civil rights review. to show that a county has done reasonable effort to provide programs to a...

Civil Rights Review

Civil Rights Review

•To show that a county has done reasonable effort to provide programs to a diverse audience!

•Presentation Goal: make it easier throughout the year to file required documents as you go to ensure smooth reviews

Civil Rights Compliance Review Guide

•Latest version•Reviewed every 3 years•22 page document •6 sections•IV is 4-H related

Section a: Attendance Records•Attendance records File - 1/year•File with Event & Activity Summary sheet

attached to sign sheets•Educational events use attendance sheets &

competition use registration•Attendance sheets contain▫Title of Event, Date, Estimated number of people,

Race & Gender• Not expected for large event*Compile as obtained

Notifications

News Articles •Print your news articles with non-discrimination clause

and place in file•After the paper runs the article cutout article, name of

paper, and date glue on a paper•Staple 2 articles together to show that you did submit

article with non-discrimination clause and the paper choose to not print it

NewslettersFlyersProgram specific Handouts*Compile as obtained

Section b: Plan of Work

•Plan of Work file – file Timelines•Club Management File – File yearly plan•ES237 File – file Report yearly

* Reports need to show reasonable effort to reach minorities

* Compile Annually

•Organized Groups receiving significant assistance

•If one person gets the card it can be copied for other areas

•Example – civil groups

Section c: Certification of organized groups for non-discrimination

Section c: Certification of organized groups for non-discrimination

Section d: PAC

•List of Council members▫name, address, group, term, race & gender▫use excel sheet provided by state/district

staff•Map with key

Section e: Constitution & Bylaws

•State Membership Guidelines•County Handbook and/or

Bylaws•Must have non-discrimination

cause included in document

Section f: Mailing List

•Youth•Adult •Grassroot *All need to be scored at the top with total

number, race and gender

Section g: Maps of 4-H Clubs & Groups

•Maps should include a key•Show areas that clubs cover •Include a list of clubs that cover the entire

county

Section h: Awards•State Awards Handbook •County Handbook•Banquet Scripts•County Awards List•Must include selection

requirements

Section i: Volunteer Leaders

•File with a list of leaders▫Include name, club, type of leader, race and

gender •VAC File▫use the page from the Club Management Report

•Volunteer files - signed - check sheet in each file - locked cabinet

Section j: Special Efforts

•Include any special efforts that have been used to recruit and involve minority leaders

•Used to determine “parity” of participation•Is participation equal or equivalent to the

population of the county

Parity Charts

Parity Charts: Table 1

Parity Charts: Table 2

Parity Charts: Table 4

Parity Charts: Table 5