december 5, 2008. time reporter – a.k.a. employee time keeper – a.k.a. webtime person time...

December 5, 2008

https://myHR.umsystem.edu

Time Reporter – a.k.a. Employee Time Keeper – a.k.a. Webtime Person Time Approver – a.k.a. Manager/Supervisor Timesheet – where to record hours worked

and absences for hourly employees Elapsed Timesheet – where to record

absences for monthly employees TRC – Time Reporting Code (similar to earnings

code) Time Administration – process that applies

the rules to the hours recorded

Time is collectedTime Administration runsPayable Time is ApprovedPayroll Confirmed

T&L Electronic Timesheet Hours/Absences entered directly into T&L

T&L Web Clock Hours entered directly into T&L

Infotronics (current users) Fed into T&L Individual department support

KRONOS (new time clocks) Fed into T&L Division of IT to support

Proprietary Software

After time is reported (submitted), Time Administration runs and applies rules to create payable time or exceptions. Shift differential Overtime Holiday pay

Once Time Admin runs, any resulting exceptions would need to be reviewed and corrected by Time Keeper or Time Approver Ex. No out punch

The Time Admin. process moves time without exceptions to “Payable Time” Payable time must be approved by a Time

Approver Approved time will be swept into Payroll when

the processing for that pay period begins

Approved time is swept into Payroll (paylines) Edit reports run

Payroll is confirmedPay is produced

Anticipating first go-live group with first time entry on 4/19/08

Continue phasing in through pay period beginning 7/12/08

Hiatus until NovemberRemaining departments go-live

before the end of 2009

PHASE - CSD PAY PERIOD BEGIN

CADMN, CCFAC 4/19/09 Biweekly4/16/09 Monthly

CGRAD, CBUSN, CVTMD, CEDUC

5/17/09 Biweekly5/16/09 Monthly

CATHL, CSTAF 6/14/09 Biweekly6/16/09 Monthly

CMED, CA&S, CLIBR, CLAW 7/12/09 Biweekly7/16/09 Monthly

EHLTH, EVETM, EADM, ECD, EBI, EPRGS, EYTH, EANR,

EHES, CENGR, CEXTN, CAFNR

11/15/09 Biweekly11/16/09 Monthly

CCHNC, CBUDG, CUNAF, CNRSG, CENMG, CIATS, CALDV, CHLPR, CHES, CJRNL, CRSCH, CPROV

12/13/09 Biweekly12/16/09 Monthly

Meet with fiscal officers and “project champions” as each division works to go live and provide them a detailed demonstration of T&L.

Bring division timekeepers and supervisors/managers into an auditorium-style setting to provide a demonstration and training on T&L.

Roll out UPK for interactive on-line training for division timekeepers and supervisors/managers, and training of their staffs as time reporters.

At the division’s request, provide a hands on “lab” for timekeepers and supervisors/managers at implementation or after go-live where they can be assisted in using the system live and have their questions answered.

Amy McKenzie882-6548

mckenziea@missouri.edu