construction phase october 21, 2014. city of palm coast brian rothwell, purchasing manager team...

City HallConstruction Phase

October 21, 2014

Team City of Palm Coast

• Brian Rothwell, Purchasing Manager Team Leader• Stephen Flanagan, Utility Development Manager• Carl Cote, Construction Manager• Dianne Torino, Contracts & Risk Manager• Christopher Quinn, Finance Director• Virginia Smith, City Clerk• Beau Falgout, City Administration Coordinator

C.T. Hsu & Associates, Inc.• Jim Hughes, Principal• Tim McNicholas, Principal

Gilbane Building Company• Joe Frisco, Senior Project Executive

City Council Parameters Appropriate Project Size and Scope

• Built for Immediate Needs No Increase in Existing Residents’ Taxes Use Existing Financial Resources

• City Hall Offices = $6.9 Million Building Permit Fund Excess Revenues=$1.1 Million Repayment of SR100 CRA (Town Center) Loan=$5.8

million• Central Park Community Areas

Allow for phasing as CRA (Town Center) revenues are available

Available CRA Funds in FY2015=$0.5 million

Past and Future Actions Completed Space Needs and Cost Analysis Refinanced Inter-Fund Loan Allocated Funds for Project Approved Service Contracts

• Architectural Services• Construction Management Services (at-risk)

City Council Preliminary Design Presentation Marketing Efforts to Encourage Local Bidders Final Design Completed Construction Manager Bids Project Guaranteed Maximum Price Ground Breaking Occupancy

Preliminary DesignPresented to City Council on March 11, 2014

PHASES | City Hall and Community Spaces

Community

Event Lawn

Future Parking as

Needed

Future

Additional

Offices

City Hall

32,000 s.f.

Phase 1 Parking

Community

Meeting

8,000 s.f.Additional

Parking

Promenade

and

Public Plaza

1

2 3

4

LAKE VIEW IN CONTEXT

LAKEFRONT PLAZA VIEW

Guaranteed Maximum Price

Phase 1 – City Hall OfficesPhase 2a – Infrastructure for Central Park Community

Areas

Phased Site Plan

Phase 1 & 2a Site Plan

Elevation

Floor Plan

1st Floor

Floor Plan

2nd Floor

Construction Manager Bidding

Vendor Roundtables Vendor Pre-Qualification Local & Market Area Participation

17 Vendor Packages (e.g. Concrete, Elevators, etc.)

8 Likely Awards to Local and Market Area Vendors

Guaranteed Maximum Price

Guaranteed Maximum Price of $6,613,743 33,420 s.f. City Hall Office Building

Includes Furnishings, Fixtures, and Equipment 1,697 s.f. of Unfinished Areas for Future Build

Out Phase 2a: Infrastructure Work for Central

Park Community Areas LEED Certification

Construction Management Contract

Existing Contract Construction Manager (CM) At-Risk

Cost Overruns CM Responsibility, Not City Cost Savings Returned

80% to City 20% to CM

Amendment to Contract Establishes Guaranteed Maximum Price of

$6,613,743

Project FundingPROJECT COSTS PROJECT FUNDING

Design Fees$794,230

Pre-Construction Fees$41,890

Construction$6,613,743

Total$7,449,863

Approved Project Budget

Loan Repayment

$5,792,529 Bldg. Reserves**

$1,111,334 CRA Funds***

$546,000

Total

$7,449,863

**Building Department Reserves for Building Function of City Offices***CRA Funds for Design and Phase 2a Project Costs

Schedule GMP Approval

October 21, 2014 Groundbreaking

October 29, 2014 Construction

Nov. 2014 – Aug. 2015 Substantial Completion

August 2015 FFE Installation

September 2015 City Occupancy

October 2015 Marketplace Lease Ends

November 2015