collaboration project between 3 provider sites and:
Post on 25-Dec-2015
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1. Szilagyi, P.G., Bordley, Clayton, Vann, J.C., Chelminski, Ann, Kraus, R.M., Macrgolis, P.A., & Rodewald, L.E. Effect of Patient Reminder/Recall Interventions on Immunization Rates. Journal of American Medical Associates, Vol. 284 No. 14, October 11, 2000.² National, state and local area vaccination coverage among children aged 19-35 months—United States, 2006. MMWR Morbidity Mortality Weekly Report 2007;56:880-5.
Provider Site Criteria Currently using CHILD Profile
Immunization Registry Does not have a current reminder/recall
process in place Is or willing to enter historical data into
the registry Is or willing to inactivate patients, in the
registry, that are no longer their patient
Data Sources CHILD Profile Immunization Data CDC’s CoCASA Program that allows a provider office
to assess their clinic immunization rate Tracking Sheet for clinic use
Use collected data to answer: Did the project increase the number of children 19-35
months old who are fully immunized? Did the project improve current data in the registry? Did the project improve use of the Immunization
Registry? Will the provider continue with reminder/recall
system? What frequency should reminder/recall occur?
Week 1
• Using CoCASA, run baseline immunization rate using CHILD Profile data• Project orientation and training• Print reminder-recall mailing labels from the Immunization Registry• Mail first set of postcards to the patient cohort
Week 1-4
• Update patient’s historical records in CHILD Profile• Enter patient’s immunization information in CHILD Profile at each visit • Inactivate patients in CHILD Profile that are no longer associated with your practice based on the directions indicated on the postcard • Update patient address information for returned postcards • Complete the supplied tracking form• Track patients that call in to make an appointment to get an immunization (with family practice provider only)
Week 5 • Complete 2nd CoCASA report for the patient cohort (using registry data)• Conduct check in meeting with the provider’s staff•Print 2nd set of CHILD Profile Reminder-Recall mailing labels for the patient cohort • Mail second set of postcards
Week 5-11
• Monitor activity the same as week 1-4
Week 12 • Complete final CoCASA reports for the patient cohort (using registry data)
Week 12 -15
• Collect tracking forms and conduct check-in meeting with the provider
Check back with pilot sites to determine if they will continue to send reminders based on CHILD Profile Immunization Registry data
Share project with other LHJs – good basis for local health indicator work and performance measures
Continue to conduct project with other provider offices
Depends on resources – incorporate lessons learned to make the project manageable within available resources
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