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Centralized Treasury System
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1 Contents2 Master Maintenance .................................................................................................................................. 6
2.1 General Master Maintenance: ............................................................................................................. 6
2.1.1 State Master: ............................................................................................................................... 6
2.1.2 District Master:............................................................................................................................ 8
2.1.3 Treasury Master: ....................................................................................................................... 10
2.1.4 Section Master .......................................................................................................................... 12
2.1.5 MICR Master ............................................................................................................................. 14
2.2 Bank .................................................................................................................................................. 16
2.2.1 Bank Master .............................................................................................................................. 16
2.2.2 Branch Master ........................................................................................................................... 18
2.3 Payment Master Maintenance .......................................................................................................... 23
2.4 Head Distribution .............................................................................................................................. 23
2.4.1 Bill Type Master ......................................................................................................................... 29
2.4.2 Rejection Master ....................................................................................................................... 33
2.4.3 Objection Master....................................................................................................................... 34
2.4.4 By Transfer Head ....................................................................................................................... 35
2.4.5 AG Bill Type Master ................................................................................................................... 36
2.5 GISS Master ...................................................................................................................................... 38
2.6 Institute master ................................................................................................................................ 39
2.7 Stamp Master ................................................................................................................................... 40
2.7.1 Stamp Label ............................................................................................................................... 41
2.7.2 Stamp Category ......................................................................................................................... 42
2.7.3 Stamp Type (Denomination) ...................................................................................................... 43
2.7.4 Stamp Combination ................................................................................................................... 43
2.7.5 Vendor ...................................................................................................................................... 45
2.7.6 Discount Details......................................................................................................................... 46
2.7.7 Articles ...................................................................................................................................... 47
2.8 Local Fund ......................................................................................................................................... 47
2.8.1 Scheme ..................................................................................................................................... 48
2.8.2 Deposit Type ............................................................................................................................. 49
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2.9 Pension ............................................................................................................................................. 50
2.9.1 Pension Category ....................................................................................................................... 50
2.9.2 Component ............................................................................................................................... 53
2.9.3 Component Rate ....................................................................................................................... 55
2.9.4 Classification ............................................................................................................................. 56
2.9.5 Certification Type ...................................................................................................................... 58
3 Payment ................................................................................................................................................... 59
3.1 Front Office ....................................................................................................................................... 59
3.1.1 Bill Receiving ............................................................................................................................. 59
3.1.2 COSA Bill Receiving .................................................................................................................... 65
3.1.3 Cheque Delivery ........................................................................................................................ 70
3.1.4 Return Memo Delivery .............................................................................................................. 73
3.1.5 Deliver Nil Statement................................................................................................................. 74
3.2 Back Office ........................................................................................................................................ 79
3.2.1 BT Modify .................................................................................................................................. 79
3.2.2 Bill Checking .............................................................................................................................. 81
3.2.3 Bill Redistribution ...................................................................................................................... 97
3.2.4 Bill Delete .................................................................................................................................. 98
3.3 Bill Deliverables ............................................................................................................................... 100
3.3.1 Nil Bill Statement ..................................................................................................................... 100
3.3.2 Cheque .................................................................................................................................... 107
3.3.3 Return Memo .......................................................................................................................... 113
3.3.4 Local Advice List ...................................................................................................................... 115
3.3.5 Approve Local Advice List ........................................................................................................ 116
3.3.6 Debit Scroll .............................................................................................................................. 118
3.3.7 Cheque Distribution................................................................................................................. 120
4 Receipt ................................................................................................................................................... 123
4.1 Challan ............................................................................................................................................ 123
4.1.1 General ................................................................................................................................... 123
4.1.2 Deposit Challan ....................................................................................................................... 129
4.1.3 GISS/School PF ........................................................................................................................ 134
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4.1.4 Query ...................................................................................................................................... 135
4.1.5 Pension Challan ....................................................................................................................... 136
5 PL Deposit............................................................................................................................................... 137
5.1 PL Balance ....................................................................................................................................... 137
5.1.1 PL Balance Capture .................................................................................................................. 137
5.1.2 PL Balance Modify ................................................................................................................... 141
5.2 Cheque ........................................................................................................................................... 142
5.2.1 Receive .................................................................................................................................... 142
5.2.2 Approval by TO/ATO ................................................................................................................ 144
5.2.3 Cheque Delivery ...................................................................................................................... 147
5.2.4 Advice List ............................................................................................................................... 147
5.2.5 Cheque Cancel ......................................................................................................................... 149
5.3 Cheque Transfer To Operator .......................................................................................................... 152
5.3.1 Entry ....................................................................................................................................... 152
5.3.2 Approval .................................................................................................................................. 153
5.4 Cheque Transfer To BT Head ........................................................................................................... 155
5.4.1 Entry ....................................................................................................................................... 155
5.4.2 Approval .................................................................................................................................. 157
6 Pension ................................................................................................................................................... 159
6.1 Pension Process .............................................................................................................................. 159
6.1.1 PPO ......................................................................................................................................... 159
6.1.2 Pensioner Details ..................................................................................................................... 176
6.1.3 Pension Bill .............................................................................................................................. 183
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2 Master Maintenance
Master Maintenance module is designed to insert the master data about various variables to be used in
different types of forms and functionalities of Centralized Treasury System (CTS). In this module you
can enter data about numerous variables, e.g., from District, Treasury, Department, DDO, and Section
to Banks, Branches, GISS, Institute etc.
2.1 General Master Maintenance:
You can enter Master data about the followings in General category of Master Maintenance.
State
District
Treasury
Department
DDO Section
MICR
2.1.1 State Master:
To enter master data about State
1.
Click General under Master Maintenance from the left hand side menu links. The Submenus
under General appear under it.
Submenus under General
Figure 1: Left Hand Side Menu Tree
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2. Click State under General menu link. The State Details form opens on the right hand side as
follows:
State
Master
StateDetails
Master
form
Insert
button
Save
button
Figure 2: State Master Maintenance
3. Click Insert button to add new state with its code to the existing list. The following form opens
when you click Insert button.
State ID and
Name fields
Save button
Figure 3: Insert State ID and Name form
4.
Enter numeric code used to indicate states in State ID field and the name of the State in theState Name field.
5. Click Save. It shows a success message as follows:
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Success
message
Figure 4: Success message after State Master Entry
6. Click Modify icon/ button to edit any state row. The row changes to editable format as shown
in the following image:
ModifyIcon
Editable
format
of the
State
row
Figure 5: Editable State Details table row
7.
Click Save at the bottom of the page when done modifying the row input. A success messageappears on the top.
2.1.2 District Master:
Similar to the State Master data entry you can also enter the Master Data entry for the District. To
enter District Master data:
1.
Click District under General from the left hand side menu tree. The District Details form opens
as follows:
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District
Submenu
Search
button
Modify
Icon
District
Details
Table
Insert
Button
Save
Figure 6: District Details form
2.
Click on the LOV button next to State Name field. It opens a pop up window. Select the State
name from the pop up window and click Search to search the districts under the selected state.
The result displays under it. Here the selected state is by default West Bengal. Therefore, the
District Details table displays the data about West Bengal.
3. Click Insert Button. The following form opens:
District
Code
and
Name
Insert
fields
Save
button
Figure 7: District Details Insert function
4.
Enter two letter abbreviated code in the District code field and full name of the district in the
District Name field.
5.
Click Save. A success message appears as shown below:
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Success
message
Figure 8: Success message after District Master Entry
2.1.3 Treasury Master:
In Treasury Master you can enter details of a Treasury Officer. To enter Master data of a Treasury
Officer
1.
Click Treasury under General from the left hand side menu tree.
Figure 9: Treasury Master Entry
2.
Click the LOV button next to the District Code and Name field. A pop up window appears asfollows:
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District
Code
and
Name
Figure 10: District Code and Name Pop Up
3.
Select the district from the pop up window, either double click on it or click Select button. The
District Code and Name field gets updated with the selected value.
4. Similarly, click Treasury Code and Name LOV button to select the same from the associated
pop up window as shown below:
Search
button
Treasury
Code an
Name po
up window
Insert
Button
Figure 11: Treasury Code and Name Pop Up
5.
Click Search. If any TO information already exists it appears in the Additional Details Section
below.
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6.
Click Insert button. The Additional Details section becomes editable.
Editable
Additional
Details
Save button
Figure 12: Treasury Code and Name pop up window
7. Enter the details such as the Officer Name, Postal Address, Pin Code, Phone No, Fax No, E-mail
Addresses in the form and Click Save. A success message appears on top.
Figure 13: Success Message
8.
Click Modify to alter the details of the Treasury Officer (TO) if any existing Treasury Officerdetails appear upon searching a selected District and Treasury code and name.
9.
Click Save after the modification. A success message appears on top as shown in Figure 13.
2.1.4 Section Master
In Sections Master you can change the details of different sections and map them to user.
To enter Section Master
1.
Click Section under General of Master Maintenance. Section Master form appears on the right
side of the screen.
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Section
Master
form
Insert
Button
Section
Master
Menu
Figure 14: Section Master
2.
Click on the Insert button to enter about a new section. A row adds to the bottom of the Section
Details table as shown below:
Save
button
Delete
icon
Newly
Added
row
Addrow
link
Figure 15: Section Master Insert
3.
Write the Section name in the blank space, and click Save. The new section by default is Active.
4.
Click on the icon to delete the added section row.
5.
Click Modify if you want to make any section from Active to inactive and uncheck the Active check
box.
6.
Click User Mapping radio button of a row that you want to map and the User Mapping button to
map the user with a section. A confirmation dialog box appears.
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OK button
Figure 16: User Mapping Confirmation dialog box
7.
Click OK in the dialog box to map the user. A new window/form opens to perform the user
mapping.
Figure 17: User Mapping Window
2.1.5 MICR Master
All the banks have unique MICR number associated with it. These MICR numbers are important for
treasury related fund transfer work. To create MICR master
1.
Click MICR master from the left hand side menu tree. MICR number form appears on the right
hand side.
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MICR
Master
menu
Insert
button
Figure 18: MICR Master
2. Click Insert button to enter a new MICR number. The following form appears on the right hand
side.
MICR
number
column
Description
field
Save button
Figure 19: MICR Master Insert
3.
Enter the number in the MICR Number column in the appropriate format.
4.
Enter the name of the bank in the Description field.
5. Click Save. The MICR number of the bank successfully adds to the existing list.
6.
Click Add Row link to add more rows of MICR numbers.
7.
Click icon to delete any row.
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2.2 Bank
2.2.1 Bank Master
Bank Master includes the information of all the banks in the CTS system. You can enter Master input
about the banks to be involved in the transactions of CTS system.
1.
Click Bank from Master Maintenance menu. The submenu under it appears.
Search
button
Bank
Details
form
Bank
submenu
Figure 20: Bank Master
2. Click on Bank submenu. The Bank Details form appears on the right hand side of the screen.
3.
Click on the Search button. A list appears showing the names of the banks entered in the
system.
Master
List of the
Banks
Insert
button
Figure 21: Bank Master
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4.
Click Insert button to enter a Bank name in the Master. A table appears below the Search field:
Bank
Details
Master
Insert
table
Figure 22: Bank Master
5.
Enter the name of the Bank in the designated field.
6.
Click Save. A success message appears on top.
Success
message
Figure 23: Success message
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2.2.2 Branch Master
You can enter the branch information of a bank in the Branch Master maintenance submenu. To enter Branch
Master
1.
Click Branch submenu under Bank. Bank Branch Details form appears on the right side ofthe screen.
Bank ID LOV
Branch ID LOV
Branch
Submenu
Insert button
Figure 24: Branch Master
2.
Click Bank ID LOV button. A pop up window appears showing the names and IDs of the Banks as shown
in the image below:
Bank ID and Name LOV
Select button
Figure 25: Bank ID LOV
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3.
Select the Bank ID and Name and click on the Select button. The Pop up window closes and
the Bank ID and Name display the selected value.
Bank IDand
Name
updated
Figure 26: Bank Branch Details
4.
Click on the Branch Code LOV button. A pop up window appears showing the names and
IDs of the Banks as shown in the image below:
Figure 27: Branch ID LOV
5.
Select the Branch from the LOV window and click on the Select button. The selected branch code
appears in the designated field.
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Search
button
Figure 28: Selected bank and branch codes
6.
Click on the Search button. A table appears displaying the details of the searched branch.
Figure 29: Bank Branch Details
7.
Click on the Modify button to enter any changed data in the fields and click Save.
8.
Click Insert (as shown in Figure 25) to enter new bank branch in the Master. Following screen
appears on the right hand side of the screen.
Bank ID
LOV
IFSC
code
Save
button
Figure 30: Branch Master Insert
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9.
Click on the Bank Id LOV button. A pop up window appears.
Select button
Figure 31: Bank ID LOV pop up window
10.
Select the Bank from the pop up window. The pop up window closes and the Bank ID and name
fields get updated with the selected value.
Figure 32: Selected Bank ID and Name
11.
Enter the IFSC code in the IFS code field. A dialog box opens as shown below:
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OK
button
Figure 33: Dialog box for IFS Code Alert
12. Click OK button in the dialog box. The Address field gets updated with the address of the
given IFS code of the bank.
Address
field
updated
Figure 34: Updated Address of the Branch
13.
Provide other details like Pin Code, E-mail, Phone No etc. in the designated fields.
Updated Pin Code,
E-Mail, Phone No
Figure 35: Updated fields of Bank Brach Details form
14.
Click Save. A success message appears on the top of the Bank Branch Details form.
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Success
message
Figure 36: Success Message of Bank Branch Master Creation
2.3 Payment Master Maintenance
In Payment Master Maintenance you can create Master on the following forms: Head Distribution
Bill Type
Rejection
Objection
By Transfer Head
AG Bill Type
2.4 Head Distribution
In the Head Distribution Master you can enter master data about Major Head and Detailed Head wiseDDO type and DDO code.
To enter Head Distribution Master
1.
Click Head Distribution from the left hand side menu tree. Head Distribution form appears on
the right hand side.
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Head Distribution Menu
Figure 37: Menu Tree showing Payment Master
The Head Distribution form appears as follows on the right hand side:
Section
Code LOV
Dealing
Assistant
LOV
Figure 38: Head Distribution form
2.
Click on the Section Code LOV button. A pop up window appears showing list of codes as
shown below:
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Figure 39: Section Code LOV Pop up window
3. Click on the Dealing ID LOV button. A pop up window appears as shown below:
Figure 40: Dealing ID LOV Pop-up Window
4.
Click on the Search button. A table appears showing the details as follows:
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Modify
icon
Search
Result
Details
Insert
button
Figure 41: Head Distribution Search result
5.
Click on the Modify icon to update the row of master data from the table. A pop up window opens as
shown below:
Major Head
LOV button
DDO Code LOV
button
Detailed Head
LOV button
Update button
Figure 42: Head Distribution Update pop up window
6.
Click on the Major Head LOV button. A pop up window appears. Select value from the pop up window to
change Major Head.
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Figure 43: Major Head LOV pop up window
7.
Select the DDO Code similarly from the list of values from a pop up window that appears when you click on
the associated LOV button.
Figure 44: DDO Code LOV pop up window
8.
Similarly, select the value of Detailed Head from the associated pop up window as shown in the following
figure:
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Figure 45: Detailed Head LOV pop up
9.
Click on the Update button. A success message appears on the top of the Head Distribution form.
Figure 46: Success message
To enter value for the Head Distribution Master
1.
Click on the Major Head LOV button and select the value from the pop up window (as
shown in Figure 40).
2. Select the value for DDO from the associated drop down menu.
Figure 47: DDO drop down menu
3.
Select value from the DDO Code LOV pop up window (as shown in Figure 41).
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4.
Select the value for Detail from the associated drop down menu.
5.
Also select the Detail Head from the LOV pop up window (as shown in Figure 42).
Selected
Values of
Major
Head,
Detailed
Head and
DDO
Figure 48: Head Distribution Master Entry
6.
Click Save. A success message appears as shown below:
Figure 49: Success Message
2.4.1 Bill Type Master
You can create different Bill Types with the help of Bill Type master. You can also view and modify Bill Type
master with this functionality.
To enter Bill Type Master
1. Click Bill Type from the left hand side menu tree.
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Figure 50: Bill Type submenu in the Menu Tree
Bill Type Details form appears on the right hand side. If there is pre-existing Bill Type Master data, it appears on
the right hand side.
Modify
Icon
Figure 51: Bill Type Details Master Form
Click on the Modify icon in a row that you want to modify. The row becomes editable.
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Figure 52: Modify Bill Type Master
Scroll down and click on the Save button. A success message appears on the top of the Bill Type Details form.
Figure 53: Success Message
To enter Bill Type Master
1. Click on the Insert button. The Insert button appears at the bottom of the Bill Type Details
Master form.
Insert
button
Figure 54: Enter Bill Type Master
2.
Bill Type Details entry form opens.
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Figure 55: Bill Type Details Master Entry
3. Select the Module type from the associated drop drown menu.
Figure 56: Module Type
4. Enter the Bill Type in the associated column.
5. Provide Description against the Bill type entered in the appropriate column.
Savebutton
Figure 57: Bill Type Master Entry
6.
Click Save. A success message appears.
Figure 58: Success Message
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2.4.2 Rejection Master
You can enter various clauses for Rejection in the Rejection Master to use in Payment Module.
To enter into Rejection Master,
1.
Click Rejection under Payment Master from the left hand side menu tree. The Rejection Details
form opens on the right hand side.
Rejection
Sub-menu
Rejection
Details form
Figure 59: Rejection Details Master
2.
Scroll down to the bottom of the form and click on the Insert button. It opens a form that lets
you enter the Description for Rejection.
Enter the
Rejection
Description
Save button
Figure 60: Enter Rejection Details
3.
Click on the Save button once done entering the description. A success message appears on the
top.
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2.4.3 Objection Master
You can enter the description of Objection in the Objection Master form.
To enter Objection in the Objection Master
1.
Click on the Objection from the left hand side menu tree. Objection Master opens on the right
hand side.
Objection
Search
Objection
Type LOV
Insert
Button
Figure 61: Objection Type Master
2.
Click on the Objection Type Id LOV button. A pop up window opens to let you select the
Objection types.
3.
Click on the Search button. A table appears showing the description of the Objection under the
selected Objection type.
Objection
Description
Table
Figure 62: Objection Type table
4. Click on the Insert button. A form appears to let you enter the objection description.
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Description
Save
button
Figure 63: Objection Type Master Entry
5.
Enter the Objection description in the table and click on the Save button. A success message
appears on the top.
2.4.4 By Transfer Head
You can enter By Transfer head details in this Master form. To enter By Transfer head Master
1. Click on the By Transfer submenu from the left hand side menu tree. By-Transfer Head Master
form opens on the right hand side.
Major
Head LOV
Search
button
By-Transfer
Submenu
Figure 64: By-Transfer Head Master Entry Form
2. Click on the Major Head LOV button. A pop up window opens. Select a value of Major Head
from the pop up window and Click on the Search button. A table appears showing the details of
the By-Transfer Head under the selected Major Head.
3.
Click on the Insert button to enter the By Transfer Head details. A table appears as shown
below:
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Figure 65: By Transfer Head master
4.
Click on the Major Head, Major-Sub-Minor, Scheme, and Detail LOV buttons to select the
values from the respective popup windows.
5. Enter the Description in the given field.
6.
Select BT Type from the associated drop-down menu.
7. Select the checkbox AG BT.
8.
Click Save. A success message appears on the top of the BY-Transfer Head Master form.
2.4.5 AG Bill Type Master
You can enter the AG Bill Type by the AG Bill Type Master. To enter the details of AG Bill Type Master
1.
Click on the AG Bill Type. AG Bill Type Master form appears.
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AG Bill
Type
Bill Type
LOV
Search
Button
Insert
button
Figure 66: AG Bill Type Master
2.
Click on the Bill Type LOV button. A pop up window opens. Select value from the popup
window and click on the Search button. A table containing the details of the selected Bill Type
appears.
Figure 67: AG Bill Type Master Table
3.
Click on the Insert button. A table appears to let you enter the details.
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Description
field
Save
button
Figure 68: AG Bill Type Master Entry table
6.
Enter the Description of the Bill Type in the Description field provided and click on the Save
button. A success message appears on the top.
2.5 GISS MasterGISS Master form is designed for entering the GISS details like GIS Rate Capture. To enter into the GISS
Master.
1. Click GISS submenu under the Master Maintenance menu from the left hand side menu tree.
GISS Rate Capture form appears on the right hand side.
GISS Master
Menu
Insert
button
Figure 69: GISS Rate Capture form
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Figure 72: Institute Details Master Table
3.
Click on the Insert button. A table appears to let you add the information row about the
Institute.
Figure 73: Institute Master Entry Table
4.
Enter the School Name, Account Number manually in the respective columns.
5.
Select Branch ID from the popup window that appears when you click on the associated LOV
button.
6. Enter the Opening Balance, Provisional Opening Balance in the associated columns.
7.
Click Save button. A success message appears on top.
2.7 Stamp MasterUnder the Stamp master menu there will be some Submenus as listed below:
Stamp Label
Stamp Category
Stamp Subcategory
Stamp Type (Denomination)
Stamp Combination
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Vendor
Discount Details
Articles
2.7.1 Stamp LabelWith this functionality you can enter the label of Stamps with the no. of label per sheet.
To enter Stamp Label master
1.
Click on the Stamp Label submenu under the Master Maintenance from the left hand side
menu tree. The Stamp label Master appears on the right hand side.
Stamp
Label
Submenu
Figure 74: Stamp Label Master
The data saved under the Stamp label Master appears in a table form.
2.
Scroll to the bottom of the screen and click on the Insert button. Details Entry table appears as
shown below:
Figure 75: Stamp Label Master Entry
3.
Enter the No of label per sheet in the appropriate column.
4.
Click Save. The Label Serial No will be automatically calculated and will appear in the newly
added row of the Master Table.
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2.7.2 Stamp Category
You can enter the Category of Stamp in the Stamp Category Master.
To enter Stamp Category
1.
Click on the Stamp Category sub menu. The Stamp Category Master form appears on the right
hand side of the screen.
Stamp
Category
menu
Insert
button
Figure 76: Stamp Category Master
The existing Stamp Category master data appear in a tabular form.
2.
Click Insert button to enter new Stamp Category. The Stamp Category details entry form
appears.
Figure 77: Stamp Category Master Entry
3.
Enter the Stamp Category and Description in the respective columns.
4.
Click Save. The Category ID is auto-generated and added to the respective column of the newlyentered row when added in the Master table.
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2.7.3 Stamp Type (Denomination)
Stamp Type (Denomination) master is designed to enter the Stamp denomination. To enter the Stamp
Denomination
1.
Click Stamp Type (Denomination) submenu from the left hand side menu tree. The Stamp
Type Master opens on the right hand side.
Stamp Type Sub
menu
Figure 78: Stamp Type Master
2.
Scroll down to the bottom of the screen and click on the Insert button. It opens a Stamp Type
Entry form.
Figure 79: Stamp Type Denomination Entry form
3.
Enter the Denomination in the respective column.
4.
Click on Save. The success message appears on the top. The Serial no is auto generated and
appears on the newly added row of the Master table.
2.7.4 Stamp Combination
Stamp Combination is for associating Stamp Category, Subcategory, with Denomination, Label/Sheet
and Active Status. To create Stamp Combination
1.
Click on the Stamp Combination submenu under Stamp from the left hand side menu tree.
Stamp Combination form appears on the right hand side.
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Stamp
Combination
Insert
button
Figure 80: Stamp Combination Master form
Already created combinations appear in a table.2. Click on the Insert button to create new combination. A form appears to let you enter the new
combination.
Figure 81: Stamp Combination Master Entry form
3.
Click on the Stamp Subcategory, Denomination and Label/Sheet LOV buttons and select
relevant values from the respective popup windows.
4. Click Save. A success message appears on top of the Master form. Also, Category ID is auto-
generated and appears on the newly added row of the Stamp Combination Master table.
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2.7.5 Vendor
Stamp module is also accessible by Stamp vendors. You can enter the details of the vendor in the
Vendor Master Details.
To enter the Vendor details
1. Click on the Vendor submenu under Stamp from the left hand side menu tree. Stamp Vendor
Master appears on the right hand side.
Vendor
Submenu
Figure 82: Stamp Vendor Master Details
2.
Click on the Insert button to enter vendor details in the Vendor Master Entry form.
Figure 83: Vendor Master Entry form
3. Enter the Vendor Name, License No, Address, Phone No, Pan No manually in the respective
fields.
4. Select the Vendor Type from the given dropdown menu.
5.
Select the Effective From date and Effective To from the respective calendars given in those
fields.
6.
Click on Add row to add more Vendor rows.
7.
Click Save. A success message appears.
Figure 84: Success Message
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2.7.6 Discount Details
The Stamps Vendors enjoy discounts for buying Stamps. To enter the details of the Discounts the vendors
would receive
1.
Click on the Discount Details submenu under Stamp. Stamp Discount Details Master form
appears on the right hand side.
Discount
Details
submenu
Figure 85: Stamp Discount Details Master
The form would display the already existing list of discount existing in the Master.
2.
Click Insert button to enter new Discount details.
Figure 86: Stamp Discount Details Master Entry
3. Select the Vendor Type from the dropdown menu.
4. Select the Stamp Category and Sub Category from the popup window that appears clicking
the Sub Category LOV button.
5.
Select the Denomination From and Denomination To from the respective LOVs.
6.
Enter manually the Discount (%) amount.
7. Click Save. A success message appears on top of the Master form.
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2.7.7 Articles
To enter the Articles Master
1.
Click on the Articles submenu under the Stamp Master from the left hand side menu tree.
Stamp Article Master form appears on the right hand side.
Article
Submenu
Figure 87: Stamp Article Master
Already existing data appears in table format.
2.
Click on the Insert button to enter new Article master.
Figure 88: Stamp Article Master Entry form
3.
Enter the description of the Article in the given field.
4.
Enter the Deposit period in No of years.
5.
Click Save. The Article ID is auto-generated on saving the Article Master entry.
2.8 Local Fund
Local fund has the following submenu.
PL Operator
Scheme
Deposit Type
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2.8.1 Scheme
To enter scheme details in the Scheme Master
1.
Click on the Scheme submenu under Local Fund Master Maintenance menu. Scheme Details Master
opens on the right hand side.
Scheme
Submenu
Insert
button
Figure 89: Stamp Article Master Entry form
2. Click on the Insert button to enter new Scheme details.
Scheme
Description
Figure 90: Stamp Article Master Entry form
3.
Enter the Scheme Description in the Description field.
4.
Click Save. A success message appears and the Scheme Id gets automatically generated.
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2.8.2 Deposit Type
To enter different types of deposits in Deposit Type Master
1.
Click on the Deposit Type submenu under Local Fund Master Maintenance from the left hand side
menu tree. Deposit Type Master form appears on the right hand side. It displays already existing
deposit types in the system.
Deposit Type
Submenu
Insert button
Figure 91: Deposit Type Master
2.
Click Insert button to enter the details of deposits.Deposit
Code
HOA LOV
Description
Savebutton
Figure 92: Deposit Type Entry Form
3. Enter Deposit Code and Description manually.
4. Click on the Head of Account LOV button to select the heads of accounts.
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2.9 Pension
Pension Master Maintenance has the following submenus
Pension Category
o Primary
o Sub Category
Component
Component Rate
Classification
Certification Type
2.9.1 Pension Category
The categories of Pension can be entered through the Pension Category Master.
To enter Pension Category
1.
Click on the Pension Category Master from the left hand side menu tree. The Pension Tertiary
Category Details Master appears on the right hand side. It displays the existing Pension Categories in a
table.
Pension Category
Insert button
Figure 93: Pension Category
2.
Click on the Insert button to enter Pension Category. The form opens as below:
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Primary Category
LOV
Sub Category ID
LOV
Category ID LOV
Sub Category
Description
Category
Description
Figure 94: Pension Category Entry form
3.
Select the Primary Category ID, Sub Category ID and Category ID (for Conversion to Family) from the
respective LOVs.
4.
Enter manually the Description for Category and Sub Category in the respective fields.
5. Click Save. A success message appears as shown below:
Figure: Success Message
2.9.1.1
Primary
To enter the Primary category Master
1.
Click on the Primary Submenu under Pension Category Master menu. The Pension Primary Category
Details Master form appears on the right hand side. The form displays the ecisting Primary Category in
a table.
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Primary
Submenu
Insert button
Figure 95: Primary Category Submenu
2.
Click on the Insert button to enter the new Primary Category and its description. The form is as
follows:
HOA LOV
Description
Save button
Figure 96: Pension Primary Detail Entry form
3.
Select the Head of Account from the LOV.
4.
Enter the Description in the given field.
5.
Click Save. A success message appears on the top.
2.9.1.2
Sub Category
To enter the Master details of Sub Category
1.
Click on the Sub Category Submenu from the left hand side menu tree. Pension Subcategory Details
Master appears on the right hand side. It lists down the existing Sub Categories in atable format.
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Sub
Category
Submenu
Insert
button
Figure 97: Sub Category Details Master
2.
Click on the Insert button to enter about new Sub Category. A form appears on the right hand side as
shown below:
Description
field
Save
button
Figure 98: Pension Sub Category Details
3.
Enter the Description of the Sub Category manually in the given field.
4.
Click Save. A success message appears on the top and also the Sub Category ID is automatically
generated and adds to the newly added row of Sub Category Master table.
2.9.2 Component
Pension has several components in it. To enter the details of the component you need to use Component
Master. To enter the Component details
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1.
Click Component submenu from the left hand side menu tree. Pension Component Details Master
opens ion the right hand side. It displays the lists of Pension Sub Categories with description in a table
format.
Component
Submenu
Insert
button
Figure 99: Pension Component Master Details
2.
Click on the Insert button to enter new component details. A new form appears as below to let you
enter the details:
Description
field
Radio
buttons
Savebutton
Figure 100: Pension Component Master Entry Form
3.
Enter the Description of the Component in the given field.
4.
Select either Payment or Deduction radio button.
5.
Select the checkbox to choose for Relief Allowed.
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6.
Click Save. A success message appears and the Break UP Id is automatically generated.
2.9.3 Component Rate
To enter the Component rate in Pension Master
1.
Click on the Component Rate submenu under Pension Master Maintenance. Pension Component Rate
Details Master form opens in the right hand side. The following form appears.Component
Submenu
Radio
buttons
Search
button
Pension
Category LOV
Insert button
Figure 101: Component Rate Details Master
2.
Select the Pension ID & Description from the LOV pop up window.
3.
Select the Current Rate or All Pension Rates radio button.4. Click Search. If any record exists, a table appears under Component Details section.
5.
Click on the Insert button to enter new data. A form appears as shown below:
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Break Up ID
LOV
Description
Effective
From date
Radio
buttons
Value,
Minimum &
Maximum
Figure 102: Component Rate Details Master Entry form Save button
6.
Select the Break UP ID from the LOV.
7.
Enter the Description manually.
8.
Select date from Calendar from Effective From field.
9.
Enter Value, Minimum Value, and Maximum Value in the respective columns.
10.
Click on the Save button. A success message appears above the Details table. And Sl No is generated
and added to the added row.
2.9.4 Classification
To enter the different classes of Pension
1.
Click on the Classification submenu under Pension Master Maintenance from the left hand side menu
tree. The Pension Classification Details Master form appears on the right hand side.
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Classification
submenu
Insert button
Figure 103: Pension Classification Details Master
2. Click on the Insert button to enter the classification. The Pension Classification Details Master Entry
form appears.
Description
Head Of
Account
LOV
Radio
buttons
Save
button
Figure 104: Pension Classification Details Master Entry
3. Enter the Description in the given field.
4.
Select the value from the Demand No LOV.
5.
Select the Head of Account from the LOV.6.
Select the Classification Flag, Due Draw from the given radio buttons.
7.
Select the CVP flag checkbox.
8.
Click Save. A success message appears with the auto-generated Classification ID.
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2.9.5 Certification Type
To enter into the Certification Types Master
1.
Click on Certification Type submenu under Pension Master Maintenance from the left hand side.
Pension Certification Type Details Master form appears on the right hand side. It displays the existing
lists of Certificates in the system.
Certificate
Type
Submenu
Insert button
Figure 105: Pension Certification Type Details Master Entry
2.
Click on the Insert button to enter nee certificate type. Pension Certification Type Details Master entryform appears on the right hand side.
3. Enter the Description in the given field.
4. Click Save. The Certificate ID is automatically generated and appears in the newly added row. A success
message appears.
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3 Payment
3.1 Front Office
3.1.1 Bill Receiving
The front Office clerks in Treasury Office receive Bills prepared by the DDOs in e-Billing module. Until the e-
Billing module is active, treasury front office clerks can manually enter the bills after receiving the physical bills
from the DDO messengers.
To receive bill
1.
Click on the Bill Receiving submenu under Front Office which is under Payment menu from the left
hand side menu tree. Bill Receive from appears on the right hand side.
Bill
Receiving
Select
DDO Code
Select
Reference
Id
Figure 106: Bill Receiving form
2.
Click the Select DDO Code LOV button. A popup window appears. Select the DDO Code from the
popup.
3.
Click on the Select Reference ID LOV button. A popup window appears. Select the reference ID from
the popup window.
The selected DDO Code and Reference No appear in the respective fields and also Bill No and Date update as
shown below:
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Selected
DDO
Code and
Referenc
e No
Updated
Bill No
Search
button
Figure 107: Bill Search
4.
Click on the Search button. Bill Receive form updates and displays the relevant details of the searched
Bill.
Modify
button
Figure 108: Bill Receive form Modify and Save
5.
Click on the Modify button. The form becomes active for modification.
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Save button
Figure 109: Modify Received Bill
6.
Modify the sections you want to and click Save. A success message appears on the top as shown below:
Figure 110: Success Message
A Token Number is generated. The system displays a Token Slip Receipt in a popup window as shown below:
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Token Number and
Date
Figure 111: Token Slip Receipt
After the Bill is received the bill becomes available at the Dealing Clerk’s login.
Before the e-billing module is active, Treasury front office clerk can enter the Bill Details manually after theDDO messenger hands them over the bill. To enter the Bill details the clerk can click on the Bill receiving menu.
The Bill Receive form appears as shown below:
Insert
button
Figure 112: Bill Receive
Note that the Insert button becomes active in this case.
1.
Click on the Insert button to enter the details of the Bill. The form appears as editable.
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Bill No and
Date
DDO Code
LOV
Head of A/C
LOV
Save button
Figure 113: Bill Receiving Entry
2.
Enter the Bill No manually in the designated field and select Date from the calendar.
3.
Click on the Bill Type and Description LOV button and select the relevant value from the popup
window.
4.
Click also Bill Sub Type LOV button and select the relevant value from the popup window.
5.
Click on the DDO Details and Designation LOV button and select the DDO from the popup window.
6.
Similarly select the relevant Department from the Payee Department popup window that appears
when you click on the Payee Department LOV button.
7.
Select multiple times the Head of A/C LOV button to select all the fields of the Head of A/C.
8. Click Save. A success message appears on top.
Figure 114: Success Message
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Also a pop up window appears to let you print the token receipt.
Figure 115: Token Slip Receipt
The Bill Receive form also displays Generate PDF link at the bottom of the form to generate the PDF of the
Token receipt.
Success
Message
GeneratePDF link
Figure 116: Success Message after Bill Receive
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Bill Receiving process is similar for the ECS mo0de of Bill payment. The Bill submitted at the e-Pradan module
with ECS mode of payment selected is received at the Treasury Bill Receiving section. Similar to the previous
explained process after bill is modified and saved a Token No is generated.
3.1.2 COSA Bill Receiving
Front Office Clerk may also receive Bills related to COSA.
To receive COSA Bills
1.
Click on the COSA Bill Receiving from the left hand side menu tree.
COSA Bill Receive
Figure 117: COSA Bill Receive
Bill Receive from opens on the right hand side as shown below:
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Upload
Files
button
Figure 118: Bill Receive Form
2.
Click on the Upload Files button. It opens a popup window as shown below:
Browse button
Attach File(s)
Figure 119: Upload Files
A Browse window opens as popup to let you select the file from directory as shown below:
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Select COSA and Personnel files
Open button
Figure 120: Browse pop up
3. Select the file to upload from the window and click on the Open button.
4. Click on the Attach Files button. After attaching it displays the following message :
Success Message
OK
Figure 121: Attach File popup
5.
Click OK button in the popup window. The popup window closes.
6.
Click View button in the Bill Receive form. It displays the details as given below:
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Sub-Detailed Details
By Transfer Details
GISS Details
Payorder Details
Figure 122: Bill Receive Form
7.
Click on symbols preceding to the Subdetailed Details, By Transfer Details, GISS Details,
Payorder Details links. Each section displays further details under them as given below:
Save button
Figure 123: SubDetailed Details expanded
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Figure 124: By Transfer, GISS and Payorder Details expanded
8.
Click on the symbol to minimize the detailed sections.
9.
Click on the Save button in the Bill Receive form. A success message appears with a newly generated
Token number in the field given. It is shown below:
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Success message
Token No and Date
Figure 125: Bill Receive Success Message
3.1.3 Cheque Delivery
The Treasury Front Office Clerk receives and enters the cheque information into the system when the cheque is
delivered to them after bill processing.
To process cheque of a Bill
1.
Click on the Bill submenu under Cheque Delivery menu. The Cheque Delivery form appears on the right
hand side.
Bill
Submenu
Token No
LOV
Search
button
Figure 126: Cheque Delivery for Bill
2.
Click on the Token No. LOV button. A popup window opens containing the list of Token numbers.
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Figure 127: Token No Popup window
3.
Select the Token no from the popup window and click on the Select button.
4.
Click on the Search button. A table appears under the Search section as shown below:
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Cheque
Details
table
Deliver
button
Figure 128: Cheque Details table
5.
Click on the Deliver button. A success message appears on the top. A Voucher No., Date appears
automatically in the given fields.
Success
Message
Voucher
No and
Date
Figure 128: Cheque Delivery
The day the Cheque is processed for delivery appears in the Date field.
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3.1.4 Return Memo Delivery
In some cases Treasury needs to object some Bills (Token Numbers). For those bills return memo is generated
sating the reason of return or objection. The Return memo is delivered through this functionality.
To deliver a return memo
1. Click on the Return memo Delivery form the left hand side menu tree.
Return Memo
Delivery menu
Token No & Date
Search button
Figure 129: Return Memo DeliveryReturn Memo form opens in the right hand side.
2.
Click on the Token No & Date LOV button. A popup window opens. Select the Token no from the popup
window.
3. Click on the Search button. The searched Token details appears as shown below:
Deliver button
Figure 130: Return Memo
4.
Click on the Deliver button. A success message appears as shown below:
Figure 131: Success Message
A popup window opens to display the Objection memo.
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3.1.5 Deliver Nil Statement
Already generated Nil Bill Statement is delivered at the Front Office at Treasury. The Nil Bill Statement of a
particular category can be delivered by searching the Token ID from the same category under the Nil Bill
Statement Delivery from Front Office menu.
3.1.5.1
AdjustmentTo approve Nil Bill Statement of Adjustment category for Adjustment bill type
1.
Click Adjustment under Nil Bill Statement Delivery. Nil Bill Adjustment form appears on the right hand
side.
2.
Click on the Token Number & Date LOV button. A popup window appears. Select the Token No from
the popup window.
3.
Click on the Search button.
Nil Bill Statement
Adjustment
Token Number
and Date LOV
Adjustment Bill
Details
Search Button
Figure 132: Nil Bill Statement Delivery Adjustment
The searched Bill appears in the Adjustment Bill Details section. After the bill details appears the Deliver
button appears active. It can be understood by the following Figure:
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Adjusted Bill Details
Deliver button
Figure 133: Deliver Nil Bill Statement of Adjusted Bill
A success message appears on the top as shown below:
Figure 134: Success message
A popup window appears as below:
Figure 135: Nil Bill Statement for Adjustment
3.1.5.2
Deliver Nil Bill Statement for Transfer:
To deliver the Nil Bill Statement for General type of Bill with zero Net Amount
1.
Click Transfer under Nil Bill Statement Delivery from the left hand side menu tree. Nil Bill By Transfer
form appears on the right hand side.
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Transfer menu
Token Number
and date LOV
Search button
Figure 136: Nil Bill Transfer menu
2.
Click on the Token Number and Date LOV button. A popup window appears. Select the Token number
and date from the popup window.
3.
Click on the Search button. The Bill Details appears along with the By Transfer Details in a table as
shown below:
By Transfer
Details
Table
Deliver
button
Figure 137: Nil Bill By Transfer form4.
Click on the Deliver button. A success message appears on the top as shown below:
Figure 138: Success Message
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3.1.5.3 Nil Bill Statement Delivery for LF/PL:
To deliver Nil Bill Statement for Transfer type of Bill
1.
Click LF/PL under Nil Bill Statement Delivery from the left hand side menu tree.
LF/PL menu
Token Number
and Date LOV
button
Search button
Figure 139: LF/PL Nil Bill Statement Delivery form
2.
Click on the Token number and Date LOV button. A popup window appears. Select the token number
from the popup window.
3.
Click on the Search button. The bill details appears as shown in the Figure below:
Deliver button
Figure 140: Nil Bill Statement Delivery for P/L Details4.
Click on the Deliver button. A success message appears on the top as shown below:
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Figure 141: Success Message
A popup window appears to prompt you either to save or open the file as shown below:
OK button
Figure 142: Popup window to save or open
The report that you have selected to save or open is a PDF file. An example report is given below:
Figure 143: Nil Bill Statement for PL Transfer
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3.2 Back Office
3.2.1 BT Modify
Treasury can modify the received bills. It can modify the By Transfer (BT) head of a bill. To modify the BT head
1. Click on the BT Modify from the left hand side menu tree. BT Modify form appears as shown below:
BT Modify
Token NO LOV
Search button
Figure 144: BT Modify
2.
Click on the Token No and date LOV button. A popup window opens. Select the value from the popup
window.
3. Click on the Search button. The search result appears as shown below:
BT Sl No
LOV
Process
button
Figure 145: BT Modify
4. Click on the Process button. The BT Sl No fields appear in an editable format.
5. Click on the BT Sl NO LOV button. A popup window opens to enter the major Head as given below:
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Major Head Field
OK button
Figure 146: Major Head
6.
Enter the Major Head in the given field.
7.
Click OK. Another popup window opens displaying the values of the BT serial numbers with description:
Figure 147: BT Serial LOV
8.
Select a new value of BT Head from the popup window. It updates the given fields
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OK button
Figure 148: BT Modify
9.
Click OK. A success message appears on the top.
Figure 149: Success Message
3.2.2 Bill Checking
After a Bill is received, the bill is checked at Back office in three levels. Dealing Clerk, Accountant and then the
Treasury Officer check the Bill. After the Dealing clerk completes the Bill checking then same bill becomes
available at the Accountant level’s checking. When Accountant finishes bill checking of the same it appears
available at the Treasury Officer’s login for checking. However, Treasury Officer (TO) can anytime check a bill
before the Dealing clerk and Accountant check it.
3.2.2.1 General Bill
To check a Bill
1.
Click Bill Checking under Back Office from the Menu tree. The Bill Details form appears on the right
hand side.
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Bill Checking
Token No LOV
button
Figure 150: Bill Checking
2.
Click on the Token No LOV button. A Pop up window appears as shown below:
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Figure 151: Token number LOV
3.
Select a Token No from the popup window. The selected value appears as shown below:
Token No &
Date
Search
Button
Figure 152: Bill Details tab
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4.
Click on the Search button. The Bill Details of the selected Token appears as shown below:
Figure 153: Bill Details tab
5.
Click on the Process button. The Bill Details form activates some buttons as shown below:
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Activated
buttons
Figure 154: Bill Details tab
6.
Click on the Allotment button. An Allotment window opens as a pop up window. If the Budget Type is
‘Budgeted’, the Allotment button would always be enabled. It implies that there should be Allotment
for a Budgeted Bill type.
Confirm button
Figure 155: Allotment popup window
7. Click Confirm in the Allotment Window. The Allotment button becomes disabled once confirmed as
shown below:
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Figure 156: Bill Details tab
Since there was no Allotment for the Bill, the Approve button also disappears and the Object button becomes
active.
8.
Click on the Pay Order button. Pay Order Modify opens as a popup window.
Save button
Figure 157: Pay Order Modify Popup window
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9.
The Name of the DDO associated with the Bill appears in the Recipient’s Name filed. You can modify
Amount but the Amount cannot be more than the Net Amount.
10. Click Save. The Pay Order Modify window closes and the Pay Order button gets deactivated.
List of
Objection Tab
OverruleCheckbox
Objection
Details
Figure 158: List of Objection Tab
11. Click on the List of Objection Tab. The Objections appears in a list in an Annex of Global Objection.
12.
TO can Overrule the Objections though and can Approve a Bill. Select the Overrule check box. Instantly
the Approve button appears as active. However, you cannot Approve until all the Tabs are checked. In
this case, By-Transfer tab has not yet been checked.
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Approve
button
Figure 159: List of Objection
13.
Click on the By-Transfer tab.
Confirm
button
Figure 160: By Transfer tab
14. Click on the BT SL No. LOV button. A popup window opens.
15.
Select a value from the BT-Sl-NO. popup window.
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16.
Enter the amount in the Amount column. The Total By-Transfer Amount should equal to Bill By-
Transfer Amount.
17. Click on the Confirm button.
18.
Revisit Step 12 to overrule the Objection and click Approve. The Pay Order Approval page appears as
follows:
Pay Order
Beneficiary
Details
Approve
button
Figure 161: Payorder Approval form
19.
Click on the Pay Order link. A popup window opens as follows:
Save
Figure 162: Pay Order Modify Pop up window
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20.
Click Save to close the window.
21. Click on the Beneficiary List link. A pop up window appears as shown below:
Figure 163: Beneficiary List popup window
For cheque mode of payment it does not display list of beneficiaries in the Beneficiary List pop up window in
the Pay Order form. On the contrary, it does display the list of beneficiaries for ECS mode of Payment mode
selected. Close the Beneficiary Details popup window.
22.
Click on the Approve button in the Pay Order form screen.
The success message appears on top as follows:
Figure 164: Success Message on Approval
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Object a Bill
You may object the Bill as well by not overruling the objection. To object a bill in the Bill Checking form you
may not need to overrule the objections raised for the bill. For the following bill the bill is objected. As
explained before Bill is received in the bill receiving section and a Token Number is also generated. That Token
number is used to search for the bill in the Bill Checking form.
To object a bill click on the Object button in the Bill checking form
Object
button
Figure 165: Object Bill in Bill Checking form
If you click on the Object button, a success message appears on top of the Bill Details form as shown below:
Success
Message
Figure 166: Success Message
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3.2.2.2 Adjustment Type of Bill
If the selected Bill type is Adjustment, the Bill checking process form displays some additional tabs.
The following figure shown below is an example of Bill Checking form of Adjustment Type of Bill type:
Advance
Adjustment
Figure 167: Bill Checking for Adjustment Type of Bill
The Bill Checking form has an additional tab of Advance Adjustment.
Click on the Advance Adjustment tab. The tab opens as follows:
Advance
Voucher
No. LOV
button
C
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