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District Council of Orroroo Carrieton
ATTACHMENTS
Council Meeting
Wednesday 28th March 2018
THE DISTRICT COUNCIL OF ORROROO CARRIETON
ATTACHMENT INDEX FOR MEETING TO BE HELD 28th MARCH 2018
ATTACHMENT 1 REPORT 5.1 ORDINARY COUNCIL MEETING
ATTACHMENT 2
REPORT 11.2 GENERAL WORKS REPORT – 28th FEBRUARY 2018
ATTACHMENT 3 REPORT 11.3 WORKS REQUEST REPORT – 28th FEBRUARY 2018
ATTACHMENT 4
REPORT 11.5 ORROROO GOLF CLUB – REQUEST FOR CAR PARK AREA
ATTACHMENT 5 REPORT 12.1 RESOLUTION STATUS REPORT
ATTACHMENT 6
REPORT 12.3 STARCLUB OFFICER – MONTHLY REPORT
ATTACHMENT 7 REPORT 12.4 NATIVE TITLE CLAIMS
ATTACHMENT 8 REPORT 12.5 SOUTHERN FLINDERS RANGES TOURISM & EVENTS STRATEGY &
ACTION PLAN
ATTACHMENT 9 REPORT 12.7 DOG AND CAT MANAGEMENT BOARD 2018/2019 - DOG REGISTRATION
FEE SCHEDULES
ATTACHMENT 10 REPORT 12.8 CARETAKER POLICY REVIEW
ATTACHMENT 11 REPORT 13.2 MINUTES OF THE AUDIT COMMITTEE MEETING HELD ON 7th MARCH
2018
ATTACHMENT 12
REPORT 13.4 DRAFT 2018/2019 ANNUAL BUSINESS PLAN / BUDGET DEVELOPMENT
PLAN
ATTACHMENT 13 REPORT 13.5 INTERNAL CONTROLS
ATTACHMENT 14 REPORT 13.6 BUDGET REVIEW #2 2017/2018
ATTACHMENT 15
REPORT 13.7 ELECTED MEMBER SUBMISSIONS FOR ANNUAL BUSINESS PLAN
ATTACHMENT 16 REPORT 15.1 INQUIRY INTO THE SELECTION PROCESS FOR A NATIONAL
RADIOACTIVE WASTE MANAGEMENT FACILITY IN SOUTH AUSTRALIA
ATTACHMENT 17 REPORT 15.2 LOCAL GOVERNMENT (BOUNDARY ADJUSTMENT) AMENDMENT ACT
2017
ATTACHMENT 18 REPORT 15.3 ECONOMIC GROWTH AND INVESTMENT STRATEGY
ATTACHMENT 1 REPORT 5.1
ORDINARY COUNCIL MEETING
District Council of Orroroo Carrieton
MINUTES
Council Meeting
Wednesday 28th February 2018
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 550
THE DISTRICT COUNCIL OF ORROROO CARRIETON
MINUTES FOR AN ORDINARY MEETING OF COUNCIL HELD ON
WEDNESDAY 28TH FEBRUARY 2018 COMMENCING AT 9.00AM
IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO
Opening
1: PRESENT:
Elected Members: Cr Kathie Bowman (Chairman), Cr Grant Chapman (Deputy Chairman),
Cr Ahmad Ramadan, Cr Colin Parkyn, Cr Joylene Ford, Cr Ralph Goehring
and Cr Malcolm Byerlee.
Officers: Kristen Clark (Chief Executive Officer) and
Ann Frick (Manager of Corporate & Community Services)
2: APOLOGIES: Nil
The Chairman, Cr Bowman welcomed the new Chief Executive Officer, Mr Kristen Clark, to his first
Council Meeting.
3: PUBLIC FORUM: Nil
Mr Bilal Akhtar of The Flinders Ranges Council was present at 9.00am to discuss the resource sharing
arrangement of a Works Manager between The Flinders Ranges Council and the District Council of
Orroroo Carrieton. Mr Akhtar discussed the benefits and challenges of resource sharing in his
experience. It was discussed that this resource sharing would be for 1 day per week for a trial period
of 2 months with a review at the end of the period.
It was agreed that the CEO investigate resourcing sharing arrangements with The Flinders Ranges
Council for a Works Manager.
4: DECLARATION OF CONFLICT OF INTERESTS
Elected Members are reminded of the requirements for disclosure by Members of a
conflict of interest (whether a material conflict of interest under section 73 of the Act or
an actual or perceived conflict of interest under section 75 of the Act) in items listed for
consideration on the Agenda.
Sections 74 and 75A of the Local Government Act 1999 respectively require that Elected
Members declare any material conflict of interest and any actual or perceived conflict of
interest and provide details of the nature of the interest to the Council prior to
consideration of that item on the Agenda. In relation to an actual or perceived conflict of
interest, Elected Members must also explain how they intend to deal with that interest.
Each Member of a Council has a duty to vote at all meetings unless exempted by
legislation.
The major exemption being where a Member has a conflict of interest.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 551
Cr Byerlee declared a Material Interest in Agenda Items 12.5 to 12.9 in relation to Addison
Court Units in that he is a resident at the Units.
Cr Byerlee declared a Perceived Interest in Agenda Item 13.2 - Orroroo Equine Club –
Assistance With Ground Works in that he is a member of the Orroroo Equine Club.
Cr Parkyn declared a Perceived Interest in Agenda Item 12.16 - Native Title Claims in that his
son is the Deputy District Registrar of the Federal Court and involved in the Native Title
process.
Cr Parkyn declared a Perceived Interest in Agenda Item 13.6 - Orroroo Community Gym Inc –
Financial Assistance due to an indirect personal interest via association due to his spouse
being associated with the Orroroo Community Gym.
5: CONFIRMATION OF MINUTES
5.1 Ordinary Council Meeting
MOTION: (001/0218)
That the minutes of the Ordinary Meeting of Council held on 24th January 2018 be taken
as read and confirmed.
Cr Goehring / Cr Ford CARRIED
6: ADJOURNED ITEMS: Nil
7: PETITIONS: Nil
8: DEPUTATIONS/REPRESENTATIONS:
At 9.00am Mr Bilal Akhtar of The Flinders Ranges Council in attendance to discuss resource
sharing of a Works Manager.
At 10.45am Brevet Sergeant Mark Woods, Orroroo Police Station, attending to introduce
himself and meet with Councillors.
9: QUESTIONS ON NOTICE/ MOTIONS ON NOTICE:
9.1 ESTABLISHMENT OF ORROROO TOWNSHIP COMMITTEE
Cr Bowman spoke to her motion which was:
That the Orroroo Carrieton Council form an Orroroo Township Committee to consist of
three elected members and three community advisors to plan and oversee the
maintenance and beautification of the Orroroo township.
Following considerable discussion on the motion, it was agreed that the motion lay on the
table whilst further investigation be undertaken by the CEO.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 552
10: ELECTED MEMBERS REPORTS
10.1 CHAIRMAN’S REPORT
The Chairman reported that she had attended the following events:
Australia Day Eve Dinner with Australia Day Ambassador, Legh Davis and his wife,
Helen
Australia Day Breakfast
Legatus Group Audit Committee at Melrose on 1st February
Coffee meeting with new CEO, Kristen Clark, on 10th February
Meeting with CEO and Works Manager of The Flinders Ranges Council to discuss
resource sharing
40 year celebration for Goyder Regional Council Mayor Peter Mattey at Burra on
24th February.
10.2 COUNCILLORS/DELEGATES/REPRESENTATIVE REPORTS
Cr Byerlee spoke of the Australia Day Breakfast and how the Ambassador speech
needs to be time limited to 5 minutes.
Cr Parkyn advised that following a notice published in the Goyder’s Line Gazette
advertising for volunteers of the Orroroo Cemetery he had received 10 expressions of
interest.
MOTION: (002/0218)
That the Elected Members Reports be received and noted.
Cr Goehring / Cr Ford CARRIED
11: ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS
11.1 2017/2018 CAPITAL WORKS PROGRESS REPORT
Officer: A/CEO
Ref:
MOTION: (003/0218)
That the capital works progress report for the month ending 31st January 2018 be
received and noted.
Cr Byerlee / Cr Chapman CARRIED
11.2 GENERAL WORKS REPORT – 31st JANUARY 2018
Officer: A/CEO
Ref:
MOTION: (004/0218)
That the general works report as at 31st January 2018 be received and noted.
Cr Goehring / Cr Chapman CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 553
11.3 WORKS REQUEST REPORT – 31st JANUARY 2018
Officer: A/CEO
Ref:
MOTION: (005/0218)
That the general works request status report as at 31st January 2018 be received and
noted.
Cr Goehring / Cr Ford CARRIED
11.4 MINUTES OF THE WORKS AND ENGINEERING COMMITTEE MEETING HELD ON 31st
JANUARY 2018
Officer: A/CEO
Ref:
MOTION: (006/0218)
That the minutes of the Ordinary meeting of the Works and Engineering Committee
held on 31st January 2018 be received and noted.
Cr Byerlee / Cr Parkyn CARRIED
11.5 ORROROO LANDFILL
Officer: A/CEO
Ref:
MOTION: (007/0218)
That the report be received.
Cr Chapman / Cr Byerlee CARRIED
11.6 SCHWARK ROAD
Officer: A/CEO
Ref:
FOR INFORMATION
11.7 NATIONAL HEAVY VEHICLE REGULATOR – HIGHER MASS LIMIT PERMIT APPLICATION –
A DOUBLES FOR VARIOUS ROADS
Officer: A/CEO
Ref:
Cr Parkyn departed from the Chambers at 10.15am and returned at 10.16am.
FOR INFORMATION
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 554
11.8 DAWN SIMS – TIDINESS OF ORROROO STREETS
Officer: A/CEO
Ref: DCOC15/60
FOR INFORMATION
11.9 MELISSA DOWNING – GUTTER ALONG ROAD SHOULDER ON GOVERNMENT ROAD,
ORROROO
Officer: A/CEO
Ref:
FOR INFORMATION
11.10 STORMWATER DIVERSION – FOURTEENTH & TENTH STREETS, ORROROO
Officer: A/CEO
Ref:
MOTION: (008/0218)
That as the property is located in the lower part of the catchment Council is unable to
change the natural flow pattern of stormwater.
Cr Chapman / Cr Byerlee CARRIED
ADJOURNMENT OF MEETING
MOTION: (009/0218)
That the Council meeting be adjourned from 10.35am and to be reconvened at 10.45am
for the purpose of a morning tea break.
Cr Chapman / Cr Ford CARRIED
RECOMMENCEMENT OF MEETING
The meeting reconvened at 10.45am.
Present at 10.45am was Brevet Sergeant Mark Woods, new Orroroo Police Station Officer. Brevet
Sergeant Woods detailed his history and family background. He urged members of the community to
pass information to him. Brevet Sergeant Woods departed the Chambers at 10.53am.
Mr Bilal Akhtar departed from the Chambers at 10.57am.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 555
11.11 SECOND STREET, ORROROO - TRAFFIC MANAGEMENT
Officer: A/CEO
Ref:
MOTION: (010/0218)
That the report from Mace Engineering be noted and that the report be referred to the
Works & Engineering Committee for further consideration.
Cr Ford / Cr Goehring CARRIED
12: EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS
12.1 RESOLUTION STATUS REPORT
Officer: A/CEO
Ref:
MOTION: (011/0218)
That the update Resolution Status Report be received and noted.
Cr Chapman / Cr Ford CARRIED
12.2 LOCAL GOVERNMENT ASSOCIATION CIRCULARS
Officer: A/CEO
Ref: DCOC15/63
REPORT AND LGA CIRCULARS PROVIDED FOR INFORMATION
12.3 STARCLUB OFFICER – MONTHLY REPORT
Officer: A/CEO
Ref:
MOTION: (012/0218)
That the StarClub Officer’s January Monthly Report be received.
Cr Goehring / Cr Ford CARRIED
12.4 MINUTES OF THE ORROROO LIFESTYLE UNITS ADVISORY COMMITTEE MEETING HELD
ON 9TH FEBRUARY 2018
Officer: A/CEO
Ref:
MOTION: (013/0218)
That the minutes of the Ordinary meeting of the Orroroo Lifestyle Advisory Committee
held on 9th February 2018 be received and noted.
Cr Ford / Cr Parkyn CARRIED
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 556
Cr Byerlee declared a Perceived Interest in Agenda Items 12.5 to 12.9 in that he is a resident at
Addison Court Units. Cr Byerlee departed from the Chambers at 11.21am.
Cr Chapman tendered his apology for the remainder of the Meeting and departed from the Chambers
at 11.30am
12.5 RETIREMENT VILLAGES ACT 2016 & RETIREMENT VILLAGES REGULATIONS 2017
Officer: OLAC / A/CEO
Ref:
MOTION: (014/0218)
That Council investigate with the Minister for Ageing for an exemption to enable Units 2
and 3 to be leased or licenced to a person of any age and still in employment.
That Council investigate possible lease or licence with the Orroroo Health Service and
Hospital for housing of their staff and students.
Cr Parkyn / Cr Ford CARRIED
12.6 MANAGEMENT OF INDEPENDENT LIVING UNITS AND MAINTENANCE SCHEDULE
Officer: A/CEO
Ref:
MOTION: (015/0218)
That Council engage a gardener / handyman for a period of 4 days to review and
upgrade appearance of the Lifestyle Village.
Cr Goehring / Cr Ford CARRIED
12.7 MAINTENANCE BUDGET AND RESIDENT MAINTENANCE FEE
Officer: A/CEO
Ref:
MOTION: (016/0218)
That the Residents Maintenance Fee continue as previously adopted with it being
increased annually as at 1 July each year, with the increase calculated using the CPI
Index (Adelaide All Groups) as at 30 June of each year.
Cr Ford / Cr Parkyn CARRIED
12.8 MEETING WITH ADDISON COURT RESIDENTS
Officer: A/CEO
Ref:
FOR INFORMATION
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 557
12.9 UPDATE ON UNIT 2
Officer: A/CEO
Ref:
FOR INFORMATION
Cr Byerlee returned to the Chambers at 11.43am.
12.10 CHARTER OF ACCOUNTABILITY
Officer: A/CEO
Ref:
FOR INFORMATION
12.11 MINUTES OF THE NORTHERN PASSENGER TRANSPORT NETWORK MANAGEMENT
COMMITTEE MEETING HELD ON 13th FEBRUARY 2018
Officer: A/CEO
Ref:
MOTION: (017/0218)
That the minutes of the Ordinary meeting of the Northern Passenger Transport
Network Committee Meeting held on 13th February 2018 be received and noted.
Cr Goehring / Cr Ford CARRIED
12.12 RISK EVALUATION KPI AUDIT 2017
Officer: A/CEO
Ref:
FOR INFORMATION
12.13 REVIEW OF DELEGATIONS
Officer: A/CEO
Ref:
MOTION: (018/0218)
That having conducted its annual review of the Council’s Delegations Register in
accordance with Section 44(6) of the Local Government Act 1999, the Council:
1. Revocations
1.1 Hereby revokes its previous delegations to the Chief Executive Officer of those
powers and functions under the following:
1.1.1 Community Titles Act 1996
1.1.2 Development Act 1993 and Development Regulations 2008
1.1.3 Dog and Cat Management Act 1995
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 558
1.1.4 Environment Protection Act 1993 and Environment Protection (Waste
Management) Policy 1994
1.1.5 Expiation of Offences Act 1996
1.1.6 Fences Act 1975
1.1.7 Fire and Emergency Services Act 2005 and Fire and Emergency Services
Regulations 2005
1.1.8 Food Act 2001
1.1.9 Freedom of Information Act 1991
1.1.10 Housing Improvement Act 1940
1.1.11 Liquor Licensing Act 1997
1.1.12 Local Government Act 1934
1.1.13 Local Government Act 1999
1.1.14 Natural Resources Management Act 2004, Natural Resources Management
(General) Regulations 2005 and Natural Resources Management (Transitional
Provisions - Levies) Regulations 2005
1.1.15 Roads (Opening & Closing) Act 1991
1.1.16 Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations 1999 and
Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations
1999
1.1.17 Public and Environmental Health Act 1987 and Public and Environmental Health
(Waste Control) Regulations 1995
1.1.18 Supported Residential Facilities Act 1992
1.1.19 Unclaimed Goods Act 1987
1.1.20 Water Industry Act 2012
1.1.22 Work Health and Safety Act 2012
1.2 Hereby revokes its previous delegations to its Development Assessment Panel
under the Development Act 1993 and Development Regulations 2008.
2. Delegations made under Local Government Act 1999
2.1 In exercise of the power contained in Section 44(1) of the Local Government Act
1999 the powers and functions under the following Acts and specified in the
proposed Instruments of Delegation contained in Appendices identified below are
hereby delegated this 28th of February 2018 to the person occupying the office of
Chief Executive Officer (and any person appointed to act in that position) subject
to the conditions and or limitations specified herein or in the Schedule of
Conditions in each such proposed Instrument of Delegation and such powers and
functions may be further delegated by the Chief Executive Officer to an officer or
officers of the Council (including any person appointed to act in any such position)
as the Chief Executive Officer sees fit subject to the conditions or limitations
indicated herein or in the Schedule of Conditions contained in the proposed
Instrument of Delegation under the respective Act and as set out below.
2.1.1 Burial and Cremation Act 2013 (Appendix 1)
2.1.2 Community Titles Act 1996 (Appendix 2)
2.1.3 Dog & Cat Management Act 1995 (Appendix 3)2.1.4 Environment Protection Act
1993 (Appendix 4)
2.1.4 Environment Protection Act 1993 (Appendix 4)
2.1.5 Expiation of Offences Act 1996 (Appendix 5)
2.1.6 Fences Act 1975 (Appendix 6)
2.1.7 Fire and Emergency Services Act 2005 and Fire and Emergency Services
Regulations 2005 (Appendix 8)
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 559
2.1.8 Freedom of Information Act 1991 (Appendix 9)
2.1.9 Liquor Licensing Act 1997 (Appendix 10)
2.1.10 Local Government Act 1999 (Appendix 11)
2.1.11 Local Nuisance and Litter Control Act 2016 (Appendix 11A)
2.1.12 Natural Resources Management Act 2004 and Natural Resources Management
(General) Regulations 2005 (Appendix 12)
2.1.13 Road Traffic Act 1961, Road Traffic (Miscellaneous) Regulations 2014 and Road
Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 2014
(Appendix 13)
2.1.14 Roads (Opening and Closing) Act 1991 (Appendix 14)
2.1.15 South Australian Public Health Act 2011, South Australian Public Health
(Legionella) Regulations 2013 and South Australian Public Health (Wastewater)
Regulations 2013 (Appendix 15)
2.1.16 Safe Drinking Water Act 2011 (Appendix 16)
2.1.17 Unclaimed Goods Act 1987 (Appendix 18)
2.1.18 Water Industry Act 2012 (Appendix 19)
2.1.19 Work Health and Safety Act 2012 (Appendix 20)
3. Delegations made under Development Act 1993
3.1 In exercise of the powers contained in Section 20 and 34(23) of the Development
Act 1993, the powers and functions under the Development Act 1993 and the
Development Regulations 2008 contained in the proposed Instrument of
Delegation (annexed to the Report and enclosed at the Attachment and marked
Appendix 21) (distributed under separate cover) are hereby delegated this 28th of
February 2018 to the person occupying the office of Chief Executive Officer (and
any person appointed to act in that position), subject to the conditions or
limitations indicated herein or in the Schedule of Conditions contained in the
proposed Instrument of Delegation under the Development Act 1993 and such
powers and functions may be further delegated by the Chief Executive Officer to
an officer or officers of the Council (including any person appointed to act in any
such position) as the Chief Executive Officer sees fit subject to the conditions or
limitations indicated herein or in the Schedule of Conditions contained in the
proposed Instrument of Delegation under the Development Act 1993.
3.2 In exercise of the powers contained in Section 20 and 34(23) of the Development
Act 1993, the powers and functions under the Development Act 1993 and the
Development Regulations 2008 contained in the proposed Instrument of
Delegation (annexed to the Report and enclosed at the Attachment and marked
Appendix 22) (distributed under separate cover) are hereby delegated this 28th of
February 2018 to the Flinders Regional Development Panel subject to the
conditions or limitations indicated herein or in the Schedule of Conditions
contained in the proposed Instrument of Delegation under the Development Act
1993.
4. Delegations made under Food Act 2001
4.1 In exercise of the powers contained in Section 91 of the Food Act 2001, the powers
and functions under the Food Act 2001 contained in the proposed Instrument of
Delegation (annexed to the Report and enclosed at the Attachment and marked
Appendix 7) (distributed under separate cover) are hereby delegated this 28th of
February 2018 to the person occupying the office of Chief Executive Officer (and
any person appointed to act in that position) (‘the head of the enforcement
agency’ for the purposes of the Food Act 2001), subject to the conditions or
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 560
limitations indicated herein or in the Schedule of Conditions contained in the
proposed Instrument of Delegation under the Food Act 2001 and such powers and
functions may be further delegated by the Chief Executive Officer to an officer or
officers of the Council (including any person appointed to act in any such position)
as the Chief Executive Officer sees fit subject to the conditions or limitations
indicated herein or in the Schedule of Conditions contained in the proposed
Instrument of Delegation under the Food Act 2001.
5. Delegations under Supported Residential Facilities Act 1992
5.1 In exercise of the power contained in Section 9 of the Supported Residential
Facilities Act 1992, the powers and functions under the Supported Residential
Facilities Act 1992 contained in the proposed Instrument of Delegation (annexed
to the Report and enclosed at the Attachment and marked Appendix 17)
(distributed under separate cover) are hereby delegated this 28th of February
2018 to the person occupying the office of Chief Executive Officer (and any person
appointed to act in that position), subject to the conditions or limitations
indicated herein or in the Schedule of Conditions contained in the proposed
Instrument of Delegation under the Supported Residential Facilities Act 1992 and
such powers and functions may be further delegated by the Chief Executive Officer
to an officer or officers of the Council (including any person appointed to act in
any such position) as the Chief Executive Officer sees fit sees fit subject to the
conditions or limitations indicated herein or in the Schedule of Conditions
contained in the proposed Instrument of Delegation under the Supported
Residential Facilities Act 1992.
6. Authorisations and Subdelegation under the Road Traffic Act 1961
6.1 In accordance with the Instrument of General Approval and Delegation to Council
dated 22 August 2013 from the Minister for Transport and Infrastructure (the
‘Instrument’) the Council authorises the following person(s) pursuant to Clause
A.7 of the Instrument to endorse Traffic Impact Statements for the purposes of
Clause A of the Instrument provided that such person(s) shall take into account
the matters specified in Clause A.7 of the Instrument in respect of Traffic Impact
Statements:
Mr Kristen Clark
6.2 In accordance with Clause A.7 of the Instrument, the Council is of the opinion that
the following person(s) is/are experienced traffic engineering practitioner(s) for
the purposes of preparing a Traffic Impact Statement as required by Clause A.7 of
the Instrument:
Mr Kristen Clark
6.3 In exercise of the power contained in, and in accordance with, Clause G.1 of the
Instrument, the power contained in Section 33(1) of the Road Traffic Act 1961 and
delegated to the Council pursuant to Clause G of the Instrument and contained in the
proposed Instrument of Subdelegation (annexed to the and enclosed at the Attachment
and marked Appendix 13) is hereby sub-delegated this 28th of February 2018 to the
person occupying the office of Chief Executive Officer of the Council and such powers
and functions may be further delegated by the Chief Executive Officer to an officer or
officers of the Council (including any person appointed to act in any such position) as
the Chief Executive Officer sees fit subject to:
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 561
(i) the conditions contained in the Instrument; and
(ii) any conditions contained in this Resolution or in the Instrument of
Subdelegation.; and
(iii) the creation of a separate instrument in writing reflecting such subdelegation
under the Instrument and this Resolution.
6.4 In accordance with Clause E.2 of the Instrument, the Council is of the opinion that the
following person(s) has (have) an appropriate level of knowledge and expertise in the
preparation of traffic management Plans:
Mr Kristen Clark
8. Delegations under Safe Drinking Water Act 2011 (of enforcement agency)
8.1 In exercise of the power contained in Section 43 of the Safe Drinking Water Act 2011 the
powers and functions of the Council as a relevant authority under the Safe Drinking
Water Act 2011 contained in the proposed Instrument of Delegation (annexed to the
Report and enclosed at the Attachment and marked Appendix 18) are hereby delegated
this 28th of February 2018 to the person occupying the office of Chief Executive Officer
(including any person appointed to act in any such position) and such powers and
functions may be further delegated by the Chief Executive Officer to an officer or
officers of the Council (including any person appointed to act in any such position) as
the Chief Executive Officer sees fit subject to the conditions or limitations indicated
herein or in the Schedule of Conditions contained in the proposed Instrument of
Delegation under the Safe Drinking Water Act 2011.
Cr Goehring / Cr Ford CARRIED
12.14 LEGATUS GROUP – FUTURE DIRECTIONS STRATEGIC PLAN 2018-2027
Officer: A/CEO
Ref:
FOR INFORMATION
12.15 LEGATUS GROUP – MINUTES OF MEETING 16 FEBRUARY 2018
Officer: A/CEO
Ref:
MOTION: (019/0218)
That the Minutes of the Ordinary General Meeting of the Legatus Group held on 16th
February 2018 be received and noted.
Cr Byerlee / Cr Goehring CARRIED
Cr Parkyn declared a Perceived Interest in Agenda Item 12.16 - Native Title Claims in that his son is
the Deputy District Registrar of the Federal Court and involved in the Native Title process. Cr Parkyn
departed from the Chambers at 12.04pm.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 562
12.16 NATIVE TITLE CLAIMS
Officer: A/CEO
Ref:
FOR INFORMATION
Cr Parkyn returned to the Chambers at 12.11pm.
12.17 CHANGE OF MEETING DATE – APRIL 2018
Officer: MCCS
Ref:
MOTION: (020/0218)
That pursuant to Section 81 of the Local Government Act 1999 Council amend the date
of the April 2018 Council Meeting from Wednesday 25th April 2018 to Tuesday 24th
April 2018 commencing at 9.00am, with the appropriate notices advertising to be made.
Cr Byerlee / Cr Ford CARRIED
13: FINANCIAL SERVICES REPORTS
13.1 FINANCIAL REPORT – 31st JANUARY 2018
Officer: A/CEO
Ref:
MOTION: (021/0218)
That the financial report as at 31st January 2018 be received and noted.
Cr Goehring / Cr Parkyn CARRIED
Cr Byerlee declared an actual conflict of interest in the Orroroo Equine Club as he is a member of the
Club. Cr Byerlee departed from the Chambers at 12.12pm.
13.2 ORROROO EQUINE CLUB – ASSISTANCE WITH GROUND WORKS
Officer: A/CEO
Ref:
MOTION: (022/0218)
That the Council support the application of the Orroroo Equine Club for the building of
an arena at the Orroroo Equine Club Grounds and provide in-kind support with the
levelling and grading of the site.
Cr Parkyn / Cr Ramadan CARRIED
Cr Byerlee returned to the Chambers at 12.14pm.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 563
13.3 COUNCIL VISA CARD – MR KRISTEN CLARK
Officer: A/CEO
Ref:
MOTION: (023/0218)
That the current VISA Credit Card facility continue with a total limit of $5,000.00, and
the following Officers be delegated approval for the issue of a Visa Business card with
the following assigned limits:
Kristen Clark, Chief Executive Officer $3,000
Ann Frick, Manager of Corporate & Community Services $2,000
That use of the VISA Credit card is strictly for Council operation use and payment of
authorised and approved expenditure.
Cr Byerlee / Cr Goehring CARRIED
13.4 BANK SIGNATORIES
Officer: A/CEO
Ref:
MOTION: (024/0218)
That the following signatories recorded as Bank Signatories of the District Council of
Orroroo Carrieton be revoked:
Stephen Rufus, Chief Executive Officer
That the following positions be recorded as authorised Bank Signatories for the District
Council of Orroroo Carrieton:
Mr Kristen Clark, Chief Executive Officer
Ms Ann Frick, Manager of Corporate & Community Services
Mrs Margaret Chapman, Administration Officer – Works & Engineering
Ms Melissa Downing, Administration Officer – Finance
Cr Parkyn / Cr Byerlee CARRIED
13.5 COMMUNITY ASSISTANCE GRANTS – TENNIS / NETBALL COURT RESURFACING
Officer:
Ref:
MOTION: (025/0218)
That Council expend the Community Assistance Grant monies with an allocation of
$25,000 to the Tennis / Netball Court Resurfacing Project.
Cr Parkyn / Cr Byerlee CARRIED
Cr Parkyn declared a perceived conflict of interest in the Orroroo Community Gym as his spouse is
associated with the Gym. Cr Parkyn departed from the Chambers at 12.27pm.
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 564
13.6 ORROROO COMMUNITY GYM INC – FINANCIAL ASSISTANCE
Officer: A/CEO
Ref: DCOC14/84
MOTION: (026/0218)
That Council advise the Orroroo Community Gym Inc that is unable to provide any
assistance at this time.
Cr Bowman / Cr Goehring CARRIED
Cr Parkyn returned to the Chambers at 12.33pm.
13.7 THE FLINDERS RANGES CAMPDRAFT – FINANCIAL ASSISTANCE
Officer: A/CEO
Ref:
MOTION: (027/0218)
That Council advise the Flinders Ranges Campdraft that is unable to provide any
sponsorship for the 2018 event, however will continue with in-kind support of
photocopying the Official Program.
Cr Ramadan / Cr Byerlee CARRIED
14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS:
14.1 FLINDERS REGIONAL ASSESSMENT PANEL
Officer: A/CEO
Ref:
FOR INFORMATION
14.2 DEW’S MEAT, ORROROO – ODOUR ISSUES
Officer: A/CEO & EHO
Ref:
FOR INFORMATION
15: CORRESPONDENCE – GENERAL:
15.1 NEW CODE OF CONDUCT OF COUNCIL EMPLOYEES
Officer: A/CEO
Ref:
FOR INFORMATION
District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 565
15.2 CROWN LAND
Officer: A/CEO
Ref: DCOC14/60
FOR INFORMATION
15.3 BENDLEBY RANGES – INVITATION TO OFFICIAL OPENING RECEPTION/OFFICE
Officer: A/CEO
Ref:
FOR INFORMATION
15.4 HON CHRIS PICTON MP – UPDATE ON ORROROO POLICE STATION
Officer: A/CEO
Ref:
FOR INFORMATION
16: CONFIDENTIAL REPORTS: NIL
MOTION: (028/0218)
That a minute of appreciation be extended to Ann Frick for her role as Acting Chief Executive
Officer for the past 3 months.
Cr Ramadan / Cr Ford CARRIED
Cr Bowman tendered an apology for the March 2018 Meeting.
17: CLOSURE
The meeting was declared closed at 12.43pm
Confirmed:
DATE: 28th March 2018 Chairman: ………………………………………..
Cr Bowman
ATTACHMENT 2 REPORT 11.2
GENERAL WORKS REPORT – 28th
FEBRUARY 2018
THE FLINDERS RANGES COUNCIL
DC OF MOUNT REMARKABLE
c 0
j (9
DCOF ORROROO/CARRIETON
Cr
DC OF ORROROO/CARRIETON ROAD NETWORK
Baratta
DISTRICT COUNCIL OF
ORROROO CARRIETON
Patrol Grading 2017/2018
Bendleby
Peak
www.tonkin.com .au
Road Surface OPT I
---- Sealed ---- Sheeted ---- Formed Graded ------------ Unformed or Road Reserve
2017/2018
February 2018
DCOF PETERBOROUGH
II CONSULTING
a better approach
-5 0 ------Scale: 1:226,500
Job Number 2011.0785 Filename: Date: Drawn:
A3 Map of Counci l.wor 20/02/2013 TJF
5km
ATTACHMENT 3 REPORT 11.3
WORKS REQUEST REPORT – 28th
FEBRUARY 2018
Minor Works Request – Detail Report – Appendix
Month: February 2018
RECEIVED DATE
DESCRIPTION OF REQUEST
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1/02/2018 Pepper tree by Ambulance station needs trimming
0 0 1 0 0 0 0 0 0 0 0 0 0 RM WILLIAMS WAY
Orroroo 5/02/2018
2/02/2018 Crusher dust required for 2 driveways to prevent water damage
0 0 0 0 0 0 0 0 0 0 0 0 1 Gray Terrace Orroroo 5/02/2018
5/02/2018 Fourth St pavement between road edge & footpath on Western side, between First St & North Tce has many potholes & washouts
1 0 0 0 0 0 0 0 0 0 0 0 0 Fourth Street Orroroo 1/03/2018
5/02/2018 Two fluro lights out in ladies conveniences (main street) and need replacing
0 0 0 0 0 0 0 1 0 0 0 0 0 Second Street Orroroo 6/01/2018
5/02/2018 Fallen tree on footpath long Silo Road
0 0 1 0 0 0 0 0 0 0 0 0 0 Silo Road Orroroo 6/02/2018
6/02/2018 Disabled toilet t tennis courts - hinge has come off the self closing hinge
0 0 0 0 0 0 0 0 0 0 0 1 0 Orroroo Tennis Courts
Orroroo 6/02/2018
7/02/2018 Water running down driveway and into yard when it rains - Also fills septic fit. A barrier needed at driveway to deflect water
0 0 0 0 0 0 0 0 0 0 0 0 1 Sixth Street Orroroo 7/02/2018
7/02/2018 Spray weeds on the edge of the tennis courts and chip weeds in playground at Oval
0 0 0 0 0 0 0 0 0 0 0 1 0 Orroroo Recreation Ground
Orroroo 8/02/2018
RECEIVED DATE
DESCRIPTION OF REQUEST
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LOCATION TOWN COMPLETION DATE
6/02/2018 Around the SA Water utility box on corner of Second & East Tce has washed out again
0 1 0 0 0 0 0 0 0 0 0 0 0 Corner of Second Street & East Terrace
Orroroo 6/02/2018
8/02/2018 Unnamed road between RM Williams Ay & Johnburgh road opposite Belforest road behind Fogdens house needs grading
1 0 0 0 0 0 0 0 0 0 0 0 0 Johnburgh Road / Belforest Road
Orroroo 7/03/2018
11/02/2018 Large bore water tank is empty and request it to be filled for the CFS to use in summer time
0 0 0 0 0 0 0 0 0 0 0 0 1 Recreation Ground
Pekina 12/02/2018
12/02/2018 Slashing around Seventh Street & General Area
0 0 0 0 0 0 0 0 0 0 0 1 0 Seventh Street Orroroo 14/02/2018
12/02/2018 Weeds around East Extension/ Tenth Street need slashing and spraying
0 0 0 0 0 0 0 0 0 0 0 1 0 East Extension / Tenth Street
Orroroo 13/02/2018
19/02/2018 Remove 2 native bushes from footpaths adjacent to Carrieton Caravan Park
0 1 0 0 0 0 0 0 0 0 0 0 0 2 Fourth St Carrieton 28/02/2018
19/02/2018 Leaves raked up on footpath at 18 Sixth St to be collected
0 1 0 0 0 0 0 0 0 0 0 0 0 18 Sixth St Orroroo 20/02/2018
16/02/2018 Bull dust hole on Teague Road & low limbs on Bully Acre road need cutting
1 0 0 0 0 0 0 0 0 0 0 0 0 Teague & Bullyacre Road
Pekina 1/03/2018
20/02/2018 Large gutters along Cottrell Road
1 0 0 0 0 0 0 0 0 0 0 0 0 Cottrell Road Pekina 1/03/2018
RECEIVED DATE
DESCRIPTION OF REQUEST
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LOCATION TOWN COMPLETION DATE
15/02/2018 Trim branches on Carob tree in front of 7 Park Tce
0 0 1 0 0 0 0 0 0 0 0 0 0 Park Terrace Orroroo 20/02/2018
16/02/2018 Weeds especially cowthrop need spraying on Tenth St
0 1 0 0 0 0 0 0 0 0 0 0 0 Tenth St Orroroo 20/02/2018
26/02/2018 Pot hole on the corner of Silo Road and Grey Terrace eeds filling as mobility scooter tyres can fall In
1 0 0 0 0 0 0 0 0 0 0 0 0 Corner Grey Tce & Silo Road
Orroroo 28/02/2018
27/02/2018 Friday 23 March 2018 please deliver trestle tables & partitions to school gym for the Orroroo Quilters
0 0 0 0 0 0 0 0 0 0 0 0 1 Orroroo Town Hall and Orroroo Are School
Orroroo
Totals 5 4 3 0 0 0 0 1 0 0 0 4 4
ATTACHMENT 4 REPORT 11.5
ORROROO GOLF CLUB – REQUEST FOR CAR
PARK AREA
uiS f ~ 1 1<..! COUNCIL OF
Ft?~~~~/t/7~2~~~?.~ .. 2 7 FEB 2018
AMTIEEETNINTION ........................... .,., G ... .................. , ,,, , ,~~····~•
• • • •• •••••••• • •• ''''"'' '' ""'"' "' ' ''"' '#•I ,II IIINI I .
Orroroo Golf Club
Orroroo 5431
Council Board members
As a board member of the Orroroo Golf Club I am writing to ask if the council
could assist in developing a car park area for the club. With such a terrific venue
for the town and the constant use it receives the only problem with it is finding
some where to park. If you are not one of the first eight there you are trying to
find street parking and walking there. On our major golf days many players now
have buggies so they arrive with trailers. These days create chaos as far as parking
is concerned. This is the only negative feedback that we receive for the venue.
There is an area across the road from the venue in the shape of a hill. If this hill
was removed and pushed into the creek behind it I think this area could be
redeveloped into a car park. The area would follow the slope of Swimming pool
hill road down and then be leveled off. Some additional fill maybe required but
that would depend on an engineering review of the site. I think this would be
worthwhile project as the venue has become a very popular place to hold
functions.
The golf club has not got a huge member base but we try hard to keep making
improvements and keep our course and venue one of the most talked about for
our area. The club finances are limited each year but if the council could
assistance in developing this area for us the big winner will be the community and
this will only add to the praise this venue already receives.
Yours Sincerely
~~~~;·;F················· ··
ATTACHMENT 5 REPORT 12.1
RESOLUTION STATUS REPORT
W:\orroroo\GOVERNANCE\Council Meetings\Minutes\Council Resolutions Action List\2018\Council Resolutions - Action Status Report - March 2018.docx 1
District Council of Orroroo Carrieton Council Resolutions - Action/Status Report
Meeting Date
Motion No.
Report No.
Resolution Action/Comments Responsible Status
9/06/2015 019/0615 12.10 That Council prepare a detailed specification of works for the provision of maintenance services at the Addison Court Independent Living Units and expressions of interest be called for a maintenance person to provide the services.
Committee to prepare specification. To be considered at the next Committee meeting scheduled for Friday 9
th Feb 2018.
CEO/MWES On Hold
24/8/2016 005/0816 11.6 Orroroo Entrance Signage - That the proposed locations identified for the establishment of business signs at the entrances of the Orroroo Township be subject to consultation and engagement with the business owners/operators.
Community Studies Project by Orroroo Area School Student
CEO Ongoing
25/1/2017 022/0117 12.14 Pekina Reservoir 1. That the use of the Reservoir be investigated to include a risk assessment
for water activities involving motorised craft, water quality, rules, policing and other relevant matters.
2. That the signage at the entrance to the Reservoir be upgraded accordingly.
Following up with LGA Mutual Liability Scheme for the outstanding Risk Assessment.
CEO Ongoing
26/7/2017 004/0717 11.2 REPORTING OF WORKS REQUESTS (‘GREENSLIPS’) That a formal Policy and Procedure for the processing, actioning and reporting on Works Requests be developed by the Works and Engineering Committee for consideration of Council, with the policy and procedure to consider the legal advice received with regard to publicly reporting the persons name lodging the request.
Draft policy being developed. CEO Ongoing
26/7/2017 011/0717 12.10 CARRIETON PROGRESS ASSOCIATION – UPGRADES That the Carrieton Progress Association be advised that Council will install an outside display board and A4 display boards for the back of the toilet doors at the Carrieton Public Toilets and that the mirrors in the facility were deemed adequate.
Letter written to CPA seeking assistance to select items. Awaiting confirmation from Association.
CEO / MCCS Ongoing
29/11/2017 014/1117 11.12 That Council make application to the National Heavy Vehicle Regulator for the gazettal of the Booleroo to Pekina Road as 26m B-Double Combination route.
Application made to NHVR CEO Ongoing
28/2/2018 008/0218 11.10 STORMWATER DIVERSION – FOURTEENTH & TENTH STREETS, ORROROO - Advise that as the property is located in the lower part of the catchment Council is unable to change the natural flow pattern of stormwater.
CEO Completed
28/2/2018 014/0218 12.5 RETIREMENT VILLAGES ACT 2016 & RETIREMENT VILLAGES REGULATIONS 2017 - That Council investigate with the Minister for Ageing for an exemption to enable Units 2 and 3 to be leased or licenced to a person of any age and still in employment. That Council investigate possible lease or licence with the Orroroo Health Service and Hospital for housing of their staff and students.
MCCS Ongoing
28/2/2018 015/0218 12.6 MANAGEMENT OF INDEPENDENT LIVING UNITS AND MAINTENANCE SCHEDULE That Council engage a gardener / handyman for a period of 4 days to review and upgrade appearance of the Lifestyle Village.
MCCS Completed
W:\orroroo\GOVERNANCE\Council Meetings\Minutes\Council Resolutions Action List\2018\Council Resolutions - Action Status Report - March 2018.docx 2
Meeting Date
Motion No.
Report No.
Resolution Action/Comments Responsible Status
28/2/2018 020/0218 12.17 CHANGE OF MEETING DATE – APRIL 2018 That pursuant to Section 81 of the Local Government Act 1999 Council amend the date of the April 2018 Council Meeting from Wednesday 25
th April 2018 to
Tuesday 24th
April 2018 commencing at 9.00am, with the appropriate notices advertising to be made.
MCCS Completed
28/2/2018 022/0218 13.2 ORROROO EQUINE CLUB – ASSISTANCE WITH GROUND WORKS That the Council support the application of the Orroroo Equine Club for the building of an arena at the Orroroo Equine Club Grounds and provide in-kind support with the levelling and grading of the site.
CEO/MCCS Completed
28/2/2018 023/0218 13.3 COUNCIL VISA CARD – MR KRISTEN CLARK That the current VISA Credit Card facility continue with a total limit of $5,000.00, and the following Officers be delegated approval for the issue of a Visa Business card with the following assigned limits: Kristen Clark, Chief Executive Officer $3,000 Ann Frick, Manager of Corporate & Community Services $2,000 That use of the VISA Credit card is strictly for Council operation use and payment of authorised and approved expenditure.
CEO/MCCS Completed
28/2/2018 024/01218 13.4 BANK SIGNATORIES That the following signatories recorded as Bank Signatories of the District Council of Orroroo Carrieton be revoked: Stephen Rufus, CEO That the following positions be recorded as authorised Bank Signatories for the District Council of Orroroo Carrieton: Mr Kristen Clark, Chief Executive Officer, Ms Ann Frick, Manager of Corporate & Community Services, Mrs Margaret Chapman, Admin Officer – Works & Eng & Ms Melissa Downing, Admin Officer – Finance
CEO/MCCS Completed
28/2/2018 026/0218 13.6 ORROROO COMMUNITY GYM INC – FINANCIAL ASSISTANCE That Council advise the Orroroo Community Gym Inc that is unable to provide any assistance at this time.
CEO/MCCS Completed
28/2/2018 027/0218 13.7 THE FLINDERS RANGES CAMPDRAFT – FINANCIAL ASSISTANCE That Council advise the Flinders Ranges Campdraft that is unable to provide any sponsorship for the 2018 event, however will continue with in-kind support of photocopying the Official Program.
CEO/MCCS Completed
Status Legend
Completed
Ongoing/Outstanding
Outstanding – More than a Month
ATTACHMENT 6 REPORT 12.3
STARCLUB OFFICER – MONTHLY REPORT
Project Status & Future Planning
Club Governance Program Peterborough (Ops Plan 1.1) The MNSFO delivered a Strategic Planning workshop for sporting and community clubs on Thursday 8th February at the Peterborough Youth Centre. The workshop was well received, attracting 16 attendees who represented 9 community and sporting clubs. This workshop was an introduction into strategic planning for clubs, and covered why plans are important, the content that should be included, and the processes that can be taken, allowing participants to take away the information, handouts and templates to begin work on their strategic plans for their respective clubs. The workshop was part of a series of workshops for Peterborough sporting and community clubs in 2018, which RDA, Mid North STARCLUB & Thriving Communities Peterborough will be delivering. Follow up workshops will include ‘Grants & Fundraising’, ‘Marketing’, and ‘Committee & Volunteer Management’.
SFO FUNDING 2018-2021 (Ops Plan 2.2) The MNSFO submitted the final funding application for STARCLUB Field Officer funding for 2018/19 - 2020/21 which was due on 15th February 2018.
Essentials for Coaching Children (Ops Plan 1.1) An Essentials for Coaching Children course will be held on Monday 5th March at the Port Pirie Golf Course. This will be facilitated by Jeff Dry, and provides new coaches with information, hints, and tips on coaching and developing children in sport. MNSFO Annual Leave The MNSFO will be on annual leave from Thursday 8th March 2018, returning Monday 9th April 2018.
Community
Orroroo Half Marathon (Ops Plan 2.4) The MNSFO provided the Orroroo Community Gym with the Mid North Fun Run Kit for the 2018 Orroroo Half Marathon event.
STARCLUB Grant Project Support (Ops Plan 1.1) The MNSFO provide project / letters of support to Peterborough Bowling Club, Peterborough Youth Centre, St Marks College, Orroroo Equine Club, Gladstone Tennis Club, Gladstone Combined Sports Association, Laura Sporting Reserve and Crystal Brook Bowling Club.
ORS Female Facilities Program (Ops Plan 4.1) The Mt Remarkable Agricultural Society were successful in Round 3 of the Office for Recreation and Sport's Female Facilities Program, receiving $352,000 for new female friendly change rooms and amenities at the Melrose Showgrounds.
ORS Sporting Surfaces Program (Ops Plan 4.1) The District Council of Orroroo Carrieton were successful in Round 1 of the Office for Recreation and Sport’s Sporting Surfaces Program, receiving $65,000 for court resurfacing of 4 netball and tennis courts. The project will have funding contributions from the ORS, District Council of Orroroo Carrieton, Orroroo Netball Club, and Orroroo Tennis Club.
Peterborough Expo (Ops Plan 2.4) Mid North STARCLUB will be participating in the Peterborough Expo on 13th April 2018. Mid North STARCLUB with have a stall to promote the STARCLUB program and local clubs and sporting opportunities.
STARCLUB Promotion (Ops Plan 2.5) The MNSFO promoted various information through the STARCLUB online newsletter, and on the STARCLUB Mid North facebook page. Items included upcoming workshops, webinar opportunities, current grants information, and MNSFO leave details.
Mid North STARCLUB Field Officer PO Box 45 PORT PIRIE SA 5540 Ph: 08 8633 8727 Mob: 0488 101 783 Email: starclub@pirie.sa.gov.au
Monthly Report
February 2018
Prepared by: Rhys Millington
Mid North STARCLUB Field Officer
Forums/Networks
Volleyball SA (Ops Plan 2.4) The MNSFO met with Steven Freeling, Participation Manager at Volleyball SA, on 13th February 2018, to meet and discuss each others roles and plans in the region. Volleyball SA are working closely the Port Pirie Volleyball Association, and wanting to grow the sport in the region, thus may potentially look to host participation events in the Mid North’s other indoor stadium facilities. Steven has recommended the club work with the MNSFO and register for STARCLUB.
Good Sports Program (Ops Plan 2.4) The MNSFO was contacted by the Good Sports program for information regarding local clubs engaged with the STARCLUB program. This was used to update their records of Mid North Clubs who are also engaged with the Good Sports program.
Strength for Life (Ops Plan 2.4) The MNSFO & Peter Arnold met with Helen Morley of COTA on 20th February to discuss the Strength for Life program in the Mid North. COTA are currently working on how the program will be delivered in the Mid North, with interest shown already from Country Health, Physiotherapists, and the Spalding gym.
STARCLUB Club Development (Ops plan 1.1, 1.2)
Clubs/associations worked with this month:
Club/Association
Topics Addressed
Port Pirie Netball Association STARCLUB recognition Port Football Club STARCLUB program & grants Port Netball Club Risk Management & Volunteer Management Port Pirie District Hockey Association STARCLUB registration Port Pirie Volleyball Association Discussed STARCLUB program & SFO support Crystal Brook Bowling Club Discussed grants Orroroo Golf Club STARCLUB & registration process Orroroo Community Gym Grant funding & provision of fun run kit Orroroo Equine Club Grant Funding & STARCLUB program Jamestown Peterborough Football Netball Club Child Safe Environments Peterborough Bowling Club Discuss Grants Gladstone Stadium Management Committee Grants & facilities Gladstone Bowling Club STARCLUB Recognition & Grant funding Southern Flinders Football Club Strategic Planning & Risk Management Georgetown Tennis Club Discussed grants Laura Sporting Reserve Discussed grants Laura Cricket Club Assistance with grants Southern Flinders Netball Club Alcohol / Drug / Smoking policies Port Germein Golf Club Child Safe Environments & Junior Development Wirrabara Bowling Club Grants & acquittals
STARCLUB data and club meetings (Ops Plan 3.2)
Latest available data: February 2018 As at end January 2018 – 134 Clubs or Associations within the Mid North have registered with STARCLUB. The Mid North region has 20 Clubs registered as achieving STARCLUB status. The Mid North region has 9 recognised STARCLUB clubs New Registrations: Orroroo Equine Club (DCMR) Port Pirie and Districts Hockey Association (PPRC) Club/association meeting attended: Gladstone Bowling Club (2 February 2018) Wirrabara Bowling Club (6 February 2018) Port Pirie District Hockey Association (7 February 2018) Southern Flinders Netball Club (16 February 2018) Laura Sporting Reserve (16 February 2018) Crystal Brook Bowling Club (16 February 2018) Port Pirie Volleyball Association (20 February 2018) Gladstone Bowling Club (26 February 2018) Port Pirie Netball Association (26 February 2018) Peterborough Bowling Club (27 February 2018) Orroroo Equine Club (28 February 2018)
Grants Open: DCMR Community Assistance Grants (close 14 March 2018) ORS Active Club (Programs & Equipment) (close 11 April 2018) ORS Active Club (Facilities) (close 11 April 2018) ORS Sporting Surfaces Program (close 11 April 2018) ORS Community Recreation and Sporting Facilities Program (close 11 April 2018) ORS Female Facilities Program (close 11 April 2018) Mazda Community Netball Grants (close 6 April 2018) Ongoing: ORS Programs & Research – assessed each month DSCI Multicultural Grants (minor <$5000) – COB every month Clubs SA Grant Sport Club One Grants PPRC Community Assistance Fund Closed: NEOEN General Community Fund (28 February 2018)
Grant Enquiries
Initiative Grant Program Suggested
Approx. Amount
Spalding Swimming Club
Female changerooms FFP -
Gladstone Swimming Club
Solar Panels Female changerooms
ACP (facilities) FFP
$15,000 $40,000
Southern Flinders Regional Sporting Complex
Basketball Backboards Cricket Pitch Covers
ACP (facilities) NEOEN
$18,000 $8,000
Gladstone Cricket Club Cricket Pitch Covers NEOEN $8,000 Gladstone Bowling Club Solar Panels
Hot Water Service ACP (facilities) NAC Grants
$16,000 $2,000
Laura Sporting Reserve Tables & Chairs Court Lighting Upgrades
NEOEN ACP (facilities)
$8,000 $15,000 - $20,000
Laura Cricket Club Cricket Pitch Covers Equipment
NEOEN ACP (P&E)
$8,000 $5,000
Orroroo Community Gym
Gym rennovations CRSFP -
Georgetown Tennis Club
Coaching & Equipment ACP (facilities) $5,000
Grant Enquiries (cont.)
Initiative Grant Program Suggested
Approx. Amount
Crystal Brook Bowling Club
Artificial Green Replacement
SSP $110,000
Southern Flinders Football Club
Programs & Equipment ACP (facilities) $5,000
Yacka Golf Club Clubhouse repairs New mower
ACP (facilities) ACP (P&E)
- $5,000
Orroroo Equine Club New Arena ACP (facilities) CRSFP
$25,000 - $35,000
Peterborough Bowling Club
Solar Panels Equipment
ACP (facilities) ACP (P&E)
$10,000 $5,000
Port Germein Golf Club Coaching & Equipment ACP (P&E) $5,000 Gladstone Tennis Club Court resurfacing
Lighting SSP ACP (facilities)
Port Germein Heritage, Arts & Tourism
Boardwalk project CRSFP $100,000
Peterborough Youth Centre
Court resurfacing SSP $77,000
Training Enquiries
Training Possibilities/ Enquiries
Recommended Course/Provider
Jamestown Peterborough Football Netball Club
Child Safe Officer MNSFO program
Port Germein Golf Club Child Safe Officer MNSFO program
MINUTES
Mid North STARCLUB Field Officer Management Committee Meeting held at the Port Pirie Regional Council
Wednesday 7 March 2018
James Lang (Northern Areas Council) chaired the meeting Meeting commenced: 2:00 pm
1. PRESENT:
James Lang (Northern Areas Council), Rhys Millington (STARCLUB Field Officer), Hayley Trott (District Council of Mount Remarkable), Ann Frick (District Council of Orroroo Carrieton)
2. APOLOGIES:
Lawrence Heath (District Council of Peterborough), Peter Arnold (Port Pirie Regional Council), Gabriella Vikor (Office for Recreation & Sport)
3. MINUTES
3.1 CONFIRMATION OF PREVIOUS MINUTES The minutes of the Management Committee Meeting held on Thursday 21 December 2017 at District Council of Mt Remarkable, be taken as read and confirmed.
Moved H. Trott Second A. Frick CARRIED
3.2 MATTERS ARISING FROM MINUTES: 3.2.1 2018/19 – 2020/21 MNSFO Program Funding The MNSFO has submitted the Mid North’s funding application to the Office for Recreation & Sport for STARCLUB Field Officer Funding from 2018/19 – 2020/21. The Office for Recreation & Sport will announce the outcome of this funding in mid March.
4. STARCLUB FIELD OFFICER MONTHLY REPORTS
The STARCLUB Field Officer Monthly Reports as circulated be taken as read and confirmed.
All reports originally distributed via email to Management Committee as follows: February 2018 – sent 5 March 2018 January 2018 – sent 6 February 2018 December 2017 – sent 10 January 2018 Moved H. Trott Second A. Frick CARRIED
5. OTHER BUSINESS
5.1 2017/18 Operational Plan Update
The MNSFO provided a quarterly update of activities against the 2017/18 Operational Plan. The majority of targets set for the financial have been, or are close to being achieved in relation to registered STARCLUBs, STARCLUB status clubs, and club meetings, following quite a busy two month period.
Mid North STARCLUB Field Officer PO Box 45 PORT PIRIE SA 5540 Ph: 08 8633 8725 Mob: 0488 101 783 Email: starclub@pirie.sa.gov.au
5.2 2017/2018 Budget
The MNSFO provided an update on the 2017/18 budget. Pending project costs, an additional course may be coordinated in June before the end of the financial year.
5.3 Mid North STARCLUB Small Support Subsidy The next round of Mid North STARCLUB Small Support Subsidy funding will open in early April, and will be open for a month. Registered Mid North STARCLUB’s will be able to apply for up to $500, from a total pool of $2,500. The aim of the funding is to provide financial support to clubs to assist them progress through the program, or enhance their status as a fully recognised STARCLUB. Clubs which have not previously received funding will be a priority. The criteria has been finalised, with the management committee to discuss applications via teleconference once closed in early May.
5.4 Mid North STARCLUB Field Officer Annual Leave The MNSFO will be on annual leave between 8th March – 6th April 2018. This has been promoted to clubs via conversations, newsletter, and details will be left in the out of office reply for emails. During this time, clubs are asked to contact their respective local Council or State Sporting Body for urgent matters, or to wait for action from the MNSFO upon return.
5.5 Grants The committee had a discussion regarding projects within the Mid North which are likely to apply for grant funding in Office for Recreation & Sport programs which are currently open. Clubs are becoming more active in applying for grants in the region, which is assisting the work of the MSNFO in the region. A number of clubs were recently successful with Office for Recreation & Sport funding in the Mid North, which included the major projects at the Orroroo town courts, and Melrose Showgrounds.
5.6 Around the Grounds GENERAL The series of club governance workshops which are currently being delivered in Peterborough were discussed. If this continues to be successful over the coming workshops, there may be potential to duplicate the concept in all Council areas in the future. If the next round of SFO funding is successful to the full amount, a higher number of projects and workshops will be able to be delivered in the region which will be of benefit to the program and local clubs.
DISTRICT COUNCIL OF MT REMARKABLE
Booleroo Centre Swimming Club wish to upgrade pool changerooms; Council will be applying for the funding
Have received funding from ‘Building Better Regions’ fund for feasibility study on rail trail; Trails Scapes will be involved and provide advice on trails
Swimming pools closing over next few weeks
Council still working with DEWNR re. access to the ‘The Bluff’ which will link in with Napperby to Bluff trail which was successful with Fund My Neighbourhood funding
Trail complete at Weroona Island
Community Assistance Grants currently open; close next week
Southern Flinders Rough Riders have recently rebranded to ‘Bike Melrose’, and will potentially have involvement with Masters Games in Port Pirie in 2019
Council has been coordinating ‘Top 10’ workshops in each town to establish priorities, strategies and action plans with community groups; sport has been recognised as quite important across the workshops
Melrose Showground was successful with Female Facilities Funding
NORTHERN AREAS COUNCIL
Neoen community grants general fund has just closed; received many applications from sporting clubs. Funding pool has been split 50/50 into general funding and energy efficient projects, which will open next week
Female Facilities Funding applications likely to be submitted by Jamestown Stadium, Gladstone Swimming Pool, and Spalding Swimming Pool for female change room facilities
Bundaleer recreational fishing has been going quite well and getting good visitation
Bundaleer forest picnic area will continue to be maintained, sport and recreation area has been handed over to committee
Bundaleer function centre project has received an additional $100,000 of funding
Resurfacing Spalding swimming pool floor about to commence
Council has started to receive asset management plans for its pools
Pools to close over next week few weeks
DISTRICT COUNCIL OF ORROROO CARRIETON
Council were successful with Sporting Surfaces grant funding for netball & tennis Courts resurfacing. Council utilising Community Assistance Funding to assist fund Council’s contribution to court project
Courts have been laid having started immediately following grant announcement; top blue layer to be down in a few weeks; ready for Netball in early April
New CEO has commenced and has been meeting with local clubs
Pool closing next week
Orroroo oval lighting currently being repaired following damage from birds
6. NEXT MEETING
The next Management Committee meeting for the Mid North STARCLUB Field Officer Program will be at District Council of Orroroo Carrieton on 6 June 2018, commencing at 2:00pm.
Meeting closed: 3:25pm
ATTACHMENT 7 REPORT 12.4
NATIVE TITLE CLAIMS
Prepared in the South Australia District Registry, Federal Court Of Australia, Roma Mitchell Commonwealth Law Courts Building, Level 5, 3 Angas Street, ADELAIDE SA 5000, Telephone (08) 8219 1000.
No: (P)SAD6001/1998
Federal Court of Australia
District Registry: South Australia
Division: General
NATIVE TITLE ACTION FILED BY ADNYAMATHANHA PEOPLE ON 30-SEP-
1998
ANGELINA STUART and others/another named in the schedule
Applicant
STATE OF SOUTH AUSTRALIA and others/another named in the schedule
Respondent
NATIONAL NATIVE TITLE TRIBUNAL and others/another named in the schedule
Other
BILL OF COSTS filed by HODGEMORE PTY LTD(A) on 28-JUL-2011
HODGEMORE PTY LTD
Applicant
ORDER
JUDGE:
Justice Charlesworth
DATE OF ORDER:
26 February 2018
WHERE MADE:
Adelaide
THE COURT ORDERS BY CONSENT THAT:
1. Pursuant to s 67(1) of the Native Title Act 1993 (Cth), the undetermined part of the
Adnyamathanha Peoples Proceeding (SAD 6001 of 1998), the Ngadjuri Nation Native
Title Claim (SAD 147 of 2010) and Wilyakali No.2 Native Title Claim (SAD 417 of
2015) are consolidated and shall continue in proceeding number SAD 6001 of 1998.
2. The short title of proceeding SAD 6001 of 1998 shall hereafter be amended to
“Adnyamathanha, Ngadjuri and Wilykali Overlap Claim” (overlap proceeding).
Order Entered Order NOT Entered
3. The applicants in the overlap proceeding will be referred to by the appellation listed in
Column 1 of the table below, and may, where appropriate, be referred to collectively
as “the applicants”.
Column 1 Column 2 Column 3 Column 4
Appellation of
applicant
Name of
claimant group
SAD
number
Extent of claim area
included in hearing
First Applicant or First
Application
Adnyamathanha
Peoples
Proceeding
The whole of the remaining
claim area (known as Areas C
& F)
Second Applicant or
Second Application
Ngadjuri Nation 147/2010 The whole of the claim area
Third Applicant or Third
Application
Wilyakali No. 2 417/2015 The whole of the claim area
4. Any Form 1 document filed by an applicant party in either proceeding listed in
Column 3 of the table in Order 3, and any Form 5 by a respondent party, together with
any documents filed in either proceeding listed in Column 3 of the table in Order 3
shall be taken as filed and served in the overlap proceeding with the exception of
those documents filed by any person who has ceased to be a party to the applications
listed in Column 3 of the table.
Pleadings
5. On or before 21 May 2018 each applicant is to file and serve a statement of issues,
facts and contentions upon which it intends to rely in support of its claim (Points of
Claim).
6. On or before 18 June 2018 any respondent who wishes to dispute any of the facts set
out in the Points of Claim (active respondent) is to file and serve a document (Points
of Response) which identifies:
a. the facts set out in the Points of Claim which are disputed by that respondent;
b. any additional facts or contentions relied upon by that respondent in
opposition of the applicant’s claim; and
c. any further or alternative orders sought by the respondent.
Non-expert Evidence
7. On or before 10 September 2018 each applicant is to file and serve one or more
statements containing a summary of the evidence of each proposed non-expert
witness.
8. On or before 1 October 2018 each active respondent is to file and serve one or more
statements containing a summary of the evidence of each proposed non-expert
witness.
Expert Evidence
9. On or before 12 November 2018 each applicant is to file the report of any expert on
whose evidence it intends to rely at trial.
10. On or before 17 December 2018 each active respondent is to file the report of any
expert on whose evidence they intend to rely at trial.
11. All expert reports are to include a statement of the qualifications and experience of
each expert witness and an account of the fieldwork and other sources relied upon in
preparation of the report (in compliance with the Federal Court’s Guidelines for
Expert Witnesses).
12. Upon the request of another party, a party who has filed an expert report shall within
14 days of such a request allow the requesting party to inspect and, if requested,
provided, at the requesting party’s expense, copies of all documents referred to in the
party’s expert reports which are unpublished or not reasonably accessible by the
requesting party’s experts.
Conference of Experts
13. On or before a date or dates to be fixed in consultation with the parties, a Registrar or
Registrars of the Court (Registrar) convene a compulsory conference or conferences
to be attended by experts engaged by each applicant and each active respondent to
confer with a view to identifying matters and issues about which their opinions are in
agreement and about which they differ.
14. The conference of experts may be reconvened from time to time as considered
appropriate by the Registrar and may be limited to experts of a particular discipline or
disciplines.
15. Within 10 days of the conclusion of the conference of experts, the Registrar produce a
report for the use of the parties and the Court in identifying:
a. the matters and issues about which the opinions of the experts are in
agreement; and
b. the matters and issues about which their opinions differ.
Statement as to cultural and customary concerns
16. Should any applicant seek orders to take account of cultural or customary concerns in
accordance with r 34.121 of the Federal Court Rules 2011 (Cth), the applicant is to
file an interlocutory application seeking such orders by no later than 17 December
2018.
17. The overlap proceeding be listed for case management on 19 December 2018 at
10:00am.
Hearing
18. The overlap proceeding be listed for hearing for an initial period of seven (7) weeks
on a date to be fixed in or after June 2019.
19. All parties have liberty to apply on five (5) days’ notice.
Date that entry is stamped: 27 February 2018
Deputy District Registrar
Schedule
No: (P)SAD6001/1998
Federal Court of Australia
District Registry: South Australia
Division: General
NATIVE TITLE ACTION FILED BY ADNYAMATHANHA PEOPLE ON 30-SEP-
1998 Applicant: THATHY (GERALDINE) ANDERSON
Applicant: VINCENT COULTHARD
Applicant: BEVERLEY PATTERSON
Applicant: STEWART PATTERSON
Applicant: GORDON SAMUEL COULTHARD
Applicant: MARK MCKENZIE
Applicant: MICHAEL ANDERSON
Applicant: ROGER JOHNSON
Applicant: MARK MCKENZIE (SNR)
Applicant: ANGELINA STUART
Respondent: DISTRICT COUNCIL OF ORROROO/CARRIETON
Respondent: THE FLINDERS RANGES COUNCIL
Respondent: AESTAS PTY LTD
Respondent: ALPANA PTY LTD
Respondent: ANDREW SPENCER DOMAN
Respondent: CR & S PTY LTD
Respondent: COMMODORE STATION PTY LTD
Respondent: RICHARD BURY
Respondent: DENIS F BEST
Respondent: ELSPETH MARY DOMAN
Respondent: JILL LARRITT
Respondent: MARGARET CAMPBELL DOMAN
Respondent: THOMAS ALASTAIR DOMAN
Respondent: FRANCIS CAPOWIE PTY LTD
Respondent: HGM PASTORAL PTY LTD
Respondent: IAN C FERGUSON NOMINEES PTY LTD
Respondent: FREDERICK SPENCER HOWE DOMAN
Respondent: ANNE NEED
Respondent: MUTOOROO PASTORAL COMPANY PTY LTD
Respondent: JAMES RANEMBE MORGAN
Respondent: MOOLOOLOO PROPRIETORS PTY LTD
Respondent: BRENTON JOHN LUCKRAFT
Respondent: NILPENA PARTNERS
Respondent: GRAHAM ANDREW RAGLESS
Respondent: QUINYAMBIE PASTORAL CO PTY LTD
Respondent: PARTACOONA PAST CO PTY LTD
Respondent: ORATANA PTY
Respondent: OLARY INVESTMENTS PTY LTD
Respondent: PAULINE ANN RAGLESS
Respondent: RICHARD WILLIAM RAGLESS
Respondent: RETEP PTY LTD
Respondent: PHILLIP LEONARD SEARLE
Respondent: SOUTH AUSTRALIAN FARMERS FEDERATION
Respondent: GRISELDA SPRIGG
Respondent: WOODLENE PTY LTD
Respondent: WITCHELINA PTY LTD
Respondent: RICHARD MARCHANT WARWICK
Respondent: DAVID JOHN WARWICK
Respondent: TEETULPA PASTORAL CO PTY LTD
Respondent: MARGARET SPRIGG
Respondent: DOUGLAS P SPRIGG
Respondent: DARREL FARGHER
Respondent: WARREN FARGHER
Respondent: JULIE RESCHKE
Respondent: JA SMITH
Respondent: PO SMITH
Respondent: DJ SMITH
Respondent: WINNIFRIED FARGHER
Respondent: PA SMITH
Respondent: WILLIAM RESCHKE
Respondent: ROY DRIVER
Respondent: CATHERINE DRIVER
Respondent: REX FARGHER
Respondent: JO SMITH
Respondent: UNIMIN AUSTRALIA LIMITED
Respondent: EPIC ENERGY SOUTH AUSTRALIA PTY LTD
Respondent: EQUINOX RESOURCES NL
Respondent: YUNTA DISTRICT HALL INC
Respondent: SOUTH AUSTRALIAN APIARISTS ASSOCIATION
INC
Respondent: SOUTH AUSTRALIAN NATIVE TITLE SERVICES
LTD
Respondent: HAVILAH RESOURCES NL
Respondent: EXCO OPERATIONS (SA) LTD ACN 105 161 564
Respondent: TASMAN RESOURCES LTD
Respondent: SINOSTEEL URANIUM SA PTY LTD
Respondent: TELSTRA CORPORATION LIMITED
Respondent: SA POWER NETWORKS (FORMERLY KNOW AS
ETSA UTILITIES)
Respondent: SOUTH AUSTRALIAN NATIVE TITLE SERVICES
LTD
Respondent: DISTRICT COUNCIL OF PETERBOROUGH
Respondent: AJ & PA MCBRIDE LIMITED
Respondent: BOSS URANIUM PTY LTD
Other: HODGEMORE PTY LTD
Prepared in the South Australia District Registry, Federal Court Of Australia, Roma Mitchell Commonwealth Law Courts Building, Level 5, 3 Angas Street, ADELAIDE SA 5000, Telephone (08) 8219 1000.
No: (P)SAD6012/1998
(Nukunu Area 1)
Federal Court of Australia
District Registry: South Australia
Division: General
NUKUNU PEOPLE NATIVE TITLE CLAIM
ROSALIE ELIZABETH TURNER and others named in the schedule
Applicant
STATE OF SOUTH AUSTRALIA and others named in the schedule
Respondent
ORDER
JUDGE:
Justice White
DATE OF ORDER:
7 March 2018
WHERE MADE:
Adelaide
THE COURT NOTES THAT these orders relate to the area known as Nukunu Area 1, being
the area which is the subject of the application but excluding the area being dealt with in the
Kokatha Nukunu Overlap Proceeding and the Port Augusta Town Area Overlap Proceeding.
THE COURT ORDERS THAT:
Preliminary questions of fact
1. Pursuant to r 30.01 of the Federal Court Rules 2011(Cth) (the FCR) the following
questions are to be decided separately from and before any other questions in the
proceedings:
Order Entered Order NOT Entered
2
But for any question of extinguishment of native title and the determination of
matters required by s 225(c), (d) and (e) of the Native Title Act 1993 (Cth):
(a) Does native title exist in relation to any and what land and waters of the
claim area?
(b) In relation to that part of the claim area in which the answer to (a)
above is in the affirmative:
(i) Who are the persons, or each group of persons, holding the
common or group rights comprising the native title?
(ii) What is the nature and extent of the native title rights and
interest?
Trial
2. The trial of the separate question is set down for hearing on an estimate of five weeks
commencing on 8 October 2018 (with three weeks set aside at that time) and continuing
on 3 December 2018 (with two weeks set aside at that time).
Statement of Facts, Issues and Contentions
3. On or before 4 May 2018, the Applicant file and serve a Statement of Issues, Facts
and Contentions upon which it intends to rely in support of its application (Points of
Claim) as it relates the questions set out in Order 1.
4. On or before 7 June 2018, the State is to file and serve a document entitled “State’s
Points of Response” which identifies:
a. the facts set out in the Points of Claim which are disputed by the State;
b. any additional facts or contentions relied upon by the State in opposition of the
Applicant’s claim; and
c. any further or alternative orders sought by the State.
5. On or before 14 June 2018, the other respondents who intend to participate in the
hearing of the preliminary questions set out in Order 1 (Participating Respondents)
and who wishes to dispute any of the facts set out in the Points of Claim are to file
and serve a document entitled “[That Respondent’s] Points of Response” which
identifies:
a. the facts set out in the Points of Claim which are disputed by the Participating
Respondent;
b. any additional facts or contentions relied upon by the Participating Respondent
in opposition of the Applicant’s claim; and
c. any further or alternative orders sought by the Participating Respondent.
3
Non-expert evidence
6. On or before 6 July 2018, the Applicant file and serve one or more statements
containing a summary of the proposed evidence of each of their proposed non-expert
witness.
7. On or before 3 August 2018, the State and the Participating Respondents file and
serve one or more statements containing a summary of the proposed evidence of each
of their proposed non-expert witnesses.
8. Without the leave of the Court, no party may lead evidence from a witness (other than
an expert witness) unless a summary of the evidence has been filed and served in
accordance with Orders 6 and 7 respectively.
Expert evidence
9. On or before 20 July 2018, the Applicant file and serve a copy of the report or reports
of any expert on whose evidence it intends to rely at the trial.
10. On or before 17 August 2018, the State and the Participating Respondents are to file
and serve a copy of the report or reports of any expert on whose evidence they intend
to rely at the trial.
11. Each expert’s report is to comply with the Federal Court’s Guidelines for Expert
Witnesses and is, amongst other things, to include a statement of the qualifications
and experience of the witness and an account of the fieldwork and other sources relied
upon in preparation of the report.
12. Upon the request of another party, a party who has filed an expert report shall within
14 days of such a request, allow the requesting party to inspect and, if requested,
provide at the requesting party’s expense, copies of all documents referred to in the
party’s expert reports which are unpublished or not reasonably accessible by the
requesting party’s experts.
Objections to expert evidence
13. On or before 7 September 2018, each party is to file and serve a notice identifying
any parts of any expert report to which it or they intend to object with a brief
statement identifying in each case the reasons for the objection.
14. The parties are to confer with a view to resolving any objections which are filed
pursuant to Order 13.
15. Any party seeking determination by the Court of an objection is, by 21 September
2018, to file and serve a consolidated schedule listing each objection, a short
4
statement of the grounds of the objection, and a short statement of the grounds on
which the opposing party resists the objection.
Conference of experts
16. The experts engaged by the Applicant and of any respondent who are to give evidence
in the trial are to attend a conference to be convened by a Registrar or Registrars of
the Court (the Registrar) at a time or date to be fixed by the Registrar, with a view to
identifying matters and issues about which their opinions are in agreement and about
which they differ.
17. The conference of experts may be reconvened from time to time as considered
appropriate by the Registrar and may be limited to experts of a particular discipline or
disciplines.
18. The participants in the Experts’ Conference are limited to the experts, the Registrar
and such Court staff as are required to assist the Registrar.
19. Within one week before the date of the Experts’ Conference, the Registrar convening
the conference is, in consultation with the Applicant and those respondents who have
filed an expert report pursuant to Orders 9 and 10, to circulate an agenda to the
participating experts.
20. Within 10 days of the conclusion of the conference of experts, the Registrar produce a
report for the use of the parties and the Court in identifying:
a. the matters and issues about which the opinions of the experts are in
agreement; and
b. the matters and issues about which their opinions differ.
21. Within 21 days of the completion of the Experts’ Conference, each of the parties is to
file any further reports from expert witnesses in response to reports of other experts
and as a consequence of the Experts’ Conference.
Other documentary evidence
22. On or before 7 September 2018, the Applicant is to file and serve an index of any
other documents that it intends to tender as evidence at trial, and make available for
inspection copies of the documents listed in the index.
23. On or before 21 September 2018, the State and any other Participating Respondent are
to file and serve an index of any other documents which they intend to tender as
evidence at trial, and make available for inspection copies of the documents listed in
the index.
5
24. On or before 28 September 2018, the parties are to file and serve an index of, and
copies of, documents which may be tendered at the trial, identifying:
a. those documents which the parties agree are admissible and can be tendered;
b. those documents which are not agreed and which the Applicant seeks to
tender;
c. those documents which are not agreed and which any of the respondents seek
to tender.
Statement as to cultural and customary concerns
25. Should the Applicant seek orders to take account of cultural or customary concerns in
accordance with r 34.121 of the FCR, the Applicant file an interlocutory application
seeking such orders by no later than 21 August 2018.
Submissions
26. On or before 29 September 2018, the Applicant file and serve an outline of
submissions which includes the main issues in dispute, any issues which are agreed,
and an overview of the case as that party sees it.
27. On or before 2 October 2018, the State and any Participating Respondent file and
serve an outline of submissions which includes the main issues in dispute, any issues
agreed, and an overview of the case as that party sees it.
General
28. With the assistance of the Registrar, the parties are, by 15 August 2018, to provide a
timetable for the conduct of the trial of the separate question (the hearing schedule).
The hearing schedule should include the parties’ best estimates of when each witness
will be called to give evidence; estimates of the length of cross-examination, whether
there is to be any evidence given on country, or alternatively, site inspections, whether
expert evidence is to be given concurrently, and other matters concerning the conduct
of the trial which the parties have identified.
29. In the event of any party failing to comply with these orders, the proceeding may be
listed by a Registrar of the Court on short notice, and any party may make an
application for the defaulting party to be dismissed as a party to the proceedings.
30. The matter is adjourned for a pre-trial directions hearing at 9 am on 28 August 2018.
31. There be liberty to the parties to apply.
6
32. The Applicant is to provide a copy of today’s orders to Cheetham Salt Ltd and the
Pitchi Richi Railway Preservation Society Incorporated.
Date that entry is stamped:
Deputy District Registrar
7
Schedule
No: (P)SAD6012/1998
Federal Court of Australia
District Registry: South Australia
Division: General
NATIVE TITLE ACTION FILED BY NUKUNU PEOPLE ON 30-SEP-1998 Applicant: LINDSAY JOHN THOMAS
Applicant: MARGARET ELIZABETH SMITH
Applicant: IAN CLARENCE WEBB
Applicant: HELEN RENAE WEBB
Applicant: DOUGLAS EDWARD ARTHUR TURNER
Applicant: FREDERICK GRAHAM
Respondent: DISTRICT COUNCIL OF ORROROO/CARRIETON
Respondent: ADNYAMATHANHA PEOPLE
Respondent: BARNGARLA NATIVE TITLE CLAIM
Respondent: GORDON S COUTLHARD
Respondent: DARYL KEITH AITCHISON
Respondent: DAVID ALLPORT
Respondent: STEPHANOS ATHANASOS
Respondent: DAVID BACKER
Respondent: IAN HARRY BACKLER
Respondent: LAKKANA BOONMAJAROEN
Respondent: BOSTON BAY ROCK LOBSTER PTY LTD
Respondent: ROY JAMES BANKS
Respondent: JAMES DOUGLAS BANKS
Respondent: BARRY J BOWYER
Respondent: DAVID BECK
Respondent: RONALD A BATES
Respondent: ROBERT WILLIAM BARTSCH
Respondent: BEN L BARNES
Respondent: JARRAD BARNES
Respondent: DONALD ROY BARRAND
Respondent: ADAM BARNES
Respondent: BARKER FISHERIES PTY LTD
Respondent: R W BAILEY
Respondent: JOHN BOZANIC
Respondent: LINDSAY DENE BOTT
Respondent: RUSSELL EDWIN BOORD
Respondent: BRONTE BAMPTON
Respondent: MICHAEL BALESTRIN
Respondent: ROBERT BAKER
Respondent: STEWART JOHN BUTSON
Respondent: ROBERT JOHN BUTSON
Respondent: BARTHOLOMEW BRETT BUTSON
Respondent: ROBERT ASHLY CHAMBERS
Respondent: CARINA ASSOCIATES PTY LTD
Respondent: CG SIMMS NOMINEES PTY LTD
Respondent: TONY D CUSTANCE
8
Respondent: JOHN COLLINSON
Respondent: ROGER M CUTTING
Respondent: WALTER PHILIP COOPER
Respondent: JEFFREY JOHN DALE
Respondent: IAN DEGILIO
Respondent: VALERY DREWER
Respondent: BARRY DREWER
Respondent: JOHN DUDURA
Respondent: CRAIG NEIL EDWARDS
Respondent: DAVID EDWARDS
Respondent: DR EDWARDS
Respondent: EF HENDRY PTY LTD
Respondent: TREVOR NORMAN EDWARDS
Respondent: GRAHAM GORDON FILMER
Respondent: LOVRE A GOBIN
Respondent: MALCOLM ETTRIDGE
Respondent: BARRY J EVANS
Respondent: CRAIG FLETCHER
Respondent: FROMAGER PTY LTD
Respondent: JOSIP GOBIN
Respondent: CHRISTOPHER FEWSTER
Respondent: CHRISTOPHER BADEN FEWSTER
Respondent: TREVOR GILMORE
Respondent: MICHAEL JAMES GUBBIN
Respondent: WILLIAM PHILIP HADLOW
Respondent: DAVID ENGE
Respondent: MARIO FABRIS
Respondent: DONALD GEORGE FEAST
Respondent: DEBRA LEA FERGUSON
Respondent: DAVID JOHN FOSTER
Respondent: WAYNE JEFFREY GALPIN
Respondent: DAVID FARADAY GILL
Respondent: SHANNON MAUREEN GILL
Respondent: SHAYNE MICHAEL FITZGERALD
Respondent: ROBERT JOHN HARDING
Respondent: GRAHAM FRANK HARROWFIELD
Respondent: RICHARD W HOWARD
Respondent: BARRY J HURRELL
Respondent: HUBERT BRIAN HURRELL
Respondent: VALDIS IEVINS
Respondent: BRIAN D JONES
Respondent: DAVID JOHN KENNEDY
Respondent: WARREN E LUDWIG
Respondent: ANTE LUKIN
Respondent: TONY KINGDON
Respondent: WILLIAM JOHN HENDRY
Respondent: STEPHEN B HINGE
Respondent: GF HARROWFIELD
Respondent: DE HARROWFIELD
Respondent: HERBERT NOEL HENDRY
Respondent: DENNIS HOLDER
9
Respondent: GJ HOOD
Respondent: PETER WAYNE HUTCHINSON
Respondent: PETER LAGOUDAKIS
Respondent: ANN LUKIN
Respondent: DAVID WILLIAM HALL
Respondent: KYM BRYAN MALLYON
Respondent: MERVYN H MARWOOD
Respondent: PETER JOSEPH MARTIN
Respondent: JOHN EDWARD MCGOVERN
Respondent: STEPHEN MORIARTY
Respondent: SIMON MANNERS
Respondent: DEAN LUKIN
Respondent: K R MULLAN
Respondent: EUGENE MONTGOMERY
Respondent: CRAIG DAVID MCCATHIE
Respondent: JOHN THORNTON MCCARTHY
Respondent: RENO MARTINOVIC
Respondent: VICTOR J MARSHALL
Respondent: ARTHUR MARKELLOS
Respondent: MARINE SCALE NET FISHERS ASSOCIATION
Respondent: TERRY K MANNERS
Respondent: PAUL D MANNERS
Respondent: ANTHONY PAUL MANNERS
Respondent: BRIAN POLLARD
Respondent: HAYDN JOHN O'BRIEN
Respondent: RAYMOND OTTEY
Respondent: JOHN PALEOLOGOUDIAS
Respondent: NEAL PALMER
Respondent: PETER PARISSOS
Respondent: ALLEN FRANCIS JAMES PITTAWAY
Respondent: ALAN PAYNE
Respondent: BRIAN K MUNDY
Respondent: JENNIFER M PURTELL
Respondent: BARRY POWER
Respondent: MATEO RICOV
Respondent: MILORAD RICOU
Respondent: RIBARI PTY LTD
Respondent: RHYONA PTY LTD
Respondent: ANDREW CHARLES PUGLISI
Respondent: MERVYN ALLAN PITTAWAY
Respondent: MAX POLACCO
Respondent: ROBERT TYRER PENNINGTON
Respondent: DAVID B MUNDY
Respondent: RODNEY SMITH
Respondent: SPENCER GULF AQUACULTURE PTY LTD
Respondent: DAVID SHERRY
Respondent: TREVOR SMITH
Respondent: PHILIP ROBINSON
Respondent: JOSIP SANTIC
Respondent: RONALD PETER ROWE
Respondent: MARK JAMES ROTHALL
10
Respondent: JOHN SPADAVECHIA
Respondent: WILLIAM HERBERT SMITH
Respondent: HELEN IVY SMITH
Respondent: MICHAEL SLATTERY
Respondent: KENNETH JOHN SINCOCK
Respondent: ROGER SAUNDERS
Respondent: S & Z LUKIN PTY LTD
Respondent: PETER RITTER
Respondent: EDWARD T SMITH
Respondent: ANNE ELIZABETH TAPLEY
Respondent: GRAHAM MARK TAPLEY
Respondent: BRENTON E TYRRELL
Respondent: WHITE POINTER FISHERIES
Respondent: B WALLER
Respondent: LILIANA VITLOV
Respondent: PETER DEAN VICKERS
Respondent: RITA VALCIC
Respondent: LAWRENCE JOHN VAHLBERG
Respondent: BILL TSOUPAS
Respondent: ELLINAS TOUMAZOS
Respondent: JEFFERY PAUL WAIT
Respondent: GRAHAM LESLIE WALDEN
Respondent: GREGORY WARD
Respondent: SCOTT WEAVER
Respondent: BRENTON SYMONS
Respondent: DOMONIC TATTOLI
Respondent: WAYNE JOHN TAYLOR
Respondent: RENE JOHN SPRUYT
Respondent: MICHAEL B TILLEY
Respondent: ROBERT THEAKSTONE
Respondent: THE FLINDERS RANGES COUNCIL
Respondent: DISTRICT COUNCIL OF MOUNT REMARKABLE
Respondent: EPIC ENERGY SOUTH AUSTRALIA PTY LTD
Respondent: LEON CHARLES WRIGHT
Respondent: MICHAEL H WILDE
Respondent: NORTHERN AREAS COUNCIL
Respondent: DISTRICT COUNCIL OF BARUNGA WEST
Respondent: RESOURCE MAPPING PTY LTD
Respondent: CORPORATION OF THE CITY OF PORT
AUGUSTA
Respondent: MINOTAUR RESOURCES LTD
Respondent: ANTONIO PETER YANCIC
Respondent: A H WOOD
Respondent: PETER ANTHONY WILLIAMSON
Respondent: OTTAWAY BROS PTY LTD
Respondent: AIRSERVICES AUSTRALIA
Respondent: TELSTRA CORPORATION LIMITED
Respondent: BASIN OIL PTY LTD
Respondent: ELECTRANET PTY LTD ABN 41 094 482 416
Respondent: SOUTH AUSTRALIAN APIARISTS ASSOCIATION
INC
11
Respondent: SOUTH AUSTRALIAN RECREATIONAL FISHING
ADVISORY COUNCIL INC (T/AS RECFISH SA)
Respondent: PORT PIRIE REGIONAL COUNCIL
Respondent: ALLIANCE PETROLEUM AUSTRALIA PTY LTD
Respondent: NATIONAL TRUST OF SOUTH AUSTRALIA
Respondent: VAMGAS LTD
Respondent: BRIDGE OIL DEVELOPMENTS PTY LTD
Respondent: ORIGIN ENERGY RESOURCES LTD
Respondent: REEF OIL PTY LTD
Respondent: SANTOS (BOL) PTY LTD
Respondent: SANTOS LTD
Respondent: DELHI PETROLEUM PTY LTD
Respondent: SANTOS PETROLEUM PTY LTD
Respondent: ST JOHN AMBULANCE AUSTRALIA SA INC
Respondent: DEAN JAMES BARNES
Respondent: KUYANI ASSOCIATION
Respondent: SOUTH AUSTRALIAN NATIVE TITLE SERVICES
LTD
Respondent: WILDCATCH FISHERIES SA INC
Respondent: NYRSTAR PORT PIRIE PTY LTD ACN 008 046 428
Respondent: COMMONWEALTH OF AUSTRALIA
Respondent: SANTOS (NARNL COOPER) PTY LTD
Respondent: SA POWER NETWORKS (FORMERLY KNOW AS
ETSA UTILITIES)
Respondent: BHP BILITON OLYMPIC DAM CORPORATION
PTY LTD
ATTACHMENT 8 REPORT 12.5
SOUTHERN FLINDERS RANGES TOURISM &
EVENTS STRATEGY & ACTION PLAN
1│Southern Flinders Tourism & Events Strategy and Action Plan
The Southern Flinders Ranges Tourism & Events Strategy & Action Plan
The start of something bigger…
2017/18 – 2019/20
2│Southern Flinders Tourism & Events Strategy and Action Plan
Southern Flinders Tourism & Events Strategy and Action Plan
Contents Acknowledgement of Country ................................................................................................... 3
Message from the Mayors ......................................................................................................... 4
Executive Summary .................................................................................................................... 5
The Strategic Planning Framework ............................................................................................ 6
Purpose................................................................................................................................... 6
The State and Region of Tourism – Now and the Future .......................................................... 7
The Current Situation ............................................................................................................. 7
Future Growth Potential ............................................................................................................ 8
External factors and emerging trends affecting tourism ........................................................... 8
Vision, Mission, Values and Priorities ........................................................................................ 9
Our Regional Vision ................................................................................................................ 9
Our Tourism Mission Statement ............................................................................................ 9
Our Tourism Values ................................................................................................................ 9
Our Tourism Priorities ............................................................................................................ 9
Our Tourism and Events Plan ................................................................................................... 10
Glossary .................................................................................................................................... 12
3│Southern Flinders Tourism & Events Strategy and Action Plan
Acknowledgement of Country
Thalpiri Yarta by Jessica Turner, Nukunu artist
The Port Pirie Regional Council acknowledges the Nukunu people as the traditional owners and custodians of the lands of the Port Pirie Township and northern regions and the Kaurna people in southern parts of the region. We honour their ongoing cultural and spiritual connections to country and pay our respects to their Elders past and present. We respect the cultural heritage, customs and beliefs of all Indigenous peoples and extend that respect to other Aboriginal and Torres Strait Islander people who live in the region.
“Thalpiri Yarta” is the Nukunu name for Port Pirie.
The Port Pirie region was once used as a central location for all Aboriginal groups and tribes from around the area to meet and come together to trade materials and other products.
In my painting I have incorporated Port Pirie and the Pirie River and interpreted how the area was used as a meeting place. We also believe the hills and region was also created by the Great Dreamtime Serpent “Akurra”, which I have also included to represent the Hills. I also wanted to include the “Yirityi”, Crab, which is also well known in Port Pirie and Coastal area.
Jessica Turner June 2017
4│Southern Flinders Tourism & Events Strategy and Action Plan
Message from the Mayors As the Mayors of the Southern Flinders Ranges Councils, we are proud of our region and what it offers to residents and visitors. Tourism is a significant industry across the Flinders Ranges and Outback, with an annual expenditure of over $360 million across all areas of the region. The economic impact of tourism spreads further than the direct tourism industry, creating additional social and cultural experiences in the region and supporting a greater range of economic opportunity for residents. The labour intensive nature of tourism businesses contributes significantly to local employment. The Port Pirie and Southern Flinders Ranges Councils have a renewed and revitalised commitment to the industry with the development of a Southern Flinders Tourism & Events Strategy and Action Plan. This document provides a focused and strategic approach to regional tourism marketing and economic development. Tourism investment requires operators to have confidence in the stability and potential growth in the region. We will be working closely with the South Australian Tourism Commission (SATC), South Australian Tourism Industry Council (SATIC), Southern Flinders Tourism & Taste (SFT’n’T) and other local producers and tourism operators and Regional Development Australia (RDA) Yorke & Mid-North. These networks, as well as the support of the District Council of Mount Remarkable, District Council of Orroroo Carrieton, District Council of Peterborough, Northern Areas Council and Port Pirie Regional Council, provide a strong basis to continue to build the future environment for tourism businesses and a positive experience for visitors to our region. We endorse the Strategy and Action Plan as a working document that conveys our unity of focus and purpose towards the ever increasing role that tourism plays in our regional economy.
Mayor Colin Nottle Cr Kathie Bowman - Chairman Mayor Ruth Whittle OAM
Mayor Denis Clark Mayor John Rohde
5│Southern Flinders Tourism & Events Strategy and Action Plan
Executive Summary The Southern Flinders Ranges Tourism & Events Strategy and Action Plan will support the Southern Flinders Ranges tourism economy to achieve its potential share of the total Flinders Ranges and Outback tourism expenditure, estimated at $452 million per annum by 2020, and help deliver a resilient and diverse regional economy. The Building the Lucky Country report by Deloitte (2014) identified tourism as one of the five super growth industries set to drive the “post mining boom” in Australian economy. This is reflected in tourism as an important driver of the Flinders Ranges economy, generating $379 million in expenditure and attracting 2.8 million visitor nights per year. There are 529 tourism businesses across the region creating significant employment opportunities This Action Plan also aligns with the South Australian Tourism Plan 2020 and focuses on five key priority areas: 1. Driving Demand 2. Creating a Collaborative Culture 3. Supporting Port Pirie and Southern Flinders Businesses 4. Increasing Awareness of the Value of Tourism, and 5. Using Events to Drive Visitation Priority actions in Driving Demand will include the development of a Southern Flinders Tourism Marketing Plan, focused on experience seekers and the recreational vehicle market, with the primary target market being South Australians, with a particular focus on short holidays. Interstate marketing activity will target Victoria and New South Wales with a key focus on the camping and caravan travellers. Priority actions in Creating a Collaborative Culture will include regular tourism industry networking events and joint promotions across the neighbouring tourism regions – including the Upper Spencer Gulf, Burra and Clare, the Copper Coast and Yorke Peninsula. Port Pirie and Southern Flinders Businesses will be encouraged to join Southern Flinders Tourism & Taste (SFT’n’T) and supported to list their products and events on the Australian Tourism Data Warehouse (ATDW), develop and enhance their social media use and facilitate holiday packages. The overall measures of success created by the collective actions laid out in this plan will include: growth in expenditure to achieve and maintain our share of the $452 million per annum by 2020, an increase in overnight visitors and visitor nights through the development of new accommodation options, plus the delivery of new events all based on improving the growth rate when compared with the previous three years. The plan also identifies local gaps in tourism product and sought after experiences which will create opportunities for future tourism development and growth. The plan and its targets will be reviewed and revised each year.
6│Southern Flinders Tourism & Events Strategy and Action Plan
The Strategic Planning Framework
Purpose This Tourism & Events Strategy and Action Plan is a plan that aligns with the South Australian Tourism Plan 2020. The South Australian Tourism Plan’s full potential is set to exceed $8.0 billion in tourism expenditure by 2020. The Southern Flinders Tourism Strategy and Action Plan’s full potential is realised through achieving an identifiable share of the Flinders Ranges & Outback projected expenditure of $452 million by 2020. The purpose of the Tourism Strategy and Action Plan is to act as a blueprint and guide for the tourism development activities of the Southern Flinders and key tourism industry stakeholders – both within and external to the Region. This is a plan for the Southern Flinders tourism industry, from small to medium-sized businesses, associations and related industries working in wine and food, visitor information centres, service providers and communities and addresses actions across all levels of government. This plan will provide direction for investment in Southern Flinders regional tourism so that the industry can develop, enhance and facilitate growth in the regional economy. This plan will provide the foundations for:
• A well promoted and understood tourism region, within the greater Flinders Ranges & Outback
• A culture of collaboration amongst all stakeholders in regional tourism
• A profitable flourishing tourism industry that is recognised as a core part of the Port Pirie &
Southern Flinders economy
• Significant job growth contributing to a resilient, vibrant and sustainable collection of communities
• Supporting social, cultural and environmental outcomes as well as economic development
• Offering experiences with wide seasonal appeal and regional authenticity that create strong
word of mouth marketing and repeat visitation
• Consumers understanding our competitive advantage and the depth and diversity of our experiences and therefore the desire to visit in the near future
7│Southern Flinders Tourism & Events Strategy and Action Plan
The State and Region of Tourism – Now and the Future
The Current Situation Tourism directly employs 31,000 South Australians and makes a substantial contribution to the State economy. This level of employment is three times the number employed by the mining industry. Adelaide generates 56% of total visitor expenditure in South Australia and the regions generate 44%; however, given that the Australian Bureau of Statistics reports that only 23% of the State’s population live outside of Adelaide, tourism expenditure is an important economic driver for regions. Tourism expenditure in the Flinders Ranges & Outback as a percentage of total economic output is more than double that for Adelaide, demonstrating the importance of tourism in the region. Because of its importance there are significant investments in tourism made each year by State and Local Government and by tourism businesses. As a result, the Flinders Ranges & Outback economy receives tourism expenditure of $379 million per annum generated by 529 businesses that create significant employment opportunities. It is essential for the tourism industry to work cooperatively with Adelaide, as research consistently shows that visitors to South Australia have the highest satisfaction when their visit includes a mix of both Adelaide and regions. Hence, a vibrant tourism industry in the Southern Flinders Ranges is important to South Australia, and Port Pirie and the Southern Flinders Councils must be proactive in targeting the Adelaide visitor offering regional experiences that maximise visitor satisfaction. It is reported that the Flinders Ranges & Outback receives 2.8 million visitor nights per annum. By origin, the majority of all visitor nights are from intrastate (62%) compared to interstate (32%) and international (6%).
8│Southern Flinders Tourism & Events Strategy and Action Plan
Future Growth Potential The South Australian Tourism Plan 2020 reports potential expenditure for South Australia of $8 billion per annum by 2020, up from $5.1 billion in December 2013 – recent reporting has shown this is likely to be exceeded. Today that expenditure has risen to $6.3 billion. Tourism expenditure in the Flinders Ranges & Outback has the potential to reach $452 million by 2020. Several factors will determine growth including the actions embodied in this plan and the investment by all stakeholders in its implementation. The alignment of this plan with the South Australian Tourism Plan 2020 is an important step to increase collaboration. The Tourism Action Plan will ensure that the South Australian Tourism Commission, Port Pirie and the Southern Flinders Ranges Councils collaborate to enable the tourism industry to realise new development opportunities. Visitor services, including the accredited Visitor Information Centres and Visitor Information Outlets, are vitally important for growth because exceptional visitor services increase yield per visitor.
External factors and emerging trends affecting tourism Some of the key external factors affecting the South Australian tourism industry through to 2020 include:
• Increased usage of digital and social media • Continued ageing population • Rise in inbound visitation, particularly from Asia • Movements in the Australian dollar • Slowing outbound passenger growth • Continued focus and importance of experiences
Awareness of emerging trends and gaps in local tourism products and experiences will create new development opportunities, such as:
• Local produce including art, food and wine experiences • Nature based experiences including walking trails • Health and wellness activities • Waterfront accommodation and waterfront dining facilities • Tours featuring wine, food and history • Visits to food processing facilities and orchards • Cycling trails including mountain bike trails • Multicultural and Aboriginal experiences • Destination weddings • Adrenalin activities
9│Southern Flinders Tourism & Events Strategy and Action Plan
Vision, Mission, Values and Priorities
Our Regional Vision The Southern Flinders Ranges tourism industry will be collaborative, innovative, sustainable, and highly profitable – generating and growing tourism demand. By 2020 the Southern Flinders Ranges will have established high appeal to domestic, intrastate and interstate visitors – providing an integrated experience that encourages longer stays and return visits. Our Tourism Mission Statement The Southern Flinders Tourism networks contribute to a vibrant and sustainable tourism economy through leadership, representation, information sharing and strategic projects. Our Tourism Values The Southern Flinders Tourism networks operate for the greater good of the region with the following values: impartiality, independence, credibility, transparency and accessibility. Our Tourism Priorities
1. Create a Southern Flinders entity, with the support of the South Australian Tourism Industry Council (SATIC).
2. Redevelop Port Pirie’s Visitor Information Centre (VIC) model – both in staffing and interior
design.
3. Revamp the marketing strategy for the Region: • New Brand image for the Southern Flinders Ranges; • Revamped Visitor Guide to entice, rather than over-inform; • A focus on day-trip options and multi-day stays including: food/wine, historical trails,
arts and culture, eco-tourism, adventure tourism, and technology tourism.
4. Enhancement of the current Heritage Rail Trail and the development of further Southern Flinders Ranges Self-Guided Tours, with new signage and Augmented Reality (AR) options.
5. Develop, prepare and maintain an extensive and varied Events Calendar for the Southern
Flinders, with both sporting and non-sporting options.
6. Replication of the Peterborough ‘Free self-contained RV parking’ model to encourage longer stays and increased Regional spending.
7. Investigate the opportunity to establish a Marine Habitat on the Port Pirie waterfront,
including a feasibility study.
8. Further development of nature-based tourism, including nature walks, adventure trails and 4WD tracks.
10│Southern Flinders Tourism & Events Strategy and Action Plan
Our Tourism and Events Plan Aligning with our nine Tourism Priorities, it is determined that the initial 2017-20 direction will focus on achieving the following outcomes. As advised, outcomes are subject to annual review:
AIM: Create a Southern Flinders entity, with the support of the South Australian Tourism Industry Council (SATIC) What we will do What success looks like Identify our target market and explore the potential Economic Development outcomes
Increased visitor numbers, increased bed stay nights, increased return visitation
Work across Councils to identify each areas’ unique identifiers
Formally identify the current set of attractions that each Council can offer the SFR visitor and integrate them into the day-trip model
Work with SATIC to develop our place in the broader Flinders Ranges & Outback market
The formal recognition of the Southern Flinders Ranges, within the Tourism Industry Sector
Work across the Councils to ensure a singular purposeful vision, with individualistic input and recognition
An integrated approach of Councils working together, as well as independently, to ensure long-term viability and on-going development
AIM: Redevelop Port Pirie’s Visitor Information Centre model – both in staffing and interior design; What we will do What success looks like Research/investigate the most appropriate structure to deliver the new strategy for the VIC
The right people, with the right skills, delivering improved tourism services
Formalise training and development Certified achievements for staff, via TAFE (SA) Change staff-visitor relationship focus Increased engagement with visitors, as hosts,
encouraging longer stays Redesign and resource interior redevelopment of the VIC
A 21st Century style Visitor Experience Centre that serves as a multi-purpose venue for visitors and showcase local produce, arts and wine.
AIM: Revamp the marketing strategy for the Region: What we will do What success looks like New Brand image for the Southern Flinders Ranges
A recognizable, memorable branding that is featured through the Region
Revamped Visitor Guide to entice, rather than over-informing
A fresh, new look guide, which will showcase Regional offerings and include incentives to visit, driven by a philosophy of ‘day trips’
Website and social media presence Increased traffic to the various social media forms
Work with SFT’n’T to determine current membership offering
Increased membership for SFT’n’T with a Regional network focus
Work across the five Councils to identify current and potential offerings
An up-to-date list of existing and new businesses that is packaged to maximize tourism experiences
Assisted development and promotion of trails and offerings
Concise printed and online seasonal programs with wide-ranging appeal, readily available
11│Southern Flinders Tourism & Events Strategy and Action Plan
AIM: Enhancement of the current Heritage Rail Trail and the development of further Southern Flinders Ranges Self-Guided Tours, with new signage and Augmented Reality (AR) options.
What we will do What success looks like Work towards the development and design new Heritage signage
Brighter, informative signage along a refreshed trail
Work with Armsign to develop new self-guided trails
Short, medium and long self-guided tours of Port Pirie and surrounds
Investigate the inclusion of Augmented Reality (AR)
A Bluetooth technological option to enhance the Heritage walk
AIM: Develop, prepare and maintain an extensive and varied Events Calendar for the Southern Flinders, with both sporting and non-sporting options; What we will do What success looks like Liaise across Councils to identify current offerings
A comprehensive Annual Calendar of events – regularly updated with new offerings
Work across the Region to develop new and enticing event opportunities
Delivery of one major sporting and one non-sporting event in 2018, as well as a calendar of events, both sporting and non-sporting
AIM: Replication of the Peterborough ‘Free self-contained RV parking’ model to encourage longer stays and increased Regional spending. What we will do What success looks like Explore the development of self-contained RV parking within Port Pire and across the Southern Flinders Ranges Councils
Self-contained RV parking on the land situated on the opposite site of the John Pirie Bridge and other identified sites across the Region
Explore the cost and viability of Port Pirie shore front pop-up eateries
A range of options, which encourage use of the new Foreshore Area
AIM: Investigate the opportunities to establish a Marine Habitat on the Port Pirie waterfront, including a feasibility study. What we will do What success looks like Engage in consultation to determine viability Identified cost and timeline potential, within
next year’s Business Plan AIM: Further development of nature-based tourism, including nature walks, adventure trails and 4WD tracks. What we will do What success looks like Work with DEWNR to identify best practice and achievable outcomes
Establishment of nature walks, gorge trails, Adventure options and 4WD tracks
12│Southern Flinders Tourism & Events Strategy and Action Plan
Glossary
AR – Augmented Reality ATDW – Australian Tourism Data Warehouse DAP – Destination Action Plan DEWNR – Department of Environment, Water and Natural Resources DPTI - Department of Planning, Transport and Infrastructure DSD – Department of State Development PIRSA – Department of Primary Industries and Regions SA PPRC – Port Pirie Regional Council RDA – Regional Development Australia RTO – Regional Tourism Organisation RTS – Regional Tourism Strategy SATC – South Australian Tourism Commission SATIC – South Australian Tourism Industry Council SFR – Southern Flinders Ranges SFT’n’T – Southern Flinders Tourism & Taste TA – Tourism Australia TRA – Tourism Research Australia VIC – Visitor Information Centre (accredited – Yellow ‘i’) VIO – Visitor Information Outlet (non-accredited – White ‘i’)
Why not stay one more night…
ATTACHMENT 9 REPORT 12.7
DOG AND CAT MANAGEMENT BOARD
2018/2019 - DOG REGISTRATION FEE
SCHEDULES
W:\orroroo\GOVERNANCE\Council Meetings\Agenda Working File\2018\March 2018\Attachments\12.7 - Dog & Cat Setting Fees all CEOs
(email).docx
Level 9
81 - 95 Waymouth Street Adelaide SA 5000
GPO Box 1047 Adelaide SA 5001
Ph: 08 8124 4962 Fax: 08 8124 4648
ABN 48 100 971 189
www.dogandcatboard.com.au
Ref: DEWNRD-00012829 To the Chief Executive Officer In the past year, changes to the Dog and Cat Management have commenced, which impact on setting dog registration fee setting. This correspondence sets out issues your council should consider, in setting dog registration fees for the 2018-18 dog registration year.
From 1 July 2018, dog owners will be able to pay their dog registration fees through the new Dogs and Cats Online (DACO) system. This will require councils to make a number of active decisions.
Please review the attached information and share with the relevant officers in your council. These may include finance, IT, customer services as well as your regulatory service teams.
Please also keep the checklist we have provided. This contains a useful summary of decisions to be made and tasks to be completed, as DACO is implemented.
Issues for your council to consider include:
1. Are you happy to join the approach adopted by most SA councils or will you require a local solution. The latter may involve resourcing issues for you.
2. Setting Dog Registration and other Fees, through DACO.
3. Discounts for Centrelink Concession Card Holders.
4. Administrative Fees for transferring a dog to a new council area.
5. Remitting fees to the DCM Board: proposed process.
6. Cat Registration options.
DACO will provide significant opportunities for councils to find efficiencies and save money, while improving services to your community.
Working through the issues raised in this correspondence will enable you to tailor service-provision and resourcing issues to the needs and capacity of your council.
Yours sincerely
Dr Felicity-ann Lewis Chairperson Dog and Cat Management Board
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Attachment 1
Council discretion vs State-wide consistency.
As a result of the changes commencing on 1 July 2017, councils now have complete discretion to set
dog registration fees, the discounts you will offer and what evidence is required before a discount is
given. Councils no longer need approval from the Minister.
Each year, DACO will enable each council to set their fee categories, to set the fee for each category
and to determine what discounts it offers. DACO will also enable councils to decide when late fees apply,
etc.
However, in designing and building DACO, we have had to make some decisions requiring a consistent
approach, throughout the State. In these areas, councils can still elect to take a divergent approach.
However, if a council wishes to charge a fee that DACO is not be able to automatically manage, Council
will need to manage these transactions at their front counter. These issues are set out below.
Setting Fees through DACO.
DACO includes a check-box for all of the dog registration fee and discounts categories currently in use in
SA. This includes the following:
Training
Concession (only DVA Gold, DVA White, Senior Health, Health Card, Pensioner)
Microchip
Desexing
Working dog
Greyhound racing
Dog business
Immunisation
Assistance
Dog Business
Once each year, councils will be prompted to determine:
Which fee categories they will offer (eg for Microchipped dogs, microchipped and desexed (ie a
Standard Dog), microchipped, desexed and trained, etc. Recent changes to the Dog and Cat
Management Act mean that councils could have as few as two categories (ie a Standard and
Non-Standard Dog).
To set a dollar amount for each fee category.
To decide the size of each discount.
To set other fees contemplated by the Act (eg Late fees, Impounding fees.)
See a mock-up of the relevant page in DACO, in Attachment 3.
Note that councils do not need to set a fee in each possible category. The only dog registration
categories that must be offered are:
Entire, un-microchipped dogs (ie a ‘Non-standard dog’).
Desexed and Microchipped dogs (ie a ‘Standard dog’ – should be 50% of the fee of a non-
standard dog).
Dog kennel or breeder business (section 35)
Assistance dogs (which must be free).
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Councils will be able to choose as many of the additional categories as they wish, to suit their local
communities.
Discounts for Centrelink Concession Card Holders
Most councils offer dog registration discounts for concession card holders. We estimate that 20-30% of
dog owners are concession card holders.
Currently, no council in SA operates a dog registration system that enables such a concession card
holder to pay their registration fees online. Therefore, most payments for new dog registrations, where
the owner is a concession card holder, are made at the council’s front counter or over the phone.
DACO will enable concession card holders to verify their status instantly, online. Once verified, DACO
will then charge the owner the relevant discounted dog registration fee, for that person. This will result in
significant reductions in the number of transactions that council staff must process over the counter.
DACO will not retain information from Centrelink. DACO, through the interface with Centrelink, will
merely verify that, on the date of the transaction, the owner was entitled to a concession.
Centrelink will verify if the dog owner is entitled to the following concessions:
1. DVA “Gold” Card
2. DVA “White” Card
3. Pensioner Card
4. Senior Health Card
5. Health Card
Councils can choose which concessions they wish to offer, from this list.
All concession statuses will be permanent for that owner, except the “Health Card” (which is the card
used by most unemployed people), which will require the owner to re-validate the details each
registration year, in order to keep the discount.
Councils may also decide to offer additional concessions. However, DACO will not be able to process
these, without the assistance of council staff. Applicants will need to speak to someone at their council
about their eligibility for any other concession categories, offered by the council and have their
registrations processed with the assistance of council staff.
Council officers will have the power to indicate on DACO, that they have granted a particular dog owner
concession status.
Councils should therefore make a decision about which concession card categories they will offer
discounts for. The Board recommends that each council offer the Centrelink concessions, set out above.
Councils are entitled under the Act, to offer additional discounts. If a council wishes to offer additional
discounts, they should consider the resourcing issues, for customer-facing staff.
Administrative Fees for transferring a dog to a new council area.
Currently, many councils set a fee to transfer dog owners and/or to enable an owner to transfer their
registration from one council area to another. These fees recognise the administrative work required by
council officers, to effect the process as well as the costs associated with providing owners with new dog
discs for their council.
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After DACO commences, owners will update most information, themselves. Owners will record a change
of address and, if they sell a dog, they will record the contact details of the new owners on DACO. DACO
will send the new owner an email, requested they log in and provide the details required. This has
provided the opportunity to provide Lifetime registration disc numbers, so that a dog registered in one
council can retain the same dog disc number when they move to another council. This will largely
eliminate the need to issue a new disc upon moving councils.
Therefore owners, through DACO, will self-manage transfer processes, and as such DACO will not
charge a transfer fee.
By making this process free and as easy as possible, we hope to maximise the number of people who
keep their records up to date. This makes DACO a more useful tool, for animal management officers in
the field.
Some owners will still come into council offices, call or correspond with their council. Under the Act,
Councils are still entitled to set (or retain) a transfer fee. However, DACO will not collect transfer fees. If
council decides to retain a transfer fee, they will need their own business procedures, to manage the
process.
Remitting fees: proposed process
The new Dog and Cat Regulations provide that if council collect any dog registration fees, they must
remit 12% (24% for metropolitan councils) to the Board. If the Board (through DACO) collects any dog
registration fees, it must remit 88% (76% for metro) to the relevant council.
These Regulations reflect that, no matter how easy the DACO system is to use, a small percentage of
owners will still want to attend their council offices and interact with a person. We hope this percentage
will reduce over time, as people become more IT-savvy, more comfortable with online transactions and
more aware of DACO’s functionality. Therefore councils will still collect a proportion of dog registration
fees.
From 1 July 2018, DACO will become the dog register for each council and the official record of all
transactions. If a person pays their fee at the front counter of a council, for example, the council officer
will record these details in DACO.
Council finance managers have been concerned that, if councils are collecting a pool of dog registration
money, council will no longer have their own register to reconcile the payment against.
The Local Government Financial Managers Group has proposed an alternative, hopefully simpler,
system:
Council staff will still assist customers who visit council offices to make dog registration
payments.
Council officers will enter data directly into DACO. Officers will also assist customers to make
payments directly into DACO (eg by credit card, Bpay, etc).
If the dog owner pays by cash or cheque, council will accept the payment, as the agent of the
DCM Board. This will be indicated in DACO.
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Councils will then transfer 100% of dog registration payments received to the Board. Payments
made should equal the total of the individual cash & cheque payments made at council offices
(and already recorded in DACO).
On a regular basis, the Board will remit to each council’s their statutory percentage of:
o payments made by owners directly into DACO; plus
o the 100% collected at council from councils and subsequently send to the Board.
NB The statutory percentage is 88% for rural councils and 76% for metro. Payments will be made
five times a year. Monthly for the first quarter of the dog registration year (July, August &
September) and then after quarter 2 (December) and after quarter 4 (June).
The Board supports this approach.
Cat registration
DACO can be used to manage cat registration, if a council elects to adopt this option. Using DACO for
this purpose is simply a matter of clicking the appropriate buttons and setting a fee.
Note that, to introduce a cat By-law, Councils will first need to pass appropriate By-laws.
Importantly, by serving as the state’s cat microchip register, councils will gain useful insight into the cat
ownership profile for their council and the number of cat owners that ‘do the right thing’ and adhere to
The Act by microchipping and desexing their cats. This information may prove useful for your council
when considering the viability of initiating your own cat registration by-law.
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Attachment 2
Checklist
In preparation for the commencement of DACO, we recommend that each council take the following
action. Some of these decisions are:
Traditionally made as part of a council’s budget-setting process; and
Likely to require a decision by your elected members.
Decide which dog fee categories your councils wishes to offer in 2018-19. We recommend that
you use the page from DACO, attached.
Determine a fee, for each dog registration fee category.
Decide whether you will set a late fee and, if so, when this will apply from.
Decide whether you will continue to charge a transfer fee (The DCM Board recommends that
these fees be abolished).
Decide which concession cards your council will accept (The DCM Board recommends all of the
Centrelink concession cards, listed in this document).
Make decisions about other fees permissible under the DCM Act (eg impounding fees, section 35
dog business registration fees).
W:\orroroo\GOVERNANCE\Council Meetings\Agenda Working File\2018\March 2018\Attachments\12.7 - Dog & Cat Setting Fees all CEOs
(email).docx
Attachment 3
This shows that the council can set the following configurations:
Whether they charge for dog registrations
Whether they charge for cat registrations
Whether they charge a late fee and if so, what the fee is and when it starts to be applied
Whether their counter staff can waive late fees
Whether registrations that include uploaded evidence (such as microchip registration and de-
sexing certificates) have to be viewed and approved by the council prior to accepting payment
from the customer.
The below shows that they can select which concessions they will accept (NB DVA and DVA health card
will be added to this list prior to golive). This also shows where they indicate the maximum number of
dogs/cats allowed on properties (NB – this will not prevent registrations but will notify council when an
owner exceeds this number)
W:\orroroo\GOVERNANCE\Council Meetings\Agenda Working File\2018\March 2018\Attachments\12.7 - Dog & Cat Setting Fees all CEOs
(email).docx
This shows what the council fee structure page will look like – they will have to have a line item for each
fee type they offer:
This shows how the fee structure is created for a council (NB – this is a work in progress so ‘guide dog’
will be ‘assistance dog’ and there will be mandatory fees e.g. standard and non-standard and assistance
and then council can add others that they may wish to add). The maximum they can have include checks
for the following configurations:
concession status
microchip status
desexing status
immunisation status
training status
Working dog
Greyhound racing
Dog business
Assistance dog (no dollar fee)
puppy (dog must be under 6months)
W:\orroroo\GOVERNANCE\Council Meetings\Agenda Working File\2018\March 2018\Attachments\12.7 - Dog & Cat Setting Fees all CEOs (email).docx
Council Non Standard Standard
Kimba, District Council of $30.00 $15.00
Peterborough, District Council of $33.10 $16.60
Coober Pedy, District Council of $35.00 $17.50
Cleve, District Council of $40.00 $16.00
Mount Remarkable, District Council of $40.00 $20.00
Orroroo Carrieton, District Council of $40.00 $20.00
Outback Communitys Authority $40.00 $20.00
Tatiara District Council $40.00 $20.00
Wudinna District Council $40.00 $20.00
Naracoorte Lucindale Council $45.00 $22.50
Coorong District Council $50.00 $25.00
Elliston, District Council of $50.00 $25.00
Franklin Harbour, District Council of $50.00 $25.00
Karoonda East Murray, District Council of $50.00 $25.00
Adelaide Plains Council $50.00 $25.00
Mount Gambier, City of $50.00 $25.00
Renmark Paringa Council $50.00 $25.00
Southern Mallee District Council $50.00 $25.00
Wattle Range Council $50.00 $25.00
Robe, District Council of $54.25 $24.40
Goyder, Regional Council of $55.00 $27.50
Lower Eyre Peninsula, District Council of $55.00 $27.50
Clare and Gilbert Valleys Council $56.00 $28.00
Ceduna, District Council of $60.00 $30.00
Northern Areas Council $60.00 $30.00
Port Augusta City Council $62.00 $31.00Whyalla, Corporation of the City of $64.00 $32.00
Copper Coast, District Council of $65.00 $32.50
Grant, District Council of $65.00 $32.50
Playford, City of $65.00 $32.50
Roxby Downs, Municipal Council of $65.00 $32.50
Salisbury, City of $65.00 $32.50
Tumby Bay $65.00 $32.50
Walkerville,Corporation of the Town of $65.00 $33.00
Barunga West, District Council of $70.00 $35.00
Campbelltown City Council $70.00 $35.00
Flinders Ranges Council $70.00 $35.00
Kingston District Council $70.00 $35.00
Light Regional Council $70.00 $35.00
Loxton Waikerie, District Council of $70.00 $28.00
Marion, City of $70.00 $35.00
Mid Murray Council $70.00 $35.00
Norwood, Payneham & St Peters, City of $70.00 $35.00
Onkaparinga, City of $70.00 $45.50
Port Pirie Regional Council $70.00 $35.00
Prospect, City of $70.00 $35.00
Tea Tree Gully, City of $70.00 $35.00
Wakefield Regional Council $70.00 $35.00
Adelaide City Council $73.00 $36.50
Gawler, Town of $75.00 $37.50
Mount Barker, District Council of $75.00 $37.00
Murray Bridge, Rural City of $75.00 $30.00
Port Adelaide Enfield, City of $75.00 $37.50
Victor Harbor, City of $75.00 $37.50
Barossa Council, The $80.00 $40.00
Berri Barmera Council $80.00 $40.00
Burnside, City of $80.00 $40.00
Holdfast Bay, City of $80.00 $40.00
Streaky Bay, District Council of $80.00 $40.00
Unley, City of $80.00 $40.00
West Torrens, City of $80.00 $40.00
Yankalilla, District Council of $80.00 $40.00
Yorke Peninsula Council $80.00 $40.00
Port Lincoln, City of $84.00 $42.00
Mitcham, City of $85.00 $42.50
Alexandrina Council $87.00 $40.00
Adelaide Hills Council $90.00 $45.00
Charles Sturt, City of $100.00 $50.00Kangaroo Island Council $100.00 $40.00
AVERAGE $64.47 $31.88
AVERAGE
Council Non Standard Standard
All Councils $64.47 $31.88
Metro Councils $74.61 $37.92Regional Cpouncils $60.89 $29.75 $4.75
ATTACHMENT 10 REPORT 12.8
CARETAKER POLICY REVIEW
Caretaker Policy
under Section 91A of the Local Government (Elections) Act 1999
Caretaker Policy adopted 9 March 2010 Last Reviewed 28 March 2018 Next Review Date March 2022
Caretaker Policy
Version No: 3.0
Issued:
28 March 2018
Next Review:
March 2022
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CONTENTS INTRODUCTION.............................................................................................................................. 3 1. POLICY STATEMENT.................................................................................................................. 4 2. APPLICATION OF POLICY.......................................................................................................... 4 3. OUTLINE ......................................................................................................................................4 4. ‘ELECTION PERIOD’ .................................................................................................................. 5 5. PURPOSE ................................................................................................................................... 5 6. SIGNIFICANT DECISIONS......................................................................................................... 6 6.1 Scope..........................................................................................................................................6 6.2 'Designated decisions' prohibited by the Local Government (Elections) Act 1999 .......... .........6 6.3 Scheduling consideration of designated decisions.................................................................... 7 6.4 Decisions made prior to an 'election period'.............................................................................. 7 6.5 Other significant decisions which are prohibited by operation of this Policy.............................. 7 6.6 Role of the Chief Executive Officer............................................................................................ 7 6.7 Considerations for urgent decisions ........................................................................................ .8 7. USE OF COUNCIL RESOURCES ........................................................................................,.... 9 7.1 Council Publications During an ‘Election Period’....................................................................... 9 7.1.1 Prohibition on publishing certain materials during an 'election period' .................................. 9 7.1.2 Council website......................................................................................................................10 7.1.3 Other Council publications .................................................................................................... 11 7.2 Attendance at Events and Functions During and ‘Election Period’ .......................................... 11 7.2.1 Events etc staged by external bodies ................................................................................... 11 7.2.2 Council events and functions................................................................................................. 11 7.2.3 Addresses by Council Members ..................................................................................... ......11 7.2.4 Publication of promotional material........................................................................................ 11 7.3 Access to Council Information ..................................................................................................12 7.3.1 Information and briefing material ......................................................................................... .12 7.4 Media Service ...........................................................................................................................12 7.4.1 Media advice....................................................................................................................... . .12 7.4.2 Media releases / spokespersons ........................................................................................ ..12 7.4.3 Publicity campaigns ............................................................................................................. .13 7.4.4 Council Members ................................................................................................................. .13 7.4.5 Council employees................................................................................................................ 13 7.5 Council Staff Responsibilities During and Election Period .................................................... ..13 7.5.1 Correspondence ................................................................................................................. .13 7.5.2 Activities that may affect voting............................................................................................ 13 7.6 Equity in Assistance to Candidates ........................................................................................ 14 7.6.1 Candidate assistance and advice ........................................................................................ 14 7.6.2 Election process enquiries ................................................................................................. .14 7.6.3 Expenses incurred by Council Members ........................................................................... .14 7.6.4 Council branding and stationery ........................................................................................ .14 7.6.5 Support staff to Council Members ..................................................................................... .14 7.6.6 Equipment and facilities ..................................................................................................... 15 7.7 Public Consultation During an ‘Election Period’ .....................................................................15 7.7.1 Prohibition ......................................................................................................................... .15 7.7.2 Approval for public consultation.......................................................................................... 15 7.7.3 Community meetings ........................................................................................................ .15 8. HANDLING CODE OF CONDUCT COMPLAINTS DURING AN ELECTION PERIOD........... 16 9. COUNCIL ENDORSEMENT ................................................................................................... 16
Caretaker Policy
Version No: 3.0
Issued:
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Next Review:
March 2022
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INTRODUCTION The Local Government (Elections) (Miscellaneous) Amendment Act 1999 was assented to on 5 November 2009 and brought into effect on 21 December 2009. This Act provides for a number of amendments to the Local Government (Elections) Act 1999, the most important of which for these purposes is the introduction of mandatory caretaker provisions. These provisions require the adoption of a caretaker policy to govern the conduct of the Council (Council Members) and its staff during the election period for a general election. This Caretaker Policy has been prepared by the Local Government Association of South Australia in conjunction with Wallmans Lawyers as a document for consideration by Councils to meet their legislative obligations under Section 91A of the Local Government (Elections) Act 1999. The policy is prepared upon the basis that it meets the legislative obligations of Councils under Section 91A and proposes additional discretionary 'caretaker conventions'. Upon this basis the policy identifies options for the Council in terms of the date of commencement of the 'election period' being the date upon which the caretaker provisions become operative and the inclusion of 'significant decisions' and other conduct over and above the mandatory inclusions which the Council may choose to control during the election period (and the conferral of responsibilities on the Chief Executive Officer in this regard). In this context, the Council must adopt a caretaker policy which meets the requirements of the Act and may include in that policy any or all of the discretionary requirements set out in the model policy for consideration.
Caretaker Policy
Version No: 3.0
Issued:
28 March 2018
Next Review:
March 2022
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1.POLICY STATEMENT
It is a long established democratic principle that outgoing elected bodies should not use public resources for election campaigning, nor make decisions which may unreasonably, inappropriately, or unnecessarily bind an incoming Council. This policy affirms Council's commitment to fair and democratic elections, and adherence to this principle. This policy includes a commitment to comply with the requirements of Section 91A of the Local Government (Elections) Act 1999.
2. APPLICATION OF POLICY This Policy applies to: • each periodic election of members of the Council under the Local Government (Elections) Act 1999; and • each general election of members of the Council held pursuant to a proclamation or notice under the Local Government Act 1999. This Policy does not apply to: • supplementary elections. In this Policy: • All references to 'Council Members' should be read as including the Mayor/Chairperson and the Deputy Mayor/Chairperson; and • All references to the Chief Executive Officer should be read as including an Acting Chief Executive Officer and his/her delegate.
3. OUTLINE This Policy applies during an 'election period' of Council to cover: (a) designated decisions as defined in the Local Government (Elections) Act 1999 that are made by Council; and (b) use of Council resources, including: • materials published by Council; • attendance and participation at functions and events;
Caretaker Policy
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Next Review:
March 2022
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3. OUTLINE continued • access to Council information; • media services issues; and • responsibilities of Council staff; This Policy applies to both the elected Council (Council Members) and to staff and captures all 'designated decisions' of Council, a committee of Council, or a delegate of the Council – refer to Clause 6.2. This Policy forms part of (and is to be read in conjunction with) the Council's Code of Conduct for Council Members and the Code of Conduct for Employees in accordance with section 91A(7) of the Local Government (Elections) Act 1999.
This Policy applies to all general elections1.
4. ‘ELECTION PERIOD’ During an 'election period', Council must assume a ’Caretaker mode‘, which means that it: • must avoid designated decisions which are prohibited by section 91A of the Local Government (Elections) Act 1999 (refer clause 6.2); An 'election period':
(a) commences on the day of the close of nominations for the election; and
(b) terminates at the ‘conclusion of the election‘ (as defined at Section 4(2) of the Local Government Act 1999) for the relevant periodic or general election being the time at which the last result of the election is certified by the returning officer.
5. PURPOSE During a Local Government ‘election period’, Council will assume a ‘Caretaker mode’, and will avoid actions and decisions which could be perceived as intended to affect the results of an election or otherwise to have a significant impact on or unnecessarily bind the incoming Council. The purpose of this Policy is to clearly set the parameters that Council will operate within during a Caretaker period. Caretaker provisions are required pursuant to section 91A of the Local Government (Elections) Act 1999 and are generally regarded as necessary for the promotion of transparent and accountable government during an ’election period’.
Caretaker Policy
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Next Review:
March 2022
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6. SIGNIFICANT DECISIONS 6.1 Scope This clause applies to decisions of Council, a committee of Council, or a delegate of Council, including the Chief Executive Officer.
6.2 'Designated decisions' prohibited by the Local Government (Elections) Act 1999 The following table outlines those decisions which are expressly prohibited by section 91A of the Local Government (Elections) Act 1999. Designated Decisions (a) A decision relating to the employment or remuneration of the Chief Executive Officer, (other than a decision to appoint an acting Chief Executive Officer) other than a decision of a kind excluded from the definition of "designated decision" by regulation.
(b) A decision to terminate the appointment of the Chief Executive Officer
(c) A decision to enter into a contract, arrangement or understanding (other than a prescribed contract) the total value of which exceeds whichever is the greater of $100 000 or 1% of the Council's revenue from rates in the preceding financial year, other than a decision of a kind excluded from the definition of "designated decision" by regulation. A "prescribed contract" means a contract entered into by the Council for the purpose of undertaking road construction or road maintenance or drainage works. (d) A decision allowing the use of Council resources for the advantage of a particular candidate or group of candidates (other than a decision that allows the equal use of Council resources by all candidates for election), other than a decision of a kind excluded from the definition of "designated decision" by regulation. Council notes that the Local Government (Elections) Act 1999 stipulates that any designated decision made by the Council during the 'election period' without an exemption from the Minister is invalid. Furthermore, it also notes that the Council is liable to pay compensation to any person who suffers loss or damage as a result of acting in good faith in reliance on such an invalid designated decision. Council, if faced with extraordinary circumstances, may apply in writing to the Minister for an exemption. Council further notes that if the Minister chooses to grant an exemption it may be subject to any conditions or
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Next Review:
March 2022
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limitations that the Minister considers appropriate.
6.3 Scheduling consideration of designated decisions The Chief Executive Officer must ensure that 'designated decisions' are not scheduled for consideration during the 'election period'.
6.4 Decisions made prior to an 'election period' This Policy applies to actual decisions made during an 'election period', not the announcement of decisions made prior to the 'election period'.
6.5 Other significant decisions which are prohibited by operation of this Policy Prohibited Decision Notes Any major policy or other decisions which will significantly affect the Council area or Community or will inappropriately bind the incoming Council. This is an internal requirement of Council. So far as is reasonably practicable, the Chief Executive Officer should avoid scheduling significant decisions (including major policy decisions) for consideration during an 'election period' and, instead, ensure that such decisions:
(a) are considered by Council prior to the 'election period'; or
(b) are scheduled for determination by the incoming Council.
In the context of this policy, a 'major policy' decision includes any decision: - to spend unbudgeted monies; - to conduct unplanned public consultation; - to endorse a new policy; - to dispose of Council land: - to approve community grants; - to progress any matter which has been identified as an election issue; and - any other issue that is considered a major policy decision by the CEO that is not a ‘designated decision’.
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6.6 Role of the Chief Executive Officer The determination as to whether any policy decision is major or any other decision is significant will be made by the Chief Executive Officer, after consultation with the Mayor/Chairperson.
6.7 Considerations for urgent decisions Where the Chief Executive Officer has determined that a decision is a major policy decision or is otherwise significant and therefore is covered by 6.5 above, and circumstances arise that require the decision to be made during the election period, the Council will consider the matter and determine whether to make the decision. The report to Council will address the following issues, where relevant: (a) Why the matter is considered ‘significant’; (b) Why the matter is considered urgent;
(c) What are the financial and other consequences of postponing the matter until after the election, both on the current Council and the incoming Council; (d) Whether deciding the matter will significantly limit the policy choices of the incoming Council; (e) Whether the matter requires the expenditure of unbudgeted funds; (f) Whether the matter is the completion of an activity already commenced and previously endorsed by Council; (g) Whether the matter requires community engagement; (h) Any relevant statutory obligations or timeframes; and (i) Whether dealing with the matter in the ‘election period’ is in the best interests of the Council area and community. The aim of the report is to assist Council Members assess whether the decision should be deferred as a decision for the incoming Council.
Caretaker Policy
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7. USE OF COUNCIL RESOURCES Council notes that Section 91A(8)(d) of the Local Government (Elections) Act 1999 requires Council to prohibit the use of Council resources for the advantage of a particular candidate or group of candidates. This includes a candidate or candidates who are currently elected Members of the Council. Council resources cover a wide range of personnel, goods, services, information and opportunities and may include: • materials published by Council; • attendance and participation at functions and events; • access to Council information; and • media services issues. Council Members and staff will ensure that due propriety is observed in the use of Council resources and must exercise appropriate judgement in this regard. Council resources, including officers, support staff, hospitality services, equipment and stationery must be used exclusively for normal Council business during an 'election period' and, must not be used in connection with an election other than uses strictly relating to the election process.
7.1 Council Publications During an ‘Election Period’ 7.1.1 Prohibition on publishing certain materials during an 'election period' Subject to the operation of Section 12(b) of the Local Government (Elections) Act 1999 Council must not: (a) print, publish or distribute; or (b) cause, permit or authorise others to print, publish or distribute on behalf of Council, any advertisement, handbill, pamphlet or notice that contains ‘electoral material’ during an 'election period'.
Caretaker Policy
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Next Review:
March 2022
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7.1.1 Prohibition on publishing certain materials during an 'election period' continued For the purposes of this Policy ‘electoral material’ means material which is calculated (i.e. intended or likely) to affect the result of an election. However, it does not include any materials produced by Council relating to the election process by way of information, education or publicity, or materials produced by or on behalf of the returning officer for the purposes of conducting an election. This Policy does not prevent publications by Council which merely announce the holding of an election or relate only to the election process itself for the purposes of Section 12(b) of the Local Government (Elections) Act 1999 or otherwise. Council may provide information, education and publicity designed to promote public participation in the electoral processes for its area, and to inform potential voters about the candidates who are standing for election in its area. It will not publish material that refers to, or comments on, an issue submitted to or is otherwise before voters in connection with the election. Council Members are, however, permitted to publish campaign material on their own behalf, but cannot assert for that material to be originating from, or authorised by, Council (eg by the use of Council logos). NOTE: 'Publication' means any type of publication, including but not limited to leaflets, newspapers, posters, email, website, radio etc.
7.1.2 Council website
During an 'election period', new material which is prohibited by this Policy will not be placed on the Council website. Any information which refers to the election will only relate to the election process by way of information, education or publicity. Information about Council Members will be restricted to names, contact details, titles, membership of committees and other bodies to which they have been appointed by the Council. The Council's website will include an express link or reference to the Local Government Association publication of candidate profiles and electoral statements for the purposes of section 19A of the Local Government (Elections) Act 1999.
Caretaker Policy
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7.1.3 Other Council publications Insofar as any Council publications, such as the Annual Report, are required to be published during an 'election period', the content contained within them regarding Council Members will be restricted to that strictly required by the Local Government Act 1999 and Regulations. Council publications produced before an 'election period' containing material which might be construed as electoral material will not be circulated or displayed during the 'election period'. However, they may be made available to members of the public on request.
7.2 Attendance at Events and Functions During an ‘Election Period’ In this clause, reference to events and functions means gatherings involving external stakeholders to discuss, review, acknowledge, communicate, celebrate or promote a program, strategy or issue which is of relevance to Council and its community and may take the form of conferences, workshops, forums, launches, promotional activities, and social occasions such as dinners, receptions and balls.
7.2.1 Events etc staged by external bodies Council Members may continue to attend meeting, events and functions staged by external bodies during an 'election period'. This includes but is not limited to LGA and regional LGA meetings, including the LGA Annual General Meeting held in October.
7.2.2 Council events and functions Council organised events and functions held during the 'election period' will be reduced to only those essential to the operation of the Council.
7.2.3 Addresses by Council Members Council Members must not give speeches or keynote addresses at Council organised or sponsored events and functions during an 'election period'. Council Members may, however, make short welcome speeches at Council organised or sponsored events and functions during an 'election period'.
7.2.4 Publication of promotional material In preparing any material concerning a Council organised or sponsored function or event which will be published or distributed during the 'election period', such preparation will be consistent with Clause 7.1 of this policy.
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7.3 Access to Council Information Council Members continue during an 'election period' to have a statutory right to access Council information relevant to the performance of their functions as a Council Member. This right should be exercised with caution and limited to matters that the Council is dealing with within the objectives and intent of this Policy. Any Council information so accessed that is not publicly available must not be used for election purposes. All candidates (including those that are Council Members) have equal rights of access to public information relevant to their election campaigns from Council administration. Neither Council Members nor candidates will be provided with information or advice from Council staff that might be perceived to support an election campaign, and there shall be transparency in the provision of all information and advice during an 'election period'.
7.3.1 Information and briefing material Information and briefing material prepared or secured by staff for a Council Member during an 'election period' must be necessary to the carrying out of the Council Member’s role and, where appropriate, provided to any candidate seeking the same information. Queries by staff regarding the provision of information will be directed to the Chief Executive Officer in the first instance.
7.4 Media Service Council’s media services are directly managed by or under the supervision of the Chief Executive Officer, are provided solely to promote Council activities or initiatives and must not be used in any manner that might favour a candidate during an 'election period'.
7.4.1 Media advice Any request for media advice or assistance from Council Members during an 'election period' will be referred to the Chief Executive Officer. No media advice will be provided in relation to election issues or in regard to publicity that involves specific Council Members.
7.4.2 Media releases / spokespersons Media releases will not refer to specific Council Members. Where it is necessary to identify a spokesperson in relation to an issue, the Chief Executive Officer will generally be the appropriate person.
Caretaker Policy
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March 2022
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7.4.3 Publicity campaigns During the 'election period', publicity campaigns, other than for the purpose of conducting the election in accordance with the requirements of Section 12(b) of the Local Government (Elections) Act 1999, will be avoided wherever possible. Where a publicity campaign is deemed necessary for a Council activity, it must be approved by the Chief Executive Officer. In any event, Council publicity during an 'election period' will be restricted to communicating normal Council activities and initiatives without any variation in form or size.
7.4.4 Council Members Council Members will not use their position as an elected representative or their access to Council staff and other Council resources to gain media attention in support of an election campaign.
7.4.5 Council employees During an 'election period', no Council employee may make any public statement that relates to an election issue unless such statements have been approved by the Chief Executive Officer.
7.5 Council Staff Responsibilities During and Election Period Prior to any election period, the Chief Executive Officer will ensure that all members of Council staff are advised in relation to the application of this Caretaker Policy.
7.5.1 Correspondence All correspondence addressed to Council Members will be answered by the Chief Executive Officer during the election period.
7.5.2 Activities that may affect voting (a) Council staff must not undertake an activity that may affect voting in the election, except where the activity relates to the election process and is authorised by the Chief Executive Officer; (b) Council staff must not authorise, use or allocate a Council resource for any purpose which may influence voting in the election, except where it only relates to the election process and is authorised by the Chief Executive Officer; and (c) Council staff must not assist Council Members in ways that are or could create a perception that they are being used for electoral purposes. In any circumstances where the use of Council resources
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might be construed as being related to a candidate’s election campaign, the incident must be reported to and advice sought from the Chief Executive Officer .
7.6 Equity in Assistance to Candidates Council confirms that all candidates for the Council election will be treated equally.
7.6.1 Candidate assistance and advice Any assistance and advice provided to candidates as part of the conduct of the Council elections will be provided equally to all candidates. The types of assistance that are available will be documented and communicated to candidates in advance.
7.6.2 Election process enquiries All election process enquiries from candidates, whether current Council Members or not, are to be directed to the Returning Officer or, where the matter is outside of the responsibilities of the Returning Officer, to the Chief Executive Officer or his/her nominee.
7.6.3 Expenses incurred by Council Members Payment or reimbursement of costs relating to Council Members out-ofpocket expenses incurred during an 'election period' will only apply to necessary costs that have been incurred in the performance of normal Council duties. No reimbursements will be provided for campaigning, or for expenses that could be perceived as supporting or being connected with a candidate’s election campaign.
7.6.4 Council branding and stationery No Council logos, letterheads, or other Council branding or Council resources or facilities may be used for, or linked in any way with, a candidate’s election campaign.
7.6.5 Support staff to Council Members Council staff who provide support to Council Members must not be asked to undertake any tasks connected directly or indirectly with an election campaign for a Council Member.
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7.6.6 Equipment and facilities Equipment and facilities provided to Council Members for the purpose of conducting normal Council business must not be used for campaigning purposes.
7.7 Public Consultation During an ‘Election Period’ 7.7.1 Prohibition It is prohibited under this Policy for discretionary public consultation to be undertaken during the 'election period' on an issue which is contentious unless Council specifically resolves otherwise. For the purpose of this provision, discretionary public consultation means consultation which is not legislatively mandated and is a process which involves an invitation or invitations to individuals, groups or organisations or the community generally to comment on an issue, proposed action or proposed policy. This Policy does not prevent any mandatory public consultation required by the Local Government Act 1999 or any other Act which is required to be undertaken to enable the Council to fulfil its functions in relation to any matter or decisions which are not prohibited by law or by this Policy.
7.7.2 Approval for public consultation Where public consultation is approved to occur during an 'election period', the results of that consultation will not be reported to Council until after the 'election period', except where it is necessary for the performance of functions as set out at clause 7.7.1 above.
7.7.3 Community meetings Community meetings will not be held during an ‘election period’.
Caretaker Policy
Version No: 3.0
Issued:
28 March 2018
Next Review:
March 2022
GSD20 Version 3, 9 Governance, 9.63 Policies, 9.63.1.1 Caretaker Policy Page 16 of 16
8. HANDLING CODE OF CONDUCT COMPLAINTS DURING AN ELECTION PERIOD Any complaint against a Council Member who is also a candidate for re-election made under the Council’s Code of Conduct for Council Members during an ‘election period’ will not be heard or determined by the Council during that period. The Chief Executive Officer, upon receiving a complaint against a Council Member, who is also a candidate for re-election about conduct specifically in relation to this Policy (considered part of Council’s Code of Conduct), will refer the complaint to the independent Local Government Governance Panel established by the Local Government Association for assessment and investigation. If the Council Member against whom the complaint is made is not returned to office after the election, the complaint will lapse. An example of a serious complaint which would warrant urgent determination is where a complaint of a deliberate and wilful breach of this Policy is made, and is supported by sufficient evidence for the Chairperson of the Governance Panel to be satisfied that the conduct of the Council Member was not an honest or innocent mistake. Where a complaint is made against a Council Member for a breach of this Policy which is deferred until after the ‘election period’, the Chief Executive Officer will remind the Council Member of the content of this Policy and will provide them with a copy of it. Council recognises that the Electoral Commissioner has the role of investigating any alleged breach of the Local Government (Election) Act 1999, including alleged illegal practices.
Caretaker Policy adopted 9 March 2010
Last Reveiwed 11 March 2014
Next Review Date March 2018
SIGNED ...................................................... .......................................
Chief Executive Officer Date
ATTACHMENT 11 REPORT 13.2 MINUTES OF THE AUDIT
COMMITTEE MEETING HELD ON 7th
MARCH 2018
District Council of Orroroo Carrieton
MINUTES
Audit Committee Meeting
Wednesday 7th March 2018
District Council of Orroroo Carrieton – Minutes for the Audit Committee Meeting held 7th
March 2018 44
THE DISTRICT COUNCIL OF ORROROO CARRIETON
MINUTES FOR ORDINARY MEETING OF THE AUDIT COMMITTEE
HELD ON WEDNESDAY 7th MARCH 2018 COMMENCING AT 2.00PM
IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO
1: PRESENT: Mr John Comrie (Independent Member and Chairman);
Cr Kathie Bowman, Cr Grant Chapman and Cr Ahmad Ramadan.
In Attendance: Mr Kristen Clark (Chief Executive Officer)
Ms Melissa Downing (Administration Officer – Finance)
Mr Rex Mooney (Financial Consultant)
2: APOLOGIES: Nil
3: DECLARATION OF CONFLICT OF INTERESTS
Elected Members are reminded of the requirements for disclosure by Members of a
conflict of interest (whether a material conflict of interest under section 73 of the Act
or an actual or perceived conflict of interest under section 75 of the Act) in items listed
for consideration on the Agenda.
Sections 74 and 75A of the Local Government Act 1999 respectively require that
Elected Members declare any material conflict of interest and any actual or perceived
conflict of interest and provide details of the nature of the interest to the Council prior
to consideration of that item on the Agenda. In relation to an actual or perceived
conflict of interest, Elected Members must also explain how they intend to deal with
that interest.
Each Member of a Council has a duty to vote at all meetings unless exempted by
legislation.
The major exemption being where a Member has a conflict of interest.
Nil interests were declared by Members of the Committee
4: CONFIRMATION OF MINUTES
4.1 Confirmation of Previous Committee Meeting Minutes
MOTION (A001/0318)
That the minutes of the Ordinary Committee Meeting held on 22nd November 2017 be
taken as read and confirmed.
Cr Chapman / Cr Ramadan CARRIED
District Council of Orroroo Carrieton – Minutes for the Audit Committee Meeting held 7th
March 2018 45
5: RESOLUTION – ACTION STATUS REPORT:
Minutes of the meeting of 22nd November 2017 reported that:
1) The Auditor Management letter will be reported at this meeting (item 7.1 (4);
2) An update report on the Auditor Management letter re financial controls will be
reported at this meeting (item 7.2 (2); and,
3) A report on the internal controls framework will be reported at this meeting
(item 7.4).
The Committee was advised that the above information will be included in the
agenda for the next meeting.
6: COMMITTEE WORK PROGRAM:
MOTION (A002/0318)
That the Audit Committee Work Program be received and noted and a copy included
with the minutes of this meeting is to go the next Council Meeting for information.
Cr Bowman / Cr Chapman CARRIED
7: AUDIT COMMITTEE REPORTS
7.1 JOHN COMRIE – AUDIT COMMITTEE ROLE
Officer: MCCS
Ref:
MOTION (A003/0318)
That the advice of Mr John Comrie dated 5th January 2018 be noted.
Cr Ramadan / Cr Bowman CARRIED
7.2 ADVISOR TO THE AUDIT COMMITTEE
Officer: CEO
Ref:
MOTION (A004/0318)
That the Chief Executive Officer be advised that the Audit Committee supports:
1 That Rex Mooney be appointed advisor to the Audit Committee. The position of
advisor to the Audit Committee is responsible for drafting and maintaining the
Audit Committee Work Program and Agenda as well as coordinating and assisting
Council staff to prepare the relevant agenda item reports.
2 That, in due course, Council approach an appropriate member of the Orroroo
Carrieton business community to take up the position of independent chair of
Council’s Audit Committee
Cr Bowman / Cr Chapman CARRIED
District Council of Orroroo Carrieton – Minutes for the Audit Committee Meeting held 7th
March 2018 46
7.3 DRAFT 2018/2019 ANNUAL BUSINESS PLAN / BUDGET DEVELOPMENT PLAN
Officer: MCCS
Ref:
MOTION (A005/0318)
That the draft 2018/2019 Annual Business Plan / Budget Development Project Plan be
received and noted.
Cr Chapman / Cr Bowman CARRIED
7.4 INTERNAL CONTROLS
Officer: CEO
Ref:
MOTION (A006/0318)
That the report be received and noted, with an updated report addressing internal
control issues being provided to the Committee at its next meeting.
Cr Ramadan / Cr Chapman CARRIED
7.5 BUDGET REVIEW #2 2017/2018
Officer: CEO
Ref:
MOTION (A007/0318)
That the Audit Committee advises Council it has reviewed and discussed the Budget
Review #2 and refers to Council for adoption.
Council should also undertake its own review and once satisfied approve the
amendments as included in the revised financial statements.
Cr Chapman / Cr Ramadan CARRIED
7.6 RISK EVALUATION KPI AUDIT 2017
Officer: MCCS
Ref:
MOTION (A008/0318)
That an Action Plan addressing non-conformance and proposed actions be developed
and included in future committee agendas.
Cr Ramadan / Cr Bowman CARRIED
8: CONFIDENTIAL REPORTS: Nil
District Council of Orroroo Carrieton – Minutes for the Audit Committee Meeting held 7th
March 2018 47
9: CLOSURE AND NEXT MEETING
The meeting was declared closed at 3.06pm.
Next Meeting to be advised.
Confirmed
Date: Chairman: ………………………………………..
Mr John Comrie
ATTACHMENT 12 REPORT 13.4 DRAFT 2018/2019
ANNUAL BUSINESS PLAN / BUDGET
DEVELOPMENT PLAN
District Council of Orroroo Carrieton 2018-19 Annual Business Plan / Budget Development Plan
as at 5 March 2018
Date Meeting / Activity Responsibility Action Comment / Purpose / Status
1
22 Feb 2017-18 Budget Review
#2
RM / MD Complete this to use as a platform to commence the
2018-19 budget process
22 Feb ABP submission template MD / RM Prepare submission forms for the Elected Members
to use when making a written submission
22 Feb Circulate EM’s
Submissions
AF Circulate submission templates with instructions to
EM’s
5 Mar Circulate Agenda for Audit
Committee meeting
AF Includes Budget Review #2, draft Annual Budget &
draft LTFP
8 Mar Audit Committee
meeting
CEO / RM
/AF / MD
27 Apr Prepare draft management
budget
CEO / RM /
MD Prepare draft 2018-19 management format budget
based on 2017-18 Budget Review 2. Remove 2017-
18 one off items add 2018-19 new one off items.
Prepare draft capital expenditure budget
27 Apr Budget owner meeting to
review draft management
budget
CEO / MD /
Budget Owners Team meeting to review draft management budget
MQ to update during meeting.
Need to be able to use excel &
synergy on overhead projector
4 May Due date for return of
EM’s budget submissions
AF Consider and summarise EM’s submissions in
preparation for discussion at Workshop.
Prepare a report outlining the financial implications
of including these projects.
8 May Statutory Budget RM Prepare Draft Statutory Format Budget
8 May Long Term Financial Plan RM Prepare Draft LTFP, link 2018-19 AB & 2017-18
BR#2
In excel format
District Council of Orroroo Carrieton 2018-19 Annual Business Plan / Budget Development Plan
as at 5 March 2018
Date Meeting / Activity Responsibility Action Comment / Purpose / Status
2
9 May EM Workshop CEO / RM /
AF / MD Present & discuss draft statutory budget, capital
expenditure and LTFP.
Determine which EM submitted projects to
include and the impact this will have on financial
sustainability.
Material circulated at the
workshop.
Workshop commences with a
presentation from RM outlining
the base line starting point
11 May ABP /AB - Services – ABP App C
CEO / Budget Owners
Budget owners to prepare summaries of services provided to the community
Refer Appendix C from Elliston ABP / AB 2017-18 as an example.
11 May ABP - Non-Financial Performance Measures
CEO Report on non financial performance measures from 2015-16.
Determine non-financial performance measures for 2016-17.
Refer Elliston ABP / AB for example. NB this is a requirement prescribed by LG Act.
16 May Financial Performance Measures
RM / MD Determine non-financial performance measures for 2016-17. Comment on sustainability.
Refer Elliston ABP / AB for example. NB this is a requirement prescribed by LG Act.
16 May Annual Business Plan
RM Prepare Public Consultation Draft
17 May Circulate Agenda MD
23 May Council Meeting CEO Approve draft Annual Business Plan / Annual Budget & LTFP for public consultation
24 May Advertise Public Consultation Process
MD Arrange notice in newspaper for XXX.
Invite written submission and / or presentation at public meeting.
Advertise public meeting (must be at least 21 days after publication of notice)
24 May Commencement of Public Consultation process
Copies of all plans to be available on web site and in hard copy at Council offices.
District Council of Orroroo Carrieton 2018-19 Annual Business Plan / Budget Development Plan
as at 5 March 2018
Date Meeting / Activity Responsibility Action Comment / Purpose / Status
3
3 Jun Circulate Agenda for Audit Committee meeting
AF Includes Annual Business Plan, Annual Budget & LTFP
6 Jun Audit Committee meeting CEO / RM /AF / MD
Comment on consistency of plans with strategic direction of Council and financial sustainability
13 Jun Conclusion of Public Consultation period
13 Jun Public Consultation Meeting
CEO Presentation on all plans
19 Jun Rates Modeling LC Undertake rates modeling process to determine required rate in dollar ready for declaration.
20 Jun Prepare responses to Public feedback
AF Summarise submissions and meeting feedback as well as Councils responses to be considered at next Council meeting.
20 Jun Final ABP / AB & LTFP RM / MD Undertake any final amendments
Prepare Council reports to adopt rates and plans
21 Jun Circulate Agenda for Council meeting
AF Includes final all plans & rates declarations
27 Jun Council meeting CEO Formally consider submissions from public. Consider any further changes suggested by EM’s.
Adopt all plans & declare rates.
TBA ABP Summary RM / MD / LC Required to be circulated with rates notices
ATTACHMENT 13 REPORT 13.5
INTERNAL CONTROLS
www.creativeauditing.com.au
Ian 0419 620 906 PO Box 75, Henley Beach SA 5022 Nancy 0408 832 848 ianmcdonald@creativeauditing.org ABN 37 158 328 655 nancytran@creativeauditing.org
Improving
Audit
Standards
5 December 2017 Mr Stephen Rufus Chief Executive Officer District Council of Orroroo Carrieton PO Box 3 ORROROO SA 5431 Dear Stephen, We undertook an on-site internal audit of your Council on the 4th and 5th of December 2017. Attached is a copy of our internal controls update (Attachment One). The review included the following:
• Procedural documentation including the completion of a Generic Procedures
Manual (Attachment Two) • Action on external audit management letter recommendations
1. Procedural Documentation
Council has various documented procedures to facilitate the processing of data. These procedures do not include any internal control steps. The Generic Procedures Manual, that has now been populated, documents the responsibilities for processing, checking, authorisation and independent review.
2. External Audit Management Report
The outstanding management responses to the external auditor management letter findings for the 2017 financial year were as follows:
Control Management Response Comment
Regular review of exempt properties to ensure still valid, interest flag switched off and rate rebates.
The procedure for authorising the list of non-rateable properties is being implemented during the 2017/18 year.
Now in place. Suggest that notes be included in the rates module stating the reason for exemptions or the authority for the rebate. Council approves rate rebates to rate payers in
accordance with Delegations of Authority and as per the legislation.
The review of properties that are subject to rebates is being reviewed during the 2017/18 year , which is incorporating the leases and licences over Council owned land by third parties. The authorisation and approval process will be implemented for the 2018/19 year.
Management regularly reviews the calculation methodology within the rate application system and for a sample of ratepayers to ensure correct calculation and methodology has been used.
Though not formally documented, the calculation of rates on a selection of properties across the Council area is performed at the time of test rate billing and at the time of the rates being raised. A procedure is now in place to formally document the selected properties chosen for testing and provide evidence for the audit.
Procedure in place.
The accounts payable system and or supplier master file prevents users from making unauthorised adjustments to supplier accounts.
Due to the small number of changes made to the Masterfile and the limited staffing resources it is deemed to be satisfactory to review the file as an when changes are made and every three months.. The three monthly review will be implemented in the 2017/18 year in conjunction with an annual review.
No evidence sighted yet.
Payments (Cheques and EFT’s) are endorsed by
authorised officers separate to the preparer who ensure that they are paid to the specified payee.
The following procedure has been implemented for the 2016/17 year that is being refined further to address the risks identified during the audit. The procedure is as follows: Accounts Officer prepares creditors for payment by attaching orders to invoices and codes the costs to the relevant GL Number. The Chief Executive Officer then checks all creditors and the GL costings and authorises the creditor for payment. A second officer then uploads the creditors for payment to the online banking system for payment. The Manager of Corporate and Community Services then completes the
Procedure in place.
Control Management Response Comment authorisation of the payment in the online banking system. All changes to the Accounts Payable Master File, additions, deletions or alterations, are authorised by the Chief Executive Officer. The checking of bank account details of creditors to Council employees is being undertaken, with supporting documentation of this process now implemented. The checking of the information is performed at the time of any alterations being made, with the Masterfile being checked on a monthly basis. The findings and concerns relating to the Masterfile access resulting from the user security access has been addressed with the security access review and changes implemented in the system in July 2017.
Payroll system generates exception reports detailing all payroll changes that are regularly reviewed by management who investigate & approve variances.
The authorisation of the payroll process will be altered during the 2017/18 year with the Chief Executive Officer approving the payroll reports prior to the uploading of the file into the online banking system.
There is now evidence of an independent review by either the CEO or an officer independent of the payroll process.
3. Evidence The procedures require that the evidence be retained of the authorisation, review and checking steps. For many of the more significant strategic risks, the evidence is in the reports that have been produced for the elected members and the public in accordance with statutory requirements. This has been referenced in the Generic
Procedures Manual. Generally, where an authorisation step is required, this would be evidenced on the supporting paperwork. Often a review or check will be on a random basis. Where this occurs, it could be evidenced by way of a file note with who performed the task, the date and details of what was done. If this is an electronic record, it should be printed off monthly, signed and filed. The Generic Procedures
Manual would then cross reference where the supporting paperwork and hardcopy of the file notes are kept.
4. Internal Controls Update This report details the work we performed, any findings along with suggested actions and improvements.
5. Internal Controls Opinion Under the Local Government Act 1999 Council is required to obtain a separate audit opinion on internal controls. In our review of the work that has been done to improve the internal controls of Council, other than what has been reported above, nothing has come to our attention that causes us to believe there are any significant internal control weaknesses. If further information is required, please do not hesitate to contact us. Yours sincerely, Ian McDonald
Internal Controls Update for District Council of Orroroo Carrieton
Strategic Financial Planning What we reviewed Findings Action Plan Improvements/comments
Reporting documentation.There is a timeline for the Annual
Business Plan and Budget.
Included in the audit committee work
program.
Delegations of Authority. Approved by Council. To be updated upon the
commencement of the new CEO.
Financial statements.Publication of the annual report and
financial statements.
Both the 2016 and 2017 financial
years are not published on the
Council website.
Update the website.
Management reporting. Reporting documentation.There is a timeline for the Annual
Business Plan and Budget.
Reconciliation of control accounts.There are some evidence of
independent review.
All monthly control account
reconciliations should be
independently reviewed.
Evidence of independent review of
bank reconciliations July to October
2017.
There is evidence of independent
reviews of bank reconciliations.
Formal disaster recovery plan.Business Continuity Plan has been
completed and tested.
Access levels to SynergySoft.Access levels to SynergySoft are now
documented.
When subsequent changes are made
to user privileges, a file note is kept.
Ledgers and journals.
Annual business plan and budget.
Prepared by: Creative Auditing Pty Ltd Document dated: 5 December 2017 Attachment 1
Internal Controls Update for District Council of Orroroo Carrieton
Assets What we reviewed Findings Action Plan Improvements/comments
Land and buildings revalued as at
01/07/2015.
Name of the valuer to be corrected in
the Notes for future financial
statements.
Infrastructure revalued as at the
01/07/2015.
Infrastructure should be updated
annually in accordance with the
Tonkin Conquest modelling.
Infrastructure and Asset
Management Plans. Plans adopted by Council.
Asset valuation dates.
Fixed assets.
Prepared by: Creative Auditing Pty Ltd Document dated: 5 December 2017 Attachment 1
Internal Controls Update for District Council of Orroroo Carrieton
Revenue What we reviewed Findings Action Plan Improvements/comments
Receipting. Cash float reconciliations.
Cash float is being reconciled by
Administration Officer - Finance. This
should be reconciled by
Administration Officer -
Environmental Services/Customer
Relations as Admin Officer - Finance
is the reviewer. Otherwise the
Projects & Engineering Officer should
be the reviewer.
Debtors other than rates.
Audit trails and monthly control
account reconciliations are
independently reviewed.
Not currently independently
reviewed.
All monthly control account
reconciliations should be
independently reviewed.
Grants. Grant policy.
No formal policy. Council discusses
the merit of all projects before
considering the availability of grants.
Property files and rate debtors.Exempted properties listing and
rebates.
Reason for exemption or authority
for rebate not recorded in a common
format.
Notes to be included in the rates
module stating the reason for
exemption or the authority for the
rebate.
Prepared by: Creative Auditing Pty Ltd Document dated: 5 December 2017 Attachment 1
Internal Controls Update for District Council of Orroroo Carrieton
Expenses What we reviewed Findings Action Plan Improvements/comments
Payment authority.
It is possible for 2 officers involved in
the payroll process to also authorise
the creditors bank payment file.
Where the Projects & Engineering
Officer acts as the second approver
for the bank file, a file note should be
retained. The methodology used to calculate
salary sacrifice calculations and
employee provisions to ensure
consistency with statutory reporting
requirements is reviewed.
No formal review.Formal independent expert advice
should be obtained.
Access to payroll/provision
masterfiles is restricted to designated
and qualified staff.
Access levels to SynergySoft are now
documented.
When subsequent changes are made
to user privileges, a file note is kept.
Procedures to pay staff manually in
the event that the electronic bank
payment systems are off-line.
No formal process. Previously,
Council have had to provide prior
fortnight's bank file to the bank for
payment transfer.
Evidence of independent review of
the pay run prior to payment.
There is now evidence of an
independent review by either the
CEO or an officer independent to the
payroll process.
Independent reviewer is provided a
physical list of employees and their
bank account numbers. This is
checked against the Direct Entry
Payment Report that is uploaded to
the bank. The listing is retained and
updated by Payroll Officer. The
physical list is insecurely kept within
the payroll procedures folder.
Independent reviewer should retain
and secure the physical listing. When
the payroll officer updates the bank
account listing, the independent
reviewer will be notified to update
their version as well as checking the
changes to source documentation.
Two defined benefit members have
been receiving 3% and 6.5%.
Payroll Officer has now corrected the
Salarylink to 6.3%.
Parameters need to be reviewed and
checked independently on a regular
basis.
Payment authority.
It is possible for 2 officers involved in
the creditors process to also
authorise the creditors bank payment
file.
Where the Projects & Engineering
Officer acts as the second approver
for the bank file, a file note should be
retained.
Purchases and payments.
Reviewed payroll for the period
ending 21/11/2017:
Payroll.
Prepared by: Creative Auditing Pty Ltd Document dated: 5 December 2017 Attachment 1
Internal Controls Update for District Council of Orroroo Carrieton
Expenses What we reviewed Findings Action Plan Improvements/comments
Access to creditor masterfiles is
restricted to designated and qualified
staff.
Access levels to SynergySoft are now
documented.
When subsequent changes are made
to user privileges, a file note is kept.
Evidence of the quarterly reviews of
creditors masterfile changes.No evidence yet.
Credit cards. No declaration being signed.Document control procedures for the
use of credit cards.
Tendering.Reviewed tender process for the Skid
steer Loader.Robust process.
Purchases and payments.
Prepared by: Creative Auditing Pty Ltd Document dated: 5 December 2017 Attachment 1
1 Introduction
Strategic Financial Planning
2 Annual business plan and budget
3 Management reporting
4 Ledgers and journals
Assets
5 Fixed assets
Revenue
6 Debtors other than rates
7 Grants
8 Property files and rate debtors
9 Receipting
Expenses
10 Payroll
11 Purchases and payments
12 Tendering
Updated 5/12/2017
District Council of Orroroo Carrieton
Internal control manual and procedures
Contents
Attachment 2
Policy Procedure Audit
122 Strategic management plans 123 Annual business plans and budgets 126 Audit committee
125 Internal control policies 124 Accounting records to be kept 128 The auditor
Require further assistance? &
Feedback?127 Financial statements 129 Conduct of audit
135 Ability of a council to give
security
134 Borrowing and related financial
arrangements130 CEO to assist auditor
138 Council not obliged to expend
rate revenue in a particular
financial year
136 State Government not liable for debts
of a council
187A Administrative audits
by Ombudsman
139 Investment powers 137 Expenditure of funds187B Investigation by
Ombudsman
146 Rates and charges that a
council may impose140 Review of investments
148 Land against which rates may
be assessed141 Gifts to a council
150 General principles 142 Duty to insure against liability
151 Basis of rating 143 Writing off bad debts
152 General rates 144 Recovery of amounts due to council
155 Service rates and service
charges145 Payment of fees etc. to council
156 Basis of differential rates 149 Contiguous land
166 Discretionary rebates of rates153 Declaration of general rate (including
differential general rates)
182 Remission and postponement
of payment154 Separate rates
188 Fees and charges 157 Notice of differentiating factors
158 Minimum rates and special
adjustments for specified values
159 Preliminary
160 -165 Rebate of rates
167-169 Valuation of land
170 Notice of declaration of rates
172-174 Chief executive officer to keep
assessment record
175 Duty of Registrar-General to supply
information
176 Preliminary
177-187 Rates are charges against land
The Local Government Act 1999 contains the following finance provisions:
1. Legislative requirements/Policy
IntroductionDistrict Council of Orroroo Carrieton
A Council must ensure that appropriate policies, practices and procedures of internal control are
implemented and maintained in order to assist the council to carry out its activities in an efficient and
orderly manner to achieve its objectives, to ensure adherence to management policies, to safeguard the
council's assets, and to secure (as far as possible) the accuracy and reliability of council records.
Attachment 2
2. Procedures
What is the procedure?
Who performs the procedure?
3. Internal Audit
4. External Audit
District Council of Orroroo Carrieton Introduction
What is the process for the paperwork and the review of the result.
Reviews the procedures and the internal audit work performed. Conducts additional testing to minimise
the likelihood of material errors in the financial reports and fraud.
Reviews the procedures to determine whether they adequately address the areas of greater risk. Also
performs checks to ensure the critical procedures are operating efficiently and effectively. An efficient
internal control is one that is effective using the minimum resources. An effective internal control is one
that reduces the likelihood and consequence of a financial system failure.
Who processes and reviews the paperwork.
We need the procedures to reduce the likelihood and consequences of financial errors and fraud.
Why do we need this procedure?
Procedures need to be documented which incorporate sufficient internal controls to address the areas of
highest risk.
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
2.0 Annual business plan and budget
2.1 Objective
2.2 Risks: Procedure: Action Name Position Title Commentary
1 Annual business plan
and budget does not
reflect strategic
objectives.
a
The Chief Executive Officer ensures that
there is a robust and rigorous process to
establish the annual business plan and
budget to ensure that they are consistent
with the objectives of the strategic plans.
Approved by: Stephen RufusChief Executive
Officer
Attach the
process and
timeline.
a
The department managers are to base their
budgets on realistic and achievable
assumptions.
Generated by: Stephen RufusChief Executive
Officer
Attach the
assumptions
for the current
year
bThe department managers are to sign off on
budgets. Approved by: Stephen Rufus
Chief Executive
Officer
c
The department managers ensure that
budgets are amended, compared to the
previous year, to take into account
significant changes in operations.
Reviewed by: Rex MooneyFinancial
Consultant
Attach timing
of budget
reviews.
dAll amendments to budgets are approved
per the delegated authority. Approved by: Stephen Rufus
Chief Executive
Officer
Attach
delegated
authorities.
a
Original and revised budgets reconciled to
the data in the financial system for accuracy
by appropriate level of management;
identified variances are investigated.
Reconciled by: Rex MooneyFinancial
Consultant
Unrealistic budgets.
Council:
Last updated:
2
Budgets are
inaccurately
reported.
3
That the annual business plan and budget reflects Council’s strategic objectives.
Attachment 2
b
The first, second, third quarterly and end of
previous financial year's budget reviews are
prepared, considered by the Audit
Committee and tabled at Council in
accordance with Sections 123 and 127 of the
Act.
Prepared by: Rex MooneyFinancial
Consultant
c
Budget information is loaded at the activity
level. Where practicable, the budget is timed
over the twelve months.
Input by:
dAccess to budget information is restricted to
appropriately authorised personnel. Checked by:
eManagers are trained to understand and are
held accountable for their budgets.Reviewed by: Rex Mooney
Financial
Consultant
Budgets are
inaccurately
reported.
3
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
3.0 Management reporting
3.1 Objective
3.2 Risks: Procedure: Action Name Position Title Commentary
a
Department managers are clearly informed
of their duties and responsibilities in relation
to reporting.
Informed by: Stephen RufusChief Executive
Officer
b
Reviewing roles and responsibilities are
designated in accordance with Delegations
of Authority.
Approved by: Stephen RufusChief Executive
Officer
Refer to
delegations of
authority
c
A reporting timetable is developed to ensure
the appropriate reports are produced,
reviewed and tabled in accordance with
Sections 123 and 127 of the Act. This
timetable is available to all personnel
involved in the management reporting
process.
Developed by: Rex MooneyFinancial
Consultant
Attach a copy
of the
timetable
d
The timetable is checked to ensure that
management is reviewing the appropriate
information on a regular and timely basis.
Checked by: Stephen RufusChief Executive
Officer
That Council’s financial operations are reviewed and responded to appropriately.
Council’s financial
operations are not
reviewed and
responded to
appropriately.
Council:
Last updated:
1
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
4.0 Ledgers and Journals
4.1 Objective
4.2 Risks: Procedure: Action Name Position Title Commentary
a
Journal details and new account number
information input accuracy is checked when
a journal is authorised or a new account is
created.
Checked by: Stephen RufusChief Executive
Officer
b
Journals are processed in the finance area.
Access for transaction input or masterfile
amendment is limited.
Processed by:Melissa
Downing
Administration
Officer - Finance
Responsibility
reassigned
from Margaret
cTransaction processing is checked for
accuracy.Checked by:
Melissa
Downing
Administration
Officer - Finance
dErrors are corrected by a further journal or
masterfile amendment.Corrected by:
Melissa
Downing
Administration
Officer - Finance
eThe audit trail is verified to source
documentation.Verified by: Stephen Rufus
Chief Executive
Officer
f
All authorisation of journals is controlled by
the user and role profiles within the system,
which prevent unauthorised journals being
created or posted by inappropriate
personnel.
Approved by: Stephen RufusChief Executive
Officer
g
All journals are independently reviewed
(including check to ensure correct account
allocation).
Reviewed by: Stephen RufusChief Executive
Officer
Last updated:
The monitoring and maintenance of the Council’s general ledger. Checking that all control accounts are
reconciled and the ledger balances to nil every month. Preparing journal entries as required. Creating, re-naming
and deleting accounts (masterfile amendments). Preparing general ledger reports.
General ledger does
not contain accurate
financial information
as a result of
inaccurate journals
which are not
detected in routine
review processes.
Council:
1
Attachment 2
h
Journals are marked as posted to ensure
that no journals are overlooked or posted
twice.
Marked by:Melissa
Downing
Administration
Officer - Finance
i
General ledger reconciliations (including
control and clearing accounts) are prepared
on a regular basis; all reconciliations are
independently reviewed.
Reviewed by: Stephen RufusChief Executive
Officer
j
Some supporting documentation is
electronically stored, and in the case of
uploaded journals the file used to upload the
transactions contains additional information
regarding reason and or/description.
Stored by:Melissa
Downing
Administration
Officer - Finance
a
Formal disaster recovery plan adopted by
Council including the off-site backup of data,
program and documentation.
Approved by: Stephen RufusChief Executive
Officer
bAll updates and changes to data tables are
authorised, tested and documented.Checked by: Stephen Rufus
Chief Executive
Officer
c
Access to the computerised general ledger is
controlled by the user and role profiles
within the system.
Approved by: Stephen RufusChief Executive
Officer
a
Relevant personnel responsible for preparing
statutory reports are provided regular
training to keep abreast of changes to
reporting requirements.
Checked by: Stephen RufusChief Executive
Officer
bFinancial reports prepared by suitably
qualified staff.Checked by: Rex Mooney
Financial
Consultant
c Regular liaison with external auditor. Liaison by: Stephen RufusChief Executive
Officer
General ledger does
not contain accurate
financial information
as a result of
inaccurate journals
which are not
detected in routine
review processes.
1
Data contained
within the general
ledger (and subsidiary
records) is
permanently lost.
Council’s statutory
reports and other
statutory returns
provide inaccurate
financial information
and do not comply
with statutory
reporting
requirements.
3
2
Attachment 2
d
Actual results are compared to budget
regularly; management reviews and
investigates significant variances.
Compared by: Rex MooneyFinancial
Consultant
e
Appropriate working papers are prepared
and reviewed to support the financial
statement balances during the statement
preparation process.
Reviewed by:External
AuditorsExternal Auditors
Council’s statutory
reports and other
statutory returns
provide inaccurate
financial information
and do not comply
with statutory
reporting
requirements.
3
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
5.0 Fixed Assets
5.1 Objective
5.2 Risks: Procedure: Action Name Position Title Commentary
aThe recording of an asset needs to be
authorised. Approved by: Stephen Rufus
Chief Executive
Officer
bA check is made that all assets that should
be recorded are recorded.Checked by:
Tonkin
Consulting
Engineering
Consultant
cA check is made that payroll is appropriately
costed to assets.Checked by: Stephen Rufus
Chief Executive
Officer
d Fixed assets are recorded. Recorded by:Tonkin
Consulting
Engineering
Consultant
eErrors are fixed by a general or asset sub-
system journal.Processed by:
Melissa
Downing
Administration
Officer - Finance
fAsset registers are updated and reconciled
to the general ledger on a regular basis.Reconciled by: Rex Mooney
Financial
Consultant
g
Activity recorded in fixed asset register is
reviewed by management and compared to
the capital budget.
Reviewed by: Stephen RufusChief Executive
Officer
h
The identification and recording of the
financial data associated with infrastructure
assets is maintained and reviewed
independently.
Reviewed by:Tonkin
Consulting
Engineering
Consultant
a
Periodic revaluations are carried out (in the
order of every 3 to 5 years) and carrying
amounts are reviewed annually to ensure
they remain fairly stated.
Requested by: Stephen RufusChief Executive
Officer
Fixed assets are not
valued correctly.
Last updated:
Council:
That an adequate record is kept of all Council assets and the record is kept up to date.
Fixed asset
acquisitions are
fictitious,
inaccurately recorded
or not recorded at all.
1
2
Attachment 2
b
Management reviews depreciation rates and
methodology annually to ensure that
methods used to depreciate fixed assets are
still appropriate in accordance with the asset
impairment and asset revaluation policies.
Reviewed by:Tonkin
Consulting
Engineering
Consultant
3 Depreciation charges
are either invalid, not
recorded at all or are
inaccurately
recorded.
a
Management reviews depreciation rates and
methodology annually to ensure that
methods used to depreciate fixed assets are
still appropriate in accordance with the asset
impairment and asset revaluation policies.
Reviewed by:Tonkin
Consulting
Engineering
Consultant
Fixed assets are not
valued correctly.
2
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
6.0 Debtors other than rates
6.1 Objective
6.2 Risks: Procedure: Action Name Position Title Commentary
a An invoice is requested to be raised. Requested by:Margaret
Chapman
Projects &
Engineering Officer
Attach pro-
forma invoice;
Community
Bus
bDebtors input is posted. Incorrect input can
be amended.Input by:
Melissa
Downing
Administration
Officer - Finance
cInvoices raised are reviewed for
completeness and accuracy.Reviewed by: Stephen Rufus
Chief Executive
Officer
dStatements of non-rate accounts receivable
are mailed to ratepayers.Prepared by:
Melissa
Downing
Administration
Officer - Finance
e
Errors discovered after an invoice is raised
are corrected by processing a 'debtors
journal'.
Processed by:Melissa
Downing
Administration
Officer - Finance
f A copy of the debtor’s invoices is retained. Retained by:Melissa
Downing
Administration
Officer - FinanceHard copy
gPayments are received via the receipting
system.Receipted by: Adrian Hucks
Administration
Officer -
Environmental
Services/Customer
Relations
List various
payment
processes
h
Debtors outstanding are reconciled to the
general ledger control accounts on a
monthly basis.
Reconciled by:Melissa
Downing
Administration
Officer - Finance
The raising, monitoring and collection of debtors other than rates.
Council:
Last updated:
1 Debtors invoices and
credit notes are
either inaccurately
recorded or not
recorded at all.
Attachment 2
iAudit trails and reconciliations are
independently reviewed.Reviewed by:
Not currently
reviewed
j
Debtors and revenue are compared to
budget regularly and significant variances
investigated.
Investigated by: Stephen RufusChief Executive
Officer
kCredit notes are processed independently of
the debtors processing function.Processed by:
Melissa
Downing
Administration
Officer - Finance
aManagement reviews the provision for
doubtful debts on a regular basis.Reviewed by: Stephen Rufus
Chief Executive
Officer
b
Management reviews the debtors ageing
profile on a regular basis and investigates
any outstanding items.
Reviewed by: Stephen RufusChief Executive
Officer
c
Debtors and revenue are to be compared by
management to the budget regularly
significant variances are investigated.
Reviewed by: Stephen RufusChief Executive
Officer
d
Management is to approve all bad debt
write-offs and movements in the provision
for doubtful debts, in accordance with
delegations of authority.
Approved by: Stephen RufusChief Executive
Officer
Refer to the
delegations of
authority
An appropriate
provision for doubtful
debts is not recorded
accurately.
2
1 Debtors invoices and
credit notes are
either inaccurately
recorded or not
recorded at all.
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
7.0 Grants
7.1 Objective
7.2 Risks: Procedure: Action Name Position Title Commentary
a
Council has a clear policy on Grant funding
detailing assessment process, recognition,
treatment and disclosure of any conflicts of
interest.
Approved by:
b
Management performs a regular review of
all grant income and monitors compliance
with both the terms of grants and Council’s
Grant policy.
Reviewed by:
cSeparate cost ledgers are maintained for all
grants.Maintained by:
Margaret
Chapman
Projects &
Engineering
Officer
d
Management approves all grants (prior to
funds being received by Council) to ensure
that Council will be able to meet the terms
of the grant and that the grant does not over
commit Council.
Approved by: Stephen RufusChief Executive
Officer
e
Process to inform stakeholders where
services provided under grants may not be
continued in future.
Informed by:
That grants produce a whole of life value for Council and are accounted for and acquitted in accordance with the
terms of funding.
Council:
Last updated:
Council lose existing
or possible Grant
funding
1
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
8.0 Property files & rate debtors
8.1 Objective Maintenance of the council property base and rates billing system.
8.2 Risks: Procedure: Action Name Position Title Commentary
a
The total valuation per the Valuer General's
records is checked to the valuation total in
the council's records.
Checked by: Linda Chapman
Administration
Officer - Rates &
Property
bVarious rating scenarios are modeled for
elected member and public consultation.Modelled by: Linda Chapman
Administration
Officer - Rates &
Property
Is this done
using the
system or an
Excel
spreadsheet or
both?
c
There is a robust policy providing clear
guidance to relevant employees as to the
correct method for calculating rate income.
Approved by: Stephen RufusChief Executive
Officer
Attach a copy
of the policy
d
Once the rates are generated check the
modelling results to the actual rates
generated.
Checked by: Linda Chapman
Administration
Officer - Rates &
Property
e
Management reviews the calculation
methodology within the rate application
system and for a sample of ratepayers to
ensure correct calculation and methodology
has been used.
Reviewed by: Stephen RufusChief Executive
Officer
f
Actual rate revenue is compared to budget;
management reviews and investigates
significant variances.
Compared by: Stephen RufusChief Executive
Officer
Council:
Last updated:
1 Council does not
raise the correct level
of rate income
because rates are
inaccurately
calculated
Attachment 2
gNon-financial input is checked for logic and
completeness.Checked by: Linda Chapman
Administration
Officer - Rates &
Property
h
To rectify incorrect input valuation and non-
financial information, it is reprocessed. For
journals a new journal is input.
Input by: Linda Chapman
Administration
Officer - Rates &
Property
i
Once a month a program is run which
generates fines on outstanding Rate,
accounts. A parameter which sets the
interest rate is input.
Input by: Linda Chapman
Administration
Officer - Rates &
Property
Quarterly
j
An audit trail is automatically produced for
Rates Journals and journals created from
valuation amendments and reviewed.
Reviewed by: Stephen RufusChief Executive
Officer
kAn audit trail is produced for review which
details all property Base masterfile changes.Reviewed by: Stephen Rufus
Chief Executive
Officer
l
Various reports are also printed on request
for details of rates generation, non-rateable
properties, adjoining properties and
outstanding rate debtor accounts etc.
Produced by: Linda Chapman
Administration
Officer - Rates &
Property
m
On-screen property base information is
password secured. Outside of the Rates
section only the cashiers have access for full
enquires. Other staff have partial access to
inquiry information that is relevant to their
area.
Approved by: Stephen RufusChief Executive
Officer
nRate debtors reconciliation performed on a
regular basis; reviewed by management.Performed by: Linda Chapman
Administration
Officer - Rates &
Property
1 Council does not
raise the correct level
of rate income
because rates are
inaccurately
calculated
Attachment 2
a
Recorded changes to property masterfile
data are compared to authorised source
documents or confirmed with ratepayers to
ensure that they were input accurately by a
person independent of rates processing.
Compared by:
bThe audit trail for all property masterfile
changes is reviewed.Reviewed by: Stephen Rufus
Chief Executive
Officer
c
Access to the property masterfile is
restricted to appropriately designated
personnel.
Approved by: Stephen RufusChief Executive
Officer
dSignificant changes to the property
masterfile are approved by management.Approved by: Stephen Rufus
Chief Executive
Officer
Reconciled by: Linda Chapman
Administration
Officer - Rates &
Property
Reviewed by:External
AuditorsExternal Auditors
b
When the annual rates are raised the
valuation used is independently checked to
the valuation from the Office of the Valuer
General.
Checked by: Linda Chapman
Administration
Officer - Rates &
Property
a
Management reviews fees charged for
services on a regular basis to ensure they
provide both a value for money service in
the light of operational costs and ensure
consistency in the application of User Pay
policies.
Reviewed by: Stephen RufusChief Executive
Officer
When property valuation data is updated it
is reconciled the valuation to the council's
property database. This reconciliation to be
independently reviewed.
a
2
3
4
Potential rateable
properties not
assessed.
The property
masterfile data does
not remain pertinent.
Council does not
apply user pay
principles
consistently
Attachment 2
b
There is a comprehensive and robust
complaints management policy and
opportunities for public to provide regular
feedback (i.e. surveys).
Approved by: Stephen RufusChief Executive
Officer
Attach a copy
of the policy
cManagement approves all changes in service
fees charged by Council.Approved by: Stephen Rufus
Chief Executive
Officer
4 Council does not
apply user pay
principles
consistently
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
9.0 Receipting
9.1 Objective Accountability of monies due to Council.
9.2 Risks: Procedure: Action Name Position Title Commentary
aThe cash float is stored in secured facilities
(e.g. safes, registers).Stored by: Adrian Hucks
Administration
Officer -
Environmental
Services/Customer
Relations
Attach list of
floats
b
Access (i.e. passwords or keys) to the cash
float safes/registers is limited to
appropriately designated staff.
Limited to: Stephen RufusChief Executive
Officer
Attach list of
staff
c A register for cash floats is maintained. Maintained by:Melissa
Downing
Administration
Officer - Finance
Reconciled by:Melissa
Downing
Administration
Officer - Finance
Should be
reconciled by
Adrian.
Reviewed by:
Should be
reviewed by
Margaret as
Melissa does
reconciliation.
a
Receipts are recorded. Service
users/customers are provided with a copy of
the receipt on request and total daily
receipts (per register) are balanced to
receipts deposited at bank.
Performed by: Adrian Hucks
Administration
Officer -
Environmental
Services/Customer
Relations
The cash float is reconciled on a regular basis
(i.e. daily) and these reconciliations are
reviewed by an independent person.
Cash float is
inadequately
safeguarded
d
Receipts are either
inaccurately recorded
or not recorded at all
Council:
Last updated:
2
1
Attachment 2
bBank statements are reconciled to the
general ledger regularly.Reconciled by:
Melissa
Downing
Administration
Officer - Finance
How often?
Weekly
updates.
Monthly recs.
cStatements of customer accounts receivable
are mailed to customers.Mailed by:
Melissa
Downing
Administration
Officer - Finance
a
Cash receipts are deposited regularly at the
bank by a person independent from the
initial recording of the cash receipts.
Deposited by: Varies
bCash is physically transferred to the bank in a
secure manner.Transferred by: Varies
cBank statements are reconciled to the
general ledger regularly.Reconciled by:
Melissa
Downing
Administration
Officer - Finance
aReceipts are provided for all monies
received.Provided by:
Swimming pool -
casual staff
b
Cash floats are reconciled on a regular basis
(i.e. daily) and these reconciliations are
reviewed.
Reviewed by: Adrian Hucks
Administration
Officer -
Environmental
Services/Customer
Relations
Attach a list of
floats
Receipts are either
inaccurately recorded
or not recorded at all
2
Offsite collection of
monies is not
handled correctly.
Receipts are not
deposited at the bank
on a timely basis.
4
3
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
10.0 Payroll
10.1Objective
10.2 Risks: Procedure: Action Name Position Title Commentary
i Staff requests for leave require approval. Approved by: Stephen RufusChief Executive
Officer
Ann for inside;
Stuart for
outside
iiTaken leave is recorded independent from
the approval.Recorded by:
Melissa
Downing
Administration
Officer - Finance
b
The methodology used to calculate salary
sacrifice calculations and employee
provisions to ensure consistency with
statutory reporting requirements is
reviewed.
Reviewed by:
Not currently
formally
reviewed
cEmployee provisions are reviewed on a
regular basis.Reviewed by: Stephen Rufus
Chief Executive
Officer
d
Actual employee costs and employee
provisions are compared to budget on a
regular basis and significant variances
investigated.
Performed by: Stephen RufusChief Executive
Officer
eAccess to payroll/provision masterfiles is
restricted to designated and qualified staff.Accessible by: Not restricted
i Timesheets are checked. Checked by: Ann Frick
Manager of
Corporate &
Community
Services
Stuart for
outside
Last updated:
Council:
2 Payroll calculations
are inaccurate
a
1
Preparation of payroll for council staff. Staff are paid fortnightly by direct bank credit. Tasks include, leave
recording, superannuation payments, and workers compensation claims.
Employee provisions
are either
inaccurately recorded
or not recorded at all.
a
Attachment 2
ii Timesheets are authorised. Authorised by: Stephen RufusChief Executive
Officer
iiiTimesheet are checked for logic, additions
and input codes are added.Checked by: Stephen Rufus
Chief Executive
Officer
b Leave applications entitlements are checked. Checked by:Melissa
Downing
Administration
Officer - Finance
cOvertime applications are checked and
authorised.Authorised by: Stephen Rufus
Chief Executive
Officer
i Masterfile changes are authorised. Authorised by: Stephen RufusChief Executive
Officer
iiMasterfile changes are independently
checked for correct input.Checked by: Stephen Rufus
Chief Executive
Officer
iErrors in a timesheet require the submission
of an amended sheet.Checked by: Ann Frick
Manager of
Corporate &
Community
Services
Amendment
advice by
email and
changed in
next pay
iiOther input errors are corrected during pay
preparation or in a subsequent payInput by:
Melissa
Downing
Administration
Officer - Finance
f
The update to the general ledger is
performed once all pay preparation is
complete for a pay period.
Checked by:Melissa
Downing
Administration
Officer - Finance
g
Data input to an incorrect general ledger
account number is corrected by a general
journal.
Performed by:Melissa
Downing
Administration
Officer - Finance
hThe payroll software produces various
warnings to indicate likely errors. Reviewed by:
Check if CEO is
evidencing this
i
Actual payroll expense is compared to
budget by management; significant
variances are investigated and approved by
management.
Compared by: Stephen RufusChief Executive
Officer
2 Payroll calculations
are inaccurate
e
d
a
Attachment 2
1st approval:Melissa
Downing
Administration
Officer - Finance
Margaret
(backup)
2nd approval: Ann Frick
Manager of
Corporate &
Community
Services
Margaret and
CEO (backup).
When
Margaret is
2nd approver,
it should be
noted that 2
processing
officers
authorised the
payment.
Margaret is
back up
payroll officer
bThe EFT bank payment report is printed and
retained.Performed by:
Melissa
Downing
Administration
Officer - Finance
c
Departmental managers perform a regular
review of report detailing all employees
listed on payroll masterfile; all unusual items
are investigated.
Performed by: Stephen RufusChief Executive
Officer
Frequency of
review:
d
Payroll system generates exception reports
detailing payroll expense on individual
employee basis where the payroll expense is
greater than the budgeted amount by a fixed
percentage or dollar amount; report
regularly reviewed by management who
investigate and approve variances.
Reviewed by: Stephen RufusChief Executive
Officer
aEFT payroll disbursements involve two
people in the approval and transfer process.
Payroll
disbursements are
made to incorrect or
fictitious employees.
3
Attachment 2
a
Salary and hourly payroll reports (including
compensation and withholding information)
are reviewed and approved by management.
Performed by: Stephen RufusChief Executive
Officer
b
Time recording and attendance exceptions
based on expectations established by
management are identified, monitored and
corrected.
Performed by: Stephen RufusChief Executive
Officer
c
Overtime hours worked and payments for
such overtime are authorised by
management for all employees who are paid
for overtime.
Performed by: Stephen RufusChief Executive
Officer
d
Time by employees is reconciled regularly
between timesheets and payroll reports to
ensure that all time entered manually into
payroll system is accurate.
Reconciled by:Melissa
Downing
Administration
Officer - Finance
aPayroll masterfile data is periodically
reviewed for accuracy and pertinence.Performed by:
Frequency of
review:
b
Departmental managers periodically review
listings of current employees within their
departments and notify the personnel
department of necessary changes.
Performed by: Stephen RufusChief Executive
Officer
cPayroll masterfile data is edited and
validated. Identified errors are corrected.Performed by:
Melissa
Downing
Administration
Officer - Finance
d
The ability to view, modify, or transfer
information contained in the payroll
masterfiles is restricted to authorised
personnel.
Accessible by: Not restricted
e
Variations between payroll masterfiles and
time recording system are investigated and
appropriate action taken.
Investigated by:Melissa
Downing
Administration
Officer - Finance
Payroll masterfile
does not remain
pertinent.
5
Time and attendance
data is either invalid,
inaccurately recorded
or not recorded at all.
4
5 Payroll masterfile
does not remain
pertinent
Attachment 2
f
Significant changes (supported by adequate
audit trial) to the payroll masterfiles
approved by management
Approved by: Stephen RufusChief Executive
Officer
a
The payroll deduction information is
periodically reviewed for accuracy and
ongoing pertinence.
Reviewed by: Frequency of
review:
b
Changes to the payroll deduction
information are compared to authorised
source documents to ensure that they were
input accurately.
Performed by:Melissa
Downing
Administration
Officer - Finance
c
Payroll deduction information is periodically
reviewed for compliance with statutory
requirements.
Performed by:Melissa
Downing
Administration
Officer - Finance
Frequency of
review:
dAll payroll deductions must be approved by
the relevant employee.Approved by:
Relevant
employee
Evidenced by:
[source
documents]
a
All original salary sacrifice transactions must
be approved by the relevant employee.
Approval is obtained prior to processing
transactions into the payroll system.
Approved by:Relevant
employee
b
Management reviews a selection of salary
sacrifice calculations for accuracy and
compliance with statutory requirements;
identified errors are promptly corrected.
Performed by:
Payroll masterfile
does not remain
pertinent.
5
7 Salary sacrifice
transactions are
inaccurately
processed.
6 Voluntary and
statutory payroll
deductions are
inaccurately
processed.
Attachment 2
8 Pay is not distributed
to employees in a
timely manner.
a
Procedures to pay staff manually in the
event that the electronic bank payment
systems are offline.
Managed by:
Procedures
document:
[source
document
reference]; No
formal process
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
11.0 Purchases and payments
11.1 Objective Operation of a purchasing and payment function for Council.
11.2 Risks: Procedure: Action Name Position Title Commentary
aPetty cash is stored in secured facilities (e.g.
safes, registers).
Attach a listing
of floats.
b
Access (i.e. passwords or keys) to the petty
cash safes/registers is limited to
appropriately designated staff.
cA register for cash petty cash is maintained
by appropriately designated staff.
On the listing
note the
responsible
staff.
d
Petty cash is reconciled on a regular basis
(i.e. daily) and these reconciliations are
reviewed by an independent person.
Reviewed by:Melissa
Downing
Administration
Officer - FinanceRarely used.
a
Council ensures an appropriate level of
authority when advised of account numbers
and account number changes for electronic
transfers.
Checked by:Melissa
Downing
Administration
Officer - Finance
Form and
request from
supplier is
retained.
b
Access to the creditor masterfile data is
restricted to minimise the likelihood of
unauthorised bank account number changes.
Restricted to:Melissa
Downing
Administration
Officer - Finance
No
restrictions.
Margaret
(backup)
c Blank cheques kept stored securely. Controlled by:Melissa
Downing
Administration
Officer - Finance
Where are
they stored? In
a safe
Council:
Last updated:
1 Petty cash is
inadequately
safeguarded.
2 Bank payments are
either inaccurately
recorded or not
recorded at all.
Attachment 2
1st approval:Melissa
Downing
Administration
Officer - Finance
Margaret
(backup)
2nd approval: Ann Frick
Manager of
Corporate &
Community
Services
Margaret and
CEO (backup).
When
Margaret is
2nd approver,
it should be
noted that 2
processing
officers
authorised the
payment.
e
Bank statements are reviewed frequently so
any unauthorised access can be identified in
a timely manner (phishing).
Reviewed by:Melissa
Downing
Administration
Officer - Finance
Performed by:Melissa
Downing
Administration
Officer - Finance
Reviewed by: Stephen RufusChief Executive
Officer
a
Fuel inventory is checked periodically by
persons independent of day-to-day custody
or recording of inventory. Inventory checks
are reconciled to inventory records and
inventory records are reconciled to the
general ledger.
Checked by:Margaret
Chapman
Projects &
Engineering
Officer
b
Fuel received is logged. Fuel tank quantities
are regularly reconciled to the records of
fuel deliveries and fuel issues.
Reconciled by:Margaret
Chapman
Projects &
Engineering
Officer
cSupplier statements are reconciled to goods
receipt records regularly.Reconciled by:
Melissa
Downing
Administration
Officer - Finance
Margaret
(backup)
Bank reconciliations are performed on a
regular basis and are reviewed by an
independent person. Any identified
discrepancies are investigated immediately.
f
2 Bank payments are
either inaccurately
recorded or not
recorded at all.
Fuel inventory
transactions are
either recorded
inaccurately or not
recorded at all.
3
d
Access to the electronic banking system
requires two appropriately designated
personnel.
Attachment 2
a
Statements received from suppliers are
reconciled to the supplier accounts in the
accounts payable sub-ledger regularly and
differences are investigated.
Reconciled by:Melissa
Downing
Administration
Officer - Finance
b
Actual expenditures are compared to budget
regularly; management reviews and
approves significant variances.
Compared by: Stephen RufusChief Executive
Officer
c
Invoices for services received are authorised
and accompanied by appropriate supporting
documentation.
Authorised by: Stephen RufusChief Executive
Officer
Segregation of
authorisation
and review.
dGoods received are matched with purchase
order details and/or invoices.Matched by:
Melissa
Downing
Administration
Officer - Finance
a
All disbursements must be approved by
management in accordance with Delegations
of Authority.
Approved by:
Refer to the
delegations of
authority.
bManagement reviews supporting
documentation before approving payments.Reviewed by: Ann Frick
Manager of
Corporate &
Community
Services
c
There is a robust procedure for electronic
funds transfer payments to reduce the
likelihood of monies being credited to the
wrong bank accounts.
Processed by:Melissa
Downing
Administration
Officer - Finance
aA process is in place for obtaining invoice
authorisation in a timely manner.Approved by: Ann Frick
Manager of
Corporate &
Community
Services
Attach the
process.
6 Accounts payable are
not paid on a timely
basis
Creditor
disbursements are
not valid.
5
Accounts payable
amounts are either
inaccurately recorded
or not recorded at all
4
Attachment 2
b
Statements received from suppliers are
reconciled to the supplier accounts in the
accounts payable sub-ledger regularly and
differences are investigated.
Reconciled by:Melissa
Downing
Administration
Officer - Finance
aActuals are compared to budget on a regular
basis.Compared by: Stephen Rufus
Chief Executive
Officer
Prepared by:Melissa
Downing
Administration
Officer - Finance
Reviewed by: Rex MooneyFinancial
Consultant
a
Management reviews cash position of
Council on an ongoing basis, involving
comparison to budgets; significant variances
investigated by management.
Reviewed by: Rex MooneyFinancial
Consultant
bAsset Management plans are prepared for all
fixed assets.Approved by: Stephen Rufus
Chief Executive
Officer
c
Information from the Asset Management
plans is incorporated into a ten year Long
Term Financial Plan.
Approved by: Stephen RufusChief Executive
Officer
d
The Asset Management and Long Term
Financial Plans are updated annually for
actual income and expenditure.
Updated by: Rex MooneyFinancial
Consultant
aThere is a robust selection process of
preferred suppliers.
Attach the
process.
b
Significant contracts periodically re-tendered
to ensure that Council achieves value for
money from suppliers.
Attach a list of
these
contracts and
a retendering
timetable.
6 Accounts payable are
not paid on a timely
basis
7 Accrued expenses are
either inaccurately
recorded or not
recorded at all
Council’s cash
reserves run out.
Council does not
obtain value for
money i.e. non
preferred supplier in
its purchasing and
procurement
b
8
9
Accrued expenses reconciliations are
prepared on a regular basis and are
reviewed by an independent person.
Attachment 2
c
Staff are provided clear guidance and
instructions on the process for purchasing
goods and services (including appropriate
approval and obtaining appropriate number
of quotes, where applicable).
Attach a copy
of the
Purchasing
and Tendering
policy.
d
Staff are provided clear guidance and
instructions as to the importance of using
preferred suppliers for the purchase of
goods and services.
e
An exception report generated detailing all
purchases made from non-preferred
suppliers; management regularly reviews
this report and investigates
significant/unusual items.
Reviewed by: n/a
a
A purchase order authorisation list
(Delegations of Authority) is maintained,
specifying the amounts up to which
individuals are authorised to approve
purchase requisitions.
Approved by: Stephen RufusChief Executive
Officer
Refer to
delegations of
authority
b
Employees must approve all purchase orders
in accordance with the Delegations of
Authority (i.e. Manual/on-line approval).
Approved by: Stephen RufusChief Executive
Officer
cAccess to unissued purchase orders is
restricted to authorised individuals.Restricted by:
Margaret
Chapman
Projects &
Engineering
Officer
d
Staff are provided clear guidance and
instructions on the process for purchasing
goods and services (including appropriate
approval).
Approved by: Stephen RufusChief Executive
Officer
10 Good and services
are purchased
without an approved
purchase order
Council does not
obtain value for
money i.e. non
preferred supplier in
its purchasing and
procurement
9
Attachment 2
a
Supplier masterfile data is periodically
reviewed independently for accuracy and
ongoing pertinence.
Reviewed by:
A process is
being
implemented
bSignificant changes to the supplier masterfile
are approved by management.Approved by:
cAccess to the supplier masterfile is restricted
to appropriately designated personnel.Restricted to:
dSupplier masterfile is edited and validated;
identified errors are corrected promptly.Corrected by:
e
Suppliers that have not been used for a
significant period of time are reviewed and
marked for deletion by the application.
Deleted by:
a
Elected Members complete and sign a
standard expenses reimbursement form
when claiming expenses. The signing of the
form confirms that the Elected Members are
claiming valid expenses and have excluded
all items of a personal nature.
Approved by: Stephen RufusChief Executive
Officer
b
The Register of Allowances and Benefits
maintained. Register details level and nature
of expenses reimbursed to Council by
Elected Members.
Maintained by:Melissa
Downing
Administration
Officer - Finance
cManagement reviews Register of Allowances
and Benefits on a regular basis.Reviewed by: Ann Frick
Manager of
Corporate &
Community
Services
aThe issue of all Credit Cards to employees is
approved prior to release.Approved by: Stephen Rufus
Chief Executive
Officer
11 Supplier masterfile
does not remain
pertinent
13
12
Credit Cards are used
for inappropriate
purchases
Elected Members
reimbursements
Attachment 2
b
Credit Card holders are provided with a copy
of the policy and procedures associated with
the issue and use of Credit Cards.
Attach a copy
of the policy.
c
Employees sign declaration confirming
compliance with Council policy and
procedures prior to release of Credit Card.
Approved by: No declaration
being signed
d
Usage restrictions placed on Credit card (i.e.
only used for predefined purchases from pre-
approved businesses).
Reviewed by:
e
All credit card statements sent directly to
person independent from the credit card
holder, who reviews the nature and amounts
of items on the statements; any unusual
items are investigated.
Reviewed by:
a
All employees’ reimbursements must be
submitted on a signed pro-forma claim form
confirming that the employee is claiming
only valid expenses.
Approved by: Employees
b
All claims for employee reimbursements are
approved by management in accordance
with Delegations of Authority. Management
focus on the nature (i.e. type of expense) as
well as the amount of the claim.
Approved by:Departmental
Managers
c
All claims for Employee Reimbursements are
submitted for approval along with
supporting documentary evidence (i.e.
receipts).
Approved by: Employees
Employees are
reimbursed for
expenses of a
personal nature
14
13 Credit Cards are used
for inappropriate
purchases
Attachment 2
District Council of Orroroo Carrieton
5-Dec-2017
12.0 Tendering
12.1 Objective
12.2 Risks: Procedure: Action Name Position Title Commentary
a
Specify monetary limit relating to the
provision of goods and services above which
tenders must be called.
Specified by: Stephen RufusChief Executive
Officer
b
The monetary limit will not apply if It is
impracticable to call tenders in the
circumstances and Council resolves that
tenders need not be called for in this
instance.
Requested by: Stephen RufusChief Executive
Officer
c
All tenders shall set out the appropriate
requirements and specify a closing date and
public tenders shall be submitted as a tender
and contracts item in the local and/or
national newspapers and the Northern
Territory Government tenders website.
Managed by: Stephen RufusChief Executive
Officer
d
All tenders must be lodged by the specified
closing date unless an extension of the
closing date is granted. An extension to the
closing date will only be granted in
exceptional circumstances and must be
authorised by the Chief Executive Officer in
conjunction with the relevant Manager (If
applicable)
Managed by: Stephen RufusChief Executive
Officer
That the calling and opening of public tenders is fully accountable.
Council:
Last updated:
Council is not able to
demonstrate that all
probity issues have
been addressed in
the contracting
process.
1
Attachment 2
e
Tenders received before the closing date
shall be placed in a locked tender
box/secured electronic record.
Managed by: Stephen RufusChief Executive
Officer
Officer 1
Officer 2
g
The officers shall prepare a report on the
tenders for consideration by the appropriate
manager or authorised nominee. Tenders
submitted after the advertised closing time
shall be marked accordingly.
Managed by:
A weighted selection matrix is prepared
using the following factors:Prepared by:
- Price (whole of life cost)
- Up to date technology
- Waste minimisation/recycled materials
i
Designated person to review contract
process to ensure compliance with Council
policy.
Reviewed by:
- Warranties and Guarantees
- Past performance and continuity of suppliers/products/supplies/spare parts
- Availability and delivery time
- Quality/fit for purpose (to meet Australian Standards and Occupational Health and Safety Standards)
- Council purchasing policies (Australian made, local, economy, best value, environmentally friendly)
Two or more officers shall open tenders and
comply with the Code of Conduct and
h
Council is not able to
demonstrate that all
probity issues have
been addressed in
the contracting
process.
f
1
Attachment 2
ATTACHMENT 14 REPORT 13.6
BUDGET REVIEW #2 2017/2018
District Council of Orroroo CarrietonBudget Review #1 - Uniform Presentation of Finances
for the Year Ending 30 June 2017
BR #1
2017-18
$,000
BR #2
2017-18
$,000
Operating Revenue (inc R2R / SRF) 3,209 3,197
less Operating Expense (3,096) (3,161)
Operating Surplus / (Deficit) before Capital
Amounts113 36
less Net Outlays on Existing Assets
Capital Expenditure on renewal and
replacement of Existing Assets1,229 1,236
less Depreciation, Amortisation & Impairment (980) (980)
less Proceeds from Sale of Replaced Assets (145) (145)
104 111
less Net Outlays on New & Upgraded
Assets
Capital Expenditure on New & Upgraded
Assets650 650
less Amounts specifically for new or upgraded
Assets(415) (415)
less Proceeds from Sale of Surplus Assets 0 0
235 235
Net Lending/ (Borrowing) for Financial year (226) (310)
District Council of Orroroo CarrietonBudget Review #1 - Key Financial Indicators
for the Year Ending 30 June 2017
BR #1
2017-18
$,000
BR #2
2017-18
$,000
Variance
$,000
Operating Surplus Ratio
Operating Surplus (189) (273) (84)
Total Operating revenue 2,885 2,867 (18)
-7% -10% -3%
Operating Surplus Ratio adjusted - assuming no
early payments of 2018-19 FAGS
Operating Surplus (814) (898) (84)
Total Operating revenue 2,261 2,243 (18)
-36% -40% -3%
Net Financial Liabilities Ratio
Net Financial Liabilities (353) (269) 84
Total Operating revenue 2,885 2,867 (18)
-12% -9% 3%
Net Financial Liabilities Ratio adjusted -
assuming no early payments of 2018-19 FAGS
Net Financial Liabilities 272 356 84
Total Operating revenue 2,261 2,243 (18)
12% 16% 3%
Asset Sustainability Ratio
Net Asset Renewals 1,084 1,091 7
Depreciation 968 968 0
112% 113% 1%
District Council of Orroroo CarrietonBudget Review #1- Statement of Comprehensive Income
for the Year Ending 30 June 2017
Note
BR #1
2017-18
$,000
BR #2
2017-18
$,000
Variance
$,000Comment
INCOME
Rates 1,098 1,106 7 Based on ytd actuals
Statutory Charges 11 11 0
User Charges 226 208 (18)Crop Income NRM Board Rent & Caravan Park Rent were
over estimated in budget
Grants & Subsidies 1,468 1,471 3
Investment Income 20 20 0
Reimbursements 82 56 (26)$16k reallocated to Other Revenue. LGRS Special Distribution &
Workers Compensation Distribution were over estimated in budget
Other Revenues 1 17 16 $16k reallocated from Reimbursements
Total Operating Income 2,906 2,888 (18)
EXPENDITURE
Employee Costs 839 839 0
Materials, Contracts & Other Expenses 1,250 1,316 66Realignment of plant hire expenses between operating and capital
accounts $48k. Various Other $18k.
Depreciation 980 980 0
Finance Charges 26 26 0
Total Operating Expenditure 3,096 3,161 66
OPERATING SURPLUS/(DEFICIT) (189) (273) (84)
Gain / Loss on Disposal of Assets 0 0
Grants - Roads to Recovery Additional 182 182 (0)
Supplementary Road Funding 120 127 7 Based on advice from state government
Amounts Recieved Specifically for New Assets 415 415 0
NET SURPLUS / (DEFICIT) transferred to Equity
Statement528 451 (77)
District Council of Orroroo CarrietonBudget Review #1 - Balance Sheet
as at 30 June 2017
BR #1
2017-18
$,000
BR #2
2017-18
$,000
Variance
$,000
ASSETS
CURRENT ASSETS
Cash & Cash Equivalents 1,042 958 (84)
Trade & Other Receivables 109 109 0
Inventories 10 10 0
Total Current Assets 1,161 1,077 (84)
NON-CURRENT ASSETS
Financial Assets 38 38 0
Infrastructure, Property, Plant &
Equipment32,272 32,279 7
Other 0 0 0
Total Non-Current Assets 32,310 32,317 7
TOTAL ASSETS 33,471 33,394 (77)
LIABILITIES
CURRENT LIABILITIES
Trade & Other Payables 130 130 0
Borrowings 88 88 0
Short Term Provisions 402 402 0
Total Current Liabilities 620 620 0
NON-CURRENT LIABILITIES
Long Term Borrowings 204 204 0
Long Term Provisions 12 12 0
Total Non-Current Liabilities 216 216 0
TOTAL LIABILITIES 836 836 0
NET ASSETS 32,635 32,558 (77)
EQUITY
Accumulated Surplus 2,233 2,156 (77)
Asset Revaluation Reserve 30,402 30,402 0
Other Reserves 0 0 0
TOTAL EQUITY 32,635 32,558 (77)
District Council of Orroroo CarrietonBudget Review #1 - Cash Flow Statement
as at 30 June 2017
BR #1
2017-18
$,000
BR #2
2017-18
$,000
CASH FLOWS FROM OPERATING
ACTIVITIES
Receipts
Operating Receipts 3,189 3,177
Investment Receipts 20 20
Payments
Operating Payments to Suppliers &
Employees2,154 2,220
Finance Payments 26 26
Net Cash provided by (or used in)
Operating Activities1,028 951
CASH FLOWS FROM INVESTING
ACTIVITIES
Receipts
Grants Specifically for new or upgraded
assets415 415
Sale of replaced Assets 145 145
Payments
Expenditure on renewal/replaced assets 1,229 1,236
Expenditure on new/upgraded assets 650 650
Net cash provided by (used in) Investing
Activities(1,319) (1,326)
CASH FLOWS FROM FINANCING
ACTIVITIES
Payments
Repayment of Borrowings 148 148
Net Cash Provided by (Used in ) Financing
Activities(148) (148)
Net Increase / Decrease in Cash (439) (523)
Cash and Cash Equivalents at start of
reporting period1,481 1,481
Cash & Cash Equivalents at the end of the
reporting period1,042 958
District Council of Orroroo CarrietonBudget Review #1 - Statement of Equity
as at 30 June 2017
BR #1
2017-18
$,000
BR #2
2017-18
$,000
ACCUMULATED SURPLUS
Balance at end of previous reporting period 1,705 1,705
Net Result for Year 528 451
Transfer from Reserves 0 0
Transfer to Other Reserves 0 0
Balance at end of period 2,233 2,156
ASSET REVALUATION RESERVE
Balance at end of previous reporting period 30,402 30,402
Gain on Revaluation of Property Plant &
Equipment0 0
Balance at end of period 30,402 30,402
TOTAL EQUITY AT END OF REPORTING
PERIOD32,635 32,558
District Council of Orroroo CarrietonCapital Expenditure Summary for the Year Ending 30 June 2018
BR #1
2017-18
$,000
BR #2
2017-18
$,000
Variance
Council Administration
Council House - Floor Coverings 11,000 11,000 -
Council House - Re-roof shed and rear porch 11,700 12,312 612 to match final cost
22,700 23,312 612
Culture
Redevelop RSL Building and new shed 40,000 40,000 -
Transport
Roads - Unsealed - Re-Sheeting
Booleroo Springs Road 20,840 20,840 -
O'Dea Road 22,131 22,131 -
Johnburgh Road 73,604 73,604 -
Bullyacre Road (Deferred) 50,000 50,000 -
Morachrd (Hammond) Road 47,065 47,065 -
Kilmore Road 20,000 20,000 -
Morchard Road (Shepards) 34,000 44,551 10,551 to match final cost
Minburra Road (Deferred) 43,800 43,800 -
Orroroo North Terace - Reseal 50,000 50,000 -
Bouda Hutt Road 76,000 76,000 -
Wyndhurst Road 19,500 15,292 (4,208) to match final cost
Pamatta Road - - -
Railway Tce (Black Rock) 5,000 5,000 -
Fourth St (Black Rock) 1,700 1,700 -
Treehaven Road 20,000 20,000 -
Belton Road 58,587 58,587 -
Pekina Black Rock Road 48,000 48,000 -
Coomooroo Road 20,000 20,000 -
McCallum Road 12,677 12,677 -
Total 622,904 629,247 6,343
Aerodrome - Orroroo New Terminal Building 10,000 10,000 -
Plant and Manachinery Purchases
Grader 400,000 400,000 -
Mutli Combination Roller 113,305 113,305 -
Total 513,305 513,305 -
Business Activities
Carrieton Water Supply Tanks 20,550 20,550 -
Total Renewal / Replacement Capital Expenditure 1,229,459 1,236,414 6,955
NEW / UPGRADED CAPITAL EXPENDITURE
Roads Sealed - Reconstruction (SLRP)
Price Maurice Road - Stage 1 650,000 650,000 -
Total New Capital Expenditure 650,000 650,000 -
Total Capital Expenditure 1,879,459 1,886,414 6,955
ATTACHMENT 15 REPORT 13.7
ELECTED MEMBER SUBMISSIONS FOR
ANNUAL BUSINESS PLAN
1
Ann Frick
From: Kristen ClarkSent: Tuesday, 20 March 2018 4:59 PMTo: Kathie Bowman; Grant Chapman; Ahmad Ramadan; Colin Parkyn; Joylene Ford;
Malcolm Byerlee; Ralph GoehringSubject: Budget Item ideas
Hello Elected Members We have began our budget process for 2018‐2019. If you have any operational or capital items that you would like Council to consider, can you please forward the details to me for inclusion in upcoming Annual Business Plan workshops. KC
Kristen Clark Chief Executive Officer District Council of Orroroo Carrieton T 08 8658 1260 | F 08 8658 1434 | E kristen.clark@orroroo.sa.gov.au 17 Second Street | PO Box 3 ORROROO SA 5431 | www.orroroo.sa.gov.au
ATTACHMENT 16 REPORT 15.1
INQUIRY INTO THE SELECTION PROCESS
FOR A NATIONAL RADIOACTIVE WASTE
MANAGEMENT FACILITY IN SOUTH
AUSTRALIA
Ann Frick
/VI evh·tJ 28/.314tf /fen-, 1 S C) I
Subject: FW: Senate Economics References Committee -Invitation to submit to the inquiry into the selection process for a national radioactive waste management facility in South Australia
From: Economics, Committee (SEN) [mailto:Economics.Sen@aph.gov.au] Sent: Tuesday, 20 February 2018 11:00 AM To: District Council of Orroroo Carrieton Subject: Senate Economics References Committee - Invitation to submit to the inquiry into the selection process for a national radioactive waste management facility in South Australia
Aft -i\ AUSTRALIA ,!~))))}~<(<((~
Senate Economics References Committee
20 February 2018
District Council of Orroroo Carrieton
By email: counci/@orroroo.sa.gov.au
Dear Sir /Madam
Inquiry into the selection process for a national radioactive waste management facility in South Australia
On 6 February 2018, the Senate referred an inquiry into the selection process for a national radioactive waste management facility in South Australia to the Senate Economics References Committee for inquiry and report by 14 August 2018.
The terms of reference for the inquiry are:
The appropriateness and thoroughness of the site selection process for a national radioactive waste management facility at Kimba and Hawker in South Australia, noting the Government has stated that it will not impose such a facility on an unwilling community, with particular reference to:
a) the financial compensation offered to applicants for the acquisition of land under the Nominations of Land Guidelines;
b) how the need for 'broad community support' has played and will continue to play a part in the process, including: i) the definition of 'broad community support', and ii) how 'broad community support' has been or will be determined for each process advancement
stage; c) how any n eed for Indigenous support has played and will continue to play a part in the process,
including how Indigenous support has been or will be determined for each process advancement stage; d) whether andfor how the Government's 'community benefit program' payments affect broad community
and Indigenous community sentiment; e) whether wider (Eyre Peninsular or state-wide) community views should be taken
into consideration and, if so, how this is occurring or should be occurring; and f) any other related matters.
1
I am writing to invite you to make a submission to this inquiry. The Committee is seeking written submissions from interested individuals and organisations in an electronic form submitted online. The closing date for submissions is Tuesday, 3 April2018.
The committee would also welcome your referring this letter of invitation to any colleague or organisation you think would like to contribute to the inquiry.
Please read the terms of reference carefully before making your submission. The committee has resolved that it will only accept submissions strictly addressing its terms of reference, with a particular focus on the appropriateness and thoroughness of the site selection process for a national radioactive waste storage facility.
How to make a submission If this is your first time submitting online to an inquiry you will need to create a My Parliament account. If you have previously submitted to an inquiry and have a user account with the parliament you can use it to upload your submission. Once you have created or logged into your account, use the 'Upload Submission' button on the inguiry web page and follow the prompts to upload your submission.
Submissions are confidential until the Committee releases them. You must not release your submission until the Committee advises that it has accepted and released it. Submissions that are accepted are protected by parliamentary privilege but the unauthorised release of them is not.
The Committee will normally make submissions public unless there is a request for confidentiality. If you would like a submission or part of it to be kept confidential please say so clearly in the submission.
The Committee will sympathetically consider requests for confidentiality, but cannot make promises in advance. If you have concerns about confidentiality I encourage you to call me to discuss this before lodging the submission. Notes on making submissions are available from the website. The Committee secretariat can also help: phone (0~) 6277 3540 or email economics.sen@aph.gov.au. More information about this Committee is available at www.aph.gov.au/senate economics.
We look forward to receiving your views on this important issue.
Yours sincerely
Mr Mark Fitt Committee Secretary
2
ATTACHMENT 17 REPORT 15.2
LOCAL GOVERNMENT (BOUNDARY
ADJUSTMENT) AMENDMENT ACT 2017
1
In reply please quote A3482082 Enquiries to Ms Alex Hart Telephone 7109 7145
Dear Lord Mayor / Mayor / Chair On 22 August 2017, the Local Government (Boundary Adjustment) Amendment Act 2017 (the Amendment Act) was assented to by the Governor. The Amendment Act will commence on 1 January 2019, and will significantly reform the processes within the Local Government Act 1999 that govern changes to council boundaries. The reformed process will centre on an independent statutory body that will receive and consider all proposals for boundary changes, prior to making recommendations to the Minister for Local Government through published reports. You may also be aware that the Amendment Act appointed the South Australian Local Government Grants Commission (LGGC) as the statutory body responsible for this work. Additionally, the Minister for Local Government has requested the LGGC to undertake the preparatory work that will be necessary to ensure the smooth operation of the new system for council boundary changes that will be operating on 1 January 2019. The chief work that the LGGC will be undertaking during this period is the development of guidelines that will detail the processes by which proposals for boundary change will be received, assessed and progressed. As these guidelines will be critical to a robust and effective boundary change system, the LGGC intends to work closely with the local government sector on their development. Accordingly, the LGA will assist the LGGC as the guidelines are drafted, and all councils will be provided with an opportunity to consider them before they are finalised. It is expected that draft guidelines will be released for public consultation by May 2018. In the meantime, information on the Amendment Act is available on the Office of Local Government website; https://dpti.sa.gov.au/local_govt
2
The LGGC looks forward to working constructively with the local government sector as we prepare for and implement a more flexible, independent and effective council boundary change system in South Australia. If you or your council have any further questions, I encourage you to contact the Manager, Office of Local Government, Ms Alex Hart, alex.hart@sa.gov.au, telephone 7109 7145. Yours sincerely
Mary Patetsos Chair Local Government Grants Commission 13 March 2018
ATTACHMENT 18 REPORT 15.3
ECONOMIC GROWTH AND INVESTMENT
STRATEGY
9 February 2018
Kathie Bowman Chairperson District Council of Orroroo Carrieton PMB6 ORROROO SA 5431
Dear Mrs Bowman
DlSTRlt;T COUNCIL OF FIP:~OROO I CARRIETON
.................................... , ..... 2 2 FEB 2010
AnENT ION MEETIN
1 G. ,.;.~:[~'i."£('j"f""""'"'
............. J..~ ... !.~ . ~ ........ ,,, .... uu,,,,,,,,,,,
In early 2017, Regional Development Australia Far North (RDAFN) in partnership with the Outback Communities Authority (OCA) collaborated to produce an Economic Growth and Investment Strategy (EGIS) for the OCA's region. The development of the strategy included a robust analysis of economic drivers resulting in the identification of evidence based opportunities for priority investment. The OCA EGIS, along with similar strategies for the other key stakeholder Councils in the RDAFN region, can be downloaded from RDAFN's website via http://www.rdafn.eom.au/publications.
Following on from the development of the strategy, the Outback Communities Authority undertook a fu rther process to produce the oneOutback Prospectus. The oneOutback Prospectus is a solution-focused initiative seeking to attract government and private sector investment. This prospectus contains four prioritised region-building projects, which have been identified through economic ana lysis (the EG IS) and community consultat ion. These projects are significant to the South Australian economy, and the South Austra lian community. The oneOutback prospectus can be downloaded from OCA's website via http://oca.sa.gov.au/oneoutback.
One of the four identified investment opportunities is the sea ling of the Strzelecki Track, a priority project appearing in all of the Economic Growth and Investment Strategies and the oneOutback Prospectus.
The enclosed Economic and Community Benefits of Sealing the Strzelecki Track report was officia lly released by the Hon Rob Kerin on the 22"d of January 2018 provides a solid evidence base of the community and economic benefits from a local, state and national perspective of sea ling the entire length of the St rzelecki Track.
This report is further collaboration by the RDAFN and OCA, rep resentatives from whom would be happy to provide a more detai led briefing to yourse lf and any others you may suggest if that would be of interest.
Please feel free to contact Claire Wiseman, RDAFN CEO ceo@rdafn.com.au or Mark Sutton, OCA Director mark.sutton@sa.gov.au if you require any fu rther information or to organise a more detai led briefing.
Yours sincere ly
~. Dr Jen Cleary Chair Regional Development Australia Far North
.£'~ Regional ~ jf Development
1 A""s-ftre.r•e. FI\R NOR • H
Cecilia Woolford Chair Outback Communities Authority
Government of South Auittal ia ~~rOutback
Communities Authority
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