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Supply Chain Management:Property Management
PRESENTATION TO THE
PORTFOLIO COMMITTEE ON POLICE
3 September 2010
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SUPPLY CHAIN MANAGEMENT
INTRODUCTORY REMARKS
Review
Develop
Align
Embed
INTRODUCTION
Lt Gen Kruser was appointed acting divisional commissioner SCM on 9 July 2010 - InterimFocus on tactical interventions
BALANCED PERFORMANCE PERSPECTIVE
To ensure an adequate and optimally utilized physical resources establishment
Value Proposition
Internal ProcessesCustomer Relations
Learning and GrowthGovernancePolitical (Diversity/BEE/HDI)Professional (Integrity / Policy Compliance)Return on InvestmentDemandPlanningAcquisitionAvailabilityUtilizationDisposalReputation Management
Batho Pele
ResearchUnderstanding the needProfessionalismValue ChainSustainabilityKnowledge Accumulation
CHALLENGES
Management Culture & Professional PracticeLack of a Professional SCM Practice and understandingFragmented Management approach and practices
General lack of command and controlPoor Financial and Asset ManagementSelective administrative Compliance towards regulatory environment
Non-availability of Management InformationStrategic Framework
Need for coherent Policy FrameworkNo Strategic PlanningNo development framework for SCM Capabilities
CHALLENGESIntegrity
Issues relating to the Bid & Tender ProcessesConflict of interest – Member/Provider RelationsManagement complacency
Undetected incidents of corruptions and fraudAlignment of performance outputs and service rendered
Organisational CultureAbsence of Service OrientationLack of professionalismAdministrative Attitude
GUIDING PRINCIPLES FOR INTERVENTIONS
Strategic Investment and Economic Empowerment
The SCM practice should reflect the accumulation of assets and resources as strategic assets for the SAPSFocus should be on the procurement of locally sourced equitable affordable quality resources relevant to Service Delivery by the SAPS.
Sound and professional SCM practice and methodologiesSCM Senior management – responsibility and accountability for
Professional practice, SCM Outcomes and Leading interventions
Re-alignment towards service delivery through proper consultation and agreement with its customers
GUIDING PRINCIPLES FOR INTERVENTIONS
A multi-year strategic and development framework for SCMICT Based Performance Monitoring, Service Evaluation and Organisational Development. (Management Information Capability)Operational priorities – focus of SCM service deliveryEnforcement of the accountable and responsible use of resources within the SAPS.
INTERVENTION FOCUSStrategic Management Issues
Strategic Planning Process and AgendaScoping of a Professional SCM Practice for the SAPSDevelopment of Management Information Capabilities for the Priority AreasAlignment of the Performance Management
Service Delivery PrioritiesFacility Management - Building of Police StationsVehicle Fleet Management - Mechanical Services, Vehicle AvailabilityProvider(Supplier) ManagementInventory Management
Addressing of Integrity IssuesIntegrity and Corruption Awareness Integrity ReportingCoordinated Interventions and InvestigationsIntegrity Risks
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REGULATORY ASPECTS
Principles of DevolutionInterdepartmental Agreements
Devolution of Building and Functions for Custodial Responsibilities of Immovable Assets from NDPW to SAPS
Regulatory FrameworkPolicy and GuidelinesBusiness ProcessesBusiness SystemsHR Capabilities
AGREEMENTS BETWEEN SAPS AND NATIONAL DEPARTMENT OF PUBLIC
WORKS (NDPW)Devolution of Budgets and Introduction of Accommodation Charges (ref no 14/1/4 - 18 December 2005)Memorandum of Understanding on Devolution of Immovable Assets between DPW and SAPS (signed by SAPS on 31 January 2006)SAPS’ State of Readiness on the Devolution of Custodial Responsibilities from NDPW to SAPS (Treasury Approval dated 3 December 2008)
DEVOLUTION OF CUSTODIAL FUNCTIONS
In terms of the agreement only function specific accommodation can be devolved (function specific = SAPS Police Stations)Agreement came into effect 1 April 2009Police Stations currently devolved = 271SAPS is presently negotiating with DPW as to the exact figure of Police Stations to be devolved in 2011/12 and annually thereafter
CRITERIA USED TO IDENTIFY THE 271 DEVOLVED STATIONS
¨ Only stations not on DPW’s system for Capital Works and Planned Maintenance, were devolved. These stations had NO:¨ Planned maintenance registered¨ Capital Projects registered¨ Contractual obligations outstanding¨ Guarantees outstanding¨ Payments outstanding
¨ The estimated number of police stations to be devolved in 2011/12 = 59
MOU ON CUSTODIAL DEVOLUTION : PRINCIPLES
FUNCTION DEVOLVED ASSETS NON-DEVOLVED ASSETS
Maintenance and Property rates
•SAPS pays R 2-02 per m2 to DPW every quarter•Planned Maintenance : SAPS•Unplanned Maintenance:-Less than R 30 000 per case : Station Commanders-More than R 30 000 per case: SCM Processes
•SAPS pays R 101-00 per m2 to DPW every quarterly (applicable to all govt depts)•Planned Maintenance: DPW•Unplanned Maintenance:-Less than R 30 000 per case : Station Commanders-More than R 30 000 per case : DPW
Municipal Services
5% management fee paid to DPW monthly (implementing process to take over from DPW)•2009/10 Expenditure R 22 024 339
5% management fee paid to DPW monthly•2009/10 Expenditure R 22 024 339
Property Leases Remains DPW responsibility (Quarterly payment)
Remains DPW responsibility (Quarterly payment)
Capital Works SAPS to manage projects by:•Building Services•Outsourcing (Monthly payment against invoices/payment certificates)
DPW to perform the management of projects by outsourcing (Monthly payments of actual expenditure)
CUSTODIAL DEVOLUTION : ADVANTAGES/DISADVANTAGES
FUNCTION DEVOLVED ASSETS NON-DEVOLVED ASSETS
Maintenance and Property rates
ADVANTAGE:-SAPS manage own maintenance plan.-Increased control over fundsDISADVANTAGE:-Maintenance plan in development phase
DISADVANTAGE:-No SAPS control over allocations for planned maintenance-No control over expenditure on maintenance executed by DPW
Municipal Services(not executed by SAPS at present)
ADVANTAGE:-Saving of 5% management fee-Increased control over consumption
DISADVANTAGE:-Account information available re-actively-Inaccurate account information
CUSTODIAL DEVOLUTION : ADVANTAGES/DISADVANTAGES
FUNCTION DEVOLVED ASSETS NON-DEVOLVED ASSETS
Property Leases
None – no leases presently devolved
DISADVANTAGE:-SAPS have no control over lease periods or lease negotiations-Some leases are re-negotiated or leased without the approval of SAPS
Capital Works
ADVANTAGE:-SAPS have increased control over planning/contracts ito timeframes, contractual issues, etc.-Aim is to have shorter delivery times (1st project currently ahead of program – GaMasemola)
DISADVANTAGE:-SAPS have no control over contractual issues between DPW and a supplier/contractor
CO-OPERATION WITH OTHER DEPARTMENTSDepartment of Justice and Constitutional
DevelopmentCommunity Safety Centers
(Shared facilities with various Departments, eg. Correctional Services,
Health and Social Services and Justice and Constitutional Development)
• Adjoining facilities for ease of detainee transfer
• Courts in Police Stations• Standardized cell specification
• Community Safety Centers (one stop service centers):
• Khutsong (Gauteng)• Nsimbini (KZN)• Thembalethu (WC)• Centane (EC)• Tshidilamolomo (NW)• Leboeng (Limpopo)• Augrabies (NC)• Galeshewe (NC)• Thabong (FS) – presently in planning
SERVICE LEVEL AGREEMENTS WITH OTHER DEPARTMENTS AND LOCAL GOVERNMENT
SAPS and DPW to agree and finalize draft SLA (Ref : SLA Final April 2010)Initiated partnership with SALGA with the following aims:
Land reservation for new police stations and expansion of existing police stationsImproved work procedures for site transfers and planning approvalSpatial Development Frameworks of Municipalities to support SAPS infrastructure development plan
Progress : Initial meetings held with SALGA, formal presentation to Executive Management Committee to be scheduled, during which SAPS will outline their objectives and requirements in this regard.
PROPOSED SERVICE LEVEL AGREEMENTS WITH OTHER DEPARTMENTS AND LOCAL GOVERNMENT
The Police has requested SLA’s with the following Departments:
Department of Cooperation Governance and Traditional AffairsDepartment of Science and TechnologyDepartment of Rural Development and Land ReformDepartment of Human SettlementsDepartment of Environmental Affairs
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CAPITAL WORKS
CAPITAL WORKS PROJECTS EXECUTED: DPW VS SAPS
No. of projectsreporte
d in Annual Report
Total no. of
projects under
differing stages
of execu-
tion
Execute by
NDPW
Execute by SAPS
% of no of
projects by SAPS
NDPW Allocation R ‘000
SAPS Allocation
R ‘000
Baseline Allocation R ‘000
% of budget executed by SAPS
2006/07 43 1615 1548 67 4,15 285 961 212 224 498 185 42,6
2007/08 37 1331 1248 83 6,24 498 705 228 314 727 019 31,4
2008/09 40 1478 1368 110 7,44 756 607 182 035 938 642 19,4
2009/10 34 962 898 64 6,65 794 419 259 309 1 053 728 24,6
The number of projects refers to all projects registered under capital works, not just major projects (incl. smaller projects, eg generators, additions, sewerage works, etc.
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
DEFINITIONS USED IN REPORTING ON IMMOVABLE ASSETS:
New Police Facilities (N)Police Facilities that are constructed in suburbs; townships; towns; cities and rural areas where no police facilities existed previously, or where a second station is built and the existing station is not closed.Re-established Police Facilities (RE)Existing Police Facilities that are replaced by totally upgraded and extensive additional or totally new structures on the existing site.Newly Re-established Police Facilities (NRE)Existing Police Facilities that are replaced by new structures on a new site and where the existing station is closed.Repaired and Upgraded (R&U)Existing Police Facilities that are repaired and upgraded to modern standards, with only minor additions.
PROPERTY DEVELOPMENT PROCESS
2424
Site Acquisition Site ClearanceDesign PlanningBid Construction Needs AssessmentNeed Identified for Service Utilization of Work study (RAG)Prioritization of the Need (MTEF)
NEED IDENTIFIED FOR IMMOVABLE ASSETS
Needs identified at various levels of SAPS (Station/Cluster/Provincial/Divisional)Factors influencing identification of need:
New townships established / population growthCrime statisticsImproved service delivery to community (accessibility)Operational needs
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
PRIORITIZATION
Current process for Prioritization:Station/Cluster/Provincial/Divisional priorities consolidated into National List and finally prioritized and approved by the National CommissionerWork-study utilized to quantify the need irt resources requiredPriorities linked to budget for implementation purposesDetermination of service provider (outsource /in-house)
Prioritization model in accordance to Government Immovable Asset Management Act (GIAMA) is under developmentHebron constructed before Itsoseng : Site clearance was in place for Hebron (2005-08-01), but not for Itsoseng (2006-07-06)
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
UTILIZATION OF WORK STUDY (RESOURCE ALLOCATION GUIDE)
Work study utilizes demographic factors like :Crime informationPopulation growthPersonnel strengthCommunity response
Resource Allocation guide quantifies the following :
PersonnelVehicles, IT and equipment Number of cells
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
BACKLOG OF POLICE STATIONS AND SATELLITES COUNTRYWIDE
Presently no clear criteria is available to ascertain backlogScientific process to be developed with SAPS : Efficiency Services & DPSAFinal list of backlog to be approved by National Commissioner
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
BACKLOG OF POLICE STATIONS BASED ON PRIORITIES IDENTIFIED BY SAPS
Description of Service
Currently under
construction
Included in 2010-2016 Building Program (in planning, no
construction yet)
Not included in Building Program
(approved work studies)
Sub-Totals
New Satellites 0 0 10 10Satellites upgraded to police stations
0
0 9 9New police stations 5 18 7 30Newly re-established police stations
7 7 1 15Re-established police stations 9 60 0 69Repaired and upgraded police stations
7 18 0 25Total backlog 28 103 27 158
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
STATUS OF FUNDING FOR POLICE STATIONS
Present status wrt backlog:The needs are not staticThe budget allocated at this stage for the 103 police stations amounts to:
R 140 mil - 2010/11R 646 mil - 2011/12 R 1, 160 bn - 2012/13R 1, 027 bn - 2013/14R 899 mil - 2014/15 R 363 mil - 2015/16
Site AcquisitionSite ClearanceDesign PlanningBid ConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
BACKLOG OF OTHER FACILITIES BASED ON PRIORITIES IDENTIFIED BY SAPS
Description of service Currently under
construction
Included in 2010-2016 Building Program (in
planning, no construction yet)
Total estimated cost
Member’s Accommodation 0 2 R 62 mil
Dog Units 1 3 R 212 milForensic Science Laboratories 2 2 R 280 mil
Office Accommodation 3 13 R 244 milTraining Facilities 3 11 R 1,276bnProvision of Basic Services 0 121 R 217 mil
Other 1 20 R73 mil
Total 10 172 R 2, 364 bn
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
NEEDS ASSESSMENT
The needs assessment converts the Resource Allocation Guide into the following norms :
Space norms (size of facility)Cost norms (planned cost - this is an indication of the expected cost only, and is used in the budgeting process, in order to allocate existing budget, or motivate for additional budget needed)
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
SITE ACQUISITION
Sites are acquired by the following means :Government Owned (preferred)Transfer from Provinces/Local GovernmentDonations (private, tribal, etc.)Purchase Expropriation (only in exceptional circumstances)
Challenges in this regard are experienced with Local Government (Municipalities) which will be addressed through agreements with SALGACommunity Policing Forums are consulted in site identification process
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
SITE CLEARANCE
The site clearance process consists of the finalization of the following:
Identification of landSize and locationOwnershipSoil conditionsServices available (sewerage, water and electricity)Restrictive conditions (heritage, servitudes, zoning, etc.)ValuationEnvironmental impact
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
BIDS : APPOINTMENT OF CONSULTANTS
The Bid Adjudication Committee approved the use of Public Works pre-qualified roster to appoint the consultants in 2007.The roster is used to appoint consultants for all amounts less than R500 000-00.Consultants are appointed on a rotation basis.If the requirement is more than R500 000-00 formal bids are invited.
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
DESIGN PLANNING
SAPS Control over quality :Planning and Monitoring
Standards are used and monitored in planningDesign verified in comparison to space and cost normsAdherence to design and sound construction practices are monitored during construction
Use of Professional Services Providers :Appointments due to the following :
Specialized skills requiredSpecialized conditions add riskIn-house professionals used to plan and monitor in-house construction projects, as well as managing the appointed Service Providers
Ensuring value for moneyRegistered professionals are usedPayments strictly in accordance to milestones and set fees
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
BIDS : APPOINTMENT OF CONTRACTORS
Bids are administered as follows :Below R500 000:
Quotations are sourcedAbove R500 000:
Bids advertised in Government Tender Bulletin and on Construction Industry Development Board (CIDB) websiteSupply Chain Bid Adjudication Committee awards bidsContract is signed with contractor / professional service provider
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
CONSTRUCTIONSmall Station:Building size :Building cost :Construction period :
1568.47 m2R 19 526 130ideal -16 monthsactual – 24 months
Medium Station:Building size :Building cost :Construction period :
3008.95 m2R 28 250 485ideal - 20 monthsactual – 26 months
Large Station:Building size :Building cost :Construction period :
5352.92 m2R 46 848 600ideal - 24 monthsactual – 30 months
Mega Station:Building size :Building cost :Construction period :
13168.86 m2R 109 180 349ideal - 28 monthsactual – 34 months
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
CONSTRUCTION : COST COMPARISON
Patensie Police Station (Western Cape) :Type of work : New Police Station & Single QuartersBuilding size : 1 800 m2Building cost : R 3 543 470.84R per sqm : R1 968.60 Construction period : 15 monthsYear completed : 1995Jane Furse Police Station (Limpopo):Type of work : New Police Station & HousingBuilding size : 2 805.39 m2Building cost : R 32 536 793.45R per sqm : R 11 599.57Construction period : 28 monthsYear completed : 2009
Site AcquisitionSite ClearanceDesign PlanningBidConstructionNeeds AssessmentNeed Identified for ServiceUtilization of Work study (RAG)Prioritization of the Need (MTEF)
EASTERN CAPE RADIO UPGRADINGConsists of two portions :
Machinery and Equipment (Operational Budget) :
Total budgeted amount R 920 757 240,00Amount spent 2009-10 R 183 milAmount budgeted 2010/11 R 200 mil
Buildings (Capital Works Budget) :Port Elizabeth - R 126 mil (65% construction progress)East London - R 59 mil (20% construction progress)Mthatha - R 80 mil (in planning)(once-off expenses over a multi year period)
EASTERN CAPE RADIO UPGRADING
Reasons for implementing in Eastern Cape:Instruction given by Deputy National Commissioner Hlela to proceed.
Network comprises of:212 high sites (for radio masts)3 new 10111 Centers
Progress to date:Bid awarded to Integcomm (December 2008)31 high site installations completed / 5 high sites under constructionApprovals completed to date (99 environmental, 104 civil aviation, 101 local authority)All leases signed for privately owned high sites (land use)Electrical supply complete to 60 high sites
FORENSIC SCIENCE LABORATORIESParow Forensic Science Laboratory:
Expenditure to date R 429 milTotal estimated cost R 689 mil
Accreditation of Parow Forensic Science Laboratory:
Designed and constructed to the most recent standardsAll required services in placeDesigned and constructed according to FSL needsAccreditation will be possible from a facility perspective
Pretoria Silverton Forensic Science Laboratory (Includes : airconditioning, fire protection & waterproofing)
Under construction R 27 mil
Pretoria Silverton Forensic Science Laboratory (New Drug Safe)
In planning R 1,7 mil
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LEASES
STANDARD LEASE PERIODS According to DPW policy:
BEE compliant lessors:5 or 10 year leases (dependent on BEE percentage)
Non-BEE compliant lessors:2 year leases
Impact of 2 year leases on SAPS budget:Increase in re-location costIncrease in computer infrastructure costIncrease in tenant installation costs due to shorter payment periodHigher than market related costs are required by lessors at re-negotiation Reduced service delivery
LEASE REDUCTION PLAN
No renewals for residential leases Space management plan (Over/under utilization)Building offices for detectives at stations to free up leases (funding permitted)Prioritize the building of police stations within Capital budget to replace existing leases.Progress to build police stations to date:
Currently under construction 2Currently in planning 2Prioritized in building program 7Completed 2010/11 2
TOTAL NUMBER OF LEASES: 2007/08 TO 2010-08-10
Type of Lease No of Leases 2007/0
8
Annual Cost
No of Leases 2008/0
9
Annual Cost
No of Leases 2009/1
0
Annual Cost
No of Leases 2010/0
8/10
Annual Cost
Office Accommodation
760 R 454 mil
750 R 490 mil
736 R 617 mil
745 R 725 mil
Living Quarters 1 018 R 55 mil
874 R 60 mil
181 R 26 mil
105 R 21 mil
Land 250 R 17 mil
270 R 18 mil
295 R 4,8 mil
292 R 5 mil
Police Stations20 Contact Points127 Police Stations33 Satellite Police Stations
180 R 39 mil
180 R 43 mil
180 R 48 mil
180 R 53 mil
TOTAL 2208 R 565 mil
2074 R 611 mil
1392 R 696 mil
1322 R 804 mil
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MAINTENANCE
- Planned Maintenance- Unplanned Maintenance (Day-to-day)
DEFINITIONS OF MAINTENANCEPlanned MaintenancePlanned work performed on a capital asset such as building and fixed equipment that helps them to reach their originally anticipated life and/or to restore them to the original state of maintenance condition. Unplanned Maintenance (Day-to-day)Unscheduled work that requires immediate action to restore services, or to remove a problem that could interrupt activities or services or to protect life and property. Such may include Reactive, Emergency and Corrective Maintenance.
PROCESS: PLANNED MAINTENANCE PROJECTS
Planned Maintenance: SAPS Facility
South African Police Service
Consultants appointed (architects, engineers, etc.)
Own Resources (SAPS Architects)
Department of Public WorksConsultants appointed (architects, engineers, etc.)
Needidentified
Property ClassificationExecuting Department
Devolved & New Police StationsNon-Devolved Police Stations & all other SAPS facilities
Bid advertised & Private Contractor appointedOwn Resources (SAPS Building Services)
Method of PlanningMethod of Construction
Bid advertised & Private Contractor appointed
4949
MAINTENANCE AND PROPERTY RATES : DEVOLVED (2009/10)
Accommodation charges for maintenance related to devolved accommodation that will not be claimed by DPW:
Annual rate per police station: R 101-00 per m2
Minus property rates: - R 2-02 per m2
Accommodation charge: =R 98-98 per m2
Extent of properties devolved: x 493 698 m
_______________________________________________
Accommodation charges
retained by the SAPS: = R 48 866 199-34 p/y
(Property rates of R 2-02 per m2 will still be paid to DPW)
MAINTENANCE AND PROPERTY RATES : DEVOLVED (2010/11)
Allocation of R 52 mill
MAINTENANCE AND PROPERTY RATES : DEVOLVED POLICE STATIONS
Number of Police Stations 271
PROCESS: UNPLANNED MAINTENANCE PROJECTS
Unplanned Maintenance: SAPS Facilities
South African Police ServiceBelow R30 0003 quotations, procurement authority, financial authorization, order, paymentProvincial BudgetDepartment of Public Works
Above R30 000Department of Public Works: Procedures3 quotations, procurement, financial authorization, order, payment
Property Classification
Devolved & New Police StationsNon-Devolved Police Stations & all other SAPS facilitiesAbove R30 000 3 quotations, procurement authority, financial authorization, order, paymentNational Budget
Needidentified
Executing Department Method of Execution
Below R30 000To SAPS Provincial Budget as under devolved.
5353
EXPENDITURE :UNPLANNED MAINTENANCE (LESS THAN R20 000)
PROVINCES
ALLOCATION2005/06
R ‘000
EXPENDITURE
2005/06R ‘000
ALLOCATION2006/07
R ‘000
EXPENDITURE
2006/07R ‘000
ALLOCATION2007/08
R ‘000
EXPENDITURE
2007/08R ‘000
ALLOCATION2008/09
R ‘000
EXPENDITURE
2008/09R ‘000
ALLOCATION2009/10
R ‘000
EXPENDITURE
2009/10R ‘000
HEAD OFFICE 4,449 15,894 15,456 15,762 18,640 17,519 21,479 19,643 16,184 16,186WESTERN CAPE PROVINCE 4,897 4,785 8,263 7,869 11,497 9,301 9,044 7,556 9,106 7,890NORTHERN CAPE PROVINCE 2,103 1,992 2,474 3,104 2,997 2,969 4,291 3,929 4,816 5,133FREE STATE PROVINCE 8,265 5,181 11,582 9,791 12,661 8,255 9,734 7,063 11,409 9,337EASTERN CAPE PROVINCE 14,585 21,642 20,637 25,057 17,239 16,376 17,512 18,588 17,013 14,601KWAZULU NATAL PROVINCE 24,223 22,327 21,293 20,093 20,659 18,059 21,980 20,731 20,009 21,251MPUMALANGA PROVINCE 7,225 4,305 11,378 7,679 10,108 8,440 7,598 5,713 8,592 6,109LIMPOPO PROVINCE 13,529 13,558 14,265 14,262 14,148 14,155 13,038 12,055 14,195 14,189GAUTENG PROVINCE 35,497 37,848 35,603 40,315 33,630 35,792 29,901 35,775 27,067 30,980NORTH WEST PROVINCE 17,815 18,285 23,356 21,823 16,723 19,007 12,385 14,195 9,579 13,938Total Expenditure 132,587 145,817 164,307 165,756 158,302 149,873 146,962 145,248 137,970 139,614
INTERVENTIONS TO IMPROVE UNPLANNED MAINTENANCE
Station Commanders trained to manage day-to-day maintenance :
Station Commanders Learning Program (Module 4)
Workshop held (26 May 2010) with Provincial representatives on day to day thresh hold increases (to R30 000 from 1 April 2010, according to Treasury Practice Note) and execution. Cascade practice notes to station level.
MAINTENANCE BACKLOG ON POLICE FACILITIES
KeyC5 Excellent conditionC4 Good conditionC3 Fair conditionC2 Poor conditionC1 Very poor condition
Value of backlog
R 13,291,704,163
FURTHER STEPS TO REDUCE MAINTENANCE BACKLOG – DEVOLVED POLICE STATIONS
Enforce Accountability by Station Commanders – Measured under Key Performance Areas for Day-to-day maintenanceRequest increase in baseline for Capital Works, since most planned maintenance work requires extensive work of capital nature.
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GOVERNANCE
ExpenditureReporting
CAPITAL WORKS BUDGET VS EXPENDITURE
Type of Infrastructure
Planned for 2006/07
R’000
Actual for 2006/07
R’000
Planned for 2007/08
R’000
Actual for 2007/08
R’000
Planned for 2008/09
R’000
Actual for 2008/09
R’000
Planned for 2009/10
R’000
Actual for 2009/10
R’000
Accommodation
4,547
4,858
8,093
9,850
26,639
10,051
9
22
Cell Block
17,787
10,160
39,053
38,374 0 0 0 0
Dog Unit
543
543
95
193
43,240
50,538
43,215
43,221
Forensic Science Laboratory
23,166
52,135
47,929
54,836
76,439
111,927
184,063
184,064
Mechanical Garage
28
144
3,209
2,542
9,441
9,713 0 0
Member's Accommodation
23,619
33,032
26,726
25,411
9,908
7,706
6,988
7,030
Mortuary
0
29,007
95
109 0 0 0 0
Office Accommodation
10,787
18,396
7,213
6,497
33,057
29,479
89,684
90,176
Other
3,372
19,208
27,484
31,132
3,574
2,635
11,429
11,537
Police Station
313,769
234,847
420,663
437,079
680,189
670,805
686,106
660,316
Radio Control Centre
0
2,235 0 0 0 0 0 0
Recreational Facilities
0
1,503
1,957
1,973
458
153 0 0
Switching Centers
79,586
79,586
128,548
102,775 0 0 0 0
Training College
7,766
7,766 0 0 0 0 0 0
Training Facilities
13,138
4,685
15,753
16,047
55,696
45,635
32,234
57,363
Workshop Building
79
80
201
201 0 0 0 0
Grand Total
498,185
498,185
727,019
727,019
938,642
938,642
1,053,728
1,053,728
REPORTED COMPLETED POLICE STATIONS:
Mfuleni (Blue Downs – Western Cape):The buildings were handed over to the end user for beneficial occupation on 9 December 2009. All work is complete, except for the installation of the lift, for which bid approval is outstanding.
(A further delivery time of 4-6 months after awarding of the bid will be necessary for manufacturing)
Mayflower (Mpumalanga):Mayflower has not been listed as a priority by the Province, and has thus not been included in the Building Program.Work has been executed to improve the electricity and IT network, and two generators were installed.Current SAPS Building Services construction project includes:
- Electrical and plumbing upgrade- Installation of a water tank and pump- Paving and carports- Fencing- Roof and ceiling upgrades
THE WAY FORWARDFinalize the SLA between SAPS and DPW.Devolved stations - SAPS to actively drive the process to devolve more stations in the next financial year.SAPS to develop a plan for maintenance (planned and unplanned)Municipal charges - investigate the cost-effectiveness of SAPS paying accounts (implement procedures for payment by SAPS)Leases – SAPS to optimize the occupation and utilization of leases.Develop scientific criteria and methods to identify needs for police stations.Develop a prioritization model for the needs identified.Improved management information on property managementSAPS to conclude SLA’s with the departments involved in the site clearance process
END
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