dan burk, registrar of voters heather carmen, senior deputy washoe county registrar of voters 1

Dan Burk, Registrar of VotersHeather Carmen, Senior Deputy

Washoe County Registrar of Voters

1

Contact NumbersEarly Voting Election Day

Technical ProblemsMissing SuppliesProcessing a Voter

Heather – 328-3672Diane – 325-8265Perla – 325-8240 (bi-

lingual)If you cannot reach

anyone at the above numbers, please call the main line at:

328-3670

Election Worker Issues/No Shows 328-3675 or 328-3673

Contact Deanna to inform us your polling place is open on Election Day at 7:00 a.m. 328-3674

Polling Place voter processing issues 328-3672 or 328-3674

Technical Problems – you will be assigned a tech support person

10:30 a.m. & 2:30p.m. Managers contacted by ROV

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Election Day – When to Call ROVCall Cate at the warehouse 856-4614 if you

notice on election eve you are missing any equipment

When polls set up on election eve leave a message at (Meaghan & Jennifer)

If polls are not open by 7:00 a.m. call us immediately at (Meaghan & Jennifer)

If you cannot get into your polling place by 6:20 a.m. call facility contact person immediately

If you have not left your polling place by 8:30 p.m. call

3

Poll WorkersEarly Voting

Election Day

Team LeaderAdminister oath (first

day only)Oversee team members

time sheetsDaily Balance Statement

Team MemberProcess VotersChecks signaturesActivates voter cardsIssues provisional

ballots

Manager Oversees EDGES Manages poll workers Resolve conflicts Return of critical supplies

Assistant Manager Co- pilot (Issues

Provisional Ballots Intake Specialist

Gate Keeper of the Polling Place

Roster Specialist Assist voter with signing

roster book & activate voter cards

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Contact the FacilityTeam Leaders/Polling Place Managers

You will be given the name of the contact person at your polling place

Coordinate a date and time for pre set-up with the facility and with your election day team

Early Voting – 2 hours before on the first day your location opens – each subsequent day after that 1 hour

5:30 A.M. on Election Day if Manager or Asst. Manager

6:00 A.M. if Roster Specialist or Intake Specialist

5

Equipment/SuppliesRolling Vault – aka “Big Blue”Use the checklist and have two poll workers check

that all equipment has been delivered and is operational Tab 5 (Early Voting) Tab 10 (Election Day)

Team Leaders/Managers Managers Official Balance SheetFirst Day Early Voting Balance StatementSubsequent days Early Voting Balance Statement

Tab 6 (Early Voting) Tab 9 (Election Day)Payroll/Oath

Make sure all poll workers have been sworn in and have signed the time sheet for Early Voting or

Election Day sign in sheet6

Early Voting & Election Day

7

EquipmentUnlock the cabled Edges and Set-up all

Edges and VVPATS (Early Voting gets 2 keys one for the vault one for the cables that lock the Edges) Election Day one key works for both chains and vault. May be additional key for access to the Polling Place.

Do the print test on the VVPATS (page 49)Set-up all Precinct Tables and ChairsSet-up and test all electrical connectionsSet-up each station

8

Setting up the Voter Processing EquipmentEarly Voting Election DayRefer to Early Voting

Manual for pictures of how the equipment looks once set up

Handheld scanner, Card Activator, mouse, and Brother Label printer are all connected to the laptop (pages 7-17)

Intake Station – Laptop/Netbook, mouse and handheld scanner

Roster Station – Card Activator, and handheld scanner (two cords – one is power and the other is data)

Manager can ask ROV or other workers for help with setup

9

Setting Up Polling PlaceMake sure there is a flowing pathway for votersSet-up stanchions to ensure voters enter appropriate

stations (on Election Day Intake first then Roster)Election Eve Set-up – Put EDGES up but don’t run

Print Test (just keep EDGE lid closed)Never open polls on EDGES until morning of Election

DayOpen polls first day of Early Voting and then close

polls only on last day of Early VotingSet up tables, chairs and electrical cords

Check lists – Early Voting (tab 3) Election Day (tab 8)

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1

2

4

5

3

(1) Card Activator(2) Laptop Computer(3) Brother Label Printer(4) Barcode Scanner(5) Mouse

11

12

13

Election Day Roster (tab 9)

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Connectivity (pages 17-18)

Early Voting Election DayWireless (Libraries, ROV, Shoppers

Square)Blue Box (Scolaris, Sparks City Hall, UNR,

SV Neighborhood, CTR.)Check Early Voting Manual for your specific

locationFar upper right hand corner of screen will

flash when there is an important message from voters department

You will receive a warning message when you are not connected

Not connected to the internet (stand alone)Master Voter Rolls have

been downloaded to each laptop/netbook

Technical Support will be available first day of Early Voting and the duration of Early Voting; and you will be assigned a specific Technical Support person for Election Day

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Log on to Voter NetworkEarly Voting Election DayPassword is

“votevotevote”Click on “Begin!”Step 1 – Select

appropriate election date range and Early Voting location

Click “Continue”Next screen is your

search screenPages 24-33

Password is “votevotevote”

Click on “Begin!”Step 1 – Select

appropriate election date and Polling Place location

Click “Continue”Next screen is your

search screen

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Managers Balance StatementEarly Voting Election DayManagers Official

Balance StatementDaily Balance StatementTime Sheets

Tab 6

Manager’s Official Balance Statement

Edge Precinct Information Report

Official Ballot StatementOath/Time Sheets

Tab 9

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Early Voting Daily Balance Sheet – First Day (pages 50-51)

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Early Voting Daily Balance Statement – Subsequent Days (Pages 50-51)

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Early Voting &Election Day Manager’s Official Balance Statement

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Setting up the EDGE UnitAlways work in pairs when setting up or moving

the EDGE Units (pages 19-21)Daisy chain no more than (5) fiveUse surge protectorCheck back of EDGES to see if running on AC or

batteryCheck that Seals are unbroken – NEVER use unit

if brokenCheck Protective and Public CountersConduct Print Test – (page 49)

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Seals for Primary ElectionSmall Violet Barcode – Open Polls DoorRed Plastic Barcode – Results Cartridge DoorSmall Yellow Barcode – Yellow Button CoversBlue Plastic Barcode – Results Cartridge

Return BagGreen (non-barcoded) – Tape TotesWhite (non-barcoded) – V-VPATOrange (non-barcoded) Provisional Ballot

EnvelopesTab 4

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Early Voting & Election Day

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Processing the VoterEarly Voting (pages 24-34)

Election Day Ask the voter for their

Sample Ballot Scan Bar Code Or ask Voter for their name

and to confirm their residence address

Verify the record as the current voter

Confirm their political party affiliation (Primary Only)

Click in “Use Voter” Confirm Voter has not

already Voted & does not have additional warnings (AB, ID, Etc.)

Ask the voter for their Sample Ballot

Scan Bar Code If no Sample Ballot, ask

Voter for their name and to confirm their residence address

Verify the record as the current voter

Click in “Use Voter”Confirm Voter is in the

correct polling place

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Processing the Voter – con’tEarly Voting Election DayClean search – “Print

Label” to place in Early Voting Roster book

Ask Voter to sign bookCompare signature on

laptopThen “Activate Voter

Card” from laptop and direct Voter to EDGE to vote

DO NOT put the card in Edge for Voter

Correct Polling Place – “Voter Check-In/Print Label”

Issue label to Voter (on label will have Roster Station Letter)

At Roster Station search for Voter in Roster Book

Ask Voter to sign and confirm signatures match

Activate voter card and direct Voter to EDGE to vote

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Exceptions – Abbreviations

IN – INACTIVE VOTERS

ID – ID REQUIRED VOTERS

AV –ABSENT BALLOT VTER

EV – EARLY VOTED

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FormsVoter Registration Application (Intake

Specialist)Change of Address (Intake Specialist)Absent Voter Affirmation (Roster Specialist)ID Required (Roster Specialist)Certificate of Error (Manager/Assistant Manager)Roster Correction Log (Roster Specialist)Supply Requisition (early voting only)Absent Ballot Request (early voting only)

Tab 6

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Early Voting Roster (left; tab 6)Election Day Label Booklet (right; tab 9)

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Labels Early Voting Election Day

Roster Specialist ONLY scan UPPER TOP RIGHT barcode – contains precinct info

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Election Day Roster (tab 9)

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Election Eve: AB/EV List (tab 9)Managers must access the AB/EV list by

going on the ROV web page at www.washoecounty.us/voters

Go down to your polling place and print the list of AB/EV voters for each Roster listed for your polling place

Provide list to Roster Station Specialist first thing on Election Day so he/she can mark voters on Roster that have already voted

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Labels Early Voting Election Day

Roster Specialist ONLY scan UPPER TOP RIGHT barcode – contains precinct info

32

B

Provisional BallotsPink = All Provisional Voters (General)

Unable to find voter in laptopSignature does not match and no I.D.“I.D. Required” but voter does not have I.D.

with themVoter in wrong polling place and doesn’t want

to go to assigned polling place (Election Day – Highest % of Provisional's)

Page 35

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Challenged VoterFor ResidenceFor IdentityFor Previously Voted

Written Challenge’s submitted to Registrar of Voters Office

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Issuing Provisional Ballots (Asst. Manager)On Provisional Envelope:List your Polling PlaceVoter must sign Affirmation Statement You must check off reason for issuing and you

must initialTear off back flap tab and give to voterTell voter to call “Free-Access #” to see if ballot

was counted (10 days after election)If voter completes Voter Registration Application

make sure they don’t seal it inside the envelope with the Provisional Ballot

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Certificate of ErrorVoter was erroneously omitted from the RosterMarked as having voted already

Team Leader or Polling Place Manager has contacted ROV and a senior staff member has found the mistake and affirmed Voter should be allowed to vote

Process Voter and let voter to cast his ballotComplete the Certificate of Error paperwork

Tab 6

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ObserversThere will be observers at your Polling PlaceMake sure there is a place set aside for

Observers to sitThe Team Leader/Manager will have

observers sign the “Observer Conduct” formThey are required to follow its guidelines

They can review Roster/Election Day Voter Activity List

Cannot object to how you run your polling place or advocate for or against a Voter’s right to vote

Tab 637

Audio Process (page 56-69)At least two EDGE units will be designated as

audio units (band on edge unit with word “AUDIO”)Have audio unit on upper back of edge ready for

set-upHold down activate button until screen changes

(you will hear a soft “ding”)Connect Audio unit before initiating audio. Press

“Audio Voting” box. When audio voter has completed voting, press

“return to voting” boxShow voters how to adjust volume and speed of

audio unit38

VVPAT’s (page 45-48)

Check that green light is solidIf blinking, roll switch is not engaged

Check for whirring noiseIf yes, then paper not secured to upper roll or cone

not setIf paper is scrunching-up

Remove cover, release roll switch and realign. Then re-set switch

Not PrintingPaper loaded incorrectly and needs to be flipped to

print on the correct side (scratch finger nail across it)

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Early Voting & Election Day

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Closing UpEarly Voting (page 52-54)

Election Day (tab 8)Daily Transfer Envelope

Daily Balance StatementSupply RequisitionEach day’s used VVPAT rolls

in tape tote then sealed – Don’t forget to put label and fill in Date, Unit #, Location and Initial at end of each roll

Any completed forms – Voter Registration Applications, Change of Address

Surrendered Ballots/Not Provisionals

Manager will declare polls closed at 7:00 p.m.

Manager/Asst. Manager work in tandem on EDGE closing procedures

Management completes “Official Balance Statement” & “Edge Total Voter Count”

Roster Specialist counts signatures/tallies for “Official Ballot Statement”

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Election Day: Reconciling with the “Official Balance Statement”Intke and Roster Specialists should not touch the

EDGES until all a) precinct counts have been taken, b) EDGES are turned off and c) results cartridges have been removed

When you close the polls the “End Totals Report” from each EDGE voting unit will print

Take note of each Precinct’s total on Report Use the “Managers Official Balance Statement” to

record the totals for each precinct from each EDGE unit and provide this information to Roster Specialists.

Tab 9

42

Election Day – EDGE Total Voter Count

Manager completes this form from the VVPAT print off and gives to Roster Specialist to reconcile

43

Election Day “Official Ballot Statement”

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Critical Supplies to be returnedEarly Voting: Last Day Election DaySealed Results Cartridge bagDaily Transfer bag with

completed formsTape tote (if they VVPAT

cannot fit in transfer bag)Provisional ballots (orange

transfer bag – sealed returned after final day of Early Voting

Team Leader & Team Member to return critical supplies

Must bring laptops back!!

All Rosters bindersAll label bookletsCompleted forms envelopeProvisional ballots (orange

transfer bag – sealed)Sealed Results Cartridge bag

w/keysManagers Balance StatementPrecinct Official Ballot

StatementManager and another poll

worker return Critical Supplies 45