conference exhibit guide · 05/06/2018 · • 1 bag stuffer charging station sponsor $4,000 •...
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Jules SinclairProject ManagerEmerald Scientific
Email: jules@emeraldscientific.com Call: 805-471-7100
Cliff BeneventiDirector of OperationsEmerald Scientific
Email: cliff@emeraldscientific.comCall: 541-727-8057
EXHIBIT GUIDE& SPONSOR OPPORTUNITIES
FEBRUARY 27 - MARCH 1, 2019
The Original & Most Technical Scientific Conference In The Cannabis Industry.
C O N F E R E N C E
5TH ANNUAL
Loews Coronado Bay Resort
San Diego, CA
50+ Exhibitors Reserve early for preferred placement.
800+ Attendees from the US and international markets.
Got Conference Fatigue? We get it.Budgets are limited, and a new Cannabis Conference seems to pop up every month. So why exhibit at the Emerald Conference? Simple...
Year after year, our Sponsors boast that the Emerald Conference has the highest ROI of any conference they attend.
Industry-leading speakers and high-quality Sponsors draw some of the highest caliber, decision-making attendees in the industry.
In our 5th year, we’re the original, longest running & most technical Cannabis Science Conference in the Industry.
1 2 3
2 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
1/ Reach over 800 cannabis science business professionals searching for products and technologies
2/ Align itself with the most respected Cannabis Science conference in the industry
3/ Scale your sponsorship package to meet marketing objectives
4/ Connect with speakers, thought leaders, and leading industry figures
5/ Develop business leads and close new,
high-value accounts
• Multidisciplinary scientists
• Analytical testing lab owners
• Extraction & production professionals
• Cultivation professionals
• Regulatory and compliance professionals
• Consultants
• Policy makers
• Decision makers
Your Company Will: Attended By:
C O N F E R E N C E
5TH ANNUAL
50+ Exhibitors Reserve early for preferred placement.
Ample Expo Time& Networking Receptions
800+ Attendees from the US and international markets.
Beautiful Location Loews Coronado Bay Resort San Diego, CA
CONFERENCE SUMMARY
What is the Emerald Conference®? The Emerald Conference is the longest running and most technical conference in the cannabis science sector. We bring together top industry scientific, extraction, production and cultivation professionals, cutting-edge scientific companies, visionary business and technical professionals in a collaborative environment that fosters groundbreaking advancements enabled by connections.
3 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
20’ x 16’ Island Booth w/4 Skirted Tables & 8 Chairs.Title Branding with Logo and Hyperlinked Listing on Emerald Conference Website.
20’ x 8’ or 10’ X 16’ Booth w/2 Skirted Tables & 4 ChairsDouble Sized Logo and Hyperlinked Listing on Emerald Conference Website.
8’ x 10’ Booth w/1 Skirted Tables & 2 Chairs.Logo and Hyperlinked Listing on Emerald Conference Website.
8’ x 10’ Booth w/1 Skirted Tables & 2 Chairs.Listing on Emerald Conference Website.
All-Access Conference Registrations
50% Discount on Additional Registrations
Lead Capture Software Licenses To Be Used With Smart phones
Your Company 33” x 79” Banner
Event Program Ad
Electric, Wi-Fi, & Carpeting
Pre-Conference Digital Ads
Pre-Conference Email Campaigns
Social Media Announcement of Sponsorship
Registration Bag Stuffer
Attendee List
Pre-Conference Print Ads
Exclusive Email Announcement of Sponsorship
2 Go-Bo’s at Conference
Exclusive Sponsorship of Poolside Mixer
Most Prominent Floor Position
Premium Placement of All Banners
Exclusive Social Media Announcement of Title Sponsorship
Prominent Branding on Conference Website
C O N F E R E N C E
5TH ANNUAL
Title Platinum Gold Silver $25,000 $12,500 $8,000 $5,000
10 6 4 2
3 2 1Available to
Purchase
Available to Purchase
Session Hall
2 page
Session Hall
One Page
Conference Venue
Half Page Quarter Page
Up To 10 Up To 6 Up To 4 Up To 2
SOLD OUT
EXHIBITOR PACKAGES
4 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
• 20 x 16 Premium Island Booth
• 4 Skirted Tables
• 8 Chairs
• Electric, Carpet, & Wi-Fi Included
• 10 All-Access Conference Registrations
• Title Branding with Logo and Hyperlinked Listing on Emerald Conference Website
• 50% Discount on Additional Registrations - Up to 10
• 3 Lead Capture Software Licenses To be Used With Smart Phones Additional Licences Available for Purchase
• Event Banner - Title Placement and Sizing
• Pre-Conference Digital Ads
• Pre-Conference Email Campaigns - Title Placement & Sizing
• Event Program - 2 Page Spread
• Exclusive Social Media Announcement of Title Sponsorship
• Registration Bag Stuffer
• Your 33” x 79” Banner Placement - 2 in Session Hall & Registration Area
• Exclusive Email Announcement of Title Sponsorship
• Attendee List
• Pre-Conference Print Ads Included
• Slider Ad On Emerald Scientific Website for 30 Days
• 2 Go-Bo’s at Conference
• Exclusive Branded Naming as Wednesday Night Welcome Reception & Poolside Mixer
$25,000
EXHIBITOR PACKAGES
C O N F E R E N C E
5TH ANNUAL
Title Exhibitor Package
• 20 x 8 Booth or 10 x 16 Booth (see map for selection)
• 2 Skirted Tables
• 4 Chairs
• Electric, Carpet, & Wi-Fi Included
• 6 All-Access Conference Registrations
• Double Sized Logo and Hyperlinked Listing
• Listing on Emerald Conference Website
• 50% Discount on Additional Registrations - Up to 6
• 2 Lead Capture Software Licenses To be Used With Smart Phones Additional Licences Available for Purchase
• Event Banner Placement - Platinum Placement & Sizing
• Pre-Conference Digital Ads
• Pre-Conference Email Campaigns - Platinum Placement & Sizing
• Event Program - Full Page Ad
• Shared Social Media Announcement of Platinum Level Sponsorship
• Registration Bag Stuffer
• Your 33” x 79” Banner Placement - 2 in Session Hall
• Shared Email Announcement of Platinum Level Sponsorship
• Attendee List
• Pre-Conference Print Ads Included
• Slider Ad On Emerald Scientific Website for 1 Week
$12,500
Platinum Exhibitor Package
SOLD OUT
5 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
• 8’ x 10’ Booth
• 1 Skirted Table
• 2 Chairs
• Electric, Carpet, & Wi-Fi Included
• 4 All-Access Conference Registrations
• Logo and Hyperlinked Listing on Emerald Conference Website
• 50% Discount on Additional Registrations - Up to 4
• 1 Lead Capture Software Licenses To be Used With Smart Phones Additional Licences Available for Purchase
• Event Banner Placement - Gold Placement & Sizing
• Pre-Conference Digital Ads
• Pre-Conference Email Campaigns - Gold Placement & Sizing
• Event Program - 1/2 Page Ad
• Shared Social Media Announcement of Gold Level Sponsorship
• Registration Bag Stuffer
• 1 Banner Placement at Conference Venue
• Shared Email Announcement of Gold Level Sponsorship
• Attendee List
$8,000
Gold Exhibitor Package
• 8’ x 10’ Booth
• 1 Skirted Table
• 2 Chairs
• Electric, Carpet, & Wi-Fi Included
• 2 All-Access Conference Registrations
• Listing on Emerald Conference Website
• 50% Discount on Additional Registrations - Up to 2
• Lead Capture Software Licenses Available for Purchase
• Event Banner Placement - Silver Placement & Sizing
• Pre-Conference Digital Ads
• Pre-Conference Email Campaigns - Silver Placement & Sizing
• Event Program - 1/4 Page Ad
• Shared Social Media Announcement of Silver Level Sponsorship
$5,000
Silver Exhibitor Package
A FEW OF OUR PREVIOUS EMERALD CONFERENCE SPONSORS
6 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
Booth choice is based on order of registration. Please check emeraldconference.com for up to date availability. Emerald retains the right to adjust the layout, if necessary.
Set-Up
Wednesday, February 273:00 pm–10:00 pm
Exhibit Hours
Thursday, February 288:00 am–5:30 pm
Friday, March 18:00 am–3:00 pm
Sponsor Thank You
Friday, March 1 3:00–3:30 pm
Tear Down
Friday, March 1 3:30 pm
EXHIBIT HALL LAYOUT & SCHEDULE
7 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
• Sole sponsorship of a single evening reception
• Includes drink tickets for your team to distribute
• Live announcement of sponsorship prior to the reception
• Your 33” x 79” banner signage at bar locations
• Your company tabletop signage on reception tables
• Social media announcement of sponsorship
SPONSORSHIPPACKAGES
C O N F E R E N C E
5TH ANNUAL
Welcome Mixer and Networking Event Sponsor$7,000
SOLD OUT
• Exclusive title branding of the 2019 Emerald Conference video recording
• Company logo at head and tail of entire video and segments
• Archived in perpetuity on the Emerald Community, Vimeo and YouTube
• Viewed by tens of thousands over time
• Logo and hyperlink on event app
• Logo and link on conference website, email and social media promotions
• Logo on printed conference signage
• Registration bag stuffer
Video Sponsor$7,000
• Branded login on every attendee’s device to access Wi-Fi daily
• Logo and hyperlink on event app
• Logo and link on conference website, email and social media promotions
• Logo on printed conference signage
• Registration bag stuffer
• High visibility throughout and beyond the event
• Large one color company logo on 1,000 reusable canvas Emerald Conference swag bags
• Logo and hyperlink on event app
• Logo and link on conference website, email and social media promotions
• Logo on printed conference signage
• Registration bag stuffer
Wi-Fi & Technology Sponsor$5,000
Registration Bag Sponsor$5,000
8 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
• Sponsor of event charging station
• Your high visibility banner, and tabletop signage
• Logo and hyperlink on event app
• Logo and link on conference website, email and social media promotions
• 1 bag stuffer
Charging Station Sponsor$4,000
• Exclusive sponsorship of the 2019 Emerald Conference name badge
• Oversized 4x6 badges, printed in full color
• More room for larger logo
• 2-Sided printing with branding on both sides (session schedule on back of badge)
• Purchase with lanyard sponsorship and save $1,000
Name Badge Sponsor$4,000
• High Visibility Sponsorship
• Exclusive 1-Hour Session During Lunch In Private Ballroom For Up To 100 People
• World Class Food
• Choose Day 1 Or Day 2
• Sponsor Both Days And Get A 20% Discount
• Logo And Link On Conference Website, Email And Social Media Promotions
Lunch Sponsor$4,000
• Exclusive sponsorship of the 2019 Emerald Conference lanyard
• High visibility
• Wide 3/4” high quality lanyard with dual alligator clips
• White landscape company logo repeated along length of lanyard
• Purchase with name badge sponsorship and save $1,000
Lanyard Sponsor$4,000
• Exclusive sponsor of hotel card key
• Full color image on front of Loews Coronado Hotel card key
• High visibility
• Branded recognition every time guest uses key
Hotel Card Key Sponsor$3,500
• Thursday morning
• Exclusive high visibility sponsorship
• High traffic cash bar
• Signage at serving area
• Napkins with your company logo
• Logo and link on conference website, email and social media promotions
• 1 Bag stuffer
• Live announcement
Juice & Smoothie Bar$2,500
9 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
• Your single-page flyer dropped at door of attendees at the Loews Coronado Bay Resort
• High visibility
Door Drop Sponsor$2,000
• Your pens and 5x7 pads with your company logo distributed on day 1 to all session hall seats
• High visibility throughout the conference
Pad & Pen Sponsor$1,500
• Your single-page flyer on the seat of every session chair at start of day
• High visibility, compulsory interaction
• Day 1 or day 2
• Sponsor both days and save $1,000
Seat Drop Sponsor$2,000
• Your single-page flyer, keychain-sized swag, or card in the bag of every attendee
• Contact us for additional swag options
Swag Bag Drop Item $1,500
• Sole sponsorship of graffiti wall
• Your two 33” x 79” banners flanking the wall
Graffiti Wall $1,500
• Friday morning
• Exclusive high visibility sponsorship
• High traffic cash bar
• Signage at serving area
• Napkins with your company logo
• Logo and link on conference website, email and social media promotions
• 1 Bag stuffer
• Live announcement
Bloody Mary Bar Sponsor$2,500
• Your 33 x 79 full color pop-up banner
• High visibility
• Placed in the registration or common lobby area
• Banner specs and ordering info will be provided
Registration Lobby Sponsor$2,000
SOLD OUT
• High Visibility Sponsorship
• Exclusive Product Demonstration During Breakfast On Marina Terrace
• World Class Food
• Choose Day 1 Or Day 2
• Sponsor Both Days And Get A 20% Discount
• Logo And Link On Conference Website, Email And Social Media Promotions
Breakfast Sponsor$2,000
10 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
• Dimensions: 17” w x 11” h (5100 px w x 6600 px h)
• Resolution: 300 dpi
• Color Mode: CMYK
• File Format: PDF conforms to “PDF/X-1a:2001” specs; all text must be flattened/rasterized prior to submission
• Dimensions: 8.5” w x 11” h (2550 px w x 3300 px h)
• Resolution: 300 dpi
• Color Mode: CMYK
• File Format: PDF conforms to “PDF/X-1a:2001” specs; all text must be flattened/rasterized prior to submission
• Dimensions: 8.5” w x 5.5” h (2550 px w x 1650 px h)
• Resolution: 300 dpi
• Color Mode: CMYK
• File Format: PDF conforms to “PDF/X-1a:2001” specs; all text must be flattened/rasterized prior to submission
• Dimensions: 4.25” w x 5.5” h (1275 px w x 1650 px h)
• Resolution: 300 dpi
• Color Mode: CMYK
• File Format: PDF conforms to “PDF/X-1a:2001” specs; all text must be flattened/rasterized prior to submission
Double-Truck Color Ad of Your Design $1,500
Full Page Color Ad of Your Design$1,000
Half Page Color Ad of Your Design$750
Quarter Page Color Ad of Your Design$500
EVENT GUIDE ADVERTISING
C O N F E R E N C E
5TH ANNUAL
11 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
SPONSORSHIPCONFIRMATION
The 2019 Emerald Conference: Driving the Culture of Connectivity in the Cannabis Communnity! Please selects the packages you would like to reserve. Fill in your contact information and signature and submit to us.
FEBRUARY 27 - MARCH 1, 2019 Loews Coronado Bay Resort San Diego, CA
Exhibitor Packages Pricing Qty Total
Title /SOLD OUT/ $25,000
Platinum $12,500
Gold $8,000
Silver $5,000
Event Guide Advertising Pricing Qty Total
Double Truck $1,500
Full Page $1,000
Half Page $750
Quarter Page $500
Send Order Form, Check, and Signature page to:Emerald Scientific ATTN: Accounting285 A Street, Suit 1-66 Ashland, OR 97520
Total:
Sponsorship Packages Pricing Qty Total
Welcome Mixer and Networking Event /SOLD OUT/ $7,000
Video $7,000
Wi-Fi & Technology $5,000
Registration Bag $5,000
Lunch $4,000
Charging Station $4,000
Name Badge $4,000
Lanyard $4,000
Hotel Card Key $3,500
Fresh Juice & Smoothie Bar $2,500
Bloody Mary Bar $2,500
Breakfast $2,000
Door Drop $2,000
Seat Drop $2,000
Registration Lobby /SOLD OUT/ $2,000
Swag Bag Drop $1,500
Pad and Pen $1,500
Graffiti Wall $1,500
$
Reserve Your Booth Space
Today.
Priority Given In Chronological Order
Of Commitment.
12 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
Sponsor Contact Information: Billing Information (If Different)
Name: Name:
Title: Title:
Company: Company:
Street Address: Street Address:
City: City:
State/Zip: State/Zip:
Country: Country:
Phone: Phone:
Fax: Fax:
Email: Email:
Signature:
Printed Name: Date:
Title:
Reserve Your Booth Space
Today.
Priority Given In Chronological Order
Of Commitment.
TERMS AND CONDITIONSThe organization listed above contracts with Emerald Scientific. PAYMENTA fifty percent (50%) non-refundable deposit is due within 10 days of con-tract signature. The remaining bal-ance (50%) is due by October 1, 2018. If payment in full is not received by December 1, 2018, all passes and ex-hibit space will be cancelled. There will be no exceptions. If this contract is signed after October 1, 2018, pay-ment in full is due upon signature. No booths or sponsorships will be reserved until payment is received Payments made by check must be mailed to: Emerald Scientific ATTN: Account-ing 285 A Street, Suite 1-66 Ash-land, OR, 97520 Online payments subject to a 3% processing fee.
CONFIDENTIALITY AGREEMENTThe terms and conditions of thisagreement are confidential and can-not be disclosed to any third party without written consent. This Agree-ment is intended to be fully binding.
HOLD HARMLESSThe exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management compa-ny, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. The terms of this provision shall survive the termination or expi-ration of the Agreement.
PROFESSIONALISMExhibitors are expected to maintain a high level of professionalism while exhibiting at the individual events. This includes, but is not limited to, dressing in appropriate business ca-sual attire, presenting professional exhibitor booths/displays and en-gaging in respectful communication among fellow sponsors, delegates, and event/venue staff. Inappropri-ate behavior that may deter from the educational objectives of the event and exhibits will not be tol-erated and may cause the sponsor not to be invited to future events. By signing this agreement, Sponsor acknowledges and agrees to ad-here to the Professionalism policy of the event.
CANCELLATION POLICYUpon signing this agreement, your firm is responsible for 100% pay- ment. In the event that the event Organizer cancels the event due to an act of God, declaration of war, act of foreign enemies, one or more oc-currences that could directly or indi-rectly impair travel, or any other act or event that directly or indirectly causes cancellation of the confer-ence, Emerald Scientific shall have the right to retain 50% of the spon-sorship fees to cover pending costs. The remaining fees shall be credited to the sponsorship of one or more future events to be determined at Emerald Scientific’s discretion.
SPONSORSHIPCONFIRMATION
13 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
LOEWS CORONADO BAY RESORTSAN DIEGO, CALIFORNIA
C O N F E R E N C E
5TH ANNUAL
The conference will be held at the Loews Coronado Bay Resort. Perched on its own 15-acre peninsula, Loews Coronado Bay is a private oasis
of tranquility near San Diego. This Coronado hotel offers views of the shimmering bay waters and the San Diego skyline.
Welcome to island-chic at
its very best. Enjoy styl-
ish rooms in beach-glass colors
and magnificent views that
range from the Pacific Ocean
and Coronado Bay to our lush
grounds or pools, or the lights of
the San Diego skyline.
Award winning chefs will prepare world class fare guaranteeing an unsurpassed
experience for everyone. Like no other conference. Period.
With the luxurious comforts of
our amenities and our all-en-
compassing service, your experience
with us will be simply unmatched. Our
concierges are here to help with direc-
tions, dinner reservations, and more.
And we want to ensure you are taken
care of with access to our 24-hour
Business Center or relaxing under
your own Poolside Cabana.
14 | 2019 Exhibit Guide & Sponsor Opportunities | www.emeraldconference.com | 805.471.7100
C O N F E R E N C E
5TH ANNUAL
INTRODUCING THE FIRST ANNUAL EMERALD CLASSIC CHARITY GOLD TOURNAMENT
WEDNESDAY, FEBRUARY 27 Loews Coronado Bay Resort Golf CourseSan Diego, CA
Join us at The Coronado Golf Course on Wednesday, February 27, 2019. We will have 17 teams of 4 for a total of 68
players. Individual tickets include Shotgun Start golf format, green fee, golf clubs, golf cart and range balls. South of the
Border lunch buffet and 3 drink tickets are also provided. All profits will benefit a cannabis related charity.
Sponsorship and Advertising opportunities are available. See /www.emeraldconference.com/golf-tournament for details.
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