chapter 9 journalizing purchases using a purchases journal
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Chapter 9Chapter 9
Journalizing Purchases Using a Purchases Journal
A business with the legal rights of a person and which many persons own is called a corporation.
• It can own property, incur liabilities, enter into contracts in its own name, and sell ownership in itself.
• Each unit of ownership in a corporation is called a share of stock.• An owner of one or more shares of a corporation is called a shareholder.• Total shares of ownership in a corporation are called capital stock.
• Biggest difference between proprietorship and corporation:CAPITAL ACCOUNT-Proprietorship only has one capital and drawing account.-Corporation has separate capital accounts for stock issued and for the
earnings kept in the business.
9-1 JOURNALIZING PURCHASES USING A PURCHASES JOURNAL
Merchandising Business purchases and sell goods.•Retail - Sells to consumers•Wholesale - Sells to retailers
Special Journal:A journal used to record only ONE type of transaction.
Five Special Journals used:1. Purchases journal - ALL purchases of merchandise on account.2. Cash payments journal - ALL cash payments.3. Sales journal - ALL sales of merchandise on account.4. Cash receipts journal - ALL cash receipts.5. General journal - ALL other transactions.
PURCHASING MERCHANDISE
Cost of Merchandise Sold: The price a business pays for goods it purchases to sell.
Markup: The amount added to the cost of merchandise.
•Purchases is classified as a cost account.•Has a normal debit balance.•It is a temporary account.•Only used for merchandise purchased
- NOT SUPPLIES
PURCHASES ON ACCOUNTPURCHASES ON ACCOUNTpage 236
A transaction in which merchandise purchased is to be paid for later is called a purchase on account.
To avoid a bulky general ledger, the total amount owed to vendors is summarized in a single general ledger account Accounts Payable.
PURCHASES JOURNALPURCHASES JOURNALpage 237
A purchases journal is a special journal used ONLY to record purchases of merchandise on account.
Hobby Shack uses a special amount column because all purchase on account transactions involve purchases debit and acct. pay credit.
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1. Stamp the date received andpurchase invoice number.
PURCHASE INVOICEPURCHASE INVOICEA source document for purchase on accountsA source document for purchase on accounts
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page 238
4. Review the vendor’s terms.
3. Initials of the person whochecked the invoice.
2. Place a check mark by each amount.
PURCHASING MERCHANDISE ON ACCOUNTPURCHASING MERCHANDISE ON ACCOUNT
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page 239
November 2. Purchased merchandise on account from Crown Distributing, $2,039.00. Purchase Invoice No. 83.
1. Write the date.
2. Write the vendor name.
3. Write the purchase invoice number.
4. Write the amount of the invoice.
TOTALING AND RULING A PURCHASES JOURNALTOTALING AND RULING A PURCHASES JOURNAL
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page 240
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661. Rule a single line across the amount column.
2. Write the date.
3. Write the word Total.
4. Add the amount column.
5. Write the total.
6. Rule double lines across the amount column.
page 242
A special journal used to record ONLY cash payment transactions.
9-2 JOURNALIZING CASH PAYMENTS USING A 9-2 JOURNALIZING CASH PAYMENTS USING A CASH PAYMENTS JOURNALCASH PAYMENTS JOURNAL
CASH PAYMENT OF AN EXPENSECASH PAYMENT OF AN EXPENSEpage 243
November 2. Paid cash for advertising, $150.00. Check No. 292.
1. Write the date.
2. Write the account title.
3. Write the check number.
4. Write the debit amount.
5. Write the credit amount.
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BUYING SUPPLIES FOR CASHBUYING SUPPLIES FOR CASHpage 243
November 5. Paid cash for office supplies, $94.00. Check No. 293.
1. Write the date.
2. Write the account title.
3. Write the check number.
4. Write the debit amount.
5. Write the credit amount.
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CASH PAYMENTS FOR PURCHASESCASH PAYMENTS FOR PURCHASESpage 244
November 7. Purchased merchandise for cash, $600.00. Check No. 301.
1. Write the date.
2. Write the account title.
3. Write the check number.
4. Write the debit amount.
5. Write the credit amount.
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CASH PAYMENTS ON ACCOUNT WITH CASH PAYMENTS ON ACCOUNT WITH PURCHASES DISCOUNTSPURCHASES DISCOUNTS
page 245
November 8. Paid cash on account to Gulf Craft Supply, $488.04, covering Purchase Invoice No. 82 for $498.00, less 2% discount, $9.96. Check No. 302.
1. Write the date.
2. Write the account title of the vendor.
3. Write the check number.
4. Write the debit amount.
5. Write the credit amount.
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6. Write the credit amount.
6655
9-3 PERFORMING ADDITIONAL CASH PAYMENTS 9-3 PERFORMING ADDITIONAL CASH PAYMENTS JOURNAL OPERATIONSJOURNAL OPERATIONS
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page 248
6. Write the actual amount of cash on hand.88
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1. Write the date and custodian name.
2. Write the fund total.
3. Summarize petty cash payments.
4. Calculate and write the total payments.
5. Calculate and write the recorded amount on hand.
7. Subtract the actual amount on hand from the recorded amount on hand and write the amount.
8. Write the total of the replenish amount.
PETTY CASH REPORTPETTY CASH REPORT
REPLENISHING A PETTY CASH FUNDREPLENISHING A PETTY CASH FUND
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page 249
1. Date
2. Account titles
3. Check number
4. Expense amounts
5. Cash short as a debit; cash over as a credit
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6. Total cash payment
TOTALING, PROVING, AND RULING A CASH TOTALING, PROVING, AND RULING A CASH PAYMENTS JOURNAL PAGE TO CARRY PAYMENTS JOURNAL PAGE TO CARRY TOTALS FORWARDTOTALS FORWARD
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page 250
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661. Rule a single line.
2. Write the date.
3. Write the words Carried Forward in the Account Title column.
4. Place a check mark in the Post. Ref. column.
5. Write each column total.
6. Rule double lines.
STARTING A NEW CASH PAYMENTS STARTING A NEW CASH PAYMENTS JOURNAL PAGEJOURNAL PAGE
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page 251
1. Write the journal page number.
2. Write the date.
3. Write the words Brought Forward in the Account Title column.
4. Place a check mark in the Post. Ref. column.
5. Record the column totals.
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TOTALING, PROVING, AND RULING A CASH TOTALING, PROVING, AND RULING A CASH PAYMENTS JOURNAL AT THE END OF A PAYMENTS JOURNAL AT THE END OF A MONTHMONTH
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page 252
1. Rule a single line.
2. Write the date.
3. Write the word Totals in the Account Title column.
4. Write each column total.
5. Rule double lines.
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9-4 JOURNALIZING OTHER TRANSCATIONS 9-4 JOURNALIZING OTHER TRANSCATIONS USING A GENERAL JOURNALUSING A GENERAL JOURNAL page 254
Memorandum for buying supplies on account.
BUYING SUPPLIES ON ACCOUNTBUYING SUPPLIES ON ACCOUNT
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page 255
November 6. Bought store supplies on account from Gulf Craft Supply, $210.00. Memorandum No. 52.
1. Write the date. 5. Write the account title and vendor name.2. Write the account title.
6. Place a diagonal line in the Post. Ref. column.
3. Write the memorandum number.
7. Write the credit amount.4. Write the debit amount.
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DEBIT MEMORANDUM FOR PURCHASES DEBIT MEMORANDUM FOR PURCHASES RETURNS AND ALLOWANCESRETURNS AND ALLOWANCES page 256
•Purchases Return- Credit allowed for the purchase price of returned merchandise decreasing customer’s accounts payable.
•Purchases Allowance - Credit allowed for part of the purchase priceof merchandise that is not returned, decreasing customer’s acct. pay.
•Debit Memo - sourcedocument used to show decrease in vendor acct.
4. Write debit memorandum number.
November 28. Returned merchandise to Crown Distributing, $252.00, covering Purchase Invoice No. 80. Debit Memorandum No. 78.
JOURNALIZING PURCHASES RETURNS JOURNALIZING PURCHASES RETURNS AND ALLOWANCESAND ALLOWANCES page 257
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1. Write the date.
5. Write the amount.2. Write the account title and vendor name. 6. Write Purchases Returns and Allow.
3. Place a diagonal line in the Post. Ref. column.
7. Write the amount.
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