data services & open access publishing workshop 22 october, hong kong baptist university hong...

Data Services & Open Access Publishing Workshop

22 October, Hong Kong Baptist University

HONG KONG 2015

Data Services & Open Access Publishing Workshop

part I: the serials crisis fallout•Open Access Publishing or Green Open Access

part II: funding agencies’ mandates•Data Services & Digital Humanities: + a brief testimonial by Prof. Ian Aitken

Data Services & Open Access Publishing Workshop

This workshop will not cover

•Gold Open Access -- where publishers like Elsevier, Springer, Taylor & Francis allow your article to be freely available, but you pay an Article Processing Charge

•predatory publisher & other accidental offshoots of Gold Open Access

...but to learn more, see:Bohanon, John. “Who’s afraid of Peer Review?” Science 4 October 2013: 342 (6154), 60-65.

http://dx.doi.10.1126/science.342.6154.60

How did we get here?

technology is disrupting the traditional publishing cycle

Open Access publishing ≠ no peer review

why bother?

Because 65% of studies in multidiscipline areas find that having another free, downloadable full text version of your publication increases citation

same article

Minihan, Brian. "Seeing the trees through the forest: Centralising collection management at academic libraries in Hong Kong." Library Management 35.1/2 (2014): 37-44.

official peer-reviewedversion through publisher~330 downloads

open access version through Mendeley~50 readers

open access version through HKBU~55 downloads

Librarians’ role: Keepers of the book?

or the organisers, disseminators and preservationists of information

• Give us your Author’s Final Version – i.e your manuscript NOT the publisher PDF

• We take care of the rest (checking publisher policies, metadata, uploading to the Institutional Repository, etc.)

Library Support for Green Open Access

researchvisibility@project.hkbu.edu.hk3411-5553

Not sure about your past or future publications?

The Library has a new resources page for Author’s Agreements:http://hkbu.libguides.com/scholarlycom/copyright

we can help: minihan@hkbu.edu.hk

data….why now?

The role of a university

•creation of knowledge (research)

•transfer of knowledge (teaching)

Universities produce and manage a lot of information (data)

•admissions info

•student marks and grades

•personnel info for staff

•research? John Bacon-Shone (Data Curation Spring Institute, 2015)

with the disruptions in the publishing cycle, the “relative” ease research data, produced with public funding, can made available is why

DATA MANDATES

2011 National Science Foundation

2013 National Endowment for the

Humanities

20?? Research Grants Council?

Funding Agencies:

mandating what?

•some require data associated with funded research be deposited in an Open Access repository

•some require a data management plan with the application, detailing, preservation & accessibility details

The Library has a guide & resources for Grant Agencies

http://hkbu.libguides.com/scholarlycom/grants

a cautionary tale

2012, New York University Health Sciences Libraryhttps://youtu.be/N2zK3sAtr-4?list=PL2XF5RiVI7GPXEhdylRmJjjSXXjsOQpT7

Research data horror story I

Research data horror story II

The author of Overwhelmed, journalist Bridget Schulte meets John Robinson, sociologist & scholar of time use, after logging her time use for two weeks

she relates, it’s difficult to log of her time use in his excel sheet

and when she presents him with two weeks worth of black notebooks with freehand scribble...

Robinson: “what is this at 2AM?”

Schulte: “Panic. Awake in a panic.”

Schulte, Bridget. Overwhelmed: work, love and play when no one has the time. New York: Farrar, Strauss & Giroux, 2014.

MacNeil’s research goals:

Why I may need to organise my research data/materials

•own ongoing research

•compliance with requirements (funding agency or journal)

•dissemination for others’ use

http://libraries.mit.edu.data-management/files/2014/05/research-data-management-iap2014.pdf

MacNeil’s research goals:

This may lead me to

•organise my data

•store and backup my data

•preserve my data for the future

•share data with my colleagues

http://libraries.mit.edu.data-management/files/2014/05/research-data-management-iap2014.pdf

Which brings us back to librarians :

•Librarians, in the broadest sense are organisers

photo by Jim Accordino, Rodney Dangerfield at the Shorehaven Beach Club in New York in 1978. CC BY license http://www.flickr.com/photos/jimmyack205/3652952388/

A brief primer on data management

•file formats•file organisation•version control•metadata (description)•storage & preservation

file formats

•avoid proprietary formats•csv YES excel NO•tiff YES jpeg NO

file organisation

•establish a naming convention that makes sense

•stick with the convention

•consider a README file

version control

•keep raw versions at any critical juncture, so anyone can go back

metadata (description)

•helps avoid, the prolonged “what is this?”

•Consider using a metadata standard

•Dublin core

•Getty Thesaurus of Geographic Names (TGN)

Consider using a metadata standard I

•Dublin core

15 essential descriptions about your data

Consider using a metadata standard II

• Getty Thesaurus of Geographic Names (TGN)

• normalises (deduplicates) & hierarchical

storage and preservation

•keep several copies, in different places•consider respositories

•university Institutional Repository

Albert Chan. Chinese books and documents in the Jesuit Archives in Rome : a descriptive catalogue : Japonica-Sinica I-IV Armonk, NY: M.E. Sharpe, 2002.

This text-descriptive work

on the Chinese language

documents in the Jesuit archive

in Rome began in the 1970’s

and took years to organise, edit

and finally publish

if the capabilities for digital

humanities had existed, imagine

the possibiliities of this project

Digital Scholarship Serviceshttp://digital.lib.hkbu.edu.hk/digital/

• Assist in data management plans• Enhance research datasets• Develop digital scholarship projects• Help interpret copyright & publication metrics• Co-apply grants for digital scholarship initiatives

Digital Scholarship Granthttp://digital.lib.hkbu.edu.hk/digital/scholarship.php

• Deadlines: every Nov 30th and Mar 31st

Prof. Kathleen Ahrens (LC)

Prof. Ian Aitken (AF)

Prof. Emilie Yeh (AF)

Prof. Douglas Robinson (ENG)

Dr. Keith Chan (REL)

Prof. Clara Ho (HIST)

Dr. Camille Deprez (AF)

Dr. Loretta Kim (HIST)

Please contact us…

Thank you!

多謝

HONG KONG 2015