data collection system (dcs) 2010-2011 training january 21, 2011
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Data Collection System (DCS)
2010-2011 Training
January 21, 2011
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Overview• Features of the new DCS• Entering in data
• Follow-up and Technical Assistance Opportunities– CCCAOE – March 23-24 Office Hours– Initiative Meetings– Call 916-327-5884 or email elarson@cccco.edu
Erin Larson to reschedule
Purpose of the DCSIT DOES:• Collect some project
performance data• Assist with mandated
reporting for the EWDP• Helps us tell the EWDP story
to stakeholders
IT DOES NOT [YET]• Collect financial
expenditures• Serve as a management
tool for your grants
Future Modifications• Addition of expenditure reporting• Graphic reports for trends• Inclusion of EWD initiative specific data• Expansion to include the life of the RFA:
– Announcement/Application– Review/Award– Project performance– Close-out
Signing in to the DCS• Use your email address (NOT grant number)
– Staff will have their own login
• Auto password recovery– No need to call EWD to obtain a password
• User management– Project managers can update their staff accounts
General Flow of Data
Enter an Activity• Name the activity• Brief description• Start and end date of the activity• Which of the 88531a-j or other allowable
activities best fits the activity described?• What performance outcome (as identified in
the RFA) does the activity fulfill?
Enter Outcomes• Name of the outcome• Date• Students/Businesses served by this outcome• Forms:
– Business– Training– Technical Assistant– Marketing
Closing Out• Steps to close
– From My Projects, under Active Projects, click “Awarded” at the right hand side.
• Summaries– View Outcomes Summary
• Exportable to EXCEL• Accessible when submitting Final Report
• Reports
Cautions• Double-counting
– Coordinate with your other EWD partners who report to the DCS.
• Adding a business or organization– Search a partial name to ensure it doesn’t already
exist.• Should continue to collect your own data
– You are free to collect any other additional data elements that you think are important to your program.
Issues / FAQ• SSNs and EINs• Tracking Partners• Tracking Marketing
Initiative Specific Requests• Sort businesses/colleges by region• Add “Unemployed” as a group served• Add “Jobs Created” as an employment
outcome• Have a more defined marketing piece• For each initiative, have the system show only
those outcomes that are specific to them
Technical Assistance Opportunities• CCCAOE – March 23-24 Office Hours• Initiative Meetings• Call 916-327-5884 or email
elarson@cccco.edu Erin Larson to reschedule
https://www.ewdgrants.net/users/login
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