developing a seamless transition for transfer students: using xml transcripts in ohio
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Developing a Seamless Transition for Transfer
Students: Using XML Transcripts in Ohio
Jay JohnsonDirector of Higher Education Information
Enrollment AreaOhio Board of Regents
NCES/SHEEO Conference 2007
Overview
Transfer patterns and problems
Our solution: The Articulation & Transfer Clearinghouse
Demonstration of the ATC
Future opportunities Questions
Why create the Articulation and Transfer Clearinghouse?
Transfer Patterns
Transfer Policies and Practices
Legislative Mandate: HB 95
Higher Education in Ohio
37 Public Colleges and Universities: > 500,000 students
Over 50 Private Colleges and Universities: > 120,000 students
Regents: Coordinating Board Local Trustees
Course content
Transfer in Ohio
25% of undergraduates (over 100,000 students) attended a different campus within the prior two years (same for both public and private)
6% of undergraduates (nearly 26,000) concurrently enrolled
28% of all B.A.’s transferred at least 30 hours of credit from another institution (2004 – 2005)
17% of all B.A.’s awarded were to students who had transferred from a two-year college
GPA’s of Juniors who transferred are 2.9 vs. 3.1 for non-transfers
Academic Success of Juniors
Type of Student Fall 2005 GPA
Non-mobile with no previous credits earned at two-year college
3.1
Mobile with 30 or fewer credits earned at two-year college
3.0
Mobile with more than 30 credits earned at two-year college
2.9
Transfer in Ohio: Problems
Transfer students from two-year colleges accrue 9-11 more credits by the time they graduate than non-transfer
Transfer students do not graduate at same rate as non-transfer
Bachelor’s Degree Attainment
Student Type Number in Cohort
Percent Earned B.A.
Ave credits to B.A.
Percent Earned B.A. or enrolled full-time in FY05
Non-Transfer Students: Full-time at university main in FY01 and FY02
21,898 71% 140 81%
Transfer Students: Started full-time at 2-year campus in FY01 and enrolled full-time at university main
Regional Campus 1,682 53% 143 75%
Community Colleges 771 30% 151 69%
State Community Colleges
514 34% 149 70%
Technical Colleges 107 29% 151 63%
Transfer Policies: 1990 - 2002
Not a Seamless System General Education (Transfer Module) CAS Bilateral Agreements
Source School Target School
Economics 151 - Principles of Microeconomics
Economics 141 - Microeconomics
The Solution: Legislative Mandate: HB 95
1. Students can transfer coursework between state supported colleges and universities without unnecessary duplication or institutional barriers
2. Treat transfer students like native students
The Solution
Source School Target School
Economics 151 - Principles of Microeconomics
Economics 141 - Microeconomics
The Solution: Ohio Articulation Numbers / Course Equivalencies
Source School State Recognized Equivalency:
Ohio Articulation Number
Target School
Economics 151 - Principles of Microeconomics
OSS004 –
Microeconomics
Economics 141 - Microeconomics
Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies
Over 150 OAN’s Assembled by 514 faculty in 38 panels
representing different majors Established common learning outcomes
for similar lower division courses – both General Education and within a major
70% match on learning outcomes
Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies
Over 150 OAN’s Assembled by 514 faculty in 38 panels
representing different majors Established common learning outcomes
for similar lower division courses – both General Education and within a major
70% match on learning outcomes
•College Algebra
•Business Statistics
•General Chemistry
•Organic Chemistry
•Biology
•Western Civilization
•Modern Dance…
OAN Example: Microeconomics
OSS 004 (3) MicroeconomicsPrinciples of Microeconomics – Learning Outcomes (4 of 16 shown) 1. Understand how economics is a social science that draws
conclusions based on hypotheses, theories, and data in order to understand human behavior
2. *Understand basic microeconomics terms and concepts, including scarcity and choice, equilibrium, efficiency and equity, positive and normative economics, comparative advantage, and specialization
3. *Understand the fundamental economic question of allocating scarce resources
4. *Comprehend the concepts of opportunity cost and the production possibility frontier…
*Topics that must be covered.
Ohio Articulation Numbers (OAN’s): Process
1. Each school submits courses to be matched to each OAN
2. Faculty Review Panels review those courses
3. Approve or Deny
4. If approved, course is added to the official list
Approved Economics Courses
Ohio Articulation Numbers (OAN’s) ~ Course Equivalencies
Created another problem
How to keep list of course equivalencies, new OAN’s, new policies up to date for the entire state?
Logistical Problem
37 colleges and universities
150 + OAN’sNew policies
Solution: Articulation & Transfer Clearinghouse
Consistently apply the course equivalencies
Flexibly respond to changes in policies, curriculum, and technology
Securely move electronic transcripts using PESC XML Standard
ATC
Solution: Articulation & Transfer Clearinghouse
Live in April!!10,000
transcripts in one hour (test)
PlatformDemonstration
ATC
ATC: Electronic Integration
SourceInstitution
TargetInstitution
Articulation and Transfer Clearinghouse
• Supplements incoming information and forwards it
Database
• Populated with approved, equivalent courses or content data (OAN’s)
• When course content matches learning
outcomes, course is deemed “equivalent”
TAG Electronic Bulletin Board
• User resource• Posts equivalent, TAG-
approved content
Course Management and Tracking System
Transcriptand
Supplement
Transcriptand
Supplement
Transcript
Belongs to the sending
institution and cannot be
altered
Transcript
Belongs to the sending
institution and cannot be
altered
ATC:Electronic Integration
SourceInstitution
TargetInstitution
Articulation and Transfer Clearinghouse
• Supplements incoming information and forwards it
Database
• Populated with approved, equivalent courses or
content data• When course content
matches learning outcomes, course is deemed “equivalent”
TAG Electronic Bulletin Board
• User resource• Posts equivalent, TAG-
approved content
Course Management and Tracking System
Transcriptand
Supplement
Transcriptand
Supplement
Transcript
Belongs to the sending
institution and cannot be
altered
Transcript
Belongs to the sending
institution and cannot be
altered
ATC Platform
PESC XML Transcript Standard Modified supplemental transcript
Services Oriented Architecture Web Services
Business Rules Engine (BRE) Java Oracle Database
Services Oriented Architecture
Program 1: Needs Based Grant
Program 2: Needs & Merit Based Grant
•…
•Call ISIR (FAFSA)
•Calculate EFC
•Determine Eligibility Criteria ABC
•…
•Call ISIR (FAFSA)
•Calculate EFC
•Determine Eligibility Criteria XYZ
Services Oriented Architecture
Program 1: Needs Based Grant
Program 2: Needs & Merit Based Grant
•…
•Call ISIR (FAFSA)
•Determine Eligibility Criteria ABC
•…
•Call ISIR (FAFSA)
•Determine Eligibility Criteria XYZ
Calculate EFC
ATC Demonstration Scenario
Student has requested her transcript be sent from Lorain County Community College to the University of Cincinnati via Lorain’s web site
Request has been received in Lorain’s Records Office
ATC Demonstration At Lorain County Community College
Records office will: Initiate an electronic process to extract student data
from Lorain’s Student Information System, Format the transcript in the agreed upon standard,
and Deliver it to the ATC
At the University of Cincinnati Registrar’s Office will periodically log onto the Central
Clearinghouse to see if any transcripts are available to view or download via a web page interface
Sending institution – records office transcript request
Sending institution – ATC central response
Receiving Institution: ATC Login Page
Receiving Institution: Welcome Screen
Receiving Institution: Search for Available Transcripts
Receiving Institution: View Transcript Details
Receiving Institution: XML Transcript: Untouched
Receiving Institution: Screenshot of Formatted Transcript
DRAFT
Receiving Institution: XML Supplement
Receiving Institution: Screen Shot of Formatted Supplement
DRAFT
Future Directions
Connecting transactional data (transcript, admissions applications) to Higher Education Information (HEI) System
Bilateral Agreements High School to College Transcript Advising Tools Student Interface? Career and Technical Schools
Links
Articulation and Transfer Policies http://regents.ohio.gov/transfer/index.php
Higher Education Information System (HEI)
http://regents.ohio.gov/hei/index.php
Performance Report http://regents.ohio.gov/perfrpt/
Questions? Dr. Paula Compton
pcompton@regents.state.oh.us (614) 466-9994
Jim Ginzer jginzer@regents.state.oh.us (614) 752-9486
Dr. Barry Gowin bgowin@regents.state.oh.us (614) 728-4706
Jay Johnson jjohnson@regents.state.oh.us (614) 728-2902
Thank you!
Electronic Integration throughArticulation and Transfer Clearinghouse
Ohio’s Articulation and Transfer Vision
Employment
Career-Technical Transfer
Stackable Certificates
Transfer
Ohio Student Portalwww.OhioCap.org
Academic Information P-16College Application
Financial AidEmployment/Career Information
Associate Degrees
Baccalaureate Degrees
ReturningWorkforce
P-16Traditional High School Students
• Ohio Core• Dual Enrollment
• Advanced Placement• Early Math Placement
Test• Career Pathways
Transfer GuaranteeGeneral Education (Ohio Transfer Module)
38 Transfer Assurance Guides (TAGs), Bulletin Board
Tracking Student Progress
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