creating a special collections repository (dera) by bernard scaife

Creating a special collections repository (DERA)

Bernard Scaife (b.scaife@ioe.ac.uk)

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Official Publications (print)

•Official Publications Collection•200 metres shelving hard copy•Dates from1850 onwards•Reference-only access

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Official Publications (e)

•856 field in catalogue record pointing to 3rd party item•1990 ish - 2008•Printout of the item for store (preservation copy)•2009: 16,000 links; estimated 2,000 not working

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EPrints?

•IOE EPrints since 2007 (ULCC hosted) – familiarity with software•Could we use an EPrints instance to do the job once and for all?

Advantages

Full text searchability

Exposure in search engines

No more link rot fixing

Some level of digital preservation

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Setup

•New EPrints instance (ULCC)

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Setup

•Export Official publication records from Sirsidynix Symphony LMS which have 856 links

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Setup

•Imported 6000 records via the EPrints Admin interface

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A name

•Digital Education Resource Archive (DERA)

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But what about the docs?

•6000 metadata records (10 minutes)•~10000 documents (estimate) to find and attach = a long time!

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©

•Coalition government•Organisations approaching us•Open Government Licence

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JISC 12/11

•Preserving Official Publications in Education (POPE)•£15k to employ someone to locate and preserve the documents and attach them to the metadata

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POPE

•Nov 11 – Feb 12•6331 EPrint records•5715 preserved (10,500 files)•343 (copyright issues)•204 (format issues)•69 documents scanned from backups

http://ioepope.wordpress.com

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Techniques for locating

•Try the National Archives UK Government Web Archive first•Internet Archive Wayback machine•British Library’s UK Web Archive

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Impact

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Institute of EducationUniversity of London20 Bedford WayLondon WC1H 0AL

Tel +44 (0)20 7612 6000Fax +44 (0)20 7612 6126Email info@ioe.ac.ukWeb www.ioe.ac.uk

Impact (CORE)

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Apache redirect for www

JISC – silos of off pub collections ?

IPR attention up-front

Community based minimum standard for redigitisation

formats

Institute of EducationUniversity of London20 Bedford WayLondon WC1H 0AL

Tel +44 (0)20 7612 6000Fax +44 (0)20 7612 6126Email info@ioe.ac.ukWeb www.ioe.ac.uk

Lessons / Recommendations

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No more links to fix in LMS

Improve search experience (full text)

Different animal to National Archives portal

Treat the e as a fully fledged part of the collection to be preserved

Cost up front less than ongoing link-fixing

Eprints = low barrier tech solutionInstitute of EducationUniversity of London20 Bedford WayLondon WC1H 0AL

Tel +44 (0)20 7612 6000Fax +44 (0)20 7612 6126Email info@ioe.ac.ukWeb www.ioe.ac.uk

Business case

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Finish off those with IPR issues

Institute of EducationUniversity of London20 Bedford WayLondon WC1H 0AL

Tel +44 (0)20 7612 6000Fax +44 (0)20 7612 6126Email info@ioe.ac.ukWeb www.ioe.ac.uk

Next steps

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Release the data under JISC OEM-UK project

Institute of EducationUniversity of London20 Bedford WayLondon WC1H 0AL

Tel +44 (0)20 7612 6000Fax +44 (0)20 7612 6126Email info@ioe.ac.ukWeb www.ioe.ac.uk

Next steps

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London Education Thesaurus (LET) integration

Institute of EducationUniversity of London20 Bedford WayLondon WC1H 0AL

Tel +44 (0)20 7612 6000Fax +44 (0)20 7612 6126Email info@ioe.ac.ukWeb www.ioe.ac.uk

Next steps

Source: London Institute of Technology : review for educational oversight by the Quality Assurance Agency for Higher Education http://dera.ioe.ac.uk/14648/

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Idea!

Institute of EducationUniversity of London20 Bedford WayLondon WC1H 0AL

Tel +44 (0)20 7612 6000Fax +44 (0)20 7612 6126Email info@ioe.ac.ukWeb www.ioe.ac.uk

Next steps

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Any questions?

Institute of EducationUniversity of London20 Bedford WayLondon WC1H 0AL

Tel +44 (0)20 7612 6000Fax +44 (0)20 7612 6126Email info@ioe.ac.ukWeb www.ioe.ac.uk