community fundraising terms &...

CommunityFundraisingTerms&Conditions

ThankyoufororganizingaCommunityFundraisertobenefittheNationalBrainTumorSociety(NBTS).Wearegratefulforyourcommitmenttoourcommunity,andsupportofourmissiontofindacure.Byprovidingthisdocumentpubliclyonourwebsite,weassumeallEventOrganizershavereadandfullyunderstoodthebelowinformation,andtheNationalBrainTumorSocietyisnotliableshouldanEventOrganizernottakethetimetoreadorunderstandtheCommunityFundraisingTerms&Conditions.ByraisingfundsfortheNationalBrainTumorSociety,allEventOrganizersautomaticallyagreetothefollowing:

UseofNationalBrainTumorSocietyBrand

1. Uponrequestandtotheextentpossible,NBTSwillprovidetheCommunityOrganizerwithavailableprintmaterialsandelectroniclogosappropriatetotheevent/initiativeanditsfundraisingactivities.

2. TheNationalBrainTumorSociety'snameorlogomaynotbealteredinanyway,anditsusagerequirespriorknowledgebyanNBTSstaffmember.AnyquestionableCommunityFundraisingmaterialsorcontentcreatedbytheCommunityOrganizer(e.g.promotionalitems,invitations,etc.)usingtheNBTSname,logoorlikenessmaynotbeapprovedforfinalprint,publishing,ordistributiontothegeneralpublicbyanNBTSstaffmember.Logoguidelinesareavailableuponrequest.

3. AllCommunityFundraisingmaterialsandpromotionaltoolsmaynotmakeanyrepresentationwhichwouldindicateNBTSishosting,producingorsponsoringthiseventorinitiative.Alleventorinitiativematerialsshouldmakeclear,wherepossible,thatfundsarebeingraised"onbehalfof",“insupportof”,or“tobenefit”ratherthan"by"theNationalBrianTumorSociety.

4. AllwebsitecontentpertainingtoNBTS,ifapplicable,shouldbesubmittedtoanNBTSstaffmemberforreviewandshouldbeapprovedbyNBTSbeforeanythingisposted.NBTSreservestherighttoremoveanylinktotheCommunityFundraisingwebsiteifitcontainsanycontentdeemedobjectionableorreservestherighttorequestthatwebsitecontentbechangedorremovedifitisdeemedobjectionableand/orincorrect.

UseofNationalBrainTumorSocietyOnlineFundraisingPages

CommunityOrganizersmaycreateaneventorinitiativewebsite,hostedbyNBTS,andallowonlinecreditcarddonationstobemadedirectlytoNBTSthroughtheClassyplatformanditsprocessors.

1. CommunityOrganizersareNOTauthorizedtoenterinofflinedonations.Allofflinedonations,checksoranticipatedfunds,mustbemailedtotheNationalBrainTumorSocietynationaloffice

andenteredontothewebsitebyanofficialNBTSstaffmember.

2. TheCommunityOrganizer’swebsitemustfollowthestructureprovided;contentrepresentingNBTSmaynotbedeletedoraltered.

3. TheCommunityOrganizerisresponsibleforcreatingandmaintainingtheinformationontheeventorinitiative’swebsite.

4. NBTSreservestherighttoremoveobjectionablematerialfromanyCommunityOrganizer’swebsites.

Donations&GiftAcknowledgements

1. TheCommunityOrganizerisresponsibleforallexpenses,andwillmaintainappropriatefinancialcontrolsandrecordsrelatedtofundraising.TheNationalBrainTumorSocietyisnotabletocutfundsbacktoaCommunityOrganizertoassistwiththepaymentofeventexpenses.IfaCommunityOrganizerchoosestohostregistrationonanon-NBTSaffiliatedwebsite,theEventOrganizershouldconsulthis/hertaxadvisorforanytaximplicationsassociatedwithdepositingeventrevenueintopersonaloreventrelatedaccounts.

2. CommunityOrganizershavetheoptiontoaccept,process,andacknowledgetheirdonationsinoneofthefollowingwaysandwillberequiredtoadheretothefollowingtermsandconditionsappropriatetotheselectedoption.

a. Createafundraisingwebsite,hostedbyNBTS,andallowonlinecreditcarddonationstobemadedirectlytoNBTS.Anemailreceiptwillbesenttoalldonorsthroughthisoption.RegistrationsthroughtheNBTSeventwebsitemaynotbetaxdeductible.

b. CommunityOrganizerscancollectdonors’checksmadepayabletoNationalBrainTumorSocietyandsendthemdirectlytotheNBTS,Attn:CommunityEvents,NationalBrainTumorSociety,55ChapelStreet,Suite200,Newton,MA02458;suchdonationswillbeprocessedandacknowledgedbytheNationalBrainTumorSocietyundertheorganization’staxidentificationnumber.CommunityOrganizersmustincludeacompletedCommunityOrganizerDonationFormwithchecksthatindicateswhichCommunityEventorCommunityInitiativethedonationsarefor.

c. DonorsmaymailchecksdirectlytoNationalBrainTumorSociety,Attn:CommunityEvents,55ChapelStreet,Suite200,Newton,MA02458.DonorsmustrecordtheCommunityEventorCommunityInitiative’snameonthecheckmemolineandincludeacompletedindividualdonordonationform.

d. IfaCommunityOrganizerreceivescashoracheckmadeouttothempersonally,theCommunityOrganizermaydepositthechecksorcash;however,theCommunityOrganizermustthensendacheckmadeouttotheNationalBrainTumorSocietyforthe

depositedamountormakeanonlinedonationtohis/hereventpageforthedepositedamount.IftheCommunityOrganizersubmitsdonationsthisway,onlytheCommunityOrganizerwillreceiveanacknowledgementfromtheNationalBrainTumorSociety.TheCommunityOrganizerisresponsibleforfollowingIRSguidelinesfortaxdeductibledonations.Pleaseconsultyourtaxadvisorforanytaximplicationsassociatedwithdepositingfundsassociatedwiththeevent.

3. ItisencouragedthatalldonationsbesenttoNBTSwithin30businessdaysoftheeventand/or

collectionactivitytoensurepromptprocessingandacknowledgements.DonationsmadepayabledirectlytotheNationalBrainTumorSocietywillbeacknowledgedbyNBTSaccordingtothefollowing:1)onlinedonationswillbeacknowledgedbyemail;2)allofflinedonationswillbeacknowledgedinwritingviamailprovidedthedonorprovidesavalidstreetaddress.*Pleasenote,donoracknowledgementmaytakeupto4weeks.

EventExpenses&Vendors

1. TheCommunityOrganizerisresponsibleforhiringandmanagingallvendors.

2. TheCommunityOrganizerisresponsibleforallbookkeeping,accountsreceivableandaccountspayablefortheevent.

3. NBTSdoesnotprovideupfrontcapitalorpaymentofexpensesbeforeorafteranevent.NBTScannotpayCommunityOrganizersbackforexpenses.

CompliancewithLaw

TheCommunityOrganizeragreestocomplywithallfederal,stateandlocallaws,regulations,ordinancesandrulesrelatingthepromotion,organizationandconductoftheCommunityEventorCommunityinitiative.TheEventOrganizeragreestoadheretoanylocalandfederallawsregardinggaming,rafflesorauctionsofanykind.TheCommunityOrganizeragreeshe/sheshallberesponsibleforobtainingallpermits,licenses,insuranceandpermissionsfromstateandlocalauthoritiesnecessaryforpromoting,organizingandconductingtheeventorinitiative.TheCommunityOrganizeragreesitshallbeexclusivelyliableforanyinjuriesorlossessustainedbythird-partiesinconnectionwiththeCommunityEventorInitiative.

GeneralLiability&Indemnification

1. TheCommunityOrganizerisresponsibleforsecuringandadheringtoallguidelinesassociatedwithrequiredpermitting,licensing,andinsurancerequiredbytheappropriatelocal,state,andfederalgoverningbodies.

2. NBTSwillnotbeheldliableforanyinjuries,accidents,oremergencyconditionsthatmayoccurbefore,duringoraftertheevent/initiativeortheplanningofsuchevent.

3. NBTSisnotresponsibleforanyfinanciallossordamagedgoodsassociatedwiththeplanningandexecutionoftheevent.

4. NBTSisnotresponsibleforthesuccessoftheevent/initiative,northeactivitiesconductedbytheCommunityOrganizer.

5. NBTSisnotresponsibleforandcannotprovideinsurancefortheevent/fundraiser.

6. TheCommunityOrganizeragreestoindemnifyandholdharmlessNBTSagainstlossorthreatenedlossorexpensebyreasonoftheliabilityorpotentialliabilityoftheNBTSfororarisingoutofanyclaimsfordamages.

7. NBTSmaywithdrawitssupportandaffiliationwiththeeventatanytimeifdeemednecessaryforanyreason.

Photo&VideoConsent

Byhostinganevent/initiativeinsupportofortobenefittheNationalBrainTumorSociety,theEventOrganizeragreestoconsenttoandauthorizetheuseandreproductionofanyandallphotographs,audioandvideorecording,oranyotherrecordswhicharetakenofhim/herortheirevent/initiative,event/initiativeparticipants,ortheirCommunityEventthatarepostedonsocialmediaorarespecificallytakenbytheNationalBrainTumorSociety,oranyoneauthorizedbytheNationalBrainTumorSociety,withoutanycompensationtothem.

FinalAgreement

Bythisdocumentbeingpublicrecordtothecommunity,allNationalBrainTumorSocietyCommunityOrganizersautomaticallyagreetoallsectionsoftheCommunityFundraisingTermsandConditions.TheCommunityOrganizerisalsoagreeingtoexecutehis/herCommunityEventorInitiativetothebestofhis/herabilityandagreetonotholdtheNationalBrainTumorSocietyliableforanyissuesthatmayariseduringtheplanningorexecutionoftheeventorinitiative.

ForquestionsontheCommunityFundraisingTermsandConditions,pleasecontactLaurenGainoratlgainor@braintumor.orgor617.237.1758.