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Phone: 707-826-4189
Fax: 707-826-4783
http://www.humboldt.edu/hsuf/
In this Issue:
• Purchasing ITS
Equipment with SPF
Funds
• 2017 ideaFest is almost
here!
• CSU Student Research
Competition Results
• Customer Service
Survey Results
Spring 2017
Pictured top to bottom: Amber
Gaffney, Leena Dallasheh, Tyler
Stumpf and Yojana Miraya Oscco.
2017 McCrone Awards Announced
Three distinguished faculty members have been selected
as recipients of the 2017 McCrone Promising Faculty
Scholars Award. Join us in congratulating Amber Gaffney,
Leena Dallasheh, and Tyler Stumpf! Selected for exhibiting
potential in their specific field, each faculty member will
receive $1,500 to assist their program of creative activity,
scholarship, or research.
The Alistair & Judith McCrone Graduate Fellowship Award
went to Yojana Miraya Oscco, who is enrolled in the
Environment & Community Masters in Social Science under
the guidance of Dr. J. Mark Baker. Yojana
has been selected for demonstrating potential
to succeed in her chosen field, and will have
$3,000 applied to her tuition for the upcoming
academic year.
All of this year’s recipients will be honored at a
reception on Wednesday, April 19th where they’ll
deliver short presentations of their research. The
reception, open to the campus community, will
be held in the Great Hall, College Creek starting at
4:00pm. To read brief biographies of each of
the awardees click here.
OFFICE OF RESEARCH, ECONOMIC &
COMMUNITY DEVELOPMENT
Newsletter
Featured Articles:
Metrics Overview:
Proposals & Awards
pg. 6
P.I. Spotlight:
Carly Marino
pg. 7
Want to Nominate Someone Next Year?
Do you know someone you would like to nominate for this
or other awards next year? It is never too early to start
thinking ahead! To assist you in mapping out your plans for
future submissions, applications, and nominations within our
office, we've created a master chart of all SPF Internally
Administered Competitions and Awards. Next year’s
McCrone winner could be you!
Page 2 of 12
Coming Soon… DocuSign Routings!
The Sponsored Programs Foundation institutional routing process is moving away from
paper and wet signatures, and going completely electronic! We are currently in the
process of re-designing the routing forms and the flow of documents/signatures to
accommodate the new format. We are very excited about the prospect of streamlining the
entire routing process and optimizing it for speed and ease of use through the new
electronic format.
Look forward to receiving email prompts in the near future that will guide you through
filling, reviewing, signing, and commenting on routings in a user-friendly online
platform. We are about to start the first round of beta tests of the new electronic routing
process to ensure full functionality before we roll it out campus wide. Look for
announcements regarding the new process within the next couple of months, and we will
be looking forward to your feedback to optimize the process as we all learn to use it to its
greatest potential.
Pre-Award Corner
Are you interested in
obtaining grant
funding?
SPF is available to
assist you at each step
along the way. If you
are looking for
funding sources,
please see our
resources for finding
funding available on
our website.
Our Pre-Award
Specialists
Erika Wright (707) 826-5166
Pia Gabriel (707) 826-5203
Tips for Writing Winning Proposals
The CSU hosted a four-part webcast which can be accessed through the CSU portal. The fourth presentation was facilitated by
Dr. Richard Ziegfeld who was introduced as having a 40% win rate on projects worth $1 billion. His presentation on proposal
development was excellent and would be useful for faculty at all levels of proposal experience.
Dr. Ziegfeld’s presentation focused on these seven areas: 1. How to decide whether to apply, 2. Organizing the process, 3.
Preparing the content, 4. Writing the content, 5. Reviewing and revising, 6. Producing and submitting a proposal, and 7. The
Post-submission process.
To view these recorded webcasts visit https://centralstationu.skillport.com and follow the login through your myHumboldt
portal. Next, type “Proposal Development” in the search bar at the top. Finally, launch the course titled “Faculty Research
Proposal Development Webinar” which will contain all four recordings.
Page 3 of 12
Purchasing ITS Hardware with SPF Funds
Before you Buy: Any purchase of a computer, laptop, tablet, hard drive, and/or
accompanying software must be vetted through the University’s ITS Department. When
you decide what product you want, contact your Department ITS representative with the
details. They may ask you for more details or suggest alternative products that will better
fit your budget/needs, and campus infrastructure.
After You Receive Approval: Now you are ready to buy! Using a Purchase Order or
ProCard is an acceptable way to pay for your new tech! A written approval (can be an e-
mail) from ITS must be included with the Purchase Order or ProCard reconciliation. The
product should always be delivered directly to ITS.
When It Arrives: ITS, having vetted the purchase, will be “in the know” when your tech
arrives. They will tag it with a tracking number, and configure it to HSU’s standards. This
can take 1-2 days. The reasons for this are primarily safety related. If you intend to
connect to an HSU server or the campus network at any point, the computer has to be
configured in a certain way.
Additionally, ITS will encrypt the hard drive of laptops. If your tech gets stolen or is lost,
it will be unusable/unreadable to anyone else. If you plan to use the computer off campus,
you will be asked to complete an off-campus use form. This is your acknowledgment of
responsibility for connecting to non-HSU networks, accepting breakage or loss costs, etc.
When the Award Ends: If you purchased your computer, laptop, tablet, or hard drive with
grant funds, the funding agency may request that it be transferred to their possession once
the period of performance ends. If not, it will be transferred to stateside.
5 Years After Purchase: Per University policy, computers older than 5 years must be
wiped clean and destroyed or donated unless there is substantial
reason not to (e.g. it is running specialized equipment). Because
software technology changes so rapidly, ITS has set the 5 year
rule to avoid unnecessary effort spent trying to use updated
software on old computers.
If you have any questions or need assistance with your
purchasing, please contact your SPF Grant Analyst for
more information.
Post- Award Corner
Our focus for
Post-Award
grants management
encompasses
three areas: training,
monitoring, and
reporting.
Post-Award services
provide support to
your project
throughout the life
span of your grant.
Our Post-Award
Grant Analysts
Anthony Johnson (707) 826-5164
Leslie Rodelander (707) 826-5163
Sam Barton (707) 826-5167
Page 4 of 12
The Office of Research, Economic and Community
Development, Marketing & Communications, and the HSU
Library in collaboration with the Colleges, would like to invite
students, faculty, & staff to attend the 4th Annual HSU
ideaFest!
This exciting event is an opportunity for students, staff, and
faculty to showcase their research & creative works,
highlighting the academic excellence of Humboldt State
University. For one afternoon, more than 100 presenters will
showcase everything from poster presentations to live
performances and digital exhibits. The ideaFest research
symposium will take place in the HSU Library on Friday
April 21, 2017.
Presenters also have the option to exhibit their poster online in
Humboldt Digital Scholar, or be included in the next issue of
HSU ideaFest, an annual journal for student research to be
started this year. To view the list of ‘Presenters & Abstracts’
for this year’s ideaFest, you can click here.
ideaFest! A Showcase of Research
& Creative Projects
Open Gallery Viewing
Noon to 3:00pm
Reception and Performances
3:00-5:00pm
Page 5 of 12
Dean’s Corner
Jacob Rada, Graduate candidate in Engineering
Faculty advisor: Charles Chamberlin, Co-Director, Schatz
Energy Research Center
Lauren Smith, Graduate candidate in Biological Sciences
Faculty advisor: Sharyn Marks, Professor, Biological
Sciences
Meghan Ueland, Undergraduate in History
Faculty advisor: Robert Cliver, Chair, History
Michael Vernon, Graduate candidate in Forestry &
Wildland
Faculty advisor: Rosemary Sherriff, Chair, Geography
*Results from the competition at Cal Poly San Luis Obispo
will be published in our fall newsletter. Congratulations
again to these outstanding student researchers at HSU!
Ricardo Cueva, Undergraduate in Sociology
Faculty advisor: Josh Meisel, Associate Professor,
Sociology
Sean Haas, Undergraduate in Physics & Astronomy
Faculty advisor: Paola Rodriguez Hidalgo, Assistant
Professor, Physics & Astronomy
Dennis Hernandez, Graduate in Kinesiology
Faculty advisor: Young Sub Kwon, Assistant Professor,
Kinesiology & Recreation Administration
Laura Morgan, Graduate candidate in Biological Sciences
Faculty advisor: Erik Jules, Professor, Biological Sciences
Galen O’Toole, Graduate candidate in Environmental
Resources Engineering
Faculty advisor: Andrea Achilli, Assistant Professor,
Environmental Resources Engineering
Students Chosen to Represent HSU at CSU Student Research Competition
Nine HSU students were chosen to represent HSU at the CSU Student Research Competition, following competitive review
of their written summaries by the Planning Committee for Research, Scholarly and Creative Activities. These students will
make oral presentations of their research at the 31st Annual California State University Student Research Competition. This
annual statewide competition brings together outstanding student researchers from all 23 CSU campuses to compete for
research awards in discipline-based categories. The Office of Research, Economic & Community Development is proud to
underwrite the travel costs of these students:
I recently had the opportunity to visit
Washington DC with several faculty
members and had very productive
discussions with federal research funders.
Even though change in the federal budget
is a very hot topic right now, there are still
a lot of research grant funding
opportunities. These opportunities are not
just through the federal government but
also include research grants from the state,
non-profit and corporate entities.
Currently approximately 45% of our
research is from federal, 35% from state,
and 20% from non-profit/corporate.
Regardless of which college you are in I
encourage any faculty member interested
in exploring research funding to contact
us. We will help you find funding,
prepare the grant and manage the award.
In addition to outside research
opportunities, The Office of Research,
Economic, & Community Development
manages several internal competitions to
provide research money to HSU faculty.
These include Research Scholarship
Creative Activity (RSCA), Agricultural
Research Institute (ARI), and Incentives
Awards. Each of these will be run again
beginning in fall so please keep an
eye out for the announcements.
Thanks to all for doing great research
at Humboldt State University!
Page 6 of 12
FY Proposals Submitted Q3 Total
2011/12 # Proposals 146
2012/13 # Proposals 167
2013/14 # Proposals 189
2014/15 # Proposals 215
2015/16 # Proposals 175
2016/17 # Proposals 203
year over year inc/(dec) 28
2011/12 $ Proposals $ 23.8 Million
2012/13 $ Proposals $ 30.5 Million
2013/14 $ Proposals $ 39.8 Million
2014/15 $ Proposals $ 41.2 Million
2015/16 $ Proposals $ 38.2 Million
2016/17 $ Proposals $ 48.3 Million
year over year inc/(dec) $ 10.1 Million
2011/12 Proposals IDC% 12.11%
2012/13 Proposals IDC% 16.33%
2013/14 Proposals IDC% 16.90%
2014/15 Proposals IDC% 13.99%
2015/16 Proposals IDC% 14.12%
2016/17 Proposals IDC% 16.76%
year over year inc/(dec) 2.64
Metrics
Tracking data or “metrics” help to measure an organization's activities and assist with developing strategies
for ongoing improvement. At Sponsored Programs, the # of proposals and awards are tracked for various
benefits including use as a forecasting tool. Metrics assist us in anticipating increased volume of proposals
and awards to help balance increased workload. The two charts below provide year over year comparative
data from Fiscal Year 11/12 to the present. To view this metrics report in its entirety click here.
FY Awards Received Q3 Total
2011/12 # Awards 91
2012/13 # Awards 104
2013/14 # Awards 116
2014/15 # Awards 190
2015/16 # Awards 126
2016/17 # Awards 134
year over year inc/(dec) 8
2011/12 $ Awards $ 6.9 Million
2012/13 $ Awards $ 5.4 Million
2013/14 $ Awards $ 19.3 Million
2014/15 $ Awards $ 17.2 Million
2015/16 $ Awards $ 20.5 Million
2016/17 $ Awards $ 21.5 Million
year over year inc/(dec) $ 1.0 Million
2011/12 Awards IDC% 8.91%
2012/13 Awards IDC% 15.39%
2013/14 Awards IDC% 10.36%
2014/15 Awards IDC% 13.45%
2015/16 Awards IDC% 8.24%
2016/17 Awards IDC% 13.81%
year over year inc/(dec) 5.57
Highlights of the 3rd Quarter
HSU SPF routed 203 new proposals,
requesting $48.3 million in new research
funding. Of those submitted proposals, 117
(58%) were requesting $25,000 or more.
In that same time, HSU SPF has received
134 new awards, totaling $21.5 million. Of
those awards received, 68 (51%) were
$25,000 or greater.
Progress towards achieving HSU’s
Strategic Goals
Humboldt State University’s 2015-2020 Strategic
Plan outlined specific objectives for the HSU
Research Community that we have been working
towards fulfilling. Our metrics can help us track our
effectiveness towards achieving Objective 4.3:
Increase grant proposal submissions by 25% and
Increase grants over $25,000 by 30%.
Other ongoing projects like our implementation of
DocuSign will help us continue to streamline the
routing process & reduce paperwork.
Page 7 of 12
If you are researching the history of Humboldt County, it is
likely you have visited the Special Collections on the third
floor of the HSU Library. Special Collections is home to rare
photographs, maps, books, manuscripts, journals, and other
materials that document the communities and history of
Northwestern California. There you will find Special
Collections Librarian Carly Marino and a team of interns
working on projects to improve access to the historical
documents within the collection. These projects range from
historic image mapping projects to curating digital exhibits.
To support these intern digitization projects, Carly recently
received funding from the Research, Scholarship, and
Creative Activities Program (RSCA) and HSU SPF to
purchase a map scanner for scanning large documents. This
award allows for oversized materials that were previously
unscannable to be digitized and made available to any
researcher with access to the internet. Students will work
with Carly to scan historic maps of Humboldt County. With
thousands of maps in Special Collections, this project will
last several years and make a significant impact for
researchers as the digitized material becomes available.
P.I. Spotlight Carly Marino:
Library Special Collections
A large part of the Special Collections material relates to the establishment of Redwood National Park (RNP)
in 1968 and park expansion in 1978. With the 50th anniversary of RNP approaching, Carly received a
financial award through the National Park Service which supports paid internships for HSU students to
archive and digitize historic documents related to RNP. Interns participating in the Redwood National Park
Archiving Project take field trips to the RNP headquarters to tour the park archives and historically
significant locations within the park. From these experiences, students will work to organize and describe
archival materials and create exhibits viewable online and in the library. Included in the grant was funding
for a dedicated internship laboratory on the third floor of the library where interns will work on digitization
projects.
Carly’s research focuses on inspiring students to use historic artifacts in inventive and creative ways, with a
focus on student learning that incorporates new technologies to analyze and understand archival material.
These internships provide HSU students an opportunity to learn professional skills that can be applied in
both their academic and professional careers. Past interns have gone on to graduate studies in library
science, museum studies, and public history. Thanks to the support of HSU SPF, these library internships
will continue to provide hands on training to the next generation of information professionals.
Carly Marino with some of her students from fall 2016
Page 8 of 12
Front Office Corner
Our Front Office staff
acts as the first point
of contact to assist
faculty, staff, and
students.
We strive to offer
excellent customer
support to direct you
in whichever services
you may be seeking
from our office.
Our Front Office
Staff
Kacie Flynn (707) 826-5159
Andrea Barrera (707) 826-4189
Susan Brater (707) 826-5165
Travel Reimbursements The CSU travel policy states that payment of travel on behalf of others is only allowed in
the case of co-traveling (when travelers are sharing a room). Outside of that exception,
you should not be incurring travel expenses on behalf of other travelers. Each individual
should be submitting their own travel claim after they return from their trip.
An alternative to minimizing out of pocket expenses would be to have each traveler
complete a travel advance. Please be sure to submit travel advances at least two weeks
prior to your trip. For assistance completing a travel advance, please contact our front
office at hsuf@humboldt.edu or by calling (707) 826-4189.
For more information regarding payment of travel, please refer to the HSU Travel Policy
& Updates page.
Maternity/Paternity Leave for SPF
Employees
As an SPF employee, what steps do I need to take prior to going on a Maternity,
Paternity, or Disability leave? What options do I have available? How and who
do I contact to initiate those processes? All great questions!
We have created this new ‘Guidance for SPF Employees Applying for Maternity,
Paternity, & Non-Work Related Disability Leaves of Absence,’ which outlines
the process, as well as provides the appropriate contacts for each type of
requested leave.
The most important factor is being proactive. Reach out to us as soon as possible
to allow HR & Payroll enough time to help you set up your leave successfully.
Incidentals Update
Going forward you are now allowed to
claim ‘incidentals’ on all of the days that
you travel! Previously the HSU policy
stated that you were not able to claim
incidentals on the first day of your trip.
You can now claim up to $7.00/day for
expenses including fees and tips for
porters, baggage handlers and other
personal service employees. If you have
any questions, feel free to follow up
with our front office!
Page 9 of 12
New Procurement Standards and
Uniform Guidance
The new Uniform Guidance Procurement Standards (2 CFR
200.317 - 200.326) are currently set to begin on July 1, 2017.
SPF is updating its Procurement Policy in order to comply
with these new rules. Because of these new standards, the
need for formal documentation of the procurement process
may need to be expanded. Please stay tuned for an update on
this topic very soon!
Subrecipient Monitoring
As a recipient of federally funded awards, SPF must
comply with the guidelines outlined in Title 2, Code
of Federal Regulations, Part 200 (Uniform Guidance).
If your federal award contains a sub-award where a
third-party organization performs a portion of the
award’s scope of work, these regulations require sub-
recipient monitoring to begin before executing the
prime award agreement.
SPF performs a similar function on most non-
federally funded awards. SPF’s Compliance Office
will provide the monitoring required and ensure good
stewardship of these awards by:
Sending out and reviewing a completed sub-
recipient letter and questionnaire.
Ensuring the sub-recipient obtains required
audits, if applicable.
Determining whether the sub-recipient is
debarred, suspended, or excluded from federal
assistance programs.
Assessing risk posed by the sub-recipient.
Compliance Corner
The primary objective
of the HSU SPF
Compliance Office is
to provide
information, training,
and internal controls
that are needed to
meet the laws, rules,
and policies
governing sponsored
research at Humboldt
State University.
Our Compliance
Office
William Cook (707) 826-5162
Time and Effort Updates
SPF recently enacted a new process for ‘Effort Certification Statements’ to be distributed
and collected in a timelier manner. Effort Certification is required for all individuals who
work on a federally funded or federal pass-through project. The certificates are created
after-the-fact each semester and the total effort will always equal 100%. So far, this new
process has been going smoothly. We strongly encourage PIs, and any individuals working
for them, to reach out to SPF’s Compliance Officer, William Cook, if they have any
questions regarding Time and Effort.
Here are a few items that can help to make this process continue to run more smoothly:
Cost share – Please report any effort related cost share as soon as possible.
PIs with employees – If you are hiring individuals on a federally funded project
(or a federal pass-through) it is important that you mention “time and effort
reporting” to them at the time of hire.
Review for discrepancies – When you receive your certificate from SPF, please
review it for discrepancies. If there are items that do not match your records,
contact SPF’s Compliance Officer immediately.
Certify and return – Please return with signature within the 30-day timeframe.
Page 10 of 12
* Comparable Institutions are defined as having between 6,000-12,000 enrollment.
Have you ever wondered how our faculty participation, proposals, and awards compare to our peer institutions? We define our
comparable campuses in the CSU as having between 6,000-12,000 enrollment. Those CSU campuses include Bakersfield,
Channel Islands, Humboldt, Monterey Bay, San Marcos, Sonoma, and Stanislaus.
Below you’ll find a comparison of those campuses for the past five fiscal years. In the most recent fiscal year ending June 30,
2016, CSU Bakersfield and Humboldt State University submitted the highest dollar of proposals at $49 Million each. In that
same year, Humboldt State University received the highest dollar amount of awards at $26.4 Million.
SPF’s 2016 Customer Service
Survey Results
Conducted during the fall 2016 semester, HSU Faculty, Staff, and
Students were invited to participate in a short survey to share their
feedback on Sponsored Programs Services.
The survey was anonymous and participation was voluntary. The
survey questions were originally developed around the “main
categories for improvement,” as identified in the 2006 SPF survey
conducted by the Office of the President. In November of 2012,
and 2014, SPF issued the same customer service/satisfaction
survey with the objective to re-issue that survey after two years’
time to gain comparative data. Click here to view the results.
Chart displaying results from the
question, “How satisfied are you
with Pre-Award services?
Comparing CSU Research & HSU Sponsored Programs
Page 11 of 12
Perception, Action & Cognition (PAC)
The grant encourages research on topics
focused on human behavior. The purpose is
to enhance fundamental understanding of
perceptual, motor, and cognitive processes
and their interactions. Research topics
include a wide range of focuses, such as
vision, haptics, memory, reasoning,
language, and spatial cognition.
Application deadline: June 15, 2017
Click here for more information
Geophysics (PH)
This grant supports basic research in the
physics of the solid earth to explore its
composition, structure, and processes
from the Earth's surface to its deepest
interior. Topics include (but are not
limited to) seismicity, seismic wave
propagation, Earth’s thermal structure,
and geodynamics.
Application deadline: June 9, 2017
Click here for more information
Featured Funding Opportunities
Preservation Assistance Grant for Smaller
Institutions
This program helps small and mid-sized
institutions improve their ability to preserve
and care for their significant humanities
collections. These may include special
collections of books, manuscripts, prints,
photographs, moving images, sound
recordings, fine art objects,
and more.
Application deadline: May 2, 2017
Click here for more information
HSU Incentives Program Winners Announced
The HSU Sponsored Programs Foundation’s Incentives Committee met and considered the proposals submitted by faculty to
the HSU SPF Faculty Research Incentives Program 2017/2018. The SPF Incentives Committee awarded the following eight
faculty members a total of $12,866 in assigned time and $24,000 in summer salary for a total Incentives Award of $36,866.
Recipients of Awards are to use their assigned time/summer salary to develop full proposals to external funding agencies or
organizations that will further HSU’s strategic goals and objectives. We look forward to working with them in the coming
months.
Bori Mazzag Mathematics Fall 2017 4 WTU’s $7,352
Jen Maguire Social Work Spring 2018 3 WTU’s $5,514
Cutcha Risling Baldy Native American Studies Summer Salary 2017 $4,000
Nicholas Perdue Geography Summer Salary 2017 $4,000
Sheila Alicea Kinesiology & Recreation Summer Salary 2017 $4,000
Andre Buchheister Fisheries Biology Summer Salary 2017 $4,000
David Gwenzi Env. Science & Management Summer Salary 2017 $4,000
Jasper Oshun Geology Summer Salary 2017 $4,000
If you were not funded this year, we do want to encourage you to re-apply for the next round of Incentives! Your Pre-Award
Specialist is available to provide feedback on how to make your incentives proposal more competitive. Another call for
applications should be distributed in fall 2018.
Travel Quick Tip: Effective January 1, 2017 the new mileage Reimbursement Rate is .535 cents per mile.
In order to avoid delays in processing, be sure to use this new rate on all your travel reimbursement requests.
Be sure to use this new rate on all your travel reimbursement requests
Page 12 of 12
OFFICE OF RESEARCH, ECONOMIC & COMMUNITY DEVELOPMENT
1 Harpst Street, SBS 427
Phone: 707-826-4189 Fax: 707-826-4783
http://www.humboldt.edu/hsuf/
The Office of Research wants to congratulate all of our PI’s and their
amazing Staff on their many accomplishments and notable awards this year.
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