. Improve effective outreach efforts
District Supervisor Leadership Development 2006
Presenter: Kim Richardson
District Supervisor Leadership Development 2006
An Important PositionAn Important PositionAs a supervisor, you have been
given the opportunity to...– Set the goals of your local
district– Set the budget of your local
district– Assist local residents in
recognizing and addressing conservation needs
District Supervisor Leadership Development 2006
Are you Are you equipped to equipped to do the job?do the job?
District Supervisor Leadership Development 2006
What is leadership?
What makes a good leader?
How do you develop your leadership?
District Supervisor Leadership Development 2006
The Definition of The Definition of LEADERSHIPLEADERSHIP
Leadership is a process by which a person influences others in order to accomplish a goal and therefore making their organization stronger and more successful.
District Supervisor Leadership Development 2006
People will judge your People will judge your leadership skills by leadership skills by
looking at your looking at your character.character.
District Supervisor Leadership Development 2006
CharacterCharacteris the building, over time, of
a persons: Beliefs Values Skills Traits
District Supervisor Leadership Development 2006
BeliefsBeliefs
Assumptions or convictions you hold true regarding
people, concepts, life, death, religion, what is good, what is bad, etc.
District Supervisor Leadership Development 2006
ValuesValuesAttitudes you have about the
worth of people, concepts, and things.
This is what influences you to weigh the importance of
alternatives.
District Supervisor Leadership Development 2006
HUMAN RELATIONSHUMAN RELATIONSThe six most important words:
“I admit I made a mistake”The five most important words:
“You did a good job”The four most important words:
“What is your opinion?”The three most important words:
“If you please”The two most important word
“Thank you”The one most important word:
“We”The least important word:
“I”author unknown
District Supervisor Leadership Development 2006
SkillsSkills
are the knowledge and abilities we pick up from life.
District Supervisor Leadership Development 2006
TraitsTraitsare distinguishing qualities
of a person.There are hundreds of
personality traits.
District Supervisor Leadership Development 2006
Traits of Good LeadersTraits of Good Leaders Honesty-display
integrity in all actions Competent-basing
your actions on reason and morals.
Forward-looking-set goals and have a vision
Inspiring-display confidence in your actions
Imaginative-show creativity in judgment, goals, ideas, and solutions.
Intelligent-read and study to keep up with current events
Fair minded-show even temperament with everyone
Broad-minded-seek out and embrace diversity
Courageous-persevere to accomplish goals
Straightforward-use good judgment to make decisions at the right time.
District Supervisor Leadership Development 2006
How do you develop your How do you develop your leadership?leadership?
EducationCommunicationVision
District Supervisor Leadership Development 2006
EducationEducation
Current Events– Local – State – National
People Your job as a
supervisor
District Supervisor Leadership Development 2006
CommunicationCommunication
LISTENBe clear
District Supervisor Leadership Development 2006
VISIONVISION
Have goals–Personal–District
District Supervisor Leadership Development 2006
Things to RememberThings to Remember
Leadership is not just being “The Boss.”
Your character is made up of your beliefs, values, skills, and traits.
A leader is not born, but made through education, communication, and a vision.
District Supervisor Leadership Development 2006
Conservation DistrictsConservation Districts
Presenter: Debbie Hinton
District Supervisor Leadership Development 2006
What Is a Conservation What Is a Conservation District?District?
Subdivision of state government
Governed by a 7-member board of supervisors who are elected by the registered voters within the district
Kentucky has 121 conservation districts, first organized in 1941
FC CD Board Members, District Employees and NRCS Staff
District Supervisor Leadership Development 2006
What Is The Purpose of What Is The Purpose of Conservation Districts?Conservation Districts?
The purpose of conservationdistricts - K.R.S. Chapter 262:
– To conserve and develop all renewable natural resources (land, water, trees, etc.)
– Coordinate (public and private, local, state and federal) assistance to landowners and users to address natural resource concerns
District Supervisor Leadership Development 2006
What Does a Conservation District What Does a Conservation District DoDo? ? TThe Basicshe Basics
Responsible for sound conservation programs for soil, water and other natural resource problems through:
– Identifying problems– Prioritizing– Planning– Developing– Administering– Implementation
District Supervisor Leadership Development 2006
Percentage
Kentucky’s Major Resource Concern Categories
Based on the top 5 resource concerns for each county
0
10
20
30
40
50
60
70
80Water QualitySoil ErosionFloodingSolid WasteIllegal DumpingEducationSewage ProblemsWoodland MgtEconomic DevelopmtAnimal WasteLoss of FarmlandChemical AbuseWater SupplyProperty Rights
District Supervisor Leadership Development 2006
KY DOC Programs:
• State Cost Share Program: $9.5 M
• Agricultural Districts• Purchase of Conservation Easements (Dept. Ag.)
• Equipment Loan Revolving Fund
• Watershed Conservancy Districts
• 319 Nonpoint Source Pollution• Kentucky Firewise
• Kentucky Ag Water Quality Act• Cooperative Soil Survey
Program
s
• Education and Outreach
• Green River C.R.E.P.
District Supervisor Leadership Development 2006
AGRICULTURE WATER QUALITY AGRICULTURE WATER QUALITY ACTACT
GOAL OF THE ACT:Protect the surface and groundwater resources of the Commonwealth from pollution which may result from agriculture and silviculture activities.
District Supervisor Leadership Development 2006
District Supervisors
Roles and ResponsibilitiesKRS 262
Presenter: Kimberly Bartley
District Supervisor Leadership Development 2006
Elected OfficialsElected Officials
District Supervisor Leadership Development 2006
Qualifications, Elections & Qualifications, Elections & AppointmentsAppointments
To qualify: Must be a resident
Serve Four Years
Elections: Follow State Laws
Pay a $20 Filing Fee
File a petition with 25 signatures with Co. Clerk
County Clerk certifies nominations & results
Appointment: Commission has authority to fill vacancies
Commission requires a petition with 25 signatures
Petition must be accompanied by a letter from the District Chairman
District Supervisor Leadership Development 2006
Basic Roles Basic Roles Assume a solemn obligation to the citizens you represent and to conserve all natural resources within the District.Manage and direct the conservation program at the local level.Exercise a basic leadership role in planning and carrying out the conservation problemsBe informed of all District programsCoordinate and attend all District ActivitiesMake sound financial decisions.Play an active part in constructing a “real” and working Budget and Plan of Work
District Supervisor Leadership Development 2006
Understanding Your Understanding Your Responsibility As An Elected Responsibility As An Elected
OfficialOfficial
Administrative Responsibilities
Fiscal Responsibilities
Functional Responsibilities
Educational Responsibilities
District Supervisor Leadership Development 2006
AdministrativeAdministrativeAttend all meetings and functionsEstablish policiesReview mutual agreements with cooperating agenciesDevelop Budget, Plan of Work and Long Range PlanIdentify Needs and/or problemsStay informed on the local, State and National level.
Participate in Education Programs Cooperate with other Board MembersEncourage farmers and landowners to participate in District FunctionsMaintain Close contact with the DOC & SWC through Field Reps.Become acquainted with all Ky. Conservation Laws
District Supervisor Leadership Development 2006
FiscalFiscal
Secure adequate operation funds for the District.Establish sound financial management of District affairs that comply with State law.Provide Annual Financial Reports for all District AccountsPromote efficiency and economy in all District programs.
District Supervisor Leadership Development 2006
FunctionalFunctionalAttend Area and State meetingsAttend and participate in functions of organizations interested in soil, water, and other natural resources.Communicate with business and agriculture leaders and farmers in your District
Communicate information to the public and others by publishing articles and newsletters on a regular basisHave a diverse representation on the Board of Supervisors through representation of different parts of the county and different representation of society.
District Supervisor Leadership Development 2006
EducationalEducational
Keep both the rural and urban sectors of public informed of the roles and services provided by the Conservation DistrictEncourage conservation education on all levels of both the public and private schoolsProvide workshops for teachers and students
Promote and support conservation projects and activities through 4-H, FFA, and other educational organizationsPromote conservation tours within the District.Develop environmental projects within the DistrictProvide educational materials for all.
District Supervisor Leadership Development 2006
Kentucky Soil and Water Kentucky Soil and Water Conservation CommissionConservation Commission
PURPOSE:PURPOSE: They administer the
organization of Conservation Districts in Kentucky and
They assist conservation districts & watershed conservancy districts in carrying out their duties in KRS 262.
District Supervisor Leadership Development 2006
Kentucky Soil and Water Kentucky Soil and Water Conservation CommissionConservation Commission
POWERS:POWERS: Authority to take any action
necessary to discharge for the state any of the state’s functions, responsibilities or duties relating to flood control, drainage, and other activities with respect to conservation, utilization or control of soil and water resources.
District Supervisor Leadership Development 2006
Kentucky Soil and Water Kentucky Soil and Water Conservation CommissionConservation Commission
FUNCTIONS:FUNCTIONS:– Supervise the organization and provide oversight of
districts.– Supervise the appointment of supervisors.– Provide financial and other assistance to districts.
Cost Share, Direct Aid, Environmental Grants, etc.
– Secure the cooperation of other federal, state and local agencies in the development of a complete soil conservation program.
– Promulgate such regulations necessary to carry out its functions.
District Supervisor Leadership Development 2006
Kentucky Association of Kentucky Association of Conservation DistrictsConservation Districts
KACD is a private, non-profit corporation made up of:– The governing bodies of KY’s 121
Conservation Districts Board of Supervisors or 847 supervisors and
– The 37 Watershed Conservancy Districts Board of Directors or 259 Directors
Purpose of association:– To assist local conservation districts
with developing and implementing conservation programs
District Supervisor Leadership Development 2006
Kentucky Association of Kentucky Association of Conservation DistrictsConservation Districts
Functions:KACD Sponsors and participates in a number of projects and activities:
They represent districts at the state level and work closely with the General Assembly on conservation programs, issues and legislation
They sponsor environmental education and stewardship programs and
They act as a liason between the local conservation districts and the National Association of Conservation Districts
District Supervisor Leadership Development 2006
Special Purpose DistrictsSpecial Purpose DistrictsKRS 65.005-65.060
District Supervisor Leadership Development 2006
Special Purpose DistrictsSpecial Purpose Districts
What are Special Purpose Districts?
Financial Reporting Requirements
District Supervisor Leadership Development 2006
Special Purpose DistrictsSpecial Purpose DistrictsFinancial Reporting Requirements:
Districts required to annually submit financial report to a state governmental agency (KRS 65.065(6) are required to:– Submit Annual financial report to county judge
executive
– Submit Annual financial report to state financial officer
– Audit conducted once every four (4) years
District Supervisor Leadership Development 2006
Special Purpose DistrictsSpecial Purpose DistrictsUniform Financial Reporting Forms
Uniform Financial Reporting Forms will be sent to the Dept. of Local Government.www.gold.ky.gov/downloads.htm
District Supervisor Leadership Development 2006
Open Records LawOpen Records LawKRS.61.870 to 61.884
District Supervisor Leadership Development 2006
What are Public Records?What are Public Records?
Public records are all books, maps, photographs, cards, tapes, discs, recordings or other documentary materials which a public agency has in its possession or has prepared, owned, used, or retained.
District Supervisor Leadership Development 2006
What is the Procedure for What is the Procedure for Inspecting Public RecordsInspecting Public Records
3 Ways to Request Records– By Mail– By Fax
– By Personal Delivery
District Supervisor Leadership Development 2006
Asking for Records by E-MailAsking for Records by E-Mail
Public agencies ARE NOT required to respond to open records request by e-mail.
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