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PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 2 of 58
TOPICS 1 INTRODUCTION .......................................................................................................................................... 5
2 ACRONYMS AND DEFINITIONS .................................................................................................................. 6 2.1 ACRONYMS .......................................................................................................................................................... 6
2.2 DEFINITIONS ........................................................................................................................................................ 6
3 EMERGENCY INFORMATION ..................................................................................................................... 9 3.1 EMERGENCY PHONE NUMBERS FOR PFIZER FACILITIES ....................................................................................... 9
3.2 EMERGENCIES .................................................................................................................................................... 10
3.3 USE OF OCCUPATIONAL HEALTH SERVICES ....................................................................................................... 11
3.3.1 Work-Related Injuries / Illnesses .............................................................................................................. 11
3.4 INTERRUPTIONS TO PFIZER OPERATIONS ........................................................................................................... 12
3.5 REPORTING ACCIDENTS / INCIDENTS / UNSAFE ACTS OR CONDITIONS .............................................................. 12
3.5.1 Verbal Reporting Requirements ................................................................................................................ 12
3.5.2 Written Reporting Requirements ............................................................................................................... 12
4 EMERGENCY ACTION PLAN .................................................................................................................... 12 4.1 GENERAL EVACUATION POLICY ........................................................................................................................ 13
5 CONTACTS ................................................................................................................................................ 13 SITE ENGINEERING SPECIALIST MAINTENANCE (SAFETY / TRAINING PFIZER SPONSOR/SECURITY) ...................... 13
6 BIDDING CONSIDERATIONS .................................................................................................................... 13 6.1 QUALIFICATIONS ............................................................................................................................................... 13
6.1.1 Employee Qualifications ........................................................................................................................... 14
6.2 CONTRACTOR SAFETY OFFICER REQUIREMENTS ............................................................................................... 15
6.3 CONTRACTOR SAFETY MANAGER REQUIREMENTS ............................................................................................ 16
6.4 CONTRACTOR ROLES AND RESPONSIBILITIES .................................................................................................... 16
6.4.1 Contractor Employee Responsibilities ...................................................................................................... 17
6.5 PFIZER SPONSOR ROLES AND RESPONSIBILITIES ................................................................................................ 17
6.6 PFIZER GENERAL SAFETY ORIENTATION ........................................................................................................... 18
6.7 ORIENTATION - LANGUAGE EXCEPTION............................................................................................................. 19
7 POST AWARD SAFETY SUBMITTALS & PRE-MOBILIZATION PLANNING ............................................. 19
8 PRE-TASK PLANNING .............................................................................................................................. 20 8.1 COORDINATION RESPONSIBILITIES .................................................................................................................... 20
8.2 PRE-CONSTRUCTION SAFETY MEETING ............................................................................................................. 20
8.3 JOB SAFETY ANALYSIS (JSA) ............................................................................................................................ 21
8.3.1 JSA Outline................................................................................................................................................ 21
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 3 of 58
9 WORK PERMITS ....................................................................................................................................... 22
10 EHS PROGRAM ENFORCEMENT ......................................................................................................... 23 10.1 SAFETY INSPECTIONS ......................................................................................................................................... 23
10.1.1 Pfizer Site Construction Safety and Environmental Inspection Form ....................................................... 23
10.2 MONTHLY SAFETY SUMMARY ........................................................................................................................... 24
11 CHEMICAL SAFETY .............................................................................................................................. 25 11.1 CHEMICALS AT PFIZER ...................................................................................................................................... 25
11.2 HAZARD COMMUNICATION (HAZCOM) & MATERIAL SAFETY DATA SHEETS (RIGHT TO KNOW) .......... 25
11.3 ASBESTOS AND LEAD (PB) IN CONSTRUCTION ................................................................................................... 27
11.4 FLAMMABLE LIQUIDS ........................................................................................................................................ 27
11.5 COMPRESSED GAS CYLINDERS........................................................................................................................ 28
11.6 ENCOUNTERING UNKNOWN OR SUSPECTED HAZARDOUS MATERIALS .............................................................. 29
11.7 ENCOUNTERING UNKNOWN OR / UNEXPECTED CONDITIONS ............................................................................. 29
12 WORK FORCE MANAGEMENT (PARKING, ACCESS, BADGING, WORK RULES) ............................... 29 12.1 USE OF PREMISES ............................................................................................................................................... 29
12.2 BADGES TO ALL CONTRACTORS FOR ID PURPOSES ............................................................................................. 29
12.3 VEHICLES AND EQUIPMENT ACCESS .................................................................................................................. 30
12.4 PARKING ............................................................................................................................................................ 30
12.5 CONTRACTORS WITHIN PFIZER PREMISES........................................................................................................... 31
12.6 CONTRACTORS WORKING ON WEEKENDS ........................................................................................................... 31
12.7 EQUIPMENT IDENTIFICATION ............................................................................................................................. 31
12.8 INSPECTIONS ...................................................................................................................................................... 32
12.9 RESTRICTED ACCESS AREAS .............................................................................................................................. 32
12.10 SMOKING ....................................................................................................................................................... 32
12.11 ALCOHOL / ILLEGAL SUBSTANCES ................................................................................................................. 32
12.12 WEAPONS AND FIREARMS .............................................................................................................................. 33
12.13 CAMERAS, CELL PHONES AND VIDEO RECORDERS ........................................................................................ 33
12.14 BEEPERS, CELL PHONES, OR PERSONAL ELECTRONIC DEVICES ..................................................................... 33
12.15 CONTRACTOR TEMPORARY FACILITIES ......................................................................................................... 33
12.16 PROJECT CONTRACT CLOSURE ...................................................................................................................... 34
12.17 PERSONAL CONDUCT ..................................................................................................................................... 34
13 TRAFFIC CONTROL, BARRICADES AND PEDESTRIAN GUARDING .................................................... 34 13.1 USE OF BARRICADES .......................................................................................................................................... 35
14 PERSONAL PROTECTIVE EQUIPMENT ................................................................................................ 35 14.1 MINIMUM PPE FOR CONSTRUCTION AREAS ........................................................................................................ 35
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 4 of 58
15 TOOLS ................................................................................................................................................... 36
16 ELECTRICAL SAFETY ........................................................................................................................... 36
17 EXCAVATION AND TRENCHING ........................................................................................................... 39
18 HOT WORK ........................................................................................................................................... 39
19 STEEL ERECTION ................................................................................................................................. 40
20 FALL PROTECTION .............................................................................................................................. 40 20.1 GENERAL ........................................................................................................................................................... 40
20.2 ROOF WORK ...................................................................................................................................................... 41
20.3 FLOOR OPENINGS ............................................................................................................................................... 41
20.4 CRANES AND MATERIAL HOIST OPERATIONS .................................................................................................... 42
20.5 AERIAL LIFTS ..................................................................................................................................................... 42
20.6 LADDERS ........................................................................................................................................................... 43
20.7 SCAFFOLDS ........................................................................................................................................................ 43
21 HOUSEKEEPING .................................................................................................................................... 44
22 GOOD MANUFACTURING PRACTICES (GMP) .................................................................................... 45
23 ROOF WORK / ROOF ACCESS .............................................................................................................. 46
24 CONFINED SPACE ENTRY .................................................................................................................... 46
25 ENVIRONMENTAL................................................................................................................................. 47 25.1 SOLID WASTE MANAGEMENT - GENERAL GUIDELINES ..................................................................................... 47
25.1.2 Recyclables ................................................................................................................................................ 48
25.2 EROSION AND SEDIMENTATION CONTROL ......................................................................................................... 48
25.3 SPILL PREVENTION ............................................................................................................................................ 50
25.4 EQUIPMENT INSPECTIONS .................................................................................................................................. 50
25.5 ENVIRONMENTAL / HAZARDOUS MATERIAL REMEDIATION .............................................................................. 51
25.6 DE-WATERING ACTIVITIES ................................................................................................................................. 51
25.7 AIR POLLUTION CONTROL ................................................................................................................................. 51
25.8 ENVIRONMENTAL INSPECTIONS ......................................................................................................................... 51
26 VAPOR EMISSIONS AND OCCUPIED SPACES ....................................................................................... 52
27 FUGITIVE EMISSION COMPLIANCE (WHEN APPLICABLE) ................................................................. 52
28 ROOF SEALING ..................................................................................................................................... 52
29 DRAIN LINE/SEWER LINE .................................................................................................................... 52
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 5 of 58
1 Introduction
Welcome to Pfizer Global Supply. This Contractor EHS manual has been prepared for Contractors,
their subcontractors, and visitors servicing Pfizer Puerto Rico facilities.
Contractors shall ensure that all employees have reviewed the sections of this document that are
applicable to the work they perform. This document does not relieve the Contractor of their
responsibility to comply with all applicable local, state and federal regulations, laws, ordinances, or
statutes, and Pfizer Global Supply requirements.
Pfizer seeks to engage Contractors who dedicate themselves each day to maintaining an accident-free
work place. SAFETY IS OUR #1 CONCERN. THERE IS NEVER AN ACCEPTABLE REASON FOR COMPROMISING
SAFETY.
Pharmaceutical manufacturing operations are potentially hazardous. Many of these activities involve
the use of known hazardous, flammable, or toxic substances, intermediate drug compounds, and a
broad-range of biological materials, each with its own set of hazards and risks. Contractors must be
aware that numerous hazards exist throughout our Sites, and that the hazards vary widely from lab
bench to lab bench, from floor to floor, and from building to building.
As evidenced by the thousands of Pfizer colleagues safely working at our sites, these hazards can be
effectively managed by following a few standard safety procedures. What is key to remember, is that
whether working at an active production facility, in a laboratory, or even an office, it is every Contractor’s
responsibility to seek out and understand workplace safety precautions, and to take those actions that
will allow them to work safely in their assigned work areas. Each Contractor’s individual responsibility is
to exercise educated, sound judgment and use their own experience and expertise to incorporate EHS
considerations into everything they do.
The goals of this Pfizer Contractor EHS Manual are to:
Assist Contractors in meeting their responsibilities to provide a safe work environment
for their employees, subcontractors, visitors and Pfizer employees at all times;
Provide a safety program to prevent accidents, injuries, and property damage;
Provide general guidance for Pfizer specific issues, and identify additional policies and
resources for reference and support.
Pfizer is committed to achieving full compliance with all federal, state, and local regulations, as
well as Pfizer Corporate Standards. These standards apply to:
All construction and demolition Contractors,
All personnel of Consultant Firms, and
All site support service contractors and subcontractors (including: food service, janitorial,
lab or production support, administrative, security and maintenance).
These Standards are not intended to be inclusive of all local, state, and federal laws and regulations
that Contractors are obligated to comply with.
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Revision 2.0 – May 2012 Page 6 of 58
2 Acronyms and Definitions 2.1 Acronyms
The following is a list of acronyms frequently used at Pfizer facilities:
ACM Asbestos Containing Material
ANSI American National Standards Institute
BOSG Building and Occupancy Support Group
CM Construction Manager
C&T Communications & Training
CFR Code of Federal Regulations
DOT United States Department of Transportation
EHS Environmental, Health & Safety
EMR Experience Modification Rating
EPA United States Environmental Protection Agency
EQB Environmental Quality Board
FDA United States Food and Drug Administration
FM&E Facilities Maintenance & Engineering
GMP Good Manufacturing Practices
GLP Good Laboratory Practices
HMIS Hazardous Material Information System
JSA Job Safety Analysis
MSDS Material Safety Data Sheet
O&M Operation & Maintenance
OCIP Owner Controlled Insurance Program
OSHA Occupational Safety & Health Administration
PCSM Pfizer Contractor Safety Manager
PGS Pfizer Global Supply
PPE Personal Protective Equipment
PSM Process Safety Management
2.2 Definitions
Construction Industry- all works designated and appropriate identify as construction and
physically separated of the rooms, mechanical areas and others. These works are regulated by
OSHA standard 1926.
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Contractor - An outside firm hired by Pfizer Global Supply to provide maintenance, construction,
repair, consultation, validation, calibration or specialty work. Definition also applies to
individuals employed by Contractor firms.
Contract Employee - A person who is employed by someone other than Pfizer, but works at a
Pfizer facility on contracted basis, excluding temporary services directly supervised by Pfizer.
Contractor Fire Watch – An individual assigned by the Contractor for continuous monitoring of
hot work activities. This person shall be adequately trained by the Contractor to use fire
extinguishers and other fire equipment, and shall be familiar with the fire protection systems and
emergency notification procedure of the site. The fire watch will not perform any duties other
than fire watching while hot work is being performed. The fire watch will stay on duty and
inspect work half hour after last hot work operation of the day, specifically for jobs involving open
flames or heat generation.
Contractor Safety Manager - An individual assigned by the Contractor who will act as Safety
Manager. In addition to the qualifications of the a full-time Safety Officer, the Contractor Safety
Manager must be sufficiently educated and trained to provided full scale management of all
components of the CM project safety plan. The Contractor Safety Manager shall have
knowledge of OSHA 1903, 1904, 1910, and 1926 and have completed OSHA 500, 502 and 510
courses. This person shall have a demonstrated working knowledge of the activities to be
executed under the scope of work and pass an interview with the Pfizer EHS Representative.
Contractor Safety Officer - An individual assigned by the Contractor who will act as a full-time
Safety Officer. This person shall meet the requirements as the Contractor Safety
Representative, with the additional requirements of: have completed an authorized OSHA 30
hour General Industry and Construction Safety Training courses (1910 and 1926); have an
OSHA 8 hour Management / Supervisor course; and have demonstrated craft knowledge to
facilitate functional pre-task planning activities.
Contractor Safety Representative – An individual assigned by the Contractor who is
responsible for the Contractor’s safety program and performance. This person has the
responsibility, power, and authority to stop his/her company’s work when and where unsafe
activities or conditions exist. To qualify, as a Contractor Safety Representative the individual
must have completed, at a minimum, an OSHA approved 30 Hour General Construction Safety
Course and General Industry. This person may be a crew leader or superintendent, provided
that they meet the minimum qualifications.
Be able to demonstrate a thorough understanding of general safety, health,
environmental protection, and fire prevention, as well as activity specific issues, related
to all phases of the Contractor’s scope of work;
Have current training, certification and/or licensing where required.
Contractor’s Competent Person - As defined by OSHA, the individual who is capable of
identifying existing and predictable hazards in the surroundings or working conditions which are
unsanitary, hazardous, or dangerous to employees, and who has the authorization to take
prompt corrective measures to eliminate them (see 29 CFR 1926.32). Some standards add
additional specific requirements, which must be met by the competent person.
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Revision 2.0 – May 2012 Page 8 of 58
Contractor’s Qualify Person - means one who, by possession of a recognized degree,
certificate, or professional standing, or who by extensive knowledge, training and experience,
has successfully demonstrated his ability to solve or resolve problems relating to the subject
matter, the work, or the project.
Contractor Safety Orientation – A safety orientation on issues and concerns specific to the site
and area of work given prior to the Contractor starting work in a specific area, given by a hosting
Pfizer Representative.
Critical Lift Permit - A permit must be completed each day prior to starting crane use. A pre-lift
meeting is held at the start of the shift with all personnel involved in the lifting operation.
dBA - Measure of sound, expressed in decibels, on the A scale of a noise dosimeter.
Good Manufacturing Practices (GMP) - Requirement established by the FDA to prevent
product contamination, mix-ups, and errors.
Health and Safety Plan (HASP) - A plan developed by the Contractor when the work is related
to the clean up of hazardous waste, per 29 CFR 1910.120, the Hazardous Waste Operating and
Emergency Response (HazWoper) standard.
High Hazard Work Activities - Work activities that can result in immediate serious injuries or
death.
Hot Work - Any work that presents an ignition source, such as welding, cutting, use of a torch,
grinding, burning or work that involves or creates heat or sparks, use of non-certified electrical
equipment in areas classified as hazardous.
Job Safety Analysis (JSA) – Use method to identify, analyze and document the following:
Step of specific work or task;
Associate existing or potential risks of each step to the health, safety and environment;
Procedures and / or actions to eliminate or minimize the potential / existing risk of each
step.
Lock Out / Tag Out - Lock Out / Tag Out covers the servicing, repair and maintenance of
machines and equipment in which the unexpected energization or start up of the machines or
equipment, or release of stored energy, could harm employees.
This includes, but is not limited to, electrically energized equipment, pressurized piping, chemical
or process piping, hydraulic systems, pneumatic systems, and stored mechanical (potential)
energy. Applies to any system or equipment that presents hazards to employees if a switch is
thrown, valve is opened / closed, or line is broken.
Material Safety Data Sheet (MSDS) - A document provided by the producer or supplier of a
material, conforming to the requirements of 29 CFR 1910.1200 or 29 CFR 1926, that describes
the potential hazards associated with the handling or use of the materials.
Pfizer Sponsor - The Pfizer sponsor is the individual who is responsible for initiating,
coordinating and/or supervising the Contractor’s activities on Pfizer premises. The term Pfizer
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sponsor may apply to Pfizer colleagues, or to non-Pfizer Contract Employee hired by Pfizer to
manage contracted services at Pfizer facilities.
Process Safety Management (PSM) – OSHA standard to prevent or minimize the
consequences of catastrophic releases of toxic, reactive, flammable, or explosive chemicals.
Rigging Plan - A written lift plan must be submitted to Pfizer for review prior to any crane
operations on the site describing the details of the load, crane, rigging, location, etc.
Safe Work Plan - A written plan prepared by the Contractor that highlights specific safety
concerns related to the contracted scope of work and how they are to be addressed. The typical
plan summarizes the scope, planned approaches, and relevant safety specifics to assure the
safe completion of the task, operation, or project.
Serious Incident - Any work related incident that result in a fatality or any of the following:
> 24 hour hospital admission
Loss of consciousness and/or concussion
Amputation, broken bone(s) or joint dislocation
Severe burns
Significant loss or impairment of a body function (e.g., sight or hearing)
Explosion or fire resulting in significant property or equipment damage
Electric arc flash or an electric shock from a system greater than 50V
Subcontractor - A Contractor or his/her employee(s), whose contract is subsidiary to a prime
contract between Pfizer and a Contractor.
Unsafe Act - Performance of a task or other activity that is conducted in a manner that may
threaten the health and/or safety of workers.
Vendor - A person or company that provides a product or service to Pfizer; a person from said
company who provides service on a purchased piece of equipment is also considered a vendor.
Workplace - an establishment, job site, or project, at one geographical location containing one
or more work areas.
Work Area - a room or defined space in a workplace where hazardous chemicals are produced
or used, and where employees are present.
3 Emergency Information
3.1 Emergency Phone Numbers for Pfizer Facilities
In the event of an emergency that involves personnel, equipment or facilities, the contractor
should report the emergency by contacting:
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Extension 2000 or calling (787) 858-2323 extension 42000 in Vega Baja Extension 333 or calling (787) 787-846-4300 extension 333 in Barceloneta Extension 53473 (FIRE) or calling (787) 286-4000 extension 53473 in Caguas Extension 4777 or calling (787) 752-7474 extension 4777 in Carolina Extension 7474 or calling (787) 864-4010 extension 7474 in Guayama
3.2 Emergencies
All Contractor personnel must know the location of the nearest phone, fire alarm pull station,
fire extinguisher, emergency eyewash station, emergency shower, and exits from the building.
In the event of an emergency, the Contractors in the Sites must immediately report the
emergency by calling the above extensions and/or activating the nearest visible pull box
station in the area.
Emergency situations may include, but are not limited to:
Accidents and Injuries;
Observed smoke or fire and explosions;
Chemical or hazardous material spills;
Property damage;
Severe weather impacts, and
Security threats
Medical (non occupational event
When reporting an emergency, please provide the following:
Your name, phone number and location;
The location of the incident (building number, floor and room number),
Nature and extent of the incident (injury, accident, spill, smoke/fire, damage, etc.)
The name and amount of the material spilled (if applicable)
The safest route to the spill (if applicable)
Pfizer emergency response personnel will be dispatched immediately. The
Contractors should report to their specific evacuation point area.
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3.3 Use of Occupational Health Services
3.3.1 Work-Related Injuries / Illnesses
Emergencies or injuries are to be reported to the Pfizer sponsor. For other
than minor first aid cases, the injured person should remain at the place of
injury to avoid any hazardous conditions, and await emergency response
personnel.
Employees who are injured or become ill on-site may be seen at Occupational
Health & Wellness Area (OHW) providing their medical condition does not require
immediate transportation to a hospital. Under most circumstances, and by
arrangement with contract and temporary agencies, definitive medical care for
contract and temporary workers are rendered by an outside (non-Pfizer) medical
facility.
When applicable, construction contractors are to provide first aid equipment and
emergency personnel for his employees, as defined in the OSHA Standards. At
least one on-site First Aid/CPR certified person will be provided in each project.
Certifications must be provided to the company upon request.
In the event of an accident during normal working hours, contractor personnel shall
report to their supervisor and go to Pfizer OHW area for evaluation and first aid.
When not in normal working hours (weekend and 3rd shift), contractor personnel
shall report to their supervisor or First Aid certified person. If the accident is serious,
or the injury beyond first aid, they shall immediately notify using the emergency
numbers.
The contractor will also advise the Project Manager of the nature, location, and
severity of the accident. As soon as the injured person(s) has been transported
from the accident site, and any dangerous situation cleared, the contractor shall
rope off (if applicable) the area were the accident occurred.
Arrangements should be made with security personnel for photographs of the
accident site, and for the impounding of any machinery, equipment, or tools,
involved in the accident for use in the investigation.
Equipment involved in the accident will not be allowed to be removed from company
property without approval.
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3.4 Interruptions to Pfizer Operations
Each Contractor is responsible for ensuring that their Pfizer sponsor is fully aware of the scope
and impact of all their work activities, particularly the impact those activities may have on other
Pfizer operations. Issues such as access, egress, storage, temporary shutdowns and or
closures, use of Pfizer property or facilities, etc. must be discussed in a meeting with the Pfizer
sponsor prior to the initiation of any work activity.
3.5 Reporting Accidents / Incidents / Unsafe Acts or Conditions
The following reporting guidelines apply to all accidents, injuries, and unsafe conditions:
3.5.1 Verbal Reporting Requirements
All types of incident / accident (such as fatality, severe or multiple injuries, first aid
injury, property damage, unsafe conditions, environmental releases, etc) must be
reported immediately to the Pfizer sponsor. The notification could be to any Pfizer
colleague or by the use of the emergency notification system.
3.5.2 Written Reporting Requirements
The highest-ranking Contractor representative on-site must complete a Preliminary
Incident Investigation Report or the Contractor’s standard injury reporting form
within the next 24 hours following the incident. A final report must follow as soon as
possible but not later than 10 days of incident, depending on the complexity of the
event.
The incident review may require the participation of the following persons: Project
Manager or Safety Manager, Site Supervisor or Foreman, On-site Safety
Representative (if applicable), injured employee if available (if the injured employee
is unavailable, other employee(s) familiar with the events leading up to accident). If
requested by the PCSM, the Contractor’s vice president, project executive, or
another principal of the company shall also attend.
4 Emergency Action Plan
Pfizer has an Emergency Action Plans (EAP) specific for each Site. Contractors will be required to
comply with the provisions of the site specific EAP.
The Pfizer sponsor shall provide details of the Emergency Action Plan for the assigned work area,
including a review of evacuation routes and assembly.
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Worker orientation relating to the EAP is required upon initial assignment and/or when the EAP changes.
This is accomplished through the contractor safety orientation.
4.1 General Evacuation Policy
When an evacuation alarm has been sounded, all personnel must leave the building
immediately through the nearest exit. Once outside the building everyone goes to their
designated assembly point and wait for further instructions. The access routes should be open
for emergency response personnel. Designated Contractor Safety Representatives shall
account for all project personnel and report to the incident commander.
Reentry to the building or areas are prohibited until emergency response personnel instructs
accordingly or an announcement on the public address system gives the “all-clear” signal, or
by waiving a green flag. In construction areas, the evacuation routes must be clearly identified
in the work zone prior to beginning construction, and be continually maintained until the
permanent evacuation route signage and lighting system is operational.
5 Contacts
Site Engineering Specialist Maintenance (Safety / Training)
Security
Pfizer Sponsor
Site Director/Team Leader Engineering
6 Bidding Considerations Prior to preparing bids for services at Pfizer facilities, Contractors should review this manual and
confirm that their programs meet the requirements of Pfizer’s policies and procedures. The policies,
procedures, and requirements identified in this manual shall be considered contractual obligations.
Non-compliance with this manual will be considered a breach of contract.
6.1 Qualifications
Each Contractor is required to file a Pre-qualification Form with the Pfizer Puerto Rico
Regional Procurement Office prior to being considered for inclusion in the Pfizer
recommended Pre- qualified Bidder List. Contractors must demonstrate a history of safe
operations. Before Contractors are permitted to work on Pfizer property, they must submit
data on their OSHA 300 (A) Form for the last 3 years, and details of any OSHA citations and
abatement activities. Additional supporting information may also be required. They must be
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prepared to provide a copy of their written Safety & Health,HAZCOM and Domestic Violence
programs and discuss their safety program elements. This requirement applies to
subcontractors of all tiers. Contractors, and their subcontractors, may be rejected from
working at Pfizer facilities as a result of their OSHA 300 (A) log history or OSHA Citation
history.
Pfizer solicits pre-qualification updates (including OSHA 300A and insurance verification) on
an annual basis.
6.1.1 Employee Qualifications
The Contractor must provide employee’s training records and certifications, as
required for the specific job or equipment to be conducted. The amount of
certifications will be based following the OSHA Guidelines in accordance to
the job that they will be performing. Proper documentation will be submitted to
the contractor compliance office.
Examples of required documentation may include, but are not limited to:
Competent person for scaffolding training certificate;
Competent person for excavation and trenching training certificate;
Crane certificate
Air compressor certificate
Confined space entrant, attendant, and supervisor training certificate;
Power actuated tools (Hilti guns and similar) training certificate;
Equipment operator licenses (cranes, excavators, etc.);
Lock out / tag out training certificate;
Forklift operator training certificate;
Aerial Lift / Man Lift / Scissor Lift training certificate;
40 Hour Hazardous Waste Operations training certificate;
Annual 8 Hour Hazardous Waste Operations refresher;
Electrical safety training certificate;
Blood-borne Pathogen training certificate;
Fire extinguisher / Fire Watch training certificate;
Annual respirator fit test;
OSHA 1926 in accord with the specific labor
Hazard Communication
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Fall Protection
Hearing Conservation
Only properly trained and documented workers are to be assigned to Pfizer
contracts. Contractor employees must be able to recognize potential hazards
relating to their work activities and their work area and understand the
necessary precautions.
a. Hazardous Waste Operations 29 CFR 1910.120 Applicability
Determination
Due to the nature of the science and manufacturing conducted at Pfizer
facilities, Contractors must evaluate their Hazardous Waste Operations
(HazWoper) training and medical monitoring requirements under 29 CFR
1910.1200 and insure that properly trained and documented workers are
assigned to certain work tasks.
Examples of work areas or assignments where HazWoper requirements
may apply:
Contact with process or waste stream conveyance piping, equipment,
or systems;
Contact with active dust collection or process area / laboratory
ventilation system discharge ducting and filters;
Maintenance and repair activities in active process or laboratory
areas;
Laboratory or process area cleaning, decommissioning, and
demolition;
Hazardous waste management unit operations;
Hazardous waste clean up activities;
Environmental monitoring and remediation.
b. Medical Monitoring for Employees Assigned to Pfizer Facilities
Due to the nature of the science and manufacturing conducted at Pfizer
facilities, Contractors should evaluate medical monitoring requirements for
their employees as required under OSHA 29 CFR 1926.65.
6.2 Contractor Safety Officer Requirements
Typically, a full time safety representative is required for jobs having 10 employees or
more. On projects with less than 10 employees, the supervisor or foremen can perform
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this function, depending on the project’s risks. All the projects shall be discussed with the
contractor compliance representative to determine the risks associated and the way to
prevent incidents related to them. The minimum requirements for the safety
representative and/or foremen are:
5 years experience in Construction Safety, 7 years desired. OSHA 1926 30hrs course for Construction. Safety training and experience
identifying & controlling risks inherent to the work to be executed. GMP concept & Environmental regulations knowledge. Good interpersonal skills and customer oriented. Leadership skills and proactive thinking.
Contractors are responsible for their incident investigations, JSAs, OSHA 300A, training
records, worked hours recording, among others.
Tool box meetings should be provided on weekly basis; daily desirable. Meeting and
attendance must be properly documented.
6.3 Contractor Safety Manager Requirements
For large projects managed under a Construction Management (CM) contract, projects with
manpower loading greater than 40 employees per day, or particularly high-risk projects, Pfizer
will request a full-time Contractor Safety Manager and at least one Safety Officer. In addition
to the qualifications of a full-time Safety Officer, the Contractor Safety Manager must be
sufficiently educated and trained to provide full scale management of all components of the
CM project safety plan.
6.4 Contractor Roles and Responsibilities
At a minimum, all Contractors must:
Comply with the most current version of the OSHA standards;
Plan their work to avoid personal injury, property damage, and disruptions to on-going
Pfizer activities;
Establish, conduct, and document Environmental Health & Safety (EHS) education
programs for their employees that ensure safe work practices;
Provide all necessary procedures, controls and/or equipment to protect safety, property
and the environment;
Immediately report releases, incidents, accidents, and injuries, and as appropriate, take
or participate in corrective actions and investigations;
Use proper waste disposal and emissions controls procedures;
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Develop a Safe Work Plan (SWP) and Job Safety Analysis as appropriate for work
activities;
Continually inspect to ensure that safe work practices are employed;
Implement immediate corrective action for any deficiencies;
Provide written documentation prior to mobilization that all required certifications,
licenses, training, etc. are current for all personal and equipment,
Ensure the proper use, maintenance and repair of all equipment.
Provide all necessary tools and equipment to conduct the job. The use of Pfizer tools,
equipment, and materials is PROHIBITED.
Effectively manage their staff to ensure full compliance with EHS requirements.
6.4.1 Contractor Employee Responsibilities
Every Contractor employee shall:
Use the required PPE, tools and equipment to perform each job;
Review all applicable Pfizer requirements relative to their scope of work
prior to beginning any activity;
Review and understand all project work plans and permits prior to
beginning any activity;
Refrain from beginning any activity until they have a full understanding of
how to complete the task safely and after obtaining applicable work
permits;
Continually observe their co-workers and surroundings and take
immediate action to correct problems, including non-compliance with PPE,
permitting, or policy requirements;
Stop work and notify their supervisor when conditions or activities become
unsafe;
Take full responsibility for their own safety, and the safety of their co-
workers;
Immediately correct any unsafe act or condition;
Immediately notify any incident or emergency situation.
6.5 Pfizer Sponsor Roles and Responsibilities
The Pfizer sponsor shall:
Serve as a primary point of contact for all Contractor related issues.
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Inform the Contractor of any specific potential hazards that may be present in the
Contractor’s work area;
Establish inspection frequency with contractor.
Review Contractor safety performance previous to contract award. The evaluation
should include, but not limited to,
Safety Program to ensure compliance with this guideline.
Review OSHA 300A log for the past three years and current.
Request training evidence for all the employees to be working in the project.
Credentials for the Safety Officer(s) and competent professional(s).
Help the Contractor negotiate the Pfizer organization structure to facilitate timely and
effective coordination of efforts;
Coordinate with EHS to proactively identify and resolve EHS issues in a timely
and efficient manner.
Continually seek out opportunities to improve the overall EHS performance on
their projects, and
Ensure that all required EHS documentation is maintained (training records, permits,
inspections).
Perform periodic inspections of the working area and safety practices depending on
project complexity and level of risks.
Ensure contractors are trained in all necessary GMP procedures required for the job to
be performed, which included but not limited to, gowning/degowning, materials entering
through airlocks, good documentation practices, CRs, etc.
Communicate special events that impacts regular operations beyond project areas,
which includes but not limited to, blocking roads or service areas, crane event, fire
systems disconnections, etc
Ensure contractors comply with medical requirements, when applicable.
6.6 Pfizer General Safety Orientation
To ensure that all Contractor employees are aware of the basic safety requirements within
Pfizer facilities, every employee is required to attend the General Safety Orientation prior to
receiving an identification badge. This regularly scheduled orientation is offered by the Pfizer
sponsor. All Contractor personnel are required to attend a refresher course annually. The
General Safety Orientation provides an overview of rules and expectations involving daily on-
site Contractor activities.
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A badge is issued to each contractor’s employee that takes the General Safety Orientation,
however this is not an authorization to walk through Pfizer facilities without proper escort. The
badge must be visible at all times.
In addition to the General Safety Orientation, a Pfizer sponsor will provide a special site-
specific orientation at each work location prior to the Contractor starting work.
Contractors who plan to attend the Orientation should pre-schedule their attendance
through their Pfizer sponsor, and arrive at the training room with signed and completed
access paperwork provided by the Pfizer sponsor.
6.7 Orientation - Language Exception
A Contractor worker who is unable to communicate in Spanish adequately to complete
the General Safety Orientation can be accommodated provided the employer submits a
written action plan for assuring the safety of the worker while at Pfizer site (this plan is to
be submitted prior to the worker arriving at the site).
In the event the non- Spanish-speaking Contractor worker intends to achieve a valid
Contractor badge, the employer must:
Provide a written plan to Pfizer indicating how safety of the worker and other
requirements of this Manual will be maintained
Provide an interpreter to assist the General Safety Orientation instructor to teach
the individual in his native tongue.
Provide a designated escort to accompany the worker 100% of the time and to
serve as interpreter.
7 Post Award Safety Submittals & Pre-Mobilization Planning The Contractor must submit evidence of their safety program and compliance of training of their
employees to their Pfizer sponsor before work begins. Examples of the types of training topics that may
be requested, but not limited, include:
Confined Space Entry Program -29 CFR 1910.146
Lock Out / Tag Out Program- 29 CFR 1926.417
Respiratory Protection Program-29 CFR 1926.103
Hearing Protection Program-29 CFR 1926.101
Relevant licenses and certifications (i.e. scaffolding, welders, electricians, power tools, etc.)
MSDS log index (and updates)- 29 CFR 1910.1200
Contractors Incident Investigation Reports-
Hazard Communication-29 CFR 1910.1200
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Personal Protective Equipment-CFR 1926.95-105
Scaffolds- 29 CFR 1926.450
Fall Protection- 29 CFR 1926.500
Fire Protection- CFR 1926.24
8 Pre-Task Planning
8.1 Coordination Responsibilities
Due to the nature of construction operations within Pfizer facilities, it is likely that there will be
multiple Contractors on a given project and potentially multiple projects proximate to each
other. This multi vendor, multi project circumstance presents an additional layer of potential
safety hazards. It is the responsibility of each and every Contractor to fully and properly
coordinate their activities with other site Contractors and to consider the activities of others in
protecting the safety of their employees.
To the extent possible, coordination of schedules, work activities, etc. will be done through the
designated Pfizer sponsor; however, communications among and between neighboring
Contractors is prudent.
8.2 Pre-Construction Safety Meeting
Prior to starting work on any given project at Pfizer facilities, the Contractor shall attend a Pre-
Construction Safety Meeting. The primary purpose of this meeting is to have the Contractor
demonstrate and understand project conditions and safety requirements. As such, all
appropriate Contractor personnel (principal, foreman, etc.) shall be in attendance along with
the designated Pfizer sponsor. The contractor compliance representative should attend this
meeting when the Pfizer sponsor considers that is necessary. A job site tour shall be made to
confirm conditions and the Contractor’s awareness of potential safety hazards.
Prior to this meeting, the Contractor shall have submitted their Safety Plan with all required
project submittals (Job Safety Analysis, Permits, Licenses, Trainings, etc). At this meeting a
schedule for regular project safety meetings shall be established. The Contractor’s Project
Manager and designated contractor compliance representative shall meet with their Pfizer
sponsor periodically to review the safety conditions of the job. The Site Safety program will be
observed and followed at all times.
The Site Emergency Evacuation Plan will be discussed and agreed upon. The Contractor and
all of his sub-contractors shall be made aware of the plan to follow in case an emergency
situation.
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8.3 Job Safety Analysis (JSA)
For jobs that represent a high hazard risk to employees and are not covered in any Work
Permit (Section 9), a Job Safety Analysis (JSA) must be submitted and approved prior to
commencing work (Appendix A).
The Contractor is responsible of discussing the approved JSA with his/hers personnel prior to
commencing work. All employees must sign the JSA to acknowledge that it was discussed
and understood.
If the Contractor identifies a risk (during the work execution) that was not considered in the
approved JSA, it is his/hers responsibility to notify the unsafe conditions to the assigned
Sponsor or Compliance Contractor.
The Compliance Contractor will evaluate the new risks and will revise the approved JSA
incorporating the risks identified. The JSA revised, after it is approved, will be discussed once
again with the employees and signed. A copy of the JSA will be maintained in the working
area during the process of the job.
8.3.1 JSA Outline
Job Safety Analysis should address/recognize appropriate issues, such as, but not
limited to:
Barricades
Communication
Confined Space Entry
Crane Rigging Plans
Dust Control
Electrical work
Emergency and Evacuation Plans
Excavations/ Trenches/ Shoring
Fall Protection
Fire Protection
Hazard Analyses
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Hot Work
Housekeeping
Lay down Areas
Lock out/Tag out
PPE (appropriate ANSI standard)
Road Blockages
Special equipment and/or training
Strains/sprains (weight lifting limits)
Extreme Temperature
Weather limitations
Scaffolding and Erection Plan
Secure Temporary Facilities
Steel Erection
Roof Work
Environmental Aspects
Plan should also address any other issues unique to the particular project.
9 Work Permits
Because of the broad range of facilities and operations located across Pfizer sites, several
permits have been developed to meet a broad range of safety requirements.
Certain activities require a task-specific permit. Permit required activities include, but are not limited
to:
Confined Space Entry Permit
Excavation Permit
Lock Out / Tag Out Permit
Hot Work
Process Lines Work Permit
Electrical Work
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10 EHS Program Enforcement
It is the responsibility of each Contractor to comply with the policies and intent of this manual as well
as applicable federal, state, local, and Pfizer requirements. Violations will be brought to the attention
of the personnel involved and the responsible supervisory personnel. Identified violations must be
promptly addressed and corrected. Violations may result in work stoppage at the Contractor’s cost
and will result in progressive enforced action that range from temporary to permanent expulsion of
personnel from the site. If the violations are severe or repetitive, the Contractor may be prohibited
from working for Pfizer in the future. If a Contractor fails to correct a problem, Pfizer reserves the right
to take corrective action and back-charge the cost of any corrective action to the Contractor. Contract
language enables Pfizer to dismiss any individual, crew, or Contractor who fails to comply with the
Pfizer safety, security and environmental rules and regulations.
Contractors may be required to take other corrective actions such as conducting an incident review,
stopping work, holding safety stand down for the entire crew or company, providing increased training
employees, etc. at the discretion of Pfizer.
10.1 EHS Inspections
Contractors are required to conduct and document periodic safety inspections of their
work areas and practices, and those of their subcontractors. Pfizer conducts routine
tours of work areas to evaluate Contractor safety performance, and will request
correction of any observed deficiency. Contractor shall immediately correct hazardous
conditions noted. These observations do not relieve the Contractors of their obligation
to train their workers, provide a safe workplace for them, and insure that they are
working safely.
It is expected that the contractors keep their TIR & LTA rates below the National index
by attending properly the safety inspections in a proactive manner. These safety
inspections were implemented to help the contractor to maintain and improve their
performance
If the contractors safety rate (taken by periodical safety inspections) decrease during
their time working at Pfizer, an action plan to improve their rate shall be developed by
the contractor and approved by the Pfizer Sponsor. Once the action plan is approved,
an immediate implementation is expected. If after the implementation of this plan, the
safety rate does not improve, disciplinary action could be implemented.
10.1.1 Pfizer Site Construction Safety and Environmental Inspection Form
Pfizer’s Site Construction Safety and Environmental Inspection Form
(Appendix D) provide Pfizer Project Engineers or their designees with an
internal means of evaluating project safety and environmental performance
relative to Pfizer safety criteria. Pfizer’s expectation is that all contractors will
continually audit their projects to insure complete compliance with all local,
state, and federal laws and regulations.
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Projects will be evaluated against key environmental, health, and safety
compliance elements and will consider factors, such as:
1. Recognizable EHS risk,
2. Performance consistent with the current Pfizer and OSHA standards.
10.2 Disciplinary Actions
If a critical situation is observed during an inspection or a serious incident occurs in the
project, an interdisciplinary team composed by Pfizer sponsor (team leader), EHS,
Procurement and Contractor Compliance will be appointed to evaluate the situation.
Serious violations could result in disciplinary actions, which may include removal from
the prequalification system and immediate removal from the site. The interdisciplinary
team will evaluate the case, determine corrective actions, agree on responsible person
to execute/communicate the plan, and inform the contractor accordingly.
10.3 Monthly Safety Summary
The Contractor is required to submit to the Pfizer EHS Contractor Safety Coordinator a
monthly safety summary. At a minimum, this report shall include, but will not be limited to:
The total number of hours worked during the reporting period by project
The cumulative number of hours worked on the job (or site) as of the end of the
reporting period;
The total number of near misses that occurred on the job during the reporting period;
The total number of incidents that occurred on the job during the reporting period;
The total number of injuries or illnesses requiring first aid treatment that occurred on the
job during the reporting period;
The total number of injuries or illnesses (recorded on the OSHA 300 log) that occurred
on the job during the reporting period, and
The total number of injuries or illnesses resulting in a lost workday that occurred on the
job during the reporting period.
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11 Chemical Safety
11.1 Chemicals at Pfizer
Pfizer maintains a constantly changing inventory of hundreds of distinct or novel chemical
compounds, ranging in quantities from test tubes to tanker trucks. Managing chemical storage
and handling to prevent cross contamination, human exposure, or adverse interactions is a
monumental task.
When working at Pfizer, all Contractors need to recognize that chemical hazards vary from lab
to lab, floor to floor, and from building to building. Review of signage, placards, warning
devices, and site-specific procedures is an important task for all Contractors.
Because a majority of commonly used commercial construction materials, as well as cleaning
products, are complex chemical mixtures, they present equivalent health and safety risks to
those presented by Pfizer process chemicals.
When dealing with any chemical, it is important to remember that improper handling or
uncontrolled exposure may, but not limited to:
Release noxious odors and harmful or deadly vapors;
Create fire or explosions;
Burn or irritate eyes, skin, or respiratory tract on contact;
Create short-term or immediate (acute) health effects;
Result in long-term (chronic) health problems;
Cause immediate death;
Pfizer sponsors are responsible for notifying Contractors of the potential hazards that may be
encountered given the scope of their work activities that are specific to Pfizer manufacturing,
maintenance, or storage activities. General hazard potential notification shall be provided at
the General Safety Orientation. Site and/or activity specific hazard notification shall be
identified for each Contractor in writing.
11.2 HAZARD COMMUNICATION (HAZCOM) & Material Safety Data Sheets (Right to Know)
Contractors must provide to Pfizer contractor compliance a written inventory and MSDSs of all
chemicals they plan to use (prior to mobilization). Contractors must notify in advance any
change in the chemical inventory and will provide a copy of the new MSDS. All MSDSs
require approval from EHS.
A hard copy of the Contractor's written Hazard Communication Program, chemical inventory,
and MSDS’s shall be available at the job site for review by Pfizer and the Contractor’s
employees. “Available at the job site” shall mean collected in a binder or folder system, clearly
labeled “Hazard Communication – Right to Know” and “Material Safety Data Sheets” and
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placed at the actual work location with the project permits and personnel accountability board
where it may be immediately accessed by project or emergency services personnel. This
provides:
Instant access for info related to a specific chemical,
An instant inventory for emergency responders of the chemicals in a work area,
A physical copy of the MSDS that can be sent with a patient when transported for
emergency medical treatment.
The contractor company shall train all employees as per their written Hazard Communication
Program. All containers shall have legible appropriate labels. The name of the material on the
label, the written inventory, and in the MSDS must be the same.
HAZCOM requirements apply to all chemical based materials, including but not limited to:
Paints
Adhesives (flooring, insulation, piping, metal bonding, etc.)
Sealants
Caulks
Etching compounds (Acidic or Basic)
Cleaning fluids, powders, or pastes
Flammable gases (i.e.: propane)
Non-flammable gases (i.e.: argon)
Flammable liquids
Lubricants
Blasting materials
Solvents
Silica / Silicosis
Any other potentially explosive or hazardous material or any substance considered
flammable, hazardous, extremely hazardous, toxic or deadly by the US EPA, US
DOT, CT DEP or other applicable regulatory body.
Chemicals shall not be stored overnight at the project location or Pfizer facilities without
approval of the Pfizer sponsor. If over-night storage is required, arrangements must be made
through the Pfizer sponsor. Contractors shall store their chemical materials or
hazardous/regulated waste containers in contained locations, approved by Pfizer to prevent
releases to the environment. Containers must be in good condition, clearly labeled, and free
of rust and dents. These containers must comply with all regulatory requirements for adequate
storage.
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The Contractor shall coordinate with the Pfizer sponsor for proper offsite disposal of all
containers and leftover chemical materials brought to Pfizer facilities. Under no
circumstances shall any waste material (paint thinner, paint, acid, cement or cement
washout, lime, oil, gasoline, hazardous materials, etc.) be poured into Pfizer sinks,
drains, soil or released to the environment.
The use of the chemical should also be reflected in the Job Safety Analysis, as any scope of
work involving the use of chemicals cannot be adequately planned without the information
contained in the MSDS (i.e.: acceptable exposure levels, personnel exposure monitoring
requirements, instructions for safe use, required personal protective equipment, etc.).
11.3 Asbestos and Lead (Pb) In Construction
Please contact the Pfizer EHS department regarding site specific Asbestos Programs. The
Pfizer Representative is required to evaluate an area prior to initiating any construction
activities to confirm that the work areas are free of asbestos containing material (ACM), or to
schedule pre-construction abatement activities.
11.4 Flammable Liquids
The following general guidelines apply to the use and storage of flammable liquids at Pfizer
facilities. Adequate hazard analysis must be performed prior to import and storage of
flammable liquids at Pfizer facilities.
Inventory of flammable liquids shall be kept to the absolute minimum possible.
Solvents may only be stored in solvent storage areas or cabinets. Solvents may not
be stored on bench tops or floors. For quantities in excess, special permission must
be secured from the Pfizer contractor compliance.
Solvents must be stored in ventilated cabinets designed for solvent storage. These
cabinets must be equipped with closable metal doors and must not contain any
ignition sources such as electrical outlets, switches, motors, etc. These cabinets
should be reasonably well sealed so that solvent vapors are contained and do not
easily travel to an ignition source.
Solvents must be kept away from traffic areas.
Unnecessary or unused solvents should be disposed of promptly in coordination with
the Pfizer EHS and Utilities representatives.
Every effort should be made to reduce solvent volumes including the use of pint and
liter containers instead of gallons.
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All flammable liquids should be stored in tightly sealed containers.
Safety cans should be used wherever possible for flammable liquids.
Unless properly equipped, ordinary electric refrigerators are not adapted to the storage
of volatile, flammable solvents.
Do not keep small bottles of volatile, flammable liquids in the sunshine or where heat
from a hot plate, burner, or other device may cause the stopper to blow out and release
vapors.
The liquids or their vapors should never be exposed to the atmosphere in the presence
of flame, sparks, or hot surfaces, such as electric heating elements and non-explosion
proof motors in operation.
Sources of ignition some distance away may cause an explosion or fire from vapors
heavier than air that seek the lowest level and may float along the floors for
considerable distances.
Solvents must be transported in solvent carriers to minimize breakage during transport
and to contain spills should they occur.
In the case that spill occurs, the contractor will be responsible for its proper container
as well as its disposal. Any spill needs to be informed to the Pfizer representative.
All containers, drums, and safety cans must be properly grounded and bonded before
the dispensing of the flammable liquid.
All faucets or spouts must be of the self-closing type equipped wi th flame arrestors.
11.5 Compressed Gas Cylinders
The following items represent the minimum requirements for contractors while handling compressed gas cylinders inside the Pfizer premises. The amount of gas cylinders is limited to daily use (otherwise approved by the PM) and must be:
Identified with the Contractor’s name,
Stored and transported upright and in a secure position with proper protective caps.
Handle as an explosive material
Secured with a non-combustible restraint of sufficient strength, such as chains or nylon straps, to prevent overturning of the cylinder. The use of common or electrical wire as a cylinder restraint is prohibited.
Acetylene and oxygen cylinders or other non-compatible materials must be stored
separately (at least 20’ apart) and in well-ventilated areas.
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11.6 Encountering Unknown or Suspected Hazardous Materials
If a Contractor encounters a material which is suspected to contain asbestos, lead paint,
soil contaminates, or any other hazardous chemical or condition, they shall stop work,
leave the area immediately, and report the situation immediately to Pfizer sponsor, who
will follow-up with the appropriate Pfizer personnel. The Contractor shall assume that
any unknown (or unidentified) paint should contain lead and all pipe insulation contains
asbestos material. Only properly licensed and trained Contractors shall disturb,
remediate, or remove materials containing lead or asbestos, or remediate contaminated
soil or residual chemical compounds in coordination with the Pfizer sponsor.
Contractors shall provide proof of proper licensing and training prior to the start of such
work.
11.7 Encountering Unknown or / Unexpected Conditions
If any Contractor encounters an unknown or unexpected condition, material, or circumstance,
work shall be immediately stopped and the Pfizer sponsor shall be immediately notified.
Proper and complete evaluation of the condition, material, or circumstance shall be completed
to Pfizer sponsor satisfaction prior to continuation of the work activity. Documentation of the
condition, the evaluation, and findings shall be produced for the project file.
12 Work Force Management (Parking, Access, Badging, Work Rules)
12.1 Use of Premises
The use of Pfizer site amenities, such as Health Center, Cafeteria and others is limited to
Pfizer colleagues only.
12.2 Badges to all contractors for ID purposes
All Contractors will be identified with an ID Card.
Contractors that require electronic access cards must have a global unique identifier
number in order to assign them an electronic access card. (GIDM)
Pfizer sponsors are responsible to complete the documentation and transactions required
to create the global unique identifier for the contractors.
Electronic access for the contractors is authorized by the sponsor and will comply with
Pfizer requirements.
Contractor compliance group will provide to security an updated list of the contractor
personnel authorized to work in our facilities.
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Security will not provide access to contractors that are not included in the list. Only the
contractor compliance group will authorize the access.
Contractors will document entries and exits in the logbook located at the guard house.
12.3 Vehicles and Equipment Access
Security will inspect contractor’s equipment and vehicles when there are entries or
leaving the plant. Security will verify if there are leaks in the vehicle.
Contractor will fill the property inventory list at the guard house.
Contractor’s vehicles accessing the plant premises must have up to date the Public
Works and Transportation Department stickers.
Contractor’s driver must have a valid license, according to the vehicle be driven.
All vehicles will be parked in the designated areas. Parked vehicles will not obstruct the
access to the pedestrian, entrances, exits or equipment for the emergency response
system.
All vehicles must be in acceptable mechanical conditions (no gasoline, oil or other fluid
leaks) and shall maintain an annual certification by a third party.
12.4 Parking
While driving at Parking Lot and premises:
Follow all transit signs.
The use of seat belts is mandatory for every person riding any motor vehicle.
Always give way to pedestrians.
The handicapped parking is for personnel with Pfizer Medical authorization or official
government documentation.
Park your vehicles in the designated spaces (in reverse) and be sure to occupy only
one parking space.
At the end of the work shift, move your vehicle from the parking lot.
Do not park in the marginal road or any other place out of the designated spaces.
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Mechanical repairs are not permitted in the premises.
Alcohol, drugs, firearms or inappropriate conduct is not permitted in the premises.
Security officers are responsible for verifying that colleagues, temporary personnel,
visitors and contractors are complying with security procedures.
Security officers will issue written warnings to persons and company that does not
comply with the plant established procedures.
12.5 Contractors within Pfizer premises
Contractor’s identification – All contractors must use clothing identifying their company
at all times.
GMP controls – Contractors must maintain clean attire appropriate to enter in areas
where pharmaceutical products are manufactured. Personnel must read and comply
with all signs that advise unsafe areas and/or request special gowning to enter.
Contractor must follow all instructions and shall provide any necessary gowning to
perform the work. All GMP’s controls must be followed as required in the area to be
worked.
Training – Contractor’s sponsors are responsible of identifying and providing the
necessary training to their contracted resources based on the work to be performed.
Security controls - While inside the manufacturing building, contractors must be
escorted all the time by an authorized person. This person can be the Pfizer sponsor or
a supervisor (from the contracted company) with control access authorization. All
contractors must wear all the time the identification card in a visible area.
12.6 Contractors working on weekends
Pfizer will be closed to contractors on weekends and certain holidays unless approved in
advance by the Pfizer sponsor. The sponsor will arrange with Security for non
standard/holiday access by providing the authorization form.
12.7 Equipment Identification
All equipment and materials owned, rented, and/or operated by the Contractor and
subcontractors must be identified with the Contractor’s name, at all time.
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12.8 Inspections
Contractors are to conduct a site inspection with the Pfizer representative before work
begins to address anticipated safety concerns. Contractors shall assure inspections
take place regularly (establish a minimum frequency, if not, inspections may not be as
frequent as required!) to assure compliance with any OSHA standard applicable to their
work. A periodic job site safety inspection is to be conducted and recorded. Contractors
shall take all necessary precautions to keep the work site orderly and protected from
recognized hazards that are likely to cause injury, death, illness, or damage to property
or the environment. All hazards will be addressed before leaving the area (including
breaks or lunch).
All tools and equipment (including vehicles and rigging equipment) shall be in good
condition and inspected daily prior to commence work.
Daily inspections reports shall be kept within the equipment. The daily inspection template
should meet or exceed OSHA requirements and shall include a “Comments” section to specify
all areas that are not applicable. This comment’s section can also be used to specify any
improper working condition or component in the equipment. All documentation shall follow
pharmaceutical industry’s good practices.
12.9 Restricted Access Areas
There are several areas throughout Pfizer facilities that have been designated as restricted
access. These areas have been posted at access points. At no time shall Contractor
employees enter these areas without prior authorization as designated on the restricted
access signs.
12.10 Smoking
Pfizer facilities are non-smoking facilities. Violation of this policy may result in immediate
removal from Pfizer premises.
12.11 Alcohol / Illegal Substances
Individuals (or crews) found in the possession of alcohol and/or illegal substances will be
immediately removed from the site. If alcohol and/or illegal substances are found on-site in a
gang box, connex box, office, or vehicle, and the individual(s) responsible cannot be identified,
the entire crew could be removed from the site. People “under the influence” of alcohol, illegal
substances, or prescription drugs which are incorrectly used shall be removed from the site.
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It is Pfizer's policy that the presence of designated drugs in an employee’s system and/or the
manufacture, sale, distribution, purchase, possession, dispensing and use of such drugs while
engaging in Pfizer business or while on Pfizer premises are strictly prohibited. The drugs so
designated by Pfizer include illegal narcotics, depressants, stimulants and hallucinogens. The
taking of prescription medication in the manner prescribed by a physician is an exception to
this policy provided it does not impair a person’s ability to perform his/her job. Contractor
employees must notify his / her supervisor of this condition.
12.12 Weapons and Firearms
Lethal and non-lethal weapons and firearms of all types, excluding knives used for
construction activities, are prohibited from Pfizer premises at all times.
12.13 Cameras, Cell Phones and Video Recorders
Use of cameras, cell phones and other electronic devices equipped with cameras, video
recorders, tape recorders, and other audio-visual equipment by Contractors without written
authorization from the Pfizer Management is prohibited.
12.14 Beepers, Cell Phones, or Personal Electronic Devices
Electronic devices, such as: Personal Digital Assistants (PDAs – a.k.a. Palm Pilots),
portable CD / DVD/ MP3 players, cameras, cellular phones or similar devices are
prohibited from all production and warehousing areas, where they represent a potential
ignition source due to their non-explosion proof design. Contractors should follow site
guidelines.
12.15 Contractor Temporary Facilities
Pfizer will provide (as space allows) a small area where contractors can locate an office trailer.
The trailer shall always be in optimum conditions and available to be removed from the Pfizer
facilities at any time. This means that trailer’s structure and tires shall always be in working
conditions and with a valid certified inspection. It is a Pfizer’s discretion the duration time that
the trailers can be resident in the premises.
During the duration time, all trailers shall be securely anchored for normal operations and
inclement weather (hurricane season). All hand rails and ladders must comply with OSHA
requirements.
Housekeeping – the contractor is responsible to perform daily cleaning around the
trailer area, which includes but not limited to, disposal of all garbage, construction
debris and mud, among others.
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Welding/working area – a small working shop is allowed to perform minor works. The
area should be adequately equipped for the work to be performed, including but not
limited to, fire extinguishers, fire proof curtains, no flammable or combustible material
around the area, etc. Contractors should follow same rules as the work is performed
inside project area.
Material Storage – Although, it is not recommended, construction materials in the
contractor’s area is allowed. All materials shall be adequately organized and secured.
Pfizer is not responsible for any lost or damage to the contractor’s property.
Security (contractor’s properties) – contractors must maintain all properties (inside and
outside of the trailer) secured. Pfizer is not responsible for any lost or damage to
contractor’s property (including the trailer). The contractor should provide a copy of the
key of the trailer to Security.
Identification – all trailers must be clearly identified in a visible area with: (1) company
name, (2) main contact person, (3) offices phone number and (4) at least two
emergency phone numbers where the owner can be contacted.
12.16 Project Contract Closure
Upon completion of a project, the Contractor shall assure that Safety performance by
Contractors will be communicated to Regional Procurement for consideration as to whether or
not the Contractor should be included on future bid lists. All badges shall be returned to Pfizer
Security.
12.17 Personal Conduct
It is of the utmost importance that, when working on Pfizer premises, all Contractor employees
exercise respect for Pfizer employees, visitors, other contractors, operations, facilities,
equipment and grounds. Harassment / disrespect of any kind, work place violent, hand play or
“horse play” will not be tolerated. Violations of this policy may result in immediate removal
from Pfizer premises.
13 Traffic Control, Barricades and Pedestrian Guarding All signs, signals and barricades shall be visible at all times where a hazard exists, and shall be
obeyed.
When traffic control is required, a written control plan must be given to the Pfizer Security and
Contractor Compliance representative for review and approval.
Contractors performing work in areas accessible by Pfizer employees shall implement controls to
protect pedestrian foot traffic without interruption to Pfizer operations.
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13.1 Use of Barricades
Due to the broad range of activities conducted at Pfizer facilities, on occasion there is a need
to temporarily restrict access to areas of a site. As a general convention, the following
guidelines shall apply at Pfizer sites:
Yellow tapes shall be used to identify areas where temporary operations have altered
the normal configuration or use of the area, or where modified safety procedures may
be in place. Yellow shall signify the need for increased safety awareness, but shall not
prohibit entry to the area.
Red tapes or safety mesh shall be used where imminent hazards exist, or on-going
activities or conditions demand that access to the area be prohibited, or strictly
controlled. Red shall signify that entry to the area is prohibited. Boundaries
delineated by red tape or safety mesh shall not be crossed, except by the party
controlling the space, and only in accordance with the safety procedures applicable to
the area and activities.
Tape shall be used for temporary applications, typically less than a week.
For long term barricading and protection, safety fencing, mesh or chain link fencing
shall be installed. When fencing and railing are installed, it shall be as per
manufacturer’s instructions and sufficiently supported to resist a minimum of 200
pounds of leaning force without yielding. The barricade has to be approved by a
qualified Pfizer person.
14 Personal Protective Equipment If engineering or administrative controls cannot adequately control a potential hazard, Contractors
must insure that its employees are properly trained and are provided with all required personal
protective equipment (PPE) prior to commencing work. The use of personal protective equipment
must comply with all applicable regulations (i.e. respiratory protection, PPE, lead, etc.).
14.1 Minimum PPE for construction areas
The following items are required PPE for all areas:
ANSI approved safety glasses (ANSI Z87.1) with side shields (tinted for exterior use
only);
Hard Hats (ANSI Z89.1-1986);
Safety Foot Wear (ANSI Z41.1-1991)
Long Pants;
Reflective vest when heavy power equipment is operating within the contract limit
line, or when working in high-traffic areas;
Additional PPE Considerations:
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Cut resistant or cut-proof gloves (ANSI certified, specific to task). ANSI Level 4 for high risk of cutting.
Fall retention harness with arresting lanyard as required.
Ear plugs or ear muffs if the work will involve employee exposures to loud noises
(>85 dB)
Respiratory protection (written respiratory protection program and medical
monitoring required). Only NIOSH certified equipment.
For live electrical works on or near:
Fire retardant clothes according with the Hazard Risk Category (HRC), leather
gloves, insulated gloves, Safety shoes (EH) , Face shield according with the HRC,
safety glasses, ear plugs, ninja hood (balaclava) and blankets as required by the
NFPA 70E.
Non-conductive, insulated gloves, boots, and blankets as required by the NEC.
Approved fire resistant clothing as required by NFPA
Fire / heat resistant gloves with gauntlets
UV protective goggles / face shield
Impact resistant face shield
15 Tools The Contractor shall be responsible for the following items:
Maintain power tools in a safe working condition
Designed safety features such as guards and interlocks shall NOT be removed or defeated.
Tools shall be tied off when in use above personnel or other dangerous equipment.
Tools powered by gasoline shall not be used inside occupied buildings unless prior permission given by EH&S
16 Electrical Safety Energized electrical equipment and services represent a significant hazard on every job site.
OSHA's electrical standards address the government's concern that electricity has long been
recognized as a serious workplace hazard, exposing employees to such dangers as electric
shock, electrocution, fires and explosions. OSHA’s regulations related to electrical safety
recognize two key hazard management tactics: elimination of the hazard through shut down
and isolation (Lock Out / Tag Out); or when live circuits must be maintained, protection from
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contact through the use of guarding, insulation, and protective equipment. A special permit is
required for work with live energized equipment and shall be approved by Pfizer Management.
Not only must employee contact with electrical systems be avoided, fires and explosions due to
overheating and arcing of electrical systems must be prevented as well. Pfizer facilities contain
numerous “rated” areas where “explosion proof” or intrinsically safe lights, conduits, motors,
controllers, and switches are used to prevent the ignition of flammable or explosive liquids and
gases. Accidental use of non-rated equipment (such as cell phones, power tools, radios) in
these areas could have catastrophic consequences.
All contractors performing work at or near live energized equipment must follow the OSHA
standard requirements in 29 CFR1910.301-399, 1926.400-449, NFPA 70E and the site’s
Electrical Safety Program.
All contractor employees performing work at or near live energized equipment must be qualified
and received training on electrical safety practices, as contained in the OSHA standard. For live
Electrical Works electrical permit is required according with Pfizer Electrical Safety Program.
The following is a partial list of items to consider when working with or near energized systems:
All permanent and temporary electrical work shall be done in accordance with
National Electric Code, OSHA, our procedures and other applicable standards.
Electrical equipment must meet UL/FM approval for hazardous locations (explosion
proof or intrinsically safe) in all rated pharmaceutical production and warehousing
facilities, and other areas where appropriate.
Contractors shall utilize "ground fault circuit interrupter" (GFCI) protection at the
source when using electrical tools/equipment.
Temporary electrical services installed at job sites shall be equipped with GFCI
protection. GFCI shall also be used when exposed to water.
Electrical equipment inspection is to be done in accordance with the manufacturer’s
specifications, or on a quarterly basis at a minimum.
Frayed or cut electrical cords, or cords with damaged plugs or missing ground
plugs shall be immediately removed from service, rendered unusable, and removed
from the site. Defective tools cannot be stored in tool or gang boxes on site. Pfizer
reserves the right to remove from Site any defective tool or cord immediately.
Welding electrode connections require covers.
Extension cords must be at least 14-gauge heavy-duty three wire cords with a UL
approved three-prong plug, and must be used in conjunction with a ground fault
circuit interruption device located at the power source to protect both the cord and
the tool. Flat extension cords are not allowed on any Pfizer project.
All electrical power tools must be in good condition and equipped with three prong
grounded plug or must be clearly marked as double insulated.
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Temporary area lighting, if required, must be powered by its own circuit and shall
not be used for any other purposes. Temporary lighting fixtures shall be hung from
the insulated grommet attached to the fixtures, and not by the cord or conductors.
Fixtures must be hung with non-conductive material. Fixtures cannot be hung from
fire sprinkler piping, water piping, or ceiling grid.
Welding leads, extension cords, hoses, cables and other such items are to be
suspended a minimum of 7 feet overhead, covered or otherwise protected, to
prevent damage to the cord and the creation of a tripping hazards. Cordless hand
tools are encouraged.
Disconnects (switches) shall be legibly marked to indicate the voltage , circuit and
warnings. Also shall be legibly marked to indicate the purpose, unless located
where the purpose is evident. When multiple disconnects are located on one
panel, each disconnect must be clearly labeled to identify the equipment or circuit it
controls.
Workspace required to access and service electrical systems shall not be used for
storage. The minimum clearance is a minimum of 36” front and 30” wide. No
grounded conductor may be attached to any terminal or lead so as to reverse
polarity. Verify polarity when using double-insulated tools.
Electrical connections shall be installed by qualified personnel and coordinated with
a Pfizer electrician. Certification of the installation by qualified personnel is
required.
.
Electrical tie-ins shall be conducted only on de-energized (locked out and tagged
out) systems. A special permit is required to perform live electrical works.
LOTO and Electrical Safety site procedures shall be followed.
None material can be stored on Electrical rooms.
Remember: isolate it, lock it, tag it, and try it.
Electrically Classified Areas
Pfizer PGS site has areas classified by OSHA as Class I, Class II, Division 1, Division 2,
as well as general purpose areas.
Class I, Division 1 or 2 areas contain flammable materials. Therefore, non electric or
electronic device may be brought in unless it either meets the electrical classification (is
intrinsically safe) or is used with a hot work permit.
Class II, Division I, Division II is an area that contains or exist the possibility of containing
combustible dust. Therefore, non electric or electronic device may be brought in unless it
either meets the electrical classification.
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General purpose is an area that does not contain flammable material or combustibles
dust.
Electrical equipment being installed must meet with area or room electrical classification.
17 Excavation and Trenching Pfizer requires that all excavation work (over 4 feet depth) be conducted under the direction of a
Competent Person for Excavation and Trenching, in accordance with the OSHA standard (1926.650-
652). The Contractor must submit evidence of training for the project’s designated Competent
Person prior to mobilization to the site.
Additional safety considerations for excavation and trenching activities include:
Verify the facility drawings to avoid any potential risk associate with the underground utilities.
The area where earth-moving equipment is working must be barricaded to protect all personnel in
the area.
Excavation equipment must be properly grounded at all times.
If the Contractor encounters any suspect material (i.e. discolored soil, pipe not on Pfizer’s excavation
package drawings), the Contractor shall stop immediately and contact his Pfizer sponsor. If the soil
is contaminated, Pfizer will arrange for its proper removal and disposal.
All personnel working near operating machinery shall where high visibility reflective vests.
Excavations greater than 4 feet deep require a sloping or shoring plan that is designed by a
competent person. Trenches less than 4 feet deep also should be protected when studies show
hazardous ground movement might be expected. For excavation more than 20 feet the design must
be by a professional Engineer License.
18 Hot Work “Hot Work” is a particular safety concern at Pfizer.
A “Hot Work” permit is required for all torch cutting, welding, grinding and spark or heat
generating activities.
During the job a gas detector calibrated must be use to monitor the atmosphere if exist
the possibility of flammable atmosphere.
Sparks must be contained within the immediate work area.
A “fire watch” is required for hot work jobs.
The designated fire watch person shall be adequately trained by the Contractor to use
fire extinguishers or other fire equipment in case of an event.
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Contractor will provide a trained, dedicated fire watches with an ABC extinguisher in good
operating conditions.
No hot work is allowed unless the fire watch is in the immediate work area and within
sight of the hot work.
The fire watch will not perform any duties other than fire watching while hot work is being
performed.
Additional fire watches are also required in other areas that flame or slag may potentially
fall.
Only fire resistant tarps shall be used to catch "slag" and protect equipment against fire.
Contractors shall maintain documentation that fire extinguisher training was completed
for each employee with fire watch responsibility and all employees involved in hot work.
Fire watch will stay at job site for an hour after job is complete to assure that no fire or
other incident is developed aftewards.
19 Steel Erection The Contractor will prepare a steel erection plan per OSHA guidelines (1926.750-761) describing the
Contractor’s work plan and safety measures for review by the Pfizer contractor compliance prior to the
start of work. Fall protection must be discussed prior to any exposure. 100% fall protection and
prevention are required for all operations including connecting, erecting, bolt up, decking installation,
etc. Walking, climbing steel without fall protection is unacceptable. Steel erectors must use man lifts,
Miller system, or other measures to assure 100% fall protection. A safety railing complying with
OSHA of top and mid rail of 1/2-inch wire rope or equal and toe board around the periphery of all
floors and floor opening is required. Maintenance of the perimeter railing system shall be the
responsibility of the steel erector unless otherwise specified in the contract documents. Whenever
practical, the steel erector shall not cut the floor openings. The Contractor who will use the opening
shall only cut floor openings and provide OSHA compliant protection thereafter.
20 Fall Protection
20.1 General
Once a worker leaves the floor, an elevated work situation is created and a proper work
platform must be provided according OSHA standard (1926.500-503). 100% fall protection is
required in areas where the fall hazard is 6 feet or greater from the worker’s foot-level, or
where the individual is working over dangerous equipment. For general industry, according to
OSHA standard (1910.23), fall protection applies where fall hazard is 4 feet or greater. Such
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protection must be either approved guardrails or a combination of safety harness and lanyard.
Anchorage points for tie off shall be able to sustain a minimum load of 5000 lb. per person and
be located at or above the workers shoulder level, at a sufficient height to allow the lanyard to
arrest the fall prior to the employee impacting with the surface or equipment below. Pipes
such as a cable trays and electrical conduit are not to be used for anchors or platforms. Small
diameter pipes, cable trays and electrical conduit are not to be used for anchors or platforms.
Anchor points must be within 6 feet of the worker or else a retractable harness must be used.
Lanyards cannot be strung together. Safety harnesses and lifelines shall be visually inspected
before each use and replaced if found defective or expired.
Examples of elevated work locations requiring fall protection include working on roofs, decks
or platforms within 6 feet of the edge, incomplete scaffolds, working off ladders, ladders or
step ladders adjacent to floor openings where there is fall potential.
20.2 Roof Work
Working on a roof within six feet of the edge requires appropriate fall protection (railings or
safety lines with the proper PPE). The following items represent the minimum requirements
for contractors while working at roof in the Pfizer premises:
Roofing materials shall not be stored within the building. Tar kettles, and similar
melting equipment must be located at least 25 feet, or more away from any building,
structure, or stockpiled combustible material.
Not less than two 15 pound dry chemical fire extinguishers must be provided, and be
readily accessible at each tar kettle location.
Tar kettles, melting equipment, and other fume producing types of equipment are not
to be located in the area of existing fresh air intakes.
The Project Manager prior to placement and start-up must approve the location of
such equipment
If the roof does not have a guardrail or life safety line, the use of safety mesh is
required to limit access of contractors to the edge.
20.3 Floor Openings
Working within six feet of a floor opening (skylight, hole, open hatch, etc.) requires
appropriate fall protection (railings or safety lines with the proper PPE). Floor openings
(holes) shall be protected with a fixed cover, using materials of sufficient strength to support
any imposed load or to equal the design floor loading capacity, or shall be guarded by a
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standard OSHA-compliant fixed railing system with toe boards on all exposed sides except at
entrances to stairways.
When floor openings are protected with covers, the cover shall be clearly marked: “Danger-
Hole – Do Not Remove.” To minimize the exposure time, openings in floors shall not be cut
until the last practical moment, and then only by the Contractor who will utilize or fill this floor
penetration. For example, the concrete for a floor penetration in an elevated slab may be
boxed out, but the decking must be left in place to be cut by the mechanical Contractor who
will utilize the penetration. Precut holes in slabs and metal decking are discouraged. The
Contractor that cuts the floor opening shall be responsible to maintain it, unless “ownership” is
transferred to others in the contract documents.
20.4 Cranes and Material Hoist Operations
The Contractors shall comply with the manufacturer's specifications and limitations applicable
to the operation of any and all cranes and derricks Crane, derrick, and hoist safety hazards are
addressed in specific standards for the general industry, and the construction industry.
Contractors shall provide appropriate barriers around cranes and material hoists to protect
pedestrian and vehicular traffic around the operating area. When cranes are operating and
moving, flag men shall be provided by the contractor and utilized to prevent pedestrian and
vehicular traffic from crossing paths with the crane load.
The cranes must be certified as required and the personnel such as a rigger, operator and
designated signal person must be appropriated trained. A critical lift permit must be completed
each day prior to starting crane use. A pre-lift meeting is held at the start of the shift with all
personnel involved in the lifting operation.
Daily inspections to cranes and all lifting equipment shall be performed and inspection reports
kept with the equipment (refers to Section 12.8 for additional details).
Under no circumstances, slings with any potential loose thread or torn will be allowed on site.
Monthly inspections that document any deficiency will require it decommission.
20.5 Aerial Lifts
Only documented, trained personnel shall be allowed to operate Aerial Lifts according to
OSHA (1926.453-454 and 1910.67). Aerial lifts (scissors lifts and boom lifts) shall only be
used for lifting personnel and their tools and must not be used as material hoists. The
manufacturer’s load limitations and operating requirements must be complied with. Personnel
working in aerial lifts must be tied off to anchorages specifically designed for that purpose
(railings do not meet fall protection anchorage requirements). Lifts that are not equipped with
such anchorages shall not be used. Work shall only be accomplished from the floors of the
baskets and must not involve climbing on basket railings, ladders, or other elevating platforms.
Daily inspections will be performed and inspection reports kept on the equipment.
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20.6 Ladders
The following items represent the minimum requirements for contractors while using ladders in
the Pfizer premises. OSHA standard (1926.1050-1060) also applies.
Ladders are to be visually inspected prior to each use. Ladders found to be
defective are to be removed from the project, and the site.
Only Type I heavy duty or higher ladders shall be used for construction activities.
Ladders must be properly placed on a sound footing.
All ladders shall be used in accordance with manufacturer’s requirements, and only
for the purpose of which they are intended.
Ladders must be secured (tied) at the top point of contact while in use. During the
initial climb to secure the ladder, a second person must be at the base holding the
ladder secure. When a ladder cannot be secured due to the absence of an available
object to tie to, the ladder must be supported by a second person throughout the
course of the work.
Ladders must not be used in the vertical or near vertical position. The base should
be placed ¼ of the ladder’s length out from the vertical plane.
All extension ladders shall extend at least 3 feet above the border where the ladder
rests.
The use of metal or wood ladders is strictly prohibited.
All ladders and their use must comply with OSHA, and company safety standards.
20.7 Scaffolds
All scaffolding, staging, and work platforms must satisfy the applicable OSHA regulations
(1926.450-454) and manufacturer’s erection requirements. The use of site built staging or
scaffolding is not allowed unless prior approval is obtained from the Pfizer representative and
the Contractor Safety Coordinator. The proper use of scaffolding requires that:
Choosing the Right Scaffold for the work.
The scaffold be erected and inspected by a trained, competent person.
The scaffold shall be equipped with an inspection tag with daily notations by the
competent person that the scaffold has been inspected and approved for use.
Footings and anchoring must be sound and rigid and capable of handling the
maximum intended load without settling or being displaced.
Scaffolding must be plumb and level before it can be used.
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All scaffold planking shall be free of imperfections (Class A scaffold lumber), shall
completely cover the entire work area, and comply with all lapping and overhang
requirements as defined by OSHA scaffolding requirements.
Scaffold platforms more than six feet above any working surface must be equipped
with a top rail (42” height), mid rail (21” height), and a toe board (4” high) on all open
sides and ends. If the manufacturer’s requirements are more stringent (i.e. mobile
staging less than 45" wide), they shall superseded these minimum requirements.
Adequate access to work platforms shall be provided. Contractor personnel shall be
forbidden from accessing other platform levels by anything other than manufacturer-
approved stairways or ladders.
Scaffolds must comply with OSHA regulations.
Under no circumstances contractor’s personnel will be allowed to ride on mobile
scaffolds.
Compliant scaffolding will bear a green inspection tag, signed and dated by the
Contractor’s competent person each shift prior to use. If the green or yellow * tag is
not present, or it is not signed and dated, or a red tag is affixed, the elevated work
platform shall be considered unsafe for use. *yellow tag means the scaffold can be
used but some risks are present.
Scaffold erection / dismantling shall be directed by the Contractor’s competent person and in
accordance with the manufacturer’s specifications or the design and specifications of a
licensed professional engineer; specifications shall be available on site.
21 Housekeeping Housekeeping receives major emphasis at Pfizer, since a clean work site provides a solid foundation
for a safe work site. Each Contractor and all his employees are responsible for maintaining high
standards of cleanliness and orderliness; we will not accept anything less.
Housekeeping must be addressed on a continuous basis. Sloppy work practices will not be tolerated.
As a minimum, clean up of each work and lay down area must be done at the end-of-shift to a broom-
clean level. In occupied buildings the work area shall be mopped or swept daily. Hazardous,
flammable, trash, and/or excess waste material is to be removed from the work area daily, in
coordination with Pfizer Representative.
The second aspect of housekeeping is maintaining construction materials in a neat, consolidated, and
organized manner. Unused or excess/scrap materials shall be promptly removed from the site, in
coordination with Pfizer Representative. Contractor will maintain housekeeping conditions in
compliance with OSHA 29 CFR 1910 and 1926 standards.
a. Portable bathrooms - Porto let and washing facilities including hand sanitizers are to be provided
by construction contractors for use by his personnel. Company facilities are not to be used.
Contracted personnel engaged in providing technical support services or administrative support
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may use company sanitary facilities. Secondary containment must be provided for the septic
tanks.
b. Tools and Equipment - Contractors are required to furnish their own tools and equipment. The
tools and equipment should be in good condition. Under no circumstances will they be allowed
to use company tools. The restriction includes lift trucks, hoists, cranes, ladders, etc. The
Sponsor and equipment owner shall authorize any exemption to this rule in writing.
All contractor personnel must be properly trained in the use of these devices, and equipment must be
correctly guarded, and fitted with proper protection.
The metal non-current carrying parts of all electrical appliances must be grounded. Contractors shall
implement either O.S.H.A.’s Ground Fault Interrupt Circuits (G.F.I.C.) or the Assured Equipment
Grounding Conductor Program. Under no circumstances will electrical powered tools be hoisted or
lowered by their electrical cord. All electrical powered tools shall be disconnected while not in use.
22 Good Manufacturing Practices (GMP) Pfizer must assure its product quality and prevent product contamination and therefore have the
following guidelines for Contractors, as a minimum:
The use of appropriate clothing / uniform (with shirts tucked in), free of foreign matter is
required. All contractors need to use a disposable gown over the uniform / cloth when
going to work in the manufacturing areas.
It is mandatory the use of booties over the safety shoes in the manufacturing areas. The
contractors need to change the booties once he/she leave the construction site.
The use of hair nets and beard covers (if applicable) is mandatory to all contractors’
personnel in manufacturing and process areas.
Keep out of areas not assigned to; remember Contractors are authorized entrance only if
signed onto a permit
Eat or drink in manufacturing and process areas is PROHIBITED.
Do not move or use Pfizer containers because this could result in materials being mixed or
incompatible materials being stored together.
Keep your containers, food, beverages, personal items, and equipment out of Pfizer’s
operational work or storage areas.
Do not open or close windows or doors in a Pfizer operational or storage space.
Practice good housekeeping throughout the day. Store debris properly and dispose of daily
in the designated dumpsters.
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The use of jewelry, makeup, contact lenses and false nails are not allowed inside
manufacturing areas and areas where such use represents a potential personal risk, as
determined by the Pfizer EHS Representative.
23 Roof Work / Roof Access Access to roof areas is strictly controlled, as numerous exhaust systems and vents may be
operational throughout such buildings. Roof access must be coordinated through the Pfizer
Representative and area personnel. System shut downs may need to be coordinated to work on, or
near, equipment that may present local hazards (such as chemical or thermal exposure) to workers
due to the composition of the exhaust stream.
The use of flammable torches and flammable cutting equipment are PROHIBITED, in performing cuts
on roof decks and metal siding. They should only be use after a Safe Work Plan (JSA) is completed
with established action plan.
24 Confined Space Entry A confined space, as defined in the OSHA standard, could present special hazards, such as limited
means of egress, potential accumulation of toxic or flammable contaminants, potential for having an
oxygen deficient atmosphere, or presents an entrapment or engulfment hazard. Confined spaces
include, but are not limited to: tanks, process vessels, bins, boilers, tunnels, , excavations as
applicable, ducts, sewers, and pipelines. Open-top spaces with a hazard potential, such as pits,
tubes, vaults and vessels, may also require a confined space permit as determined by the Pfizer
representative. Contractors conducting confined space entry work must have their own written
programs, including training requirements for all personnel involved in confined space entry
operations. Contractors must follow precautions outlined by Pfizer confined space entry procedures,
and be responsible for supplying equipment, tools and trained manpower per the permit. A confined
space permit is required for each work shift.
All confined space entries by contractor’s personnel must be completed in accordance with
OSHA 29 CFR 1910.146 and 1926.21 “Permit Required Confined Spaces”.It is the
contractor’s responsibility that before entering tanks, vessels, or other confined spaces,
safety representative must first inspect spaces.
All confined spaces when possible, should be emptied and thoroughly ventilated. The
contractor and facility safety personnel will test for oxygen content, flammable vapor, and
carbon monoxide.
All confined space entries are to comply with the Confined Space Entry Safety procedure.
The Project Manager will furnish additional instructions related to required safety equipment
for entry. This may involve the use of safety harnesses and lines, lookout assistance outside
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the tank, blanking off lines, use of a respirator, and other items that may be required to
ensure safety entry into a confined space.
The Project Manager is responsible for the coordination of the rescue team availability
during the work in a confined space.
25 Environmental
25.1 Solid Waste Management - General Guidelines
Through daily activity, Contractors generate various types of solid waste. A solid waste is a
solid, liquid, semi-solid or contained gaseous material, which is to be discarded, or has served
its intended purposes. All solid waste generated on a Pfizer work site (construction debris,
boxes, pallets, etc.) must be removed and properly disposed in coordination with Project
owner and EHS Coordinator.
Contractors must supply their own waste collection containers, unless other means of
disposal is agreed upon with the Pfizer representative prior to the start of work.
The receptacle must be in good condition and labeled with the Contractor’s name and
the containers contents.
Waste collection containers must be located under a roofed structure or covered with
a waterproof top at all times.
Any regulated or hazardous waste generated by the Contractor (oil, paint, solvents,
gasoline, etc.) must be promptly removed from the site and properly disposed in
coordination with Pfizer Representative, project owner and EHS Coordinator.
The EHS Representative must approve off-site disposal facilities for construction and
demolition debris. Permits must be required for this operation.
Contractors shall submit to the Pfizer Representative their request for approval of the
disposal site in advance of the work activity.
Each disposal request must indicate the type, estimated volume and nature of the
waste, location of the disposal site, disposal site contact and phone number. Consider recycling alternative before sending any waste to landfill. In the event that Asbestos Containing Materials are found or suspected to exist in an
area to be demolished, contact the Pfizer project representative and EHS representative to discuss the steps to be followed.
Contractor shall not open Pfizer dike valves, fuel tank drainages, nor use such
material (fuel) for its own fuel consumption purposes.
Handling of refrigerant must be in compliance with all federal, state and local
regulations. Any refrigerant work must be coordinated with site refrigerant manager
and/or EHS. Submit evidence of compliance to EHS prior to commencing work.
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Contractor must carry the necessary licenses and related evidence at all times. Class I
refrigerant work is not allowed on-site.Equipment, machinery or vehicles that are
leaking fuel or oil when inspected by a Pfizer Security Technicians at the entrance
gate will not be allowed to enter the premises.
Contractors shall provide documentation to their Pfizer Representative and EHS Coordinator
verifying proper treatment or disposal of non-hazardous waste. This documentation shall be
provided no later than the next proper working day that the non-hazardous waste is
transported for disposal. Pfizer will withhold payment for any invoiced disposal services that
are not fully supported with all required regulatory documentation.
25.1.2 Recyclables
Recyclable solid waste generated at Pfizer will be placed in properly designated
receptacles supplied by Pfizer. Contractors shall dispose as much materials as
possible into Pfizer receptacles. This activity should be performed in coordination with
recycling supervisor and Project Manager.
If the contractor send recycling material outside of Pfizer, it’s necessary to have
the EHS department approval of it. Once its recycled evidence of recycled
materials (pounds) will be submitted to EHS in a monthly basis.
All contractor company with more of 10 employees needs to have a written
Recycling Plan as required by (JCA) Local Law 411 of 2000.
25.2 Erosion and Sedimentation Control
When excavation or demolition activities are conducted at exterior locations at Pfizer facilities,
the Contractor shall be responsible for compliance with all local, state, and federal regulations
related to Erosion and Sedimentation Control. All engineering controls shall comply with the
Puerto Rico Environmental Quality Board Guidelines for Erosion and Sedimentation Control,
as amended, and in accordance with a “CES Plan” Permit and “Permiso General
Consolidado”. Pfizer operates automated storm water quality monitoring systems at some of
its facilities. To insure preservation of the highest surface water quality possible, the following
conditions must be met at all times:
Catch basins drop inlets, open channels, or other storm water control structures
immediately down gradient of the Contractor’s work area must be protected by silt
fences, sediment filters, hay packs, or other equally effective means.
Sedimentation barriers shall be installed down gradient of all disturbed areas, and
shall be maintained until final stabilization is achieved.
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Revision 2.0 – May 2012 Page 49 of 58
All engineering controls shall be inspected and repaired prior to, and immediately
following, forecasted precipitation events.
Inspections should be conducted as per approve CES plan and a log shall be
maintained at the job site.
A monthly storm water inspection must be completed and submitted to the EHS
Area.
All permanent structures protected during the project shall be inspected and
cleaned of accumulated sediment once final stabilization has been achieved and
temporary engineering controls have been removed.
Active dust control shall be implemented in the work zone. Active dust control may
include use of water trucks, hoses, or other dust control measures approved by
Pfizer EHS.
Use of surfactant-type chemicals for dust control is not allowed at Pfizer.
Accumulated soil and dust shall be damp swept from the areas adjacent to the
construction zones as frequently as necessary to control fugitive dust emissions
from the work zone.
All roadways, walkways, and site work must have provisions for dust control
throughout the project. Roadway dust may require water spray or gravel cover.
Contractors shall spread a thin layer of crushed stone over earth or gravel surfaces
that are left exposed, as directed by Pfizer.
Emissions generated by drilling, hoe ram, jackhammer, grinding or bag dumping
operations require control by vacuum, watering, or other means to prevent the
release of fugitive dust.
Masonry and concrete are to be wet cut, unless other methods to control dust have
been approved.
Cement dust from bag stock should be swept up and properly disposed of not
watered down, due to pH concerns.
No pump discharges, power washing effluents, or similar wastewater may be
discharged into existing floor drains, sinks, storm water management system
structures, or the ground.
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Revision 2.0 – May 2012 Page 50 of 58
Concrete trucks, mortar mixers or grout pumps may only be washed out at a
designated washout area provided by the Contractor and approved by the Pfizer
representative.
All stockpiles of soil materials shall be surrounded by silt fences and covered with
plastic in case of rain. Plastic covers shall be secured with sufficient numbers of
sand bags to insure that the plastic remains in place throughout all forecast
weather conditions.
All concrete rubble piles must be located out of normal or expect drainage
pathways and surrounded by silt fences and covered with plastic in case of rain.
Run off from concrete rubble storage areas may interfere with Pfizer’s on-site storm
drain pH monitoring system if not properly contained and controlled.
Ensure that all chemicals are properly approved by the EHS Department prior to
delivery to any Pfizer site or commencing any work. Storage and handling of
flammable and combustible liquids shall be in compliance with OSHA requirements.
25.3 Spill Prevention
Contractors who import chemical-based products to Pfizer facilities shall provide a spill control
kit, compatible with the material to be used, and sized to accommodate a failure of the largest
single container they plan to import. Spill kits shall be immediately available in the work areas
where chemicals will be stored or used.
Operators of hydraulically operated equipment shall also maintain a minimum of one spill
control kit sized to accommodate the largest reservoir in their inventory. Plastic liner shall be
used underneath heavy equipment to prevent potential ground and storm water contamination
from leaks.
Equipment, such as pipe cutting, threading, welding machines, etc. shall be located over
absorbing sand box and covered with plastic liner when not in use to prevent runoff
contamination.
25.4 Equipment Inspections
Prior to mobilization to a Pfizer facility, all equipment shall be inspected to confirm that it is in
good operating condition, with all required safety equipment, inspections, and is free of leaks,
drips, or uncontrolled discharges. All internal combustion engines including, emergency
generators, welding machines, compressors, etc., must be approved by EHS and inspected
before entering the facility. Equipment that malfunctions or breaks while at a Pfizer facility shall
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 51 of 58
be immediately removed from service and repaired. Repairs on-site are not allowed.
Equipments or vehicle with oil leaks or drips are prohibited at Pfizer facility.
Equipment that malfunctions or breaks while at a Pfizer facility shall be immediately removed
from service and repaired.
25.5 Environmental / Hazardous Material Remediation
Contractors shall be solely responsible for all environmental remediation, including all costs,
required to address any release of oil, fuel, or hazardous material as a result of their
operations at any Pfizer facility. In the event of a release, remediation shall be completed to
the full satisfaction of local, state, and federal regulators, and Pfizer EHS. Clean up of
Contractor releases by Pfizer will be charged to the Contractor(s) responsible for the release.
25.6 De-watering Activities
EHS Coordinator approval is needed for de-watering activities (e.g., manholes and trenches).
Contractors shall notify their Pfizer EHS Representative before pumping groundwater or
precipitation from their work area. EHS Coordinator will determine the proper discharge point.
Only clean water, with neutral pH, can be discharged. If necessary, a settling pond for
removal of silt before final discharge must be used.
25.7 Air Pollution Control
Contractors must abide by good management practices to ensure that their daily activities do
not impact the air quality. These shall include, but not be limited to:
No open burning is allowed on Pfizer premises.
Vehicles operated near fresh air intakes shall be equipped with exhaust scrubbers
to minimize impact to interior air quality.
Equipment shall not be allowed to idle for excessive periods of time when not in
use.
Solvent or other noxious emissions shall be evaluated as part of the work planning
process to determine engineering control requirements prior to in field
implementation of the scope of work.
Contractors shall obtain authorization from Pfizer EHS, five days in advance, prior
to introducing internal combustion engines of more than 10 horsepower capacity.
25.8 Environmental Inspections
Contractor work areas may be observed and inspected at any time to ensure
compliance. Pfizer EHS staff or designated representatives will perform inspections.
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Revision 2.0 – May 2012 Page 52 of 58
Any deficiencies noted during the inspection must be corrected immediately. Repeat or
serious violations could result in disciplinary action and/or expulsion from the site.
26 Vapor Emissions and Occupied Spaces Contractors conducting painting operations or other vapor producing activities (sealing, stripping,
chemical etching, adhesive application, etc.) must obtain prior approval from Pfizer Representative,
taking into account the location of their activities, and the impact to Pfizer employees, other
contractors, and production processes. Vapor emissions from the above-described activities have
the potential to adversely affect indoor air quality, or interfere with active science.
Contractors using vapor emitting products must prepare an air quality control plan that will maintain
indoor air quality below the permissible exposure limits set forth on the manufactures Material Safety
Data Sheet (MSDS). Contractors should be prepared to provide air monitoring equipment,
ventilation equipment, and engineering controls to document and maintain acceptable air quality.
In the event that suitable air quality cannot be achieved, Contractors should be prepared to schedule
activities outside of normal working hours, and protect their employees with an OSHA compliant
respiratory protection program.
Also to be considered is the location of air intakes when operating power equipment outside of
occupied buildings
27 Fugitive Emission Compliance (when applicable) Contractor working with process equipment like tanks, pumps and pipe must be aware to comply
with fugitive emissions program that can include PIPE CONNECTION and identification, ensure that
sampling valve have caps to avoid leak etc. It is contractor responsibility to contact EHS fugitive
emission program specialist to ensure is in compliance with the program.
28 Roof Sealing No contractor can apply sealants that contain any amount of VOC (Volatile Organic Compound),
without an EQB permit. This type of work shall be notified and coordinated with EHS.
29 Drain Line/Sewer line Storm water lines are exclusive for rain water only. Contractor shall take all necessary precautions
to avoid contaminate the storm water line while performing work in process or sewer lines. If it is
necessary, a dye test should be performed.
Also, contractor cannot perform any cleaning work close to storm sewers or sinkholes.
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Revision 2.0 – May 2012 Page 53 of 58
SUMMARY OF CHANGES
The following are the changes made to the SOP and their reason.
Revision Description of Change
1.0 New
2.0 The following changes were performed on this revision 2.0:
1. Section 2.2: Addition of “Serious Incident” definition.
2. Section 6.2: Addition of minimum requirements for Safety Officer
3. Section 6.5: Provide details of what Safety evaluation should include.
4. Section 6.5: Include three new bullets for Pfizer Sponsors responsibilities.
5. Section 10.1: TIR & LTA rates and contractor’s safety rate.
6. Section 10.2: New section to describe Disciplinary Actions.
7. Section 12.3: Public Works and Transportation Department annual certification for
all vehicles. 8. Section 12.8: Add specifications for equipment’s daily inspection reports.
9. Section 20.1: Specify fall protection requirements for general industry, as per
OSHA 1910.23. 10. Section 20.4: Specify daily inspections requirement for cranes and lifting
equipment.
11. Appendix A: General improvements to JSA form.
12. New Appendix D: Construction Safety & Environmental Checklist
13. New Appendix E: Fall Protection Risk Evaluation Form.
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 54 of 58
Appendix A:
Job Safety Analysis (JSA) Template
Contractor EHS Manual - Appendix A
Pfizer Global Supply, PR Operations
ANALISIS DE RIESGO DE LA TAREA Información General
Tarea o Proceso:
Pfizer Sponsor: (Nombre )
Área:
Fecha:
Nuevo
Revisión Breve descripción de la tarea:
Compañía y Supervisor a cargo de realizar la tarea:
Equipo de Análisis: Nombre y firma 1. 2. 3. 4.
Revisado por (Firma Pfizer sponsor y/o delegado)
Evaluado por EHS y/o Contractor compliance:
Equipo de Protección Personal (Ver anejo):
Zapatos Seguridad Guantes Indique Cual:______________ Gafas de seguridad Protección Auditiva Casco de Seguridad Escudo Facial
Respirador Purificador Mameluco Delantal Botas de goma Bata de Laboratorio “Goggles”
Vestimenta FR Otro indique: _ ________________ ( Incluir copia de Leyenda del Panel Eléctrico “Breakers” para actualizar)
PASOS BÁSICOS DE LA TAREA EN SECUENCIA POSIBLES RIESGOS ACCIÓN O PROCEDIMIENTO RECOMENDADO PARA
HACER LA TAREA MAS SEGURA Comunicación – Describa todo comunicación a las personas realizando el trabajo, personas adyacentes y / o notificaciones a agencias requeridas por la tarea.
1.
Tarea - Describa detalladamente la tarea en secuencia
1.
Entregar - Describa como dejó el area al finalizar el trabajo
1.
Disposición - Describa como va a disponer de los Materiales sobrantes
Contractor EHS Manual - Appendix A
Documentacion de los colegas que se le ha discutido este JSA
Nombre Firma Fecha
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 55 of 58
Appendix B:
Man Hours Reporting Form
Pfizer Global Manufacturing, PR Operations
Contractor EHS Manual - Appendix B
CONTRACTOR’S HEAD COUNT
Project: __________________________________________________
Contractor: __________________________
Pfizer Project Engineer: ____________________________________
Contractor Supervisor / Foreman / Engineer: ____________________________
Week Reported: ________________________
Day Safety Officer
Engineering Supervisor Employees Man Hours Incidents*
NM / FA / R
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
T O T A L M A N H O U R S & I N C I D E N T S
*NM – Near Miss / FA – First Aid / R- Recordable
Note: Please attach incident report with this sheet Signature: ______________/___________ Date: ____________________ (Please Print & Sign)
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 56 of 58
Appendix C:
Contractor’s Training Assistance Form
Contractor EHS Manual - Appendix C
Pfizer Global Manufacturing, PR Operations
Contractors’ Compliance Program SAFETY AND/OR GMP ORIENTATION FOR CONTRACTORS
Date of Orientation: __________________________ (Fecha de la Orientación) Trainer’s Name: ______________________________________________________________ (Nombre del Orientador) Contractor Company’s Name: __________________________________________________ (Nombre de la Compañía)
ID given / ID entregado: Employee Name / Nombre del Empleado
Print / Letra de Molde Signature / Firma
Last (4) S/S # / Ultimo
(4) Dígitos del SS
License ID # / Numero de Licencia
Access / Acceso
√
B/R Initials /
B/R Iniciales
Contractor Initials /
Iniciales del Contratista
Date / Fecha
Approved / Entered by: _________________________________________________ Date: _____________________________________
Revised: January 14, 2009
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 57 of 58
Appendix D:
Construction Safety & Environmental
Checklist Form
Contractor EHS Manual - Appendix D
Page 1 of 5
Construction Site Safety & Environmental Checklist
Pfizer has developed the following Construction Safety & Environmental checklist for use by Pfizer Project Managers and Sponsors as a means of inspecting key safety areas of a capital project. This tool can be used as an informal guide as you walk-down the project to evaluate various aspects of safety. This checklist is a tool, and should not be interpreted as an OSHA compliance auditing system. Pfizer does not provide OSHA compliance monitoring services to contractors and construction managers. Pfizer’s expectation is that all vendors will continually audit their staffs to ensure complete compliance with all local, state and federal laws and regulations. Project Name: Project Manager: Inspector(s): Sign and Date: Sign and Date: Sign and Date: Contractor(s) representative present during inspection: Company: Company: Inspection Date:
Section 1: General Safety/Housekeeping
No. Item Yes No N/A
1. Contractor Safety Manuals on-site and reviewed by all employees.
2. Job Safety Analysis (JSA) available and reviewed by employees.
3. First aid kit, eyewash, and emergency phone numbers listed.
4. Appropriate signage posted in hazardous areas.
5. Adequate lighting available.
6. Handrails, barriers, and warning lines installed properly.
7. Stair risers are of equal height treads uniforms and secure.
8. Work area free of trash and debris.
9. Floor areas free of tripping hazards (electrical cords, materials, scraps, etc.).
10. Traffic control cones, barriers, signs, fences and vests in use.
11. Storage areas and gang boxes are clean and well organized.
12. Containers, chemicals, and gases properly labeled and stored. MSDS on site for all materials.
13. Forms, walls, floors brace as needed. No protruding nails or wires
14. Rebar is bent over or capped. Impalement hazards controlled.
Contractor EHS Manual - Appendix D
Page 2 of 5
Section 2: Permits/Certifications
No. Item Yes No N/A
1. Hot Work Permit in use and visible
2. Excavation Permit in use and visible
3. Lock Out / Tag Out Permit in use and visible
4. Confined Space Entry Permit in use and visible
5. Fall Protection Permit in use and visible
6. Crane Certification on hand
7. Competent Person Evidence of Training on site
Section 3: Environmental Concerns
No. Item Yes No N/A
1. Erosion and sedimentation controls (Track Mats, Silt Fence) in place and maintained.
2. Inspection records maintained.
3. Fuel, oil, and chemical spill kit available and control measures in place.
4. Construction debris segregated for disposal (i.e., concrete, metal, wood).
5. Chemical waste disposal properly controlled by contractor.
Section 4: Personal Protective Equipment
No. Item Yes No N/A
1. Proper PPE in use according to Job Hazard Analysis.
2. Hardhats are worn properly at all times.
3. Approved goggles/safety glasses, and steel-toed shoes are worn at all times.
4. Face shields in use with grinders/chop saws/welding.
5. Dust masks and/or approved respirators in use per JHA.
6. “Hearing Protection Required” signs posted when noise exceeds 85 decibels. Hearing protection in use.
7. Gloves in use for laceration control.
8. Appropriate clothing in use per JHA (Kevlar chain saw chaps, leather gauntlets, welding gloves).
Section 5: Fire Protection and Prevention
No. Item Yes No N/A
1. Welding screens, fire blankets, and designated fire watch in use.
2. Combustible materials and atmospheres identified, protected, and monitored.
Contractor EHS Manual - Appendix D
Page 3 of 5
Section 6: Fall Protection
No. Item Yes No N/A
1. Floor openings, elevator shafts, excavations, and leading edges protected with fixed barriers and / or warning lines.
2. Fall hazards greater than 4 feet identified and protected.
3. 100% Fall Protection systems provided to any employee working above equipment, or more than 4 feel above a work surface.
4. Fall protection systems inspected daily prior to use.
5. Fall protection harness in use while using man lifts.
6. Employees are trained in use of Fall Protection systems.
Section 7: Electrical
No. Item Yes No N/A
1. Temporary light bulbs are covered and hung properly.
2. All cords are in good condition.
3. Ground Fault Circuit Interrupters (GFCI) in use at the power source.
4. Covers are in place on electrical panels. GFCI protected services in use in damp locations.
5. Portable welders properly grounded. Exhaust directed from the work area.
6. Bonding/Grounding cables provided for flammable liquid handling or near flammable atmospheres.
7. Welding leads and extension cords inspected for wear and abrasion.
Section 8: Ladders and Scaffold
No. Item Yes No N/A
1. Scaffold equipment inspected daily by Competent Person, and in good condition.
2. Ladders are free of defects and tied-off as required.
3. Folding ladders only in use open and locked.
4. Ladders extend three feet above the top of the landing.
Section 9: Tools and Equipment
No. Item Yes No N/A
1. Appropriate tools are safely in use.
2. Safety guards and shields operable and in use.
3. Pneumatic tool connections safely wired or secured in place.
4. Hand tools are free of defects and excessive wear.
Contractor EHS Manual - Appendix D
Page 4 of 5
Section 10: Compressed Gas Cylinders
No. Item Yes No N/A
1. Oxygen/acetylene and other gas tanks are secured and stored upright.
2. Cylinder connections are checked for leaks with leak detector.
3. Caps are on tanks when not in use.
Section 11: Excavations
No. Item Yes No N/A
1. Competent Person conducting and documenting inspections.
2. 2-foot clear area at top of trench. Spoils stockpiled to prevent cave-in and erosion.
3. Max. 25 feet to escape ladders. Ladders extent 3-feet above top of trench.
4. Pfizer Utilities (storm, san., elec., gas, steam, water, telecom, fiber-optics, etc.) marked.
5. Trenches are properly sloped or shored as directed by the Competent Person.
Section 12: Hoisting and Rigging
No. Item Yes No N/A
1. Material elevator lifts are properly used.
2. Safety guards are in place.
3. Ropes, pulleys, chains, chokers, shackles, etc. inspected and in good condition.
4. Lifts not overloaded. Load capacity posted.
5. Employees have been trained and are proficient.
6. Daily inspection records maintained.
Section 13: Means of Egress
No. Item Yes No N/A
1. Egress Routes and Emergency Assembly Point signage established and continually maintained.
2. Evacuation air horn in place and functional.
3. Site access by emergency personnel and equipment maintained.
Contractor EHS Manual - Appendix D
Page 5 of 5
Action Plan to Inspection Observations
Section
No. Action Plan Responsible Due Date
Completion Date
PFIZER GLOBAL SUPPLY, PR OPERATIONS CONTRACTOR EHS MANUAL
Revision 2.0 – May 2012 Page 58 of 58
Appendix E:
Fall Protection
Risk Evaluation Form
Forma de trabajos en altura
PFIZER PHARMACEUTICALS LLC
Contractor EHS Manual - Appendix E
1. Información General Fecha Área de trabajo Compañía Persona a Cargo / Núm. Teléfono
(Representante de Pfizer)
Descripción del Trabajo
2. Aplicabilidad de la forma (marque el encasillado para documentar la aplicabilidad del trabajo)
Industria General (29 CFR 1910): Todo trabajo como reparaciones, mantenimientos, limpiezas, etc. de equipos o sistemas, y que no se encuentren debidamente separada e identificada como área de construcción esta forma aplica a trabajos que se realicen a una altura de cuatro (4) pies o mayor.
Industria Construcción (29 CFRR 1926): Todo trabajo que se realicen en áreas debidamente identificadas, físicamente separadas y con acceso exclusivo para contratista y/o proyecto esta forma aplica a trabajos cuya altura es seis pies o mayor.
3. Riesgos asociados al trabajo (marque el encasillado para documentar los riesgos identificados para el trabajo) Si NA Si NA Si NA
Superficies con aberturas laterales Pisos con aberturas Zanjas y/o excavaciones
Techos sin protección Paredes con aberturas No hay lugar de amarre seguro
Rampas, pasillos y plataformas abiertas
Tragaluces con aberturas Otros:___________________________
4. Método utilizado para protección contra caídas (marque el encasillado para documentar el equipo necesario para el trabajo) Si NA Si NA Si NA
Andamio / Plataforma “Scissor Lift” Sistema de posicionamiento
Cubiertas
Sistema de barandas Sistema de arresto personal contra caídas
Línea de advertencia Anclajes apropiados
Arnés con línea retractable Cuerda de seguridad Red de seguridad Jirafa “aerial lift”
Otros:
5. COTEJO DE SEGURIDAD Sí No N/A
1. ¿Se generó, aprobó y discutió un Análisis de Riesgo de la Tarea (JSA) para este trabajo?
2. ¿Se ha verificado que no existe peligro con personal, equipo u operaciones adyacentes? 3. ¿Se han colocado barreras de protección y avisos de precaución en el área de trabajo? 4. ¿Están todos los trabajadores adiestrados y certificados para el trabajo y para la operación de equipo requerido? 5. ¿Se ha identificado el medio de comunicación en caso de una emergencia? Indique cual: ____________________ 6. ¿Están todas las herramientas y/o equipos amarrados? 7. ¿Hay una persona competente a cargo del montaje del andamio? ¿Esta inspeccionado el andamio? 8. ¿Se solicitó la autorización para acceso al techo? Indique nombre: ___________________________ 9. ¿Se ha asignado un vigilante para el trabajo? Indique el nombre: ________________________
6. PERSONAS O REPRESENTANTE DE LA COMPAÑIA QUE REALIZA EL TRABAJO (de necesitar más espacio, utilizar la parte de atrás) Nombre y firma del Personal que Realizará el Trabajo
7. AUTORIZACION
Personalmente he cotejado que se han tomado todas las precauciones requeridas para realizar este trabajo de forma segura.
Personalmente he cotejado que se han tomado todas las precauciones requeridas para realizar este trabajo de forma segura y que he repasado esta información con el personal que estará realizando el trabajo.
_____________________________________ ________________ Nombre y Firma
Representante del área/proyecto o sistema
Fecha
Firma de Contratistas Fecha
8. CONCLUSION DEL TRABAJO
El trabajo ha sido completado y se han restablecido o mantenido todas las condiciones normales de operación. ______________________________
Nombre, Firma y Fecha
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