capturing results and analysis. surprising patterns can emerge

Capturing results and analysis

Creative Futures - Moston ValeExisting Assets ordered by E.A.S.E.L.

37

9

57

29

15

0

10

20

30

40

50

60

Category of E.A.S.E.L.

Nu

mb

er

of

Ide

as

Economics

Activities

Social Capital

Elements andSettlements

Landscapes

Surprising patterns can emerge

Big Society and the Environment

Number of Ideas by Branch

0 50 100 150 200

Political

Environment

Affects All

Environment (built)

Landscape and Ecology

Blank

Activities

Social

Economics

Barriers

Opportunities

Solutions

Big Society and the Environment

Total Ideas by colour

-

190

241

180

- 50 100 150 200 250 300

Solutions

Barriers

Opportunities

Surprising emergent themesNumber of Ideas by Cross-Cutting Theme

0 10 20 30 40 50 60 70 80 90

Planning system

Assets and ownership

Business

New business models

Volunteering opportunities

Use of natural resources

Creativity and design

Outdoor activities

Bureaucracy

Time

Learning from each other

Accountability and gaps

Perceptions

Democracy

Levels of scale

Motivation

Partnerships and sharing

Capacity building

Support and facilitation

Inequality and power

Sustainability and integration

Finance

Barriers

Opportunities

Solutions

Iterative process – all ideas shown against the research themes EU FP7 SMARTest research

159 ideas – type up finished later

Number of Ideas by Branch

0 10 20 30 40 50 60

Blank

Research andDevelopment

Implementationand Maintenance

Promotion andAcceptance

Strengths

Opportunities

Problems and Challenges

Iterative process – first pass at themes for discussion in EU funded research meeting

42 ideas – just those with ticks by them (done during the workshop)

Iterative process – all ideas shown against the workpackage teams (one team per felt)

Number of Ideas by Team

0 10 20 30 40 50

4

1

2

3

TeamNumber

Strengths

Opportunities

Problems and Challenges

Overview of the Day

• 9:30 - Warm up to day and intros• Introduction to Ketso and practice workshop • Key Principles of Stakeholder Engagement• 11:00 – 11:20 - Break• Action planning grid practical• Managing data capture and analysis

• Running a workshop • Facilitation practice groups 1 and 2• 1:00 - 1:45 - Lunch

• Facilitation practice group 3

Running a workshop

Ketso Facilitation ExerciseAims of the session

• For each of you to have a taster experience of managing a Ketso process.

• To share some tips from our experiences of facilitating a wide range of Ketso workshops and meetings.

Ketso Facilitation Exercise

• Each person will lead a 20 minute Ketso session at their table

• You will be provided with the ‘workshop plan’ and have a little time to prepare your branches and centerpiece

• During the exercise you will be responsible for asking the questions, keeping time, and guiding your participants through the process.

• FYI – it can be harder to facilitate a small group at a table than a larger group, so this experience will stand you in good stead!

Ketso Facilitation Exercise

• Aim to achieve the following

– Manage your time to cover all the stages in the time available (20 mins)

• For this exercise we suggest asking people to write only 1-3 key ideas for each stage

– Keep participants engaged in ‘Think then Share’ rather than just discussion

Facilitation Exercise

Ketso Facilitation – What’s Important?

• Good clear introductions

Ketso Facilitation – What’s Important?

• Good clear introductions

– Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time

Ketso Facilitation – What’s Important?

• Good clear introductions

– Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time.

– A good way to help people to be comfortable with using Ketso is to use it for warm up exercise. Explaining about writing on leaves is much harder than just doing it.

Ketso Facilitation – What’s Important?

• Good clear introductions

– Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time.

– A good way to help people to be comfortable with using Ketso is to use it for warm up exercise. Explaining about writing on leaves is much harder than just doing it.

– Give people an overview of what the session will involve.

Ketso Facilitation – What’s Important?

• Good clear introductions

– Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time.

– A good way to help people to be comfortable with using Ketso is to use it for warm up exercise. Explaining about writing on leaves is much harder than just doing it.

– Give people an overview of what the session will involve.

– Telling the Ketso story – even very briefly – helps people to connect with it and engage with the process

Ketso Facilitation – What’s Important?

• Good clear introductions

– Ketso is simple, but it doesn’t always seem that way to people seeing it for the first time.

– A good way to help people to be comfortable with using Ketso is to use it for warm up exercise. Explaining about writing on leaves is much harder than just doing it.

– Give people an overview of what the session will involve.

– Telling the Ketso story – even very briefly – helps people to connect with it and engage with the process

– Use and adapt the slides that you saw in the demo to guide you and the participants.

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

– This is a key difference that makes the difference between Ketso and less structured approaches

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

– This is a key difference that makes the difference between Ketso and less structured approaches

– We refer to this as ‘Think then Share’ and we find that this idea bears repeating often – a natural tendency is for groups to drift into discussion led by the usual suspects

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

– This is a key difference that makes the difference between Ketso and less structured approaches

– We refer to this as ‘Think then Share’ and we find that this idea bears repeating often – a natural tendency is for groups to drift into discussion led by the usual suspects

– It can be difficult to get people to co-operate with ‘Think then Share’ if they are already in the swing of just discussing things. So it’s important to establish it as the way things work right from the start.

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

• Introduce one new thing at a time

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

• Introduce one new thing at a time

– Introduce writing on leaves before the different colours

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

• Introduce one new thing at a time

– Introduce writing on leaves before the different colours

– Introduce pointing the leaves at branches before the idea of clustering

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

• Introduce one new thing at a time

– Introduce writing on leaves before the different colours

– Introduce pointing the leaves at branches before the idea of clustering

– etc... refer to the example slideshow to see one way of doing this

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

• Introduce one new thing at a time

• Elicit co-operation early on

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

• Introduce one new thing at a time

• Elicit co-operation early on

– You can’t avoid interrupting people and if forewarned they will be more understanding and accepting of this

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

• Introduce one new thing at a time

• Elicit co-operation early on

– You can’t avoid interrupting people and if forewarned they will be more understanding and accepting

– Top two items of feedback from workshops

Ketso Facilitation – What’s Important?

• Good clear introductions

• Balance of individual thinking and group discussion

• Introduce one new thing at a time

Ketso FacilitationFeedback & more ideas

• BELL

• Back pocket grey leaf

• Start with the felt folded and the branches hidden

Overview of the Day

• Planning a workshop (applied to your contexts)• Introduce BASICS• 3:00- 3:15 - Break• Apply BASICS to planning your own workshops

• Solve each other’s problems• Practicalities and packing up• Review and reflect

• 4:30 - End

Planning a Ketso Workshop

Basic structure of a Ketso workshop

• A series of questions asked in sequence, using the coloured leaves for different questions

• Plus the 'trunk', the core focus, which is written on the centrepiece, and (often) 'branches', which give themes to help structure the workshop.

The most commonly used Ketso Seed

The core Ketso Seeds

• Look forward & Plan• Review & Reflect• Discuss & Share• Learn - Beginnings• Learn - Review

Very slight variation on Look forward Seed – for looking backwards

Useful for asking for feedback (e.g. of project or strategy) as well as general exploration of ideas

Start with what people know – and help them to relate that to what you are teaching

Useful after a training session or a course, focus on content / skills & what to do with them

Which seed?

• Which seed from the hand outs in front of you seem to be the most useful?

• Do you need to adapt them?• There are a few adaptations for specific context

shown on your hand outs as examples.

Basic structure of a Ketso workshop

• A series of questions asked in sequence, using the coloured leaves for different questions

• Plus the 'trunk', the core focus, which is written on the centrepiece, and (often) 'branches', which give themes to help structure the workshop.

Useful after a training session or a course, focus on content / skills & what to do with them

Developing branches: has it done before?

Developing branches: is there a good report / ideas from a strategy you can use?

Developing branches: is there a widely used framework out there?

And yes, googling is a good place to start!

• No slides for the stages of this workshop• You can do it, but it is nice to have the slides! • And you can download them from the website and

adapt them to your needs

Developing branches: talking to the people you are working with

Developing branches: do a practice workshop with blanks (& always a good idea to test your branches)

Developing branches: refine and develop over time

Where to go for more help – a guide to resources under ‘Make the most of your Ketso’

Which branches?

• Is there a branch set that will work for your workshop?

• Brainstorm branches onto comments cards• If there is time – do a little test, what sorts of ideas

are likely to come up? • Do they fit? • How do the branches structure your thoughts? • Is there anything missing?

A few more hints on branches

• We do tend to find that 6 branches works well • And don’t forget to leave at least one blank

branch! • And don’t forget to leave at least one blank

branch!• There are spare branches on the back, you can

add as you go along• It can be nice to have a floating branch for things

that don’t fit

• You may have to adjust as you go along

Facilitation reminder

• Remember to unfold the branches after people have started with leaves• People develop their ideas before they see structure• Then see how their ideas fit with your structure

• You may have to reassure people that it is OK if their ideas don’t fit • Can they develop some now that do fit?• Do you need a new branch / different branches?

• Compare your experience of the first practice workshop and the mini Ketso facilitation exercises

BASICS of planning a workshop – what do you think this acronym might stand for?

• B• A• S• I• C• S

BASICS of planning a workshop

• Beginnings

• Activities

• Sequencing

• Inputs

• Conclusions

• Skippables, squashables and supplements

BASICS

• Beginnings• Activities

Enhancing the student experience

Total Ideas by colour

128

121

100

63

- 20 40 60 80 100 120 140

What works well

Future possibilities

Challenges

Opportunities

BASICS

• Beginnings• Activities• Sequencing

Health and wellbeing in a time of change

BASICS

• Beginnings

• Activities

• Sequencing

• Inputs

Emergent themes – researchers search for themes from ideas

Speed exercise using colours to ask different questions only, some clustering

Emergent themes

Methods@Manchester Fair - Your Research

0 50 100 150

Real world problems

Develop knowledge

Inspiration

Impact

Personal motivation and pressures

Networking

Professional development

Methodology skills

Em

erg

en

t th

em

es

Number of ideas

What do you hope to get fromresearch training?

What inspired you do to yourresearch?

BASICS

• Beginnings

• Activities

• Sequencing

• Inputs

• Conclusions

Health and wellbeing example

Health and wellbeing example

Health and wellbeing example

BASICS

• Beginnings

• Activities

• Sequencing

• Inputs

• Conclusions

• Skippables, squashables and supplements