city of chicago

City of ChicagoCity of Chicago

Department of Family & Support Services Department of Family & Support Services

AgendaAgenda

Course IntroductionCourse Introduction Grant OverviewGrant Overview Budgetary FormsBudgetary Forms Invoice/Voucher FormsInvoice/Voucher Forms Frequent Asked QuestionsFrequent Asked Questions Best PracticesBest Practices Closing Closing

Course IntroductionCourse Introduction

Historical InformationHistorical Information FacilitatorFacilitator Key PlayersKey Players

InternalInternal ExternalExternal

OverviewOverview

Emergency Shelter Grant (ESG) Emergency Shelter Grant (ESG) program provides homeless persons program provides homeless persons with basic shelter and essential with basic shelter and essential supportive services. It can assist supportive services. It can assist with the operational costs of the with the operational costs of the shelter facility, and for the shelter facility, and for the administration of the grant. Also administration of the grant. Also assist with short term homeless assist with short term homeless prevention assistance to at imminent prevention assistance to at imminent risk of losing their own housing due risk of losing their own housing due to eviction, foreclosure.to eviction, foreclosure.

Budgetary FormsBudgetary Forms

Budget Summary FormBudget Summary Form Personnel Budget FormPersonnel Budget Form Non-Personnel Budget FormNon-Personnel Budget Form Break TimeBreak Time

Budget Summary FormBudget Summary Form

Personnel Budget FormPersonnel Budget Form

NonPersonnel Budget FormNonPersonnel Budget Form

Break TimeBreak Time

Session resumes inSession resumes in

15 minutes15 minutes

Invoice/Voucher FormsInvoice/Voucher Forms

Summary FormSummary Form Tax Certification FormTax Certification Form Salaries FormSalaries Form Non Salaries FormNon Salaries Form

Summary Invoice FormSummary Invoice Form

Tax Payment Certification Tax Payment Certification

Invoice Salaries FormInvoice Salaries Form

Non-Salaries FormNon-Salaries Form

Break TimeBreak Time

Session resumes inSession resumes in

15 minutes15 minutes

Budget Amendment/Revision Budget Amendment/Revision FormForm

Best PracticesBest Practices

Review contract and budget. On City of Chicago Review contract and budget. On City of Chicago website.website.

Current Insurance.Current Insurance. Invoice/voucher monthly.Invoice/voucher monthly. Reconcile reimbursement contract voucher receipt Reconcile reimbursement contract voucher receipt

monthly.monthly. Review budget quarterly, if modifications are Review budget quarterly, if modifications are

required, submit budget revision forms with required, submit budget revision forms with justification letter to Finance Division.justification letter to Finance Division.

Submit all required documentation in a timely Submit all required documentation in a timely matter.matter.

Get to know your accountant - LaMar Jackson Get to know your accountant - LaMar Jackson (312)746-8466 or supvisor - Angela Smith (312)746-8466 or supvisor - Angela Smith (312)746-8611.(312)746-8611.

FAQFAQ

QuestionsQuestions??

ClosingClosing

Thank you for attending DFSS’ Thank you for attending DFSS’ 2009 Fiscal Conference at 2009 Fiscal Conference at Kennedy King College. This Kennedy King College. This concludes the Emergency concludes the Emergency Shelter Grant program session.Shelter Grant program session.

Have a great afternoon!Have a great afternoon!