corporation of the town of renfrew a g e n d a 28.pdf · (town of renfrew canada day celebrations)...

CORPORATION OF THE TOWN OF RENFREW

A G E N D A

A Regular Meeting of the Council of the Corporation of the Town of Renfrew to be held Electronically on Tuesday, April 28th, 2020 at 7:00 p.m.

I. CALLING THE ROLL II. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF III. PETITIONS AND DEPUTATIONS RECOMMENDED ACTION IV. CONFIRMING OF MINUTES

1) Minutes of the Regular Meeting of Council held Adopt as Printed. April 14th, 2020.

V. COMMUNICATIONS

VI. REPORTS A. PLANNING

1) Minutes from the Planning Advisory Committee Receive. meeting held April 7, 2020.

2) Minutes from the Committee of Adjustment meeting Receive.

held on April 7, 2020. B. FINANCE & ADMINISTRATION 1) Minutes from the Finance Committee meeting held Receive. on April 9, 2020.

2) Treasurer O’Reilly’s report dated April 24, 2020 Adopt Recommendation. (Waive Penalty & Interest) (B/L’s 30-2020 & 31-2020)

2) Integrity Commissioner Services – 2019 Annual Report. Receive.

C. FIRE D. RECREATION

1) Minutes from the Facilities, Parks & Recreation Receive. Committee meeting held on April 8, 2020.

2) Director Hill’s report dated April 24, 2020 Receive.

(Town of Renfrew Canada Day Celebrations) Adopt Recommendation. E. DEVELOPMENT & WORKS

1) Minutes from the Waste Management Committee Receive. meetings held on March 2 and April 6, 2020. 2) Minutes from the Development & Works Committee Receive. meetings held on March 10 and April 16, 2020.

2.. COUNCIL AGENDA April 28, 2020

VI. REPORTS cont’d RECOMMENDED ACTION

E. DEVELOPMENT & WORKS cont’d 3) Annual Report on 2019 Building Permit Fees Receive. 4) 2019 Annual Water Report Receive.

F. REEVE’S REPORT G. OTHER VII. BOARDS AND COMMISSIONS A. POLICE SERVICES’ BOARD B. PUBLIC LIBRARY C. OTHER VIII. BY-LAWS B/L 30-2020 Being a by-law to amend By-law No. 2-2020 in order to waive the penalty

and interest charges for interim tax instalments with due dates of March 27th and May 27th, 2020.

B/L 31-2020 Being a by-law to waive the penalty and interest charges for water and

wastewater billings with due dates of April 15 and June 15, 2020. IX. NEW AND UNFINISHED BUSINESS X. CLOSED SESSION XI. CONFIRMING BY-LAW B/L 32-2020 Being a By-law to confirm the proceedings of the Council of the

Corporation of the Town of Renfrew at the meeting held on April 28th, 2020.

XII. ADJOURNMENT

CORPORATION OF THE TOWN OF RENFREW

Minutes of the regular meeting of the Council of the Corporation of the Town of Renfrew held Electronically on Tuesday, April 14th, 2020 at 7:00 p.m.

PRESENT WERE Mayor Eady Reeve Emon Councillors: Coulas, Heins, Jamieson, Sidney (All Members of Council attended via teleconference)

ALSO PRESENT Clerk Bulmer, Treasurer O’Reilly, Planner Withers (Present in the Council Chambers)

I. CALLING THE ROLL II. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None declared. III. PETITIONS AND DEPUTATIONS IV. CONFIRMING OF MINUTES

2020 - 4 - 1 MOVED by Councillor Jamieson, Councillor Heins

THAT the Regular Minutes of Council from March 24 and the Special Minutes of Council from March 31, 2020, be adopted as printed.

- CARRIED -

RECORDED VOTE

Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA

V. COMMUNICATIONS Pitch-In Week: Clerk Bulmer advised that the organizers of the national Pitch-In Week initiative

have requested that all volunteers hold their community-based clean up at a date and time that is safe in consideration of the ongoing COVID-19 pandemic. As such, Pitch-In Week is postponed indefinitely.

These minutes have

not been formally

adopted by Council.

Page 2 of 6 COUNCIL MINUTES April 14, 2020

VI. REPORTS

2020 - 4 - 2 MOVED by Councillor Heins, Councillor Sidney

THAT Planner Wither’s report, dated April 3, 2020, concerning a Zoning By-Law Amendment, Deeming By-Law and an Application for Site Plan Approval, be received.

- CARRIED -

RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA

Planner Withers provided a verbal summary of his report and its various

procedural components (zoning by-law amendment, deeming by-law, and site plan agreement). Members of Council took the opportunity to ask questions and seek clarification from Planner Withers. The adoption of the recommendations contained within this report serves as a housekeeping matter to bring the zoning of the identified parcel in line with the rest of the hospital campus, merges former residential properties acquired by the hospital, and finally allows for the orderly development of a cafeteria expansion.

2020 - 4 - 3

MOVED by Councillor Heins, Councillor Sidney THAT By-Law 26-2020, being a by-law to amend By-Law No. 46-2010, being a by-law to regulate the use of lands and the character, location and use of buildings and structures within the Town of Renfrew pursuant to Section 34 of the Planning Act, with respect to the property known municipally as 499 Raglan Street North, Town of Renfrew, County of Renfrew having Roll No. 4748-000-095-05001, be read a first time and be deemed to have been read a second time.

- CARRIED - RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA 2020 - 4 - 4

MOVED by Councillor Jamieson, Councillor Heins THAT By-Law 26-2020, being a by-law to amend By-Law No. 46-2010, being a by-law to regulate the use of lands and the character, location and use of buildings and structures within the Town of Renfrew pursuant to Section 34 of the Planning Act, with respect to the property known municipally as 499 Raglan Street North, Town of Renfrew, County of Renfrew having Roll No. 4748-000-095-05001, be read a third time and be passed.

- CARRIED - Recorded Vote on following page…

Page 3 of 6 COUNCIL MINUTES April 14, 2020

VI. REPORTS cont’d

RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA

2020 - 4 - 5

MOVED by Councillor Jamieson, Councillor Coulas THAT By-Law 27-2020, being a by-law to deem lands in the Town of Renfrew to not be part of a registered plan of subdivision within the meaning of the Planning Act, with respect to lands known municipally as 499 Raglan Street North; 32, 40, 42 and 50 Grigg Street, and 498 and 508 Moore Street, Town of Renfrew, County of Renfrew, be read a first time and be deemed to have been read a second time.

- CARRIED - RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA 2020 - 4 - 6

MOVED by Councillor Heins, Councillor Sidney THAT By-Law 27-2020, being a by-law to deem lands in the Town of Renfrew to not be part of a registered plan of subdivision within the meaning of the Planning Act, with respect to lands known municipally as 499 Raglan Street North; 32, 40, 42 and 50 Grigg Street, and 498 and 508 Moore Street, Town of Renfrew, County of Renfrew, be read a third time and be passed. - CARRIED - RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA 2020 - 4 - 7

MOVED by Councillor Jamieson, Councillor Heins THAT By-Law 28-2020, being a by-law authorize the Mayor and Clerk to execute a Site Plan Agreement with Renfrew Victoria Hospital in relation to the property located at 499 Raglan Street North, be read a first time and be deemed to have been read a second time. - CARRIED - Recorded Vote on following page…

Page 4 of 6 COUNCIL MINUTES April 14, 2020

VI. REPORTS cont’d RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA 2020 - 4 - 8

MOVED by Councillor Coulas, Councillor Heins THAT By-Law 28-2020, being a by-law authorize the Mayor and Clerk to execute a Site Plan Agreement with Renfrew Victoria Hospital in relation to the property located at 499 Raglan Street North, be read a third time and be passed.

- CARRIED - RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA 2020 - 4 - 9

MOVED by Reeve Emon, Councillor Heins THAT the minutes from the Finance Committee meeting held February 18, 2020 be received.

- CARRIED - RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA 2020 - 4 - 10

MOVED by Councillor Jamieson, Reeve Emon THAT the minutes from the Human Resources Committee meeting held March 27, 2020 be received.

- CARRIED - Recorded Vote on following page…

Page 5 of 6 COUNCIL MINUTES April 14, 2020

VI. REPORTS cont’d RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA

VII. BOARDS AND COMMISSIONS VIII. BY-LAWS By-Laws 26-2020, 27-2020 and 28-2020 were given three readings and

passed. IX. NEW AND UNFINISHED BUSINESS Mayor Eady asked Clerk Bulmer to speak to the matter of operational updates

from the various town departments. Clerk Bulmer advised that the Finance Committee, at its meeting held April 9th, requested operational updates from the respective Senior Managers. Timing of this request didn’t allow for these updates to be presented this evening, however, the Senior Management Team will discuss and determine how best to prepare and present this information.

Councillor Heins thanked the Senior Management Team for their continued

diligence, hard work, and response to the COVID-19 crisis. She also noted that the Province of Ontario has extended its Emergency Declaration by 28 days.

Mayor Eady provided a brief update on the impact of COVID-19 in Renfrew

County, citing the following statistics: Person’s Tested: 873 Negative Results: 618 Pending Results: 171 Confirmed Cases: 14 Related Deaths: 1 X. CLOSED SESSION XI. CONFIRMING BY-LAW

2020 - 4 - 11 MOVED by Councillor Jamieson, Councillor Heins

THAT By-Law 29-2020, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on April 14, 2020, be read first time and be deemed to have been read a second time.

- CARRIED - Recorded Vote on following page…

Page 6 of 6 COUNCIL MINUTES April 14, 2020

XI. CONFIRMING BY-LAW cont’d RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA 2020 - 4 - 12

MOVED by Reeve Emon, Councillor Sidney

THAT By-Law 29-2020, being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Renfrew at the meeting held on April 14, 2020, be read third time and be passed.

- CARRIED - RECORDED VOTE Reeve Emon YEA Councillor Coulas YEA Councillor Evans YEA Councillor Heins YEA Councillor Jamieson YEA Councillor Sidney YEA Mayor Eady YEA

XII. ADJOURNMENT THAT we do now adjourn (Time of adjournment 7:48 p.m.).

____________________________ ______________________________ Mayor - Don Eady Clerk – Kim R. Bulmer