digitisation, digital preservation & web2.0 at the australian war memorial

Digitisation, Digital Preservation & Web2.0P r e s e n t a t i o n f o r V A L A ,

M e l b o u r n e 2 7 A u g u s t 2 0 0 8

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It is my ongoing belief that our users will soon get bored with

conversations and catalogue records.

They want the stuff. They expect it to be

online. Now.

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Global trends in digitisation

• Faster, better, cheaper equipment & storage

• Better DAMS & CMS software• Institutional repositories• More audio & film• Collaboration• Shared collections (eg. Picture

Australia)• Mass digitisation programs: Google,

Microsoft, Yahoo, Open Content Alliance (OCA), Internet Archive

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Unit War Diaries - 1,549,781 ppRolls & lists - 20,857Other records - 508,846Records scanned on demand - 340,946 ppPhotos, art & relics - c300,000Sound - 1,707 titles or 2,046 hours

Digitisation

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Why and what we digitiseIncrease & broaden access (remote & 24/7)Fragile, valuable &/or unique materials (loss or damage would be catastrophic)To Support research, education, exhibitionsAnticipating future use or re-useImproved search & retrieval Promoting knowledge, understanding & recognition of collectionsRelationships to other collectionsPreservation of at-risk collections by risk reduction & conservation

WHAT: popular collections; fragile/unique; at-risk; significant priorities; relationships (corporate or collaborative); & what you have the right to digitise!

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Our Document Digitisation Process

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Commercial Digitisation Proposals?

We are not interested in putting our collections up on another site on a pay-per-view basis.

Our own priorities and digitisation programs are enough for us to cope with at present.

We have no room at all for anyone else to scan our collections.

I have sent rare and fragile collections off site for digitisation before and will not do so again.

If you think copyright is an issue, just wait until you want to use collections under license to others.

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Enterprise Content Management: management, search & web facilities for

digital assets and services

• Extensive digital asset management features

• Excellent electronic document & record management

• Intuitive web content management features

• Facilitate simple and complex workflow processes

• Extensive & unified searching constructs

• Scaleable

• Compliant with all government recordkeeping requirements & emerging digital preservation standards

• Integrate easily with existing systems

• Simple to administer in terms of security, auditing & storage management

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Other Corporate Systems

Digital Asset

Management

Electronic Document & Records Management

Record Management E:mail Memorial Intranet

Web Content Management

AJRPWebsite

Lotus NotesOAI InterfaceFIRST OPAC MICA OPAC

(CAS)‏

ECM - Conceptual Overview

CMSDigital ObjectMgmt System

DOMS

BiographicalDatabases &War Diaries

RecordSearchNAA

Collection MgmtMICA

Library SystemFIRST

Fund RaisingSystem

Raisers Edge

Financial & HRSystem

SAP

POS System,Advance Retail

CAS

InternalOrders

OnLine ShopSearch

PhotocopyQuotesReQuest

eSalesPICTION

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Our ECM

EDRMS

Web Content Managememt

Federated Search

Digital Asset Management

“TDR”

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Digital Preservation Principles (nestor)

✦ Commitment to continuing maintenance of digital objects.

✦ Organizational fitness to fulfill its commitment.

✦ Acquires and maintains requisite contractual and legal rights and fulfills responsibilities.

✦ An effective and efficient policy framework.

✦ Acquires and ingests digital objects based upon stated criteria that correspond to its commitments and capabilities.

✦ Maintains/ensures the integrity, authenticity and usability of digital objects it holds over time.

✦ Creates and maintains requisite metadata about actions taken on digital objects.

✦ Fulfills requisite dissemination requirements.

✦ Has a strategic program for preservation planning and action.

✦ Technical infrastructure adequate to continuing maintenance and security of its digital objects.

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Social media and the Memorial A major priority for the Memorial for 2008-2011 is to:

Enhance online access through use of emerging web technologies and improved web content.

Each section has the following statement in its business plan for 2008-2009:

Appropriate team members identified and actively engaged in the development of the Memorial's website and in opportunities

for collaboration and community engagement, including Web 2.0 activities such as blogs, wikis, Flickr, Facebook and

YouTube... implemented as appropriate.

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Us, now

Collaborationmulti-media

social-networking“muddy footprints?”

learning &networking

learning

subs & podcastsPre-publishing

Community engagement

promotion

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Coming soon?

“produsers”

new rights management

commons

new social network?

mash-ups

“produsers”

mobile platforms

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It doesn’t happen overnight

learn continually and through participation

The power & reach of bigger networks

how to build communities

People need to create, engage & contribute

To understand re-use and re-purposing

To compromise (the 80:20 rule)‏ To pick a few “winners” & lead by example

to experiment & play!

Don't leave ICT (just) to IT-staff: get involved

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What we are Learning

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start now! it is sometimes easier to seek forgiveness than gain permission

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