county mhsa community services & supports plans:
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August 18, 2005 1
County MHSA Community Services & Supports Plans:
Public Hearings by County Mental Health Advisory Boards &
Commissions
Ed Diksa, ScD, CiMH
August 18, 2005 2
Disclaimer
You will need to check with your county counsel to determine if your county has a set format or common practice to which all county-run public hearings adhere. Specific requirements of individual counties take precedence over anything presented in this web cast (except where identified specifically by the MHSA or the Brown Act).
August 18, 2005 3
Conducting a Public Hearing on County MHSA Plan
This web cast training is designed to assist members of County Mental Health Boards/ Commissions (MHAB/Cs) prepare to conduct the public hearing on the County MHSA Draft Plan. We include a sample agenda and suggestions about how best to prepare for the meeting, but each MCAB/C needs to work with their Mental Health Director to prepare for the hearing and assure that it meets the needs of their community.
August 18, 2005 4
Conducting a Public Hearing on County MHSA Plan
The hearing is an opportunity for the community to give public comment on the draft plan. The MHAB/C’s role is to receive the input, ask clarifying questions and assure that all people have an opportunity to be heard. Generally, this is not the place for discussion of the merits of different suggestions. Board members/commissioners will have an opportunity at a later meeting to provide their input to the County DMH.
August 18, 2005 5
Training Topics
I. Overview of the Process
II. Know Your County’s Draft MHSA/CSS Plan
III. Prepare for the Public Hearing
IV. IV. Conduct the Hearing
August 18, 2005 6
I. Overview of the Process
• County DMH releases draft plan• There is a 30-day public comment period• MHAB/C & County DMH set date for Public
Hearing, 31 calendar days after release of County’s draft MHSA-CSS plan (the day of release doesn’t count)
August 18, 2005 7
Overview of the Process, cont.
• MHAB/C conducts Public Hearing to receive comments and input to the plan (a quorum is not required for the hearing as no action will be taken)
• Public Comment period is closed. • County DMH responds to all “substantive written
comments”. It would be well to respond to verbal comments at the Public Hearing. (DMH may or may not make revisions to the draft plan)
August 18, 2005 8
Overview of the Process, cont.
• DMH submits 2nd draft (“adopted”) plan to the MHAB/C at regular (or special-called) meeting
• MHAB/C makes recommendations to DMH (or the DMH & the Board of Supervisors (BOS) on the 2nd draft of the MHSA-CSS plan (“adopted plan”) .
• County DMH responds to MHAB/C recommendations (DMH may or may not incorporate them into the plan)
August 18, 2005 9
Overview of the Process, cont.
• County DMH submits plan to the BOS (not required by the MHSA, but this is a budget issue of the nature that normally goes to BOS).
August 18, 2005 10
II. Know Your County’s Draft Plan
After the County releases the draft MHSA - CSS Plan, the MHB/C and Mental Health Director and MHSA Planning Staff should meet in a work session of the MHB/C to review the plan so that Board Members/Commissioners are familiar with the
1) plan 2) the county’s planning process and involvement of
stakeholders 3) how priorities were set and decisions made
August 18, 2005 11
III. Prepare for the Public Hearing:MHSA Requirements
W&I 5848. (a) A draft plan and update shall be prepared and circulated for review and
comment for at least 30 days to representatives of stakeholder interests and
any interested party who has requested a copy of such plans.
August 18, 2005 12
Prepare for the Public Hearing:MHSA Requirements, cont.
W&I 5848. b) The mental health board established pursuant to Section 5604 shall
conduct a public hearing on the draft plan and annual updates at the close of the 30–day
comment period required by subsection (a).
August 18, 2005 13
Prepare for the Public Hearing:MHSA Requirements, cont.
W&I 5848. b), cont. Each adopted plan and update shall include any substantive written recommendations for revisions. The adopted
plan or update shall summarize and analyze the recommended revisions. The mental health
board shall review the adopted plan or update and make recommendations to the county
mental health department for revisions.
August 18, 2005 14
Prepare for the Public Hearing:Brown Act Requirements
• Must comply with Brown Act– Requires 72 hour notice, but the MHSA
requires that meeting be at least 30 days after release of County’s Draft MHSA plan.
– Post in a place accessible 24 hours/day– Notice in papers– Post Agenda
August 18, 2005 15
MHAB/C/County DMH send out notice of & agenda for Public Hearing -- date, location, with information on how to obtain a copy of the draft plan, e.g., URL, public library, call and request a copy, etc.
Copies of draft plan should be provided to all stakeholder groups with notice of Public Hearing.
Prepare for the Public Hearing:Noticing the Hearing
August 18, 2005 16
MHAB/C & County DMH (& County Counsel if necessary) meet to plan the format and content for the public hearing:
• Set date, time and location• Determine accommodations -- language and
accessibility issues• Method of recording the meeting (tape
recorder, video taping, etc.)• Availability of cards for people to write down
their input
Prepare for the Public Hearing:Logistics
August 18, 2005 17
• Determine the ground rules:– Will audience fill out cards to be called on for their
presentation or will you rely on people raising hands when you open up for discussion?
– Time allotment for speakers (e.g., 5 minutes)– Number of times a person may speak– How to deal with disruptive members of the
audience– What to do if meeting goes beyond the scheduled
time
Prepare for the Public Hearing:Logistics
August 18, 2005 18
Prepare for the Public Hearing:Setting the Agenda
• Who will be introduced?
• Who will present the overview of the plan for DMH?
August 18, 2005 19
Prepare for the Public Hearing:Sample Agenda
1. Call to Order -- Board/Commission Chair2. Introductions3. Review the Authority for the Public Hearing
(Read from MHSA W&I Code)4. Review Ground Rules
August 18, 2005 20
Prepare for the Hearing:Sample Agenda, cont.
5. Review Purpose of the Meeting a. Public Hearing to Receive Input/Public
Comments b. Review Agenda c. Review Next Steps
6. Overview of the CSS Draft Plan -- DMH Director/MHSA Planning Staff
August 18, 2005 21
Prepare for the Hearing:Sample Agenda, cont.
7. Public Comments (this is the bulk of your meeting)
8. Final Statements/Closing remarks– Thank everyone for caring enough to attend– Review next steps again.
9. Adjourn
August 18, 2005 22
IV. Conduct the Hearing
Remember:
Follow the AgendaBe Patient
Be Kindand
Stick like glue!
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