creating an integrated advising system for union college becker integrated advising center

Creating an Creating an Integrated Advising System for Union CollegeIntegrated Advising System for Union College

Becker IntegratedBecker IntegratedAdvising CenterAdvising Center

The Advising Working GroupThe Advising Working GroupJoanne Tobiessen, ChairJoanne Tobiessen, ChairDirector, CareerDirector, CareerDevelopment CenterDevelopment Center Byron Nichols,Byron Nichols,

Political Science,Political Science,Dir., ScholarshipsDir., Scholarships& Fellowships& Fellowships

Doug Klein, Economics,Doug Klein, Economics,Assoc. Dean, ITAssoc. Dean, IT

Fred AlfordFred AlfordDean of StudentsDean of Students

Terry Weiner,Terry Weiner,Political Science,Political Science,Pre-Law AdvisorPre-Law Advisor

Carol Weisse,Carol Weisse,Psychology,Psychology,Pre-Health AdvisorPre-Health Advisor

Brad Lewis, Economics,Brad Lewis, Economics,Assoc. Dean, Assoc. Dean, Undergrad. StudiesUndergrad. Studies

1999-20001999-2000

Admissions

Orientation

Minor Major

Career Pre-professional

AOP

Alumni

Study AbroadExtra-curricular

Lots of PlacesLots of Places

Freshman

Where do studentsWhere do studentsget Advice?get Advice?

Grants/Fellowships

Why Examine Advising Now?Why Examine Advising Now?

Middle StatesMiddle States

Intellectual Life in the Classroom: Depth (The Major):Intellectual Life in the Classroom: Depth (The Major):• Advising is one of several academic Advising is one of several academic “areas that could “areas that could use improvement”use improvement”

• “ “the lack of faculty advising is a the lack of faculty advising is a significant problemsignificant problem for students in their first two years” for students in their first two years” (Chapter 1, part B.3).(Chapter 1, part B.3).

Intellectual Life in the Classroom: Breadth (Gen.Ed.)Intellectual Life in the Classroom: Breadth (Gen.Ed.)• “… “… find a way to enable and perhaps require students find a way to enable and perhaps require students to fulfill their science requirement … much earlier…” to fulfill their science requirement … much earlier…” (Chapter 2, part IV)(Chapter 2, part IV)

Why Examine Advising Now?Why Examine Advising Now?Other ConcernsOther Concerns

No routine No routine audit of student progressaudit of student progress by advisors. by advisors.

There is no functioning mechanism to ensure that faculty There is no functioning mechanism to ensure that faculty advising is occurringadvising is occurring..

Inadequate Inadequate datadata provided to advisors about advisees. provided to advisors about advisees.

PoorPoor incentives incentives for either faculty or students to take for either faculty or students to take advising seriously.advising seriously.

Pre-professional students score below expectations on Pre-professional students score below expectations on standardized testsstandardized tests..

Why Examine Advising Now?Why Examine Advising Now?

Students (Students (current and prospectivecurrent and prospective) expect a higher quality ) expect a higher quality of service.of service.

Pending move of some student services into Pending move of some student services into Becker HallBecker Hall provides an opportunity to re-engineer advising at Union.provides an opportunity to re-engineer advising at Union.

What kinds of informationWhat kinds of informationwould assist advisors?would assist advisors?

• High school recordHigh school record• ActivitiesActivities• Aptitudes and interests (by test and conversation)Aptitudes and interests (by test and conversation)• Transcript / degree audit / major, minor, Gen. Ed.Transcript / degree audit / major, minor, Gen. Ed.• Record of past advisorsRecord of past advisors• AspirationsAspirations• Test scoresTest scores• Employment history (before, during, after Union)Employment history (before, during, after Union)• Other relevant commentsOther relevant comments

Solution:Solution: IIntegrated ntegrated AAdvisingdvising SSystemystem

Vision:Vision: To provide Union Students with To provide Union Students with trained, knowledgeable trained, knowledgeable advisorsadvisors at every stage at every stage of their academic career and beyond, supported of their academic career and beyond, supported by a central by a central facilityfacility and modern and modern technologytechnology..

• Underclass AdvisorsUnderclass Advisors• Departmental AdvisorsDepartmental Advisors• Pre-professional AdvisorsPre-professional Advisors• Career Development CenterCareer Development Center• Graduate Honors and Fellowship DirectorGraduate Honors and Fellowship Director• Counseling CenterCounseling Center• Central facility (Becker Hall)Central facility (Becker Hall)• New TechnologyNew Technology

forming a seamless advising network.forming a seamless advising network.

Essential Features of theEssential Features of theIIntegrated ntegrated AAdvising dvising SSystemystem

Essential FeaturesEssential Features• Underclass AdvisorsUnderclass Advisors

50 select faculty50 select faculty25 Freshman / Sophomores each25 Freshman / Sophomores each2-days of advisor training2-days of advisor trainingContact students before arriving @ UnionContact students before arriving @ UnionWork with Orientation CommitteeWork with Orientation CommitteeRegular formal & informal meetings with adviseesRegular formal & informal meetings with adviseesPre-registration advicePre-registration adviceSpring-term Freshman year progress assessmentSpring-term Freshman year progress assessmentSpring-term Sophomore year, formal Progress ReviewSpring-term Sophomore year, formal Progress ReviewRefer advisees to special programs, as neededRefer advisees to special programs, as neededCompensationCompensation

Using Using TechnologyTechnology to put the to put the PuzzlePuzzle Together Together

Sharing Information among:Sharing Information among:• AdmissionsAdmissions• Underclass Advisors Underclass Advisors • Departmental advisors Departmental advisors • Dean of Students Dean of Students • RegistrarRegistrar• Graduate; fellowship advisorsGraduate; fellowship advisors• CDCCDC• FinanceFinance• Alumni OfficeAlumni Office

How can it be done?How can it be done?

What do we have?What do we have?

What do we have?What do we have?

What else might there be?What else might there be?

What?What?Why?Why?Who and for Whom?Who and for Whom?How?How?

IntegratedIntegrated AdvisingAdvising SystemSystem

When? And….How Much When? And….How Much ($$)($$)??

Task Jan. '00 Jul. Dec. '00 Jan. '01 Jul. Jan. '02

Colleague 16 Conv.

Degree Audit

On-line Web. Reg.

Web Advising

Coll. Rel. Outlook

MPPR Program

Re-Write Program

HR System Implem.

Benefactor 6 Upgrade

Telecomm. Web

Ongoning Coll. Sup.

Ongoing Ben. Sup.

Ongoing PC Sup.

Ongoing Serv. Sup.

OCS - ADMINISTRATIVE SERVICES STRATEGIC PLANMAJOR PROJECTS FOR NEXT 2 YEARS

1. Underclass Advisor training & stipend **1. Underclass Advisor training & stipend **2. Technology conversion *2. Technology conversion *3. Technology licenses **3. Technology licenses **4. Technical training & support staff **4. Technical training & support staff **5. Building renovations *5. Building renovations *

* One-time* One-time** Recurring** Recurring

Costs Costs of an of an IIntegrated ntegrated AAdvising dvising SSystemystem

VISION:VISION: To provide Union Students with To provide Union Students with trained, knowledgeable advisors at every stage trained, knowledgeable advisors at every stage of their academic career and beyond, supported of their academic career and beyond, supported by a central facility and modern technology.by a central facility and modern technology.

Becker IntegratedBecker IntegratedAdvising CenterAdvising Center

Creating an Creating an Integrated Advising System for Union CollegeIntegrated Advising System for Union College