december 2012 chris williams kde:oaa:cw:12/20121

1

ACCESS for ELLs® Rosters

December 2012Chris Williams

KDE:OAA:CW:12/2012

• Student Data Review and Reporting Application (SDRR) is open for any roster changes.

• If districts make demographic changes to the SDRR roster, then the district must also make the change in IC.

• OAA will pull files in IC about EL enrollment in the districts on January 2, 28 and February 4. EL counts need to be accurate.

ACCESS for ELLs® Rosters

2KDE:OAA:CW:12/2012

Must reflect student enrollment during the ACCESS testing window and verify in SDRR that the student was tested

All EL students tested and enrolled in the district need to be on the roster

No RFEP, IFEP or exited LEP should be on the roster Exit criteria is a 5.0 on a Tier B or C and 4.0 or higher

Literacy Composite Proficiency LevelNo longer ELLs- placed on 2 year monitoring status - no

testing with ACCESS for ELLs®

ACCESS for ELLs® Rosters

3KDE:OAA:CW:12/2012

• Any new student enrolling in the district after the additional ordering date-January 25- should be tested if materials are available and time permits. If student was not tested, the district will need to annotate on the roster that the W-APT was administered and the reason student did not get tested. W-APT scores need to be entered into IC.

• SDRR opened on December 10 and will close on March 4. Districts

will make annotations and fill out exemptions.

Rosters

4KDE:OAA:CW:12/2012

• If a student moves prior to the testing window, delete the student from the ACCESS roster.

• If the student was deleted and re-enrolls in your district just go to the deleted file (trash can icon at the bottom of the student listing) and put the student back on your roster.

• If students move into your district during the ACCESS testing window, verify with the previous district if the student has been tested and add the student to your roster.

• Districts should not re-test students or test students before the testing window starts.

• If a student is tested twice, the first district who completed testing will receive that student’s scores; the other scores will not be counted.

Rosters

5KDE:OAA:CW:12/2012

6

Rosters If a student moves out of state during the testing window and has not completed

testing or if a student moves and the district applied the label already to the test booklet

Write DO NOT SCORE with a black permanent marker on the front of the student’s test booklet

Put the test booklets behind the Non-Scorable Header Form Mark under exemptions moved out of state on the ACCESS roster in SDRR

Do not send back to MetriTech any blank test booklets to be scored

KDE:OAA:CW:12/2012

7KDE:OAA:CW:12/2012

https://oaa-adc.education.ky.gov

Welcome Page

Roster Login Panel

8KDE:OAA:CW:12/2012

https://oaa-adc.education.ky.gov

9KDE:OAA:DSR:pp: 7/27/2012

Main or Home Page

10KDE:OAA:DSR:pp: 7/27/2012

Navigation Panel

11KDE:OAA:CW:12/2012

• Change demographic information directly on the screen by double-clicking on the item to be changed

• Change accountability information by double-clicking on the accountable school and giving details on the pop-up screen

• Opening a ticket using the card icon is no longer necessary

Be careful when

selecting tested and

acct. school

12KDE:OAA:CW:12/2012

Hover over with your mouse to see what accom. mean

Annotations

13KDE:OAA:CW:12/2012

Documenting what happens during testing

• Medical- fill out the form in SDRR under exemptions, keep hard copy on file, mark on the roster yes under the exemption field and do not send back a test booklet

• Extraordinary Circumstances- fill out the form in SDRR under exemptions, keep hard copy on file, mark on the roster yes under the exemption field and do not send back a test booklet

• Deaf and Hard of Hearing- bubble in listening and speaking under special education in the do not score section on the ACCESS test booklet. The students are still required to take the reading and writing sections of the ACCESS test

Exemptions for ACCESS

14KDE:OAA:CW:12/2012

15KDE:OAA:DSR:pp: 7/27/2012

Main or Home Page

16

Ticket Notifications

To DAC via e-mail each morningIn Message Center Toolbox on the

Home or Main page in SDRR

KDE:OAA:DSR:pp: 7/27/2012

17

Toolbox: Messaging

KDE:OAA:DSR:pp: 7/27/2012

18KDE:OAA:DSR:pp: 7/27/2012

Transfers will be blank until changes are made

Toolbox: Transfers

19KDE:OAA:DSR:pp: 7/27/2012

TK Info: Hovering will display Ticket

History.

Ticket Listing

20KDE:OAA:DSR:pp: 7/27/2012

New Filter!

Denied Ticket(s)

All Tickets (Default)Open TicketsNew Ticket In ProgressUser UpdatedPending ReviewReview CompleteUser Closed Ticket(s)Auto Approved Ticket(s)

Filtering Tickets

21KDE:OAA:DSR:pp: 7/27/2012

Click on Red X to Close a Ticket

Update or Close a Ticket

22

Pending Ticket Update Screen

KDE:OAA:DSR:pp: 7/27/2012

Contact InformationChris Williams

Office of Assessment and AccountabilityDivision of Support and ResearchChris.williams@education.ky.gov

(502) 564-4394

23KDE:OAA:CW:12/2012