compulsory briefing session enterprise wireless solution (wi-fi) raf /2015/00022 date: 18 january...

COMPULSORY BRIEFING SESSION

Enterprise Wireless Solution (Wi-Fi) RAF /2015/00022

Date: 18 January 2016

Time: 11:00

AGENDA

Background of the RFBPurpose of the BidEvaluation Criteria Mandatory DocumentsDisqualification of BidsSubmission of BidsContact detailsQuestions and Answers

BACKGROUND

•RAF/2015/00022: Request for bid: Appointment of a service provider to provide Enterprise Wireless Solution (Wi-Fi) nationally for 3 years with an option to extend for 2 years based on performance .

RFB was advertised on Friday, 11 December 2015Closing on 22 February 2016 at 11h00

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PURPOSE OF THE RFB

As part of RAF e-Enablement strategy, deployment of an Enterprise Wireless (Wi-Fi) solution has been identified as one of the key initiatives in the Technology Workstream within the Infrastructure Development and Business Continuity Department.

Currently there is limited Wi-Fi connectivity technology deployed at RAF offices which uses Wi-Fi Access Points mainly within the executive boardrooms, executive suite and ICT department. The current Wi-Fi Access Points are five years old and will need to be replaced with the latest Enterprise Wi-Fi Solution.

Background of the Project

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SCOPE OF WORK

The solution will include.Supply of equipmentProvide Installation of such equipmentSupport and Maintenance of the equipment and installation

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Current RAF Network infrastructure:

The RAF Head office and regional offices are currently connected to a centralized data centre in Midrand (Production) via Multi Protocol Label Switching (MPLS) Network. The RAF ICT Disaster Recovery (DR) site is located in Rosslyn. The core switches at the Midrand Data centre is HP Procurve switches and Rosslyn is Extreme Network switches. All the RAF offices as per the table above use Extreme Network switches. Network segregation and security is achieved by Cisco ASA appliances and Intrusion Prevention System (IPS) based at the Midrand Data centre and Rosslyn DR locations.

The current Network Management tool is Netsight (standard) and the proposed solution should integrate with Netsight (standard) and the current switch environment as indicated above

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EVALUATION CRITERIA

The evaluation criteria will be based on the following requirements:

Mandatory (Comply or Not Comply) bidders who do not meet the mandatory requirements will be disqualified. Technical Functional Requirement (100 points). Threshold to proceed to price and B-BBEE is 70 points. Price and B-BBEE Evaluations (90/10 points). Bidders who score less than 70 out of 100 on functional / technical

criteria will not be further evaluated on Price and BEE.

EVALUATION CRITERIA AND METHODOLOGY

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TECHNICAL MANDATORY REQUIREMENTS

1.Bidder (s) must be a approved Vendor Accreditation/ Partner•Please provide copy of a valid certified certificate/ or letter verifying statement above.2. The Wi-Fi product and solution must be certified by the Wi-Fi Alliance•Please provide proof of certification (printout from the Wi-Fi Alliance website).3. The bidder must provide warranty, support and maintenance for Enterprise Wireless Solution (Wi-Fi) nationally for a minimum period of three (3) years with an option to extend for a further two (2) years.

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TECHNICAL EVALUATION CRITERIA

Criteria Points

Project Plan 20

Track record (References) 25

Compliance to the scope as indicated on par 4.2 40

Hardware warranty 15

Total 100

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Mandatory Documents

Complete and Signed Standard Bidding Document (SBD) Valid and Original Tax Clearance Certificate (TCC) Bid Conditions

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Site visit survey

Site visit survey will be conducted between 19 - 29 January 2016. Booking of slots can be requested only to this email:

wifi-survey-bookings@raf.co.zaBidders are requested to send their requests for slot in advance for proper planning of slots, No later than 12 pm for the following day.

Disqualification of bids

Bidders shall be disqualified if they fail to:

Submit true and correct information Comply with mandatory requirements Comply with prescribed response format

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The Original signed bid document and Proposal clearly marked and indexed with all pages numbered.

One (1) original and one (1) hard copies, submitted in a sealed envelope, clearly marked (RAF/2015/00022) envelope, to the address provided below.

Submission Address : Road Accident Fund Eco Glades Reception (Block F) 420 Witch-hazel Avenue, Centurion Closing Time : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION)Closing Date : 22 February 2016

Submission of RFB responses

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Bid responses sent by courier must reach the reception at least 36 hours before the closing date (22 February 2016), to be deposited into the Bid box.Submission Register must be signed at the reception by bidder when submitting bid documents.

Important note:

Please ensure that the attendance register has been signed Name of company Contact detailsIf a courier company is submitting on behalf of the bidder please ensure that they write your company name and not the courier company name(for ease of reference)Late response will not be considered

Submission of Bid responses

Contact Details

All queries must be forwarded to Noluthandon@raf.co.zaEnquiries and clarification will close on 03 February 2016.Q and A Pack will be published on the RAF website on 08 February 2016 before COB.

THANK YOU

QUESTIONS?