development and implementation of online pre departure orientations

Colin Large| Laura Semenow| The University of TulsaRegion III Conference 2015 | Norman, Oklahoma

DEVELOPMENT AND IMPLEMENTATION OF ONLINE PRE DEPARTURE ORIENTATIONS IN STUDY ABROAD

What is orientation?

What to include?

What we covered?

How we did it?

What else is there?

Results and Best Practices

Discussion

OUTLINE

LAURA SEMENOWAdvising-Collins College of BusinessCollege of Engineering and Natural Sciences

Responsibilities-Data Collection, Assessment, and Evaluation

COLIN LARGE

PROFILES

Advising-Henry Kendall College of Arts and SciencesOxley College of Health Sciences

Responsibilities-Exchange Program Management

• Preparation of Students• Administrative• Academic• Culturally• Personal• Risk Management

• In-Person• One-on-One• In group setting

WHAT IS ORIENTATION

• At your table, please discuss for 5 minutes what subjects, topics, or tidbits you cover, or wish you covered better, in your institution’s orientation

• Circle which ones could be covered online• Check-mark which ones should be covered in-person

WHAT TO INCLUDE

Online Orientatio

n

Planning and

Preparation

Money Matters

Health and Safety

AcademicsCulture and Adjustment

Career

Reentry

Online Orientati

on

Money Matters

Academics Abroad

Financial Aid

Health Matters

Safety Abroad

Living Arrangemen

tsCultural

Adjustment

Packing Tips

Study Abroad and

Career

Identity Abroad

Coming Home

In-PersonOrientati

on

Health and Safety

Finances

AcademicsAdministrative

Cultural

Sprin

g Se

mes

ter

Plan

ning

Trai

ning

June

Stor

y Boa

rds

& Le

arnin

g Ou

tcom

esSc

riptin

g

July

Scrip

t Rev

iew

Film

ing

Augu

stEd

iting

Sept

emb

erFin

al Ed

iting

Octo

ber

Roll O

ut

HOW WE DID IT- TIMELINE

Summer InternStoryboardsScriptsFilmingEditingStaff- Internal/ExternalOversightInterviews/VideosReturnees

HOW WE DID IT- HUMAN RESOURCES

Summer InternStoryboardsScriptsFilmingEditingStaff- Internal/ExternalPlanning & OversightInterviews/VideosReturnees

HOW WE DID IT- HUMAN RESOURCES

Summer InternStoryboardsScriptsFilmingEditing

Staff- Internal/ExternalInterviews/

VideosReturnees

HOW WE DID IT- HUMAN RESOURCES

• Use of University Resources• Instructional Technologist/Faculty

Resource Center • Video Equipment• Video Editing Software

• Summer Workers and Peer Advisors• 380 hours• 30 Hours/week over Summer• Final edits in September/October

HOW WE DID IT- FINANCIAL

Planning and Story Boards

HOW WE DID IT- TECHNICAL

HOW WE DID IT- TECHNICAL

Detailed Scripts

HOW WE DID IT- TECHNICAL

Filming and Editing

HOW WE DID IT- TECHNICALRoll OutSignature Document:Pre-Departure Preparation

HOW WE DID IT- TECHNICALRoll OutSignature Document: Pre-Departure Preparation

HOW WE DID IT- TECHNICALLearning Content

HOW WE DID IT- TECHNICALLearning Content

HOW WE DID IT- TECHNICALQuiz

WHAT ELSE IS THERE?

WHAT ELSE IS THERE?

• Less Time• 4 Hours vs 1 Hour• Flexible Online Curriculum

• More Engagement• Less Questions, Fewer Issues,

Better Understanding• Better Accountability• Must mark they read videos,

take quiz, and attend orientation

RESULTS

• Begin Measuring• Pre/Post Orientation Assessment

• Parental Messaging• Video Access

• Additional Videos• Country, Region, Program

Specific• Faculty-led Orientation• Additional Topics• Visas• Special Needs• Dietary or Health Issues• Alumni

NEXT PHASE

How could your office improve your institutions’ Pre Departure Orientation?What resources are available to you and how could you use them?What limitations do you see for an Online Orientation?What benefits do you see for an Online Orientation?What questions do you have for us about how we developed this Orientation?

DISCUSSION