department of general services request to advertise instructions revised 05/17/11

Department of General Services

Request to Advertise Instructions

Revised 05/17/11

Registration Process

You must register to use this application (if you have already registered you do need to re-register).

Go to the http://www.emarketplace.state.pa.us website and select the Admin Login Link to register

Select Register Here if you are a new user

Create your own User ID & Password,

Make sure you select Procurement in the Department Drop Down

Complete all information and submit.

You will receive an e-mail with the subject stating “Your request to access to advertise is approved” within 5 minutes to 1 business day after submitting your registration

You can now log in and use the online Request to Advertise Form”.

Creating an Advertisement

Go to the http://www.emarketplace.state.pa.us website and select the Admin Login link

Enter User ID & Password and select Log In

Select the Solicitations tab

Select the “New Solicitation” button to create new advertisement

ATTENTION: Agencies under the Governor’s Jurisdiction:If you are not using SRM to create an IFB, you MUST complete the waiver form for approval to bid outside of SRM. (complete steps in following slides)

Complete Justification Form and hit submit.

You will be notified via e-mail if this request has been approved or denied. If denied, prepare bid in SRM, if approved follow the instructions on the following slides

If justification is approved, go PA eMarketplace Solicitations and select log in

If bid was created in SRM, go to PA eMarketplace Solicitations and select log in

Select the “New Solicitation” button to create advertisement

Complete all information and select “Create Solicitation” Button.

Agencies not creating bids in SRM, continue to next slide

Agencies that have created bids in SRM are done with their process

If you have submitted justification form and received approval type in password you received in approval e-mail and select enter password.

If password is accepted your advertisement will automatically publish.

If the Solicitation is solely for Small Business Reserve, place a check mark in the appropriate box.

Upload files if you wish

Select “Print Solicitation” to print your advertisement for future reference

Select “Save Solicitation”

Editing or Changing an Advertisement

Go to the http://www.emarketplace.state.pa.us website and select the Admin Login Link

Enter User ID & Password and select Log In

Select the Solicitations tab

Search by one to locate your solicitation advertisement and select search

Select Solicitation Number Hyperlink

Make necessary changes or add Flyer/Addendum # or cancel solicitation and click Save Solicitation..

Amended date will change automatically

CONTACT INFORMATION

Esha SinghDepartment of General Services

Bureau of Procurement555 Walnut Street, 6th Floor Forum Place

Harrisburg PA 17101

Phone: 717-346-2678

E-mail: esingh@state.pa.us