capacity building needs assessment report
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BUILDING CAPACITIES To SUPPorT CDLD PoLICY IMPLEMENTATIoN
NEEDS ASSESSMENT AND IMPLEMENTATION PLAN
CDLD Policy Implementation Unit Local Government, Elections and rural Development DepartmentGovernment of Khyber Pakhtunkhwa
CapaCity Buildingneeds assessment
implementatiOn plan
The report on Capacity Building Needs Assessment and Implementation Plan has been prepared and published by the CDLD Policy Implementation Unit of the Local Government, Elections and rural Development Department (Government of Khyber Pakhtunkhwa) with the technical assistance of the Khyber Pakhtunkhwa Community-Driven Local Development (CDLD) Programme.
Authored by:Ajmal Khan (Key Capacity Building Expert, Khyber Pakhtunkhwa CDLD Programme)
Reviewed by:Brian Fawcett (Team Leader, Khyber Pakhtunkhwa CDLD Programme)Barkat Ullah Khan (Coordinator, CDLD Policy Implementation Unit, Government of Khyber Pakhtunkhwa)
Edited by:Tariq Afridi (Senior Strategic Communication Specialist, Khyber Pakhtunkhwa CDLD Programme)Harris Shah (Programme officer, Khyber Pakhtunkhwa CDLD Programme)
Designed by:Wasim Abbas (Ad.Sense Printing & Advertising, Peshawar)
Photographs by:Syed Ishfaq ur rehman and photo archives of Khyber Pakhtunkhwa CDLD Programme
Publishing date and location:April 2016, Peshawar, Pakistan
The European Union supports the Government of Khyber Pakhtunkhwa to implement the Provincial Policy “Community-Driven Local Development (CDLD)” through financial resources, and technical assistance provided by Hulla & Co. Human Dynamics KG. The overall objective is to build responsiveness and effectiveness of the State to restore citizen trust, stimulate employment and livelihood opportunities, and ensure the delivery of basic services.
BACKGROUND TO THE REPORT
1. SUMMARY OF THE REPORT
2. SCOPE OF THE REPORT
3. METHODOLOGY OF THE STUDY
4. DATA SOURCES AND CBNA TOOLS4.1 Existing capacities4.2 Trainings received4.3 Trainings required4.4 on-job technical assistance required4.5 Equipment and material required
5. LIMITATIONS OF THE STUDY5.1 Non-availability of staff for interview and assessment5.2 Lack of ownership
6. FINDINGS OF THE STUDY6.1 Existing capacities6.2 Capacities required for the implementation of CDLD Policy6.3 Capacity Building Implementation Plan (CBIP)
Annex-1 Capacity Buidling Needs Assessment and Implementation PlanAnnex-2 Capacity Buidling Needs Assessment on LGA 2013
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CONTENTS
ACRONYMS
ADLG Assistant Director Local Government
AUToCAD Automatic Computer Aided Design
BoQ Bill of Quantities
CBIP Capacity Building Implementation Plan
CBNA Capacity Building Needs Assessment
CBo Community Based organisation
CDLD Community-Driven Local Development
C&W Communication and Works
DAo District Accounts officer
DC Deputy Commissioner
DDC District Development Committee
DDS District Development Strategy
DHIS District Health Information System
DMo Divisional Monitoring officer
Do District officer
EMIS Education Management Information System
EU European Union
F&P Finance and Planning
GIS Geographic Information System
GoKP Government of Khyber Pakhtunkhwa
KP Khyber Pakhtunkhwa
LD Line Department
LGA Local Government Act
LG&rD Local Government and rural Development
MB Measuring Book
MIS Management Information System
MS Microsoft
NC Neighbourhood Council
oJTA on-job Technical Assistance
o&M operation and Maintenance
PCrC Policy Coordination and review Committee
PFC Provincial Finance Commission
PHE Public Health Engineering
PIU Policy Implementation Unit
PTC Parent Teacher Council
SMP Social Mobilisation Partner
SNE Schedule of New Expenditure
SrSP Sarhad rural Support Programme
TEC Technical Evaluation Committee
TNA Training Needs Assessment
VC Village Council
01
BACKGROUND TO THE REPORT
The Government of Khyber Pakhtunkhwa (GoKP) is responding to unprecedented levels of damage and disruption caused by armed conflict and natural disasters particularly during the last decade and a half. In Khyber Pakhtunkhwa province, particularly Malakand Division, large parts were severely affected by the mass exodus in 2009 and the ensuing monsoon floods in 2010, virtually wiping out the economic and infrastructure landscape of the region.
Whilst the provincial government re-established administrative control over all the seven Malakand Districts of Division, the socioeconomic demography of the approximately 6,300,000 inhabitants remains precarious and fragile. Mindful of the root causes that triggered the extremist forces to build a foothold in the area, the GoKP seeks to consolidate and stabilise the current transition process of post-crisis measures by overcoming the trust deficit between the state and the citizens.
resultantly, the GoKP prioritised Malakand Division for a roll-out of an innovative results-based approach towards local development which is driven by the communities themselves. The Policy, entitled as Community-Driven Local Development (CDLD), entails implementation of a local development strategy that combines restoration and enhancement of frontline public services and livelihood opportunities across all the 238 union councils in Malakand Division.
CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development02
A programme has been launched at the provincial level to facilitate the implementation of CDLD Policy which is enabling the funding of community-led initiatives at the district level. orientation and training of concerned district administrative staff in all aspects of CDLD remains one of the priority areas of the programme interventions.
RESULT 1
Monitoring and evaluation systems at the provincial and district levels are being established to generate relevant and timely data related to CDLD initiatives. This is being ensured through the establishment of a comprehensive technology based Management Information System (MIS). Also, periodic evaluation mechanisms with agreed indicators for relevance, efficiency, effectiveness, impact, sustainability, quality and frequency are being placed.
RESULT 3
Capacity for fostering leadership towards area-based and community-driven local development and service delivery are the focus areas. Development of capacities for territorial diagnosis at the union council level, guiding the process of formulation of district level development strategies, ensuring transparency in grants for community projects and managing public assets also remain core topics for capacity building.
RESULT 2
reporting and accounting systems at province and district levels are being augmented with specific reference to the CDLD Policy implementation. Technical assistance in this area covers development of formats for technical + financial reporting and internal audit of the district level CDLD portfolio. Also, working formats are being standardised for third party validation and external audit of CDLD specific initiatives.
RESULT 4
03CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
ABOUT THIS MANUAL
The capacity building implementation plan report including the capacity development needs assessment (TNA) comprehensively analyses the capacities of all line department officials in the six districts of Malakand Division. Capacities of 400 officials from various line departments, such as, Education, Health, Finance & Planning, Communications & Works, Public Health & Engineering, Irrigation, on-Farm Water Management, Social Welfare, Soil Conservation, Local Government & rural Development, Agriculture, Fisheries and Livestock were assessed and analysed to implement CDLD Policy framework. The report looks into different levels of capacities required for CDLD Policy implementation in the pilot phase in the CDLD target districts. Technical assistance team of CDLD formulated a set of questionnaire exclusively tailored to provide a snapshot of the existing capacities and elicit responses to a number of important questions, such as:
The overall findings in response to these questions strongly validate the importance of capacity building for line department officials under the four technical assistance components. To implement the CDLD Policy, the district officials need support in the shape of conventional trainings and on-job technical support by using Problem Driven Iterative Adoption (PDIA) approach. The report exhibits that 453 officials deputed in the six districts of all devolved the departments were interviewed. Analysis of the survey reflected that only 28% of all the officials participated in some kind of professional trainings during their whole career. 97% of the respondents demanded relevant trainings in order to implement the CDLD Policy framework. Based on these findings, the Khyber Pakhtunkhwa CDLD Programme has developed the Capacity Building Implementation Plan (CBIP) with the implementation strategy.
1 SUMMARY OF THE REPORT
What are the goals and objectives of the CDLD Policy?
What problem(s) do you foresee in achieving the goals and objectives of the CDLD Policy?
Who are the key stakeholders of the CDLD framework?
Do you understand your specific role within the CDLD framework?
Do you know and understand the role of different sub-committees for CDLD?
Do you understand the CDLD project cycle?
Do you know about the importance and process of DDS preparation and revision?
Do you have sufficient knowledge and resources required to implement the CDLD Policy?
ABOUT THIS MANUAL
The capacity development process effectively requires identifying existing capacities and what additional capacities may be needed to achieve the desired objectives. That is the main purpose of Capacity Building Needs Assessment (CBNA). Capacity assessment is an analysis of desired capacities against existing capacities which generates an understanding of assets and needs that can serve as input for formulating a capacity development response. It can also set the baseline for continuous monitoring and evaluation of progress against relevant indicators and to help create a solid foundation for long-term planning and implementation.
Technical assistance team conducted a CBNA survey which also included training needs assessment. This baseline survey covers all the six district of Malakand Division, including Chitral, Dir Lower, Dir Upper, Malakand, Shangla and Swat. Through a detailed questionnaire, information related to existing capacities and requirements for future was collected from all line department officials. Baseline questionnaire provided the opportunity to the technical assistance team to collect information through direct and indirect questions. Survey teams collected all data by directly meeting with the concerned line department officials at their workplaces. Survey team utilised their best efforts and available resources to reach out to 453 officials of all devolved departments in the six districts.
2 SCOPE OF THE REPORT
04 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
DistrictLINE DEPARTMENT OFFICIALS
Finance and Planning
Communication and Works
Public Health Engineering Irrigation Local Government /
Rural Development Education
Swat 3 15 5 5 20 21
Malakand 0 13 7 12 14 20
Shangla 1 6 2 0 5 11
Dir Upper 6 5 6 0 8 10
Dir Lower 6 17 9 9 12 18
Chitral 4 2 1 3 13 18
Total 20 58 30 29 72 98
05CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
DistrictLINE DEPARTMENT OFFICIALS
Health Social Welfare
Soil Conservation
Livestock / Fisheries
District Administration Agriculture Water
Management
Swat 4 4 0 4 6 13 0
Malakand 4 3 3 5 12 7 5
Shangla 3 3 1 2 4 3 3
Dir Upper 5 2 1 2 0 2 4
Dir Lower 5 3 2 0 3 2 4
Chitral 6 3 0 4 5 2 2
Total 27 18 7 17 30 29 18
06 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
ABOUT THIS MANUAL
The methodology for CBNA report formulation was based on semi-structured interviews and questionnaire, with a combination of closed and open ended statements. Detailed questionnaire was developed and shared with the Policy Implementation Unit (PIU) established in the Local Government, Elections and rural Development Department, Khyber Pakhtunkhwa for reviews and inputs followed by the approval. Subsequently, the PIU sent a formal request to all the concerned district line departments for supporting the conduct of the study. Capacity building team was given a day-long orientation on methodology of study and structure of questionnaire. In line with the report’s methodology, all available concerned district officials were interviewed and their capacities were assessed.
3 METHODOLOGY OF THE STUDY
07CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
By using different primary data sources, the technical assistance team endeavoured to cater to the different aspects of the survey. A methodology was developed for conducting assessments of capacities that is systematic and rigorous, yet flexible and adaptable. Although, it is not a blueprint replica, it can still be used in a variety of contexts to suit different purpose. The methodology provided structure for discussion about the scope and process of capacity assessment exercise and about the capacity development agenda, more generally consisting upon:
As specified, a majority of data for this analysis was drawn from primary sources by interviewing officials from all devolved line departments based in CDLD pilot districts. The CBNA baseline tools were divided in five parts, including:
4.1 Existing capacitiesCollected information through different questions to assess the existing capacities to implement the CDLD Policy at the district level. This exercise tool also gave the opportunity to the respondents to rank their capacities.
4.2 Trainings receivedGathered the information about the current practices with regards to in-service trainings of line departments emphasising on the frequency of delivery of these trainings and relevance of the trainings to their job descriptions.
4 DATA SOURCES AND CBNA TOOLS
1. Existing capacities
2. Training needs assessment (trainings received vis-à-vis trainings required)
3. on-job technical assistance
4. Equipment and material required
08 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
4.3 Trainings requiredBefore the conduct of the analysis, a brief orientation about the CDLD Policy framework was given to the respondents followed by the need identification of trainings required to successfully implement the CDLD Policy framework.
4.4 on-job technical assistance requiredAnalysed continuous support required by the officials of the line departments at the district level to successfully implement the CDLD Policy framework.
4.5 Equipment and material requiredGathered the information about the need for technical equipment and material resources required for the CDLD Policy implementation.
09CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
Like other studies of comparable nature, this particular study was also constrained by certain limitations pertaining to the unique CDLD model assigned to the concerned line departments, which limited the depth and breadth of analysis to some extent. During the conduct of the comprehensive study, the following limitations were faced by the capacity building team of the Khyber Pakhtunkhwa CDLD Programme:
5.1 Non-availability of staff for interview and assessmentDuring the CBNA exercise, the technical assistance team faced multiple impediments due to the occasional non-availability of staff. Quite a few district officials have been assigned dual roles. It was also observed that a number of posts are still lying vacant. For example, several of the district level staff working in Dir Lower are looking after the affairs in Dir Upper. Within this temporary arrangement, majority of the staff assigned with dual roles in the two districts prefer to stay in Dir Lower, neglecting the additional duty station (Dir Upper).
5.2 Lack of ownershipFrom the conduct of CBNA exercise, it was reported as one of the observations of the capacity building team that a high number of the line departments’ staff has not yet owned the CDLD Policy framework in its entirety. It has been further observed that due to the donor funding aspect (budget support from the European Union for CDLD Policy implementation), these officials expect monetary benefits and other perks in return for their contribution and involvement in CDLD related affairs.
5 LIMITATIONS OF THE STUDY
10 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
ABOUT THIS MANUAL
6.1 Existing capacitiesThe technical assistance team assessed the capacities of line department officials against three indicators:
6.1.1 Number and type of trainings availedAnalysis of CBNA reflects that out of 453 officials, only 34% officials attended some level of professional trainings during their professional tenure. District wise analysis shows the following percentages for trainings availed: Chitral 16%, Dir Lower 22%, Dir Upper 75%, Malakand 34%, Shangla 23% and Swat 40%. CBNA analysis also provided the department wise analysis which is: Agriculture (Agriculture, Fisheries, Livestock) 30%, Communication & Works 21%, Finance & Planning 34%, Education 37%, Health 37%, Irrigation 33%, Local Government & rural Development 38%, on-Farm Water Management 39%, Public Health Engineering 37%, Social Welfare 44% and Soil Conservation 28%. The district and department wise summary of these results is illustrated in the following table:
6 FINDINGS OF THE STUDY
1. Number and types of trainings availed
2. Current capacities for the implementation of CDLD Policy
3. Existing capacities to implement the CDLD Policy under Khyber Pakhtunkhwa LGA 2013
Department
Chitral Dir Lower Malakand
OfficialsParticipated
inCBNA
Officials Availed
Trainings
OfficialsParticipated
inCBNA
Officials Availed
Trainings
OfficialsParticipated
inCBNA
Officials Availed
Trainings
Agriculture (Livestock, Fisheries) 6 0 3 1 12 3Communication & Works 2 0 17 1 13 2District Administration office 10 2 14 4 12 3Education 20 3 18 6 20 10Health 6 1 5 2 4 2Irrigation 1 0 9 3 12 2Local Government & rrual Development 12 3 7 2 14 6
on-Farm Water Management 2 0 3 0 5 2Public Health Engineering 1 0 9 0 7 4Social Welfare 3 1 3 1 3 1Soil Conservation 0 0 2 0 3 1Total 63 10 90 20 105 36
11CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
Department
Shangla Swat Dir Upper
OfficialsParticipated
inCBNA
Officials Availed
Trainings
OfficialsParticipated
inCBNA
Officials Availed
Trainings
OfficialsParticipated
inCBNA
Officials Availed
Trainings
Agriculture (Livestock, Fisheries) 5 2 16 5 4 3Communication & Works 6 1 15 6 5 2District Administration office 6 1 21 7 7 7Education 11 1 21 11 10 6Health 3 0 4 2 5 3Irrigation 0 0 5 4 0 0Local Government & rrual Development 4 2 8 2 7 5
on-Farm Water Management 3 1 1 0 4 4Public Health Engineering 2 1 5 1 6 5Social Welfare 3 1 4 2 2 2Soil Conservation 1 0 0 0 1 1Total 44 10 100 40 51 38
12 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
DISTRICT CHITRAL TRAINING AREAS
Training on Disaster risk ManagementTraining on Leadership and Strategic Planning for Service DeliveryTraining on Management and MonitoringTraining on Monitoring and Evaluation of Community Based ProjectsTraining on Project ManagementTraining on Service rulesTraining on CDLD MIS and GIS
DISTRICT DIR LOWER TRAINING AREAS
Training on Monitoring and Evaluation of Community Based ProjectsTraining on Proposal Assessment and Evaluation (only for TEC Members)Training on output Based Budgeting and Provincial Financial ManagementTraining on Compliance with Engineering Technical Standards and CriteriaTraining on CDLD MIS/GISTraining on CBo’s Grants ManagementTraining on Financial Management and reporting for CDLDTraining on Project Management
DISTRICT MALAKAND TRAINING AREAS
Training on Water Borne DiseasesTraining on office Automation (MS office)Training on output Based Budgeting and Provincial Financial ManagementTraining on Project ManagementTraining on Service rulesTraining on Water Quality AnalysisTraining on Management and MonitoringTraining on Gender Awareness, Sensitisation, Empowerment and ParticipationTraining on Proposal Assessment and Evaluation (only for TEC Members)Training on Dry Stone MasonryTraining on Disaster risk ManagementTraining on Database Management SystemTraining on Construction MaterialTraining on Chemical and AdditivesTraining on CDLD MIS and GISTraining on Leadership and Strategic Planning for Service Delivery
Existing capacities were also analysed by probing the topics in which the district officials of the line departments availed trainings. The details are presented district-wise in the following table:
13CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
DISTRICT SHANGLA TRAINING AREAS
Training on Environmental ImpactTraining on Water Quality AnalysisTraining on Water Borne DiseasesTraining on Service rulesTraining on Project ManagementTraining on Management and MonitoringTraining on Disaster risk ManagementTraining on Monitoring and Evaluation of Community Based Projects
DISTRICT SWAT TRAINING AREAS
Training on Disaster risk ManagementTraining on AutoCADTraining on CDLD MIS and GISTraining on Construction MaterialTraining on Proposal Assessment and Evaluation (only for TEC Members)Training on Database Management SystemTraining on Sewage and Effluent DisposalTraining on Project ManagementTraining on office Automation (MS office)Training on Service rulesTraining on Hydraulic DesigningTraining on Leadership and Strategic Planning for Service DeliveryTraining on Management and MonitoringTraining on Enviromental Protection Agency regulations
DISTRICT DIR UPPER TRAINING AREAS
Training on Leadership and Strategic Planning for Service DeliveryTraining on Management and MonitoringTraining on Monitoring and Evaluation of Community Based ProjectsTraining on office Automation (MS office)Training on Project ManagementTraining on Proposal Assessment and Evaluation (only for TEC Members)Training on Service rulesTraining on Environmental ImpactTraining on Dry Stone MasonryTraining on Disaster risk ManagementTraining on Database Management SystemTraining on CDLD MIS and GISTraining on AutoCADTraining on Water Quality Analysis
14 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
6.1.2 Current capacities for the implementation of CDLD PolicyCBNA analysis shows that out of 453 officials, only 97 officials attended CDLD related orientation or training from the technical assistance in the zero phase (the planning phase for the Khyber Pakhtunkhwa CDLD Programme). The table below shows that a total of 356 individuals responded that they never attended any CDLD related trainings.
Analysis was further broken down to assess the capacities to implement the CDLD Policy at three levels:
Analysis shows that 63% of the respondents have better understanding about the CDLD Policy primarily due to the reason that 37% of the respondents have been trained and/or oriented on CDLD Policy related matters. 24% of the respondents demonstrated some understanding, while 13% expressed no understanding about CDLD Policy implementation related aspects.
6.1.3 Existing capacities to implement CDLD Policy under Khyber Pakhtunkhwa LGA 2013After the enactment of the Khyber Pakhtunkhwa Local Government Act (LGA) 2013, an additional rapid tool was developed to assess existing capacities to implement the CDLD Policy within the governance and administrative setup of LGA 2013. Assessment was conducted in all the six districts under which 208 officials were interviewed. Analysis shows that 100% respondents were of the view that they will be involved in the implementation of LGA 2013 in some capacity or the other, but are lacking required knowledge and expertise to support the implementation.
1. Satisfactory understanding
2. Some understanding
3. No understanding
TRAINING AND/OR ORIENTATION RECEIvED BEFORE THE CBNA
Attended 86Partly Attended 11Not Attended 356Total 453
15CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
6.2 Capacities required for the implementation of CDLD PolicyIn view of the existing capacities and having attended different trainings by line department officials, required capacities to implement the CDLD Policy were also assessed. out of 453 officials, 440 had asked for trainings to implement the CDLD Policy to get maximum results and improve trust deficit between local communities and service providers. Line department officials were of the view that they were neither trained nor did they work directly with the communities. They are of the opinion that capacity building exercise aimed at citizen awareness and community engagement will help them in contributing towards bridging the gap.
Department
Shangla Swat Dir Upper
Number of Officials
OfficialsRequiredTraining
Number of Officials
OfficialsRequiredTraining
Number of Officials
OfficialsRequiredTraining
Agriculture (Livestock, Fisheries) 5 5 16 16 4 4Communication & Works 6 6 15 15 5 5District Administration office 6 6 21 21 7 7Education 11 10 21 21 10 10Health 3 3 4 4 5 5Irrigation 0 0 5 5 0 0Local Government & rrual Development 4 4 8 8 7 7
on-Farm Water Management 3 3 1 1 4 4Public Health Engineering 2 2 5 5 6 6Social Welfare 3 3 4 4 2 2Soil Conservation 1 1 0 0 1 1Total 63 58 63 58 63 58
Department
Chitral Dir Lower Malakand
Number of Officials
OfficialsRequiredTraining
Number of Officials
OfficialsRequiredTraining
Number of Officials
OfficialsRequiredTraining
Agriculture (Livestock, Fisheries) 6 6 3 3 12 11Communication & Works 2 2 17 17 13 12District Administration office 10 10 14 13 12 12Education 20 19 18 18 20 20Health 6 6 5 5 4 4Irrigation 1 1 9 9 12 11Local Government & rrual Development 12 12 7 7 14 14
on-Farm Water Management 2 1 3 3 5 3Public Health Engineering 1 0 9 9 7 7Social Welfare 3 1 3 3 3 3Soil Conservation 0 0 2 2 3 2Total 63 58 90 89 63 58
16 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
The capacity needs assessment is divided in three major indicators:
These indicators were further divided into two sub-categories, governance and technical requirements under TNA and oJTA. Equipment and material support needs are further divided into individual and institutional requirements.
6.2.1 Training needs assessmentAssessment begins with the “need” which can be identified in several ways, but generally it commences with studying the existing capacities and identifying what is required. CBNA also provides information about the existing capacities of line department officials and the trainings required to implement the CDLD Policy framework in the pilot six district of Malakand Division. TNA was further categorised in two major areas, governance related trainings to build institutional capacities and technical trainings required to build individuals capacities.
The two tables below give the trainings summary required by line department officials to improve individual and institutional capacities:
Thematic Area Training Category Training Subjects
GOvERNANCE
CDLD FrameworkCDLD Policy FrameworkDDS Development and revision Process
Finance and Budgeting
Participatory Budgeting and output Based BudgetingAuditing and Internal Auditing Financial Management System under LGA 2013
Monitoring, Evaluation and reporting
Monitoring of CDLD Policy FrameworkMonitoring and Evaluation and Participatory Monitoring of Community Projects
Planning and Management
Project Cycle ManagementPlanning Commission Forms (PC I, II, III, IV, V) and reportingLocal Government Act 2013rules of Business for LGA 2013Public Procurement rules for Khyber PakhtunkhwaLeadership and Management
1. Training needs assessment (TNA)
2. on-job technical assistance (oJTA)
3. requirement for equipment and material support
17CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
Thematic Area Training Category Training Subjects
TECHNICAL
Basic Computer Trainings
operating System (Windows, Linux, Unix)Basic Computer (MS Word, Excel, Powerpoint)Training on Hardware and Software
Finance and Budgeting
Accounting and record KeepingTraining on Financal Powers and regulationsAdvance Training on Financial MattersCommunity Grants Management
Miscellaneous
Disease reporting System and Sample CollectionPlant Protection TrainingTeaching TechniquesFeed Quantifying for FisheryTraining on New Concept in EducationExtension Services Trainingrefresher Training on Engineering Tools and EquipmentTraining on Horticultural TechniquesParticipatory Methods to DevelopmentSocial Mobilisation and Participatory MethodsArtificial Insemination Training for Technical StaffTraining on English Language
Monitoring, Evaluation and reporting
Data AnalysisTEC Training on Screening and Evaluation of Project ProposalTraining on Construction Material TestingWater Borne Diseases and Water Testing
Planning and Management
Gender MainstreamingEffective Communication SkillsDisaster risk reductionService rulesTraining on Planning Commission Forms under LGA 2013Water and SanitationLivestock related TrainingsPublic Asset ManagementAdvance Training on IrrigationConstruction Material TestingEmory TransplantTraining of VC and UC Secreteries on rules of BusinessTraining on New Teaching MethodologiesAgriculture ExtensionTraining on Field Test and Survey Tools
18 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
Thematic Area Training Category Training Subjects
TECHNICAL
Training on Environmental Mitigation MeasuresNew Techniques of Hybrid SeedTraining on off-season VegetablesTraining on PesticideTechnical Training on Breeding and FeedingSoil TestFirefighting and Sanitation staff Training on Disaster ManagementScheme Desiging (Water Channel and Protection Walls)Sectoral Softwares (EMIS, DHIS etc.)Fisheries related Training Courses (Foreign)FirefightingEngineering StandardsSolid Waste Management
Technical Softwares
Advance Computer Training (Databases and Networking)Advance Education TechniquesTraining on MIS, GIS, GPS and Google EarthTraining on Accounts SoftwareEngineering Software (AutoCAD, Eagle Draw and Pipe 2000)Hydraulic Structure and Canal DesigningTraining on Android Touch System
19CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
FREQUENTLY REQUESTED TRAININGS
District Category Department Training
CHITRALDIR UPPERDIR LOWERSHANGLAMALAKANDSWAT
Governance
Agriculture, Local Government & rural Development, Communication & Works, Public Health Engineering, Irrigation, Social Welfare, Soil Conservation, Finance & Planning, Education, Health and on-Farm Water Management
CDLD Policy FrameworkLocal Government Act 2013Planning Commission Forms (PC I, II, III, IV, V) and reporting
Leadership and Management
CHITRALDIR UPPERDIR LOWERSHANGLAMALAKANDSWAT
Technical
Agriculture, Local Government & rural Development, Communication & Works, Public Health Engineering, Irrigation, Social Welfare, Soil Conservation, Finance & Planning, Education, Health and on-Farm Water Management
Accounting for LGA 2013 and CDLDAdvance Computer TrainingBasic Computer (MS Word, Excel)Community Grants ManagementBill of Quantities FormationEngineering SoftwareMonitoring and EvaluationParticipatory BudgetingSocial Mobilisation and Participatory MethodsTraining on Financial Management under LGA 2013Training on Planning and Development under LGA 2013TEC Training on Screening and Evaluation of Project ProposalsTraining on MIS, GIS and Google Earth
CBNA analysis also displays information about the common and specialised trainings requested by line departments in the CDLD districts.
SPECIALISED TRAININGS REQUESTED BY ENGINEERING DEPARTMENTS
District Category Department Common Trainings Required
CHITRALDIR UPPERDIR LOWERSHANGLAMALAKANDSWAT
Technical
Agriculture, Local Government & rural Development, Communication & Works, Public Health Engineering, Irrigation, Social Welfare, Soil Conservation, Finance & Planning, Education, Health and on-Farm Water Management
Engineering SoftwareBill of Quantities FormationTraining on Field Test and Survey ToolsTraining on Engineering ToolsTraining on Engineering StandardsHydraulic Structure and Canal Designing Training on Infrastructure DesigningWater Borne Diseases and Water TestingSolid Waste Management
20 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
6.2.2 On-job technical assistance requiredoJTA is the training imparted at the workplace, i.e. learning at every step under the supervision of an expert, while continuing with the routine job. CBNA survey also covered the area of oJTA required by line department officials for the implementation of CDLD Policy. Survey analysis reflects that out of 453 officials, 54% officials requested for oJTA. Details of such requests are as under:
ON-JOB TECHNICAL ASSISTANCE
District Main Category Sub Category Technical Assistance
CHITRAL
GovernanceCDLD Framework regular Assistance on CDLD Policy FrameworkPlanning and Management Management Support
Technical Technical Softwares
office Automation
Engineering Standards related to School Construction
DIR LOWER
Governance
CDLD Framework regular Support to TEC Members on Evaluation and Assessment of Proposals
Finance and Budgeting Budget Preperation and Financial Matters
Planning and Management
Public AdministrationManagement SupportPlanning Commission Forms Preparation
Technical
Basic Computer Applications Use of Advance options in MS office
Finance and Budgeting Accounting Matters and Book Keeping
Monitoring, Evaluation and reporting
Quality Control, BoQ Preperation, MB Preperation and Survey Techniques
Technical SoftwaresUse of Engineering SoftwaresUse of MIS, EMIS, GIS, GPS, DHIS, etc.Advance Computer Skills
Technical Tools and Equipment Use of Total Station
MALAKAND
Technical
Basic Computer Applications
Use of Advance options in MS officeDesigning Softwares (Corel Draw, InPage, etc.)
Technical Softwares Advance Computer Skills
21CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
6.2.3 Equipment and material support required by line departmentsIn addition to other dimensions, this survey also covered the institutional and individual requirements related to equipment and material support. Line department officials responded that a number of quality control tools are required to enhance their individual and institutional capacities. These tools
ON-JOB TECHNICAL ASSISTANCE
District Main Category Sub Category Technical Assistance
SHANGLA
Governance
Finance and Budgeting Budget Preperation and Financial Matters
Planning and Management Management Support
Technical
Monitoring, Evaluation and reporting
Quality Control, BoQ Preperation, MB Preperation and Survey TechniquesScreeing and Evaluation of Project Proposals
Technical SoftwaresAdvance Computer SkillsDesigning Softwares
Technical Tools and Equipment Construction Material Testing
SWAT
Governance Finance and Budgeting
Updates about Accounts and BudgetsBudget Preperation and Financial Matters
TechnicalTechnical Softwares
Designing Softwares (Corel Draw, InPage, etc.)Advance Computer SkillsUse of Advance options in MS officeUse of MIS, EMIS, GIS, GPS, DHIS, etc.
Technical Tools and Equipment Construction Material Testing
DIR UPPER
Governance
Finance and Budgeting Budget Preparation and Financial Matters
Planning and Management Management Support
Technical
Basic Computer Applications Use of Advance options in MS office
Monitoring, Evaluation and reporting
Quality Control, BoQ Preperation, MB Preperation and Survey TechniquesCommunication and reporting Skills
Technical SoftwaresDesigning Softwares (Corel Draw, InPage, etc.)Use of MIS, EMIS, GIS, GPS, DHIS, etc.
will help in better performance in their roles under the CDLD Policy framework. out of 453 officials, 95% requested some kind of equipment and material support, which shows that an extensive survey may be required to further assess their individual and institutional needs. Such multifarious requirements of the districts are as under:
22 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
TYPES OF EQUIPMENT
Main Category Sub Category Equipment
INDIvIDUAL
IT Equipment
Scanner and PrinterDesktop and Laptop ComputersAndroid Cell PhonesStorage Devices and External Hard Drives
IT Software Engineer related Softwares
INSTITUTIONAL
office Facility Improvement
Dygonostic LaboratoriesDispensary EquipmentBuilding for officeBuilding for Hospital at Union Council LevelAnimal HusbandaryAlmirah, Cupboard, Tables, Chairs and CarpetsAir ConditionersAdditional rooms for StaffChemicals and refrigerator for ChemicalsWater Course repair at Jaghoor and Bamborait Fish FarmsWatcher Huts at Jaghoor and BamboraitTraining Halls at Jaghoor and Bamborait Fish FarmsSeparate office for EngineersSafe Water Drinking Supplyoffice Facility repair and renovationMedicines for Lady Health WorkersFemale HostelAdditional Furniture for offices and FacilitiesFire Extinguishers
Technical Equipment and Facility
Incubator for BreedingWater Supply EquipmentWater Quality Test EquipmentAgricultural Weather ThermometerTractor, Shovel and Multiloader
6.3 Capacity Building Implementation Plan (CBIP)on the basis of the survey analysis, it has been determined that the capacity building for line department officials will be carried out in three different ways:
The CBIP covers the strategy for capacity building of line department officials with specific reference to the CDLD Policy implementation.
6.3.1 Conducting trainings in required and relevant areas:Within the context of this study, training will be a process of increasing the knowledge and skills of officials which are required for implementation of the CDLD Policy. It is a structured method by which knowledge and skills for a definite purpose are enhanced and improvised. This form of capacity building will help in bridging the gap between job requirements and present competencies of the selected officials.
23CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
TYPES OF EQUIPMENT
Main Category Sub Category Equipment
INSTITUTIONAL
Technical Equipment and Facility
Total StationSpecification Books and InstrumentsSanitation Equipment and VehiclesMonitoring Instruments for Engineersraw Material for Voccational CenterPlotter for EngineersLab and Equipment for Material TestingEngineering Equipment (Barometer, Measuring Wheel, etc.)Leveling MachineCold Chain Maintenance for VaccinesX-ray Plant MaintenanceDistrict Health Information System Cell
1. Conducting trainings in required and relevant areas
2. on-job technical assistance to complement technical trainings
3. Provision of the needed equipment and material support
6.3.2 On-job technical assistance to complement technical trainings:oJTA is one of the paramount training methods, because it is planned, organised and conducted at the trainee’s workplace. oJTA is usually the principal method used for augmenting individual skills which in turn escalates output and efficiency. It is mainly suitable for developing expertise which are distinctive to a particular job, especially in those areas where there isn’t too much of technicality or high-end equipment involved. The technical assistance team will be deploying the following methodology for oJTA:
oJTA is considered to be one of the best methods of capacity building as it is cost effective, totally practical, relatively simpler and result oriented. This kind of capacity building does not require hefty budgets, complex modules, exclusive nominations and workspace absentees. Its effectiveness can be even further enhanced through the application of methodical approaches.
6.3.3 Provision of the needed equipment and material support:For comprehensive and sustainable capacity building programme, availability of equipment and material support is also very essential. For that matter, this survey covers the requirements of line departments in terms of hardware equipment and training material support. Although, these aspects do not fall within the mandate of the Khyber Pakhtunkhwa CDLD Programme, which is only responsible for technical assistance, it was nevertheless felt necessary to cover this aspect of the capacity building spectrum as well. These requirements can be taken by the Policy Implementation Unit at the provincial level and Deputy Commissioner at the district level for necessary responsive measures.
1. Identification of areas to be covered as part of oJTA
2. Distribution of specific tasks to the concerned subject matter experts
3. Allocation of time for each day or each week based on the schedule
4. Evaluation of oJTA measures and results
24 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
25CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
A. T
rain
ings
Req
uire
d by
All
Dep
artm
ents
Stra
tegy
Tim
elin
e
Them
atic
Are
asTr
aini
ng C
ateg
ory
Trai
ning
Sub
ject
sC
DLD
TA
(Com
pone
nt /
Act
ivity
)C
oord
inat
ion
/ Lin
kage
sQ
5Q
6Q
7Q
8Q
9Q
10
Q
11Q
12
G O v E R N A N C E
CD
LD F
ram
ewor
kC
DLD
Pol
icy
Fram
ewor
kC
ompo
nent
1: A
ctiv
ity 1
.1
DD
S D
evel
opm
ent a
nd
rev
isio
n Pr
oces
sC
ompo
nent
1: A
ctiv
ity 1
.6
Fina
nce
and
Budg
etin
g
Parti
cipa
tory
Bud
getin
g an
d o
utpu
t Bas
ed B
udge
ting
Com
pone
nt 2
: Act
ivity
2.1
2
Audi
ting
and
Inte
rnal
Aud
iting
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Fina
ncia
l Man
agem
ent S
yste
m
unde
r LG
A 20
13C
ompo
nent
1: A
ctiv
ity 1
.6C
oord
inat
e w
ith L
GS
and
SNG
Mon
itorin
g,
Eval
uatio
n an
d r
epor
ting
Mon
itorin
g of
CD
LD P
olic
y Fr
amew
ork
Com
pone
nt 4
: Act
ivity
2.7
Mon
itorin
g an
d Ev
alua
tion
and
Parti
cipa
tory
Mon
itorin
g of
C
omm
unity
Pro
ject
sC
ompo
nent
2: A
ctiv
ity 2
.7
Plan
ning
and
M
anag
emen
t
Proj
ect C
ycle
Man
agem
ent
Com
pone
nt 2
: Act
ivity
2.4
Pl
anni
ng C
omm
issi
ons
Form
s (P
C-I,
II, I
II, IV
, V) a
nd
rep
ortin
g
Coo
rdin
ate
with
LG
S an
d SN
G
Loca
l Gov
ernm
ent A
ct 2
013
Com
pone
nt 1
: Act
ivity
1.6
Coo
rdin
ate
with
LG
S an
d SN
Gr
ules
of B
usin
ess
for L
GA
2013
Com
pone
nt 1
: Act
ivity
1.6
Coo
rdin
ate
with
LG
S an
d SN
GPu
blic
Pro
cure
men
t rul
es fo
r Kh
yber
Pak
htun
khw
a
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Lead
ersh
ip a
nd M
anag
emen
t C
ompo
nent
2: A
ctiv
ity 2
.3
26 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
A. T
rain
ings
Req
uire
d by
All
Dep
artm
ents
Stra
tegy
Tim
elin
e
Them
atic
Are
asTr
aini
ng C
ateg
ory
Trai
ning
Sub
ject
sC
DLD
TA
(Com
pone
nt /
Act
ivity
)C
oord
inat
ion
/ Lin
kage
sQ
5Q
6Q
7Q
8Q
9Q
10
Q
11Q
12
T E C H N I C A L
Basi
c C
ompu
ter
Trai
ning
s
ope
ratin
g Sy
stem
(Win
dow
s,
Linu
x, U
nix)
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Basi
c C
ompu
ter (
MS
Wor
d,
Exce
l, Po
wer
poin
t)PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tTr
aini
ng o
n H
ardw
are
and
Softw
are
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Fina
nce
and
Budg
etin
g
Acco
untin
g an
d r
ecor
d Ke
epin
gC
ompo
nent
2: A
ctiv
ity 2
.4
Trai
ning
on
Fina
ncia
l Pow
ers
and
reg
ulat
ions
C
ompo
nent
1: A
ctiv
ity 1
.6C
oord
inat
e w
ith L
GS
and
SNG
Adva
nce
Trai
ning
on
Fina
ncia
l M
atte
rs
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Com
mun
ity G
rant
s M
anag
emen
tC
ompo
nent
2: A
ctiv
ity 2
.4
Mis
cella
neou
s
Dis
ease
rep
ortin
g Sy
stem
and
Sa
mpl
e C
olle
ctio
n
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Plan
t Pro
tect
ion
Trai
ning
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Teac
hing
Tec
hniq
ues
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Feed
Qua
ntify
ing
for F
ish
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tTr
aini
ng o
n N
ew C
once
pts
in
Educ
atio
n
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Exte
nsio
n Se
rvic
es T
rain
ing
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tr
efre
sher
Tra
inin
g on
En
gine
erin
g To
ols
and
Equi
pmen
t
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
27CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
A. T
rain
ings
Req
uire
d by
All
Dep
artm
ents
Stra
tegy
Tim
elin
e
Them
atic
Are
asTr
aini
ng C
ateg
ory
Trai
ning
Sub
ject
sC
DLD
TA
(Com
pone
nt /
Act
ivity
)C
oord
inat
ion
/ Lin
kage
sQ
5Q
6Q
7Q
8Q
9Q
10
Q
11Q
12
T E C H N I C A L
Trai
ning
on
Hor
ticul
tura
l Te
chni
ques
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tPa
rtici
pato
ry M
etho
ds to
D
evel
opm
ent
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tSo
cial
Mob
ilisat
ion
and
Parti
cipa
tory
Met
hods
Com
pone
nt 2
: Act
ivity
2.1
1C
oord
inat
e w
ith S
rSP
Artif
icia
l Ins
emin
atio
n Tr
aini
ng
for T
echn
ical
Sta
ff
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Trai
ning
on
Engl
ish
Lang
uage
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Mon
itorin
g,
Eval
uatio
n an
d r
epor
ting
Dat
a An
alys
isC
ompo
nent
2: A
ctiv
ity 2
.7
TEC
Tra
inin
g on
Scr
eeni
ng a
nd
Eval
uatio
n of
Pro
ject
Pro
posa
l C
ompo
nent
2: A
ctiv
ity 2
.6
Wat
er B
orne
Dis
ease
s an
d W
ater
Tes
ting
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Plan
ning
and
M
anag
emen
t
Gen
der M
ains
tream
ing
Com
pone
nt 2
: Add
ition
al
Activ
ity 2
.4
Effe
ctiv
e C
omm
unic
atio
n Sk
ills
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Dis
aste
r ris
k r
educ
tion
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Serv
ice
rul
es
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Trai
ning
on
Plan
ning
C
omm
issi
on F
orm
s un
der L
GA
Com
pone
nt 1
: Act
ivity
1.6
Coo
rdin
ate
with
LG
S an
d SN
G
Wat
er a
nd S
anita
tion
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Live
stoc
k r
elat
ed T
rain
ings
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
28 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
A. T
rain
ings
Req
uire
d by
All
Dep
artm
ents
Stra
tegy
Tim
elin
e
Them
atic
Are
asTr
aini
ng C
ateg
ory
Trai
ning
Sub
ject
sC
DLD
TA
(Com
pone
nt /
Act
ivity
)C
oord
inat
ion
/ Lin
kage
sQ
5Q
6Q
7Q
8Q
9Q
10
Q
11Q
12
T E C H N I C A L
Publ
ic A
sset
Man
agem
ent
Com
pone
nt 1
: Act
ivity
1.4
Sect
oral
Tec
hnic
al
Trai
ning
Adva
nce
Trai
ning
on
Irrig
atio
n
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Con
stru
ctio
n M
ater
ial F
ield
Te
stin
gC
ompo
nent
2: A
ctiv
ity 2
.7
Emor
y Tr
ansp
lant
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tTr
aini
ng o
f VC
and
UC
Se
cret
arie
s on
rul
es o
f Bu
sine
ss u
nder
LG
A 20
13C
ompo
nent
1: A
ctiv
ity 1
.6C
oord
inat
e w
ith L
GS
and
SNG
Trai
ning
on
New
Tea
chin
g M
etho
dolo
gies
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Agric
ultu
re E
xten
sion
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tTr
aini
ng o
n Fi
eld
Test
and
Su
rvey
Too
lsC
ompo
nent
2: A
ctiv
ity 2
.6
Trai
ning
on
Educ
atio
nal S
patia
l D
ecis
ion
Supp
ort S
yste
mPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tTr
aini
ng o
n En
viro
nmen
tal
Miti
gatio
n M
easu
res
Com
pone
nt 2
: Act
ivity
2.6
New
Tec
hniq
ues
of H
ybrid
Se
ed
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Trai
ning
on
off-
Seas
on
Vege
tabl
es
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Trai
ning
on
Pest
icid
e
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
29CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
A. T
rain
ings
Req
uire
d by
All
Dep
artm
ents
Stra
tegy
Tim
elin
e
Them
atic
Are
asTr
aini
ng C
ateg
ory
Trai
ning
Sub
ject
sC
DLD
TA
(Com
pone
nt /
Act
ivity
)C
oord
inat
ion
/ Lin
kage
sQ
5Q
6Q
7Q
8Q
9Q
10
Q
11Q
12
T E C H N I C A L
Tech
nica
l Tra
inin
g on
Bre
edin
g an
d Fe
edin
g
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Soil
Test
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tTr
aini
ng fo
r Fire
Brig
ade
and
Sani
tatio
n St
aff o
n M
oder
n D
isas
ter M
anag
emen
t
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Trai
ning
on
Sche
me
Des
igni
ng
(Bui
ldin
g, W
ater
Cha
nnel
, Pr
otec
tion
Wal
ls, e
tc.)
Com
pone
nt 2
: Act
ivity
2.6
Sect
oral
Sof
twar
e (E
MIS
, D
HIS
, etc
.)
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Fish
erie
s r
elat
ed T
rain
ing
Cou
rses
(For
eign
)
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Fire
fight
ing
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tEn
gine
erin
g St
anda
rds
Com
pone
nt 2
: Act
ivity
2.6
So
lid W
aste
Man
agem
ent
Com
pone
nt 2
: Act
ivity
2.6
Tech
nica
l So
ftwar
e
Adva
nce
Com
pute
r Tra
inin
g (D
atab
ases
, Des
igni
ng,
Net
wor
king
and
App
licat
ions
D
evel
opm
ent)
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Adva
nce
Educ
atio
n Te
chni
ques
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tTr
aini
ng o
n M
IS, G
IS, G
PS a
nd
Goo
gle
Earth
Com
pone
nt 2
: Act
ivity
2.6
Trai
ning
on
Acco
unts
Sof
twar
e
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
30 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
A. T
rain
ings
Req
uire
d by
All
Dep
artm
ents
Stra
tegy
Tim
elin
e
Them
atic
Are
asTr
aini
ng C
ateg
ory
Trai
ning
Sub
ject
sC
DLD
TA
(Com
pone
nt /
Act
ivity
)C
oord
inat
ion
/ Lin
kage
sQ
5Q
6Q
7Q
8Q
9Q
10
Q
11Q
12
T E C H N I C A L
Engi
neer
ing
Softw
are
(Aut
oCAD
, Eag
le D
raw
and
Pi
pe 2
000)
Com
pone
nt 2
: Act
ivity
2.6
Hyd
raul
ic S
truct
ure
and
Can
al
Des
igni
ngC
ompo
nent
2: A
ctiv
ity 2
.6
Trai
ning
on
Andr
oid
Touc
h Sy
stem
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
B. O
n-Jo
b Te
chni
cal A
ssis
tanc
e R
equi
red
by a
ll D
epar
tmen
tsSt
rate
gyTi
mel
ine
Them
atic
Are
asA
ssis
tanc
e C
ateg
ory
Tech
nica
l Ass
ista
nce
on S
ubje
ctC
DLD
TA
(Com
pone
nt /
Act
ivity
)C
oord
inat
ion/
Link
ages
Q 5
Q 6
Q 7
Q 8
Q 9
Q
10Q
11
Q
12
G O v E R N A N C E
CD
LD F
ram
ewor
k
orie
ntat
ion
on C
DLD
Fr
amew
ork
Com
pone
nt 1
: Act
ivity
1.4
Trai
ning
on
Engi
neer
ing
and
TEC
Eva
luat
ion
Com
pone
nt 1
: Act
ivity
1.4
Fina
nce
and
Budg
etin
g
Budg
et P
repa
ratio
n an
d Fi
nanc
ial M
atte
rsC
ompo
nent
1: A
ctiv
ity 1
.4
Upd
ates
abo
ut A
ccou
nts
and
Budg
ets
Com
pone
nt 1
: Act
ivity
1.4
Plan
ning
and
M
anag
emen
t
Dat
a C
olle
ctio
n An
alys
is +
C
ompi
ling
Com
pone
nt 1
: Act
ivity
1.4
Plan
ning
Com
mis
sion
For
ms
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Publ
ic A
dmin
istra
tion
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Man
agem
ent S
uppo
rt
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
T E C H N I C A L
Basi
c C
ompu
ter
Appl
icat
ions
Use
of A
dvan
ce o
ptio
ns in
MS
offi
ce
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tAd
vanc
e C
ompu
ter S
kills
(D
atab
ase,
Net
wor
king
, H
ardw
are,
Sys
tem
Inst
alla
tions
, et
c.)
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Des
igni
ng S
oftw
ares
(Cor
el
Dra
w, In
Page
, etc
.)
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
offi
ce A
utom
atio
nPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
31CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
B. O
n-Jo
b Te
chni
cal A
ssis
tanc
e R
equi
red
by a
ll D
epar
tmen
tsSt
rate
gyTi
mel
ine
Them
atic
Are
asA
ssis
tanc
e C
ateg
ory
Tech
nica
l Ass
ista
nce
on S
ubje
ctC
DLD
TA
(Com
pone
nt /
Act
ivity
)C
oord
inat
ion/
Link
ages
Q 5
Q 6
Q 7
Q 8
Q 9
Q
10Q
11
Q
12
T E C H N I C A L
Engi
neer
ing
Stan
dard
sC
onst
ruct
ion
Mat
eria
l Tes
ting
Com
pone
nt 1
: Act
ivity
1.4
Fina
nce
and
Budg
etin
gAc
coun
ting
Mat
ters
and
Boo
k Ke
epin
g C
ompo
nent
1: A
ctiv
ity 1
.4
Mis
cella
neou
s
Expo
sure
Vis
it fo
r offi
ce S
taff
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tEx
posu
re V
isit
to P
unja
b Ag
ricul
ture
Dep
artm
ent f
or
Expe
rienc
e
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Mon
itorin
g,
Eval
uatio
n an
d r
epor
ting
Qua
lity
Con
trol,
BoQ
Pr
epar
atio
n, M
B Pr
epar
atio
n an
d Su
rvey
Tec
hniq
ues
Com
pone
nt 1
: Act
ivity
1.4
Scre
enin
g an
d Ev
alua
tion
of
Proj
ect P
ropo
sals
C
ompo
nent
1: A
ctiv
ity 1
.4
Plan
ning
and
M
anag
emen
tC
omm
unic
atio
n an
d r
epor
ting
Skills
Com
pone
nt 1
: Act
ivity
1.4
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Tech
nica
l So
ftwar
e
Use
of M
IS, E
MIS
, GIS
, GPS
, D
HIS
, etc
.C
ompo
nent
1: A
ctiv
ity 1
.4
Engi
neer
ing
Stan
dard
s r
elat
ed
to S
choo
l Con
stru
ctio
n C
ompo
nent
1: A
ctiv
ity 1
.4
Use
of A
dvan
ce o
ptio
ns in
MS
offi
ce
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tU
se o
f Eng
inee
ring
Softw
are
(Aut
oCAD
, Eag
le P
oint
, Sev
en
3D, P
ipe
2000
, etc
.)C
ompo
nent
1: A
ctiv
ity 1
.4
Tech
nica
l Too
ls
and
Equi
pmen
t
Con
stru
ctio
n M
ater
ial T
estin
gC
ompo
nent
1: A
ctiv
ity 1
.4
Use
of T
otal
Sta
tion
PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
32 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
33CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
C. E
quip
men
t / M
ater
ial R
equi
red
by D
epar
tmen
tsSt
rate
gyTi
mel
ine
Req
uire
men
tC
ateg
ory
Equi
pmen
t / M
ater
ial
CD
LD T
A (C
ompo
nent
/ A
ctiv
ity)
Coo
rdin
atio
n/Li
nkag
esQ
1Q
2Q
3Q
4Q
5Q
6Q
7Q
8
I N S T I T U T I O N A L
Elec
tric
Pow
er
Supp
ly
Pow
er G
ener
ator
, UPS
, St
abilis
er a
nd S
olar
Sys
tem
DoES NoT FALL WITHIN THE MANDATE oF TECHNICAL ASSISTANCE
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Engi
neer
ing
Equi
pmen
t (B
arom
eter
, Do
Met
er,
Mea
surin
g W
heel
, Aud
o M
eter
, Le
velin
g M
achi
ne, T
ool B
ox,
etc.
)
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Hum
an r
esou
rces
Addi
tiona
l Hum
an r
esou
rce
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Com
pute
r ope
rato
rPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tLa
wye
r for
Edu
catio
n D
epar
tmen
tPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
IT E
quip
men
t
Scan
ner a
nd P
rinte
rPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
GIS
, GPS
and
GPr
SPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Andr
oid
Cel
l Pho
nes
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Des
ktop
Com
pute
r, Pr
inte
r and
La
ptop
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Stor
age
Dev
ices
and
Ext
erna
l H
ard
Driv
esPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Prin
ter C
artri
dges
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
IT N
etw
orki
ngIn
tern
al T
elep
hone
Exc
hang
ePI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Net
wor
king
Too
lsPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
34 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
C. E
quip
men
t / M
ater
ial R
equi
red
by D
epar
tmen
tsSt
rate
gyTi
mel
ine
Req
uire
men
tC
ateg
ory
Equi
pmen
t / M
ater
ial
CD
LD T
A (C
ompo
nent
/ A
ctiv
ity)
Coo
rdin
atio
n/Li
nkag
esQ
1Q
2Q
3Q
4Q
5Q
6Q
7Q
8
I N S T I T U T I O N A L
Serv
er, N
etw
orki
ng in
the
offi
ce
DoES NoT FALL WITHIN THE MANDATE oF TECHNICAL ASSISTANCE
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
All N
etw
orki
ng E
quip
men
tPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tPe
riphe
ral D
evic
es (I
nput
and
o
utpu
t)PI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
IT S
oftw
are
Man
agem
ent I
nfor
mat
ion
Syst
emPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Engi
neer
ing
rel
ated
Sof
twar
ePI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Mob
ility
and
Tran
spor
t
Vehi
cles
and
Mot
orbi
kes
for
Fiel
d Vi
sits
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Fuel
for V
ehic
les
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Min
i Dum
per S
uzuk
i (3)
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
offi
cial
Veh
icle
for F
ield
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
offi
ce A
utom
atio
n
Land
line
Con
nect
ion,
Inte
rnet
Fa
cilit
y, C
ompu
ter,
Phot
ocop
ier
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Dig
ital C
amer
as fo
r rep
ortin
gPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Plot
ter f
or E
ngin
eers
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
offi
ce A
utom
atio
n Eq
uipm
ent
(Fax
, Pho
toco
pier
, Mul
timed
ia)
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Cha
rtsPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
35CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
C. E
quip
men
t / M
ater
ial R
equi
red
by D
epar
tmen
tsSt
rate
gyTi
mel
ine
Req
uire
men
tC
ateg
ory
Equi
pmen
t / M
ater
ial
CD
LD T
A (C
ompo
nent
/ A
ctiv
ity)
Coo
rdin
atio
n/Li
nkag
esQ
1Q
2Q
3Q
4Q
5Q
6Q
7Q
8
I N S T I T U T I O N A L
offi
ce S
tatio
nery
DoES NoT FALL WITHIN THE MANDATE oF TECHNICAL ASSISTANCE
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
CC
TV C
amer
a fo
r Sec
urity
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
offi
ce F
acilit
y Im
prov
emen
t
Dia
gnos
tic L
abor
ator
ies
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Dis
pens
ary
Equi
pmen
tPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Build
ing
for o
ffice
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Build
ing
for H
ospi
tal a
t Uni
on
Cou
ncil
leve
lPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Anim
al H
usba
ndry
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Alm
irah,
Cup
boar
d, T
able
,Cha
ir an
d C
arpe
tPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Air C
ondi
tione
rsPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Addi
tiona
l roo
ms
for S
taff
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Che
mic
als
and
ref
riger
ator
for
Che
mic
als
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Wat
er C
ours
e r
epai
r at
Jagh
oor a
nd B
ambu
rait
Fish
Fa
rms
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Wat
cher
Hut
s at
Jag
hoor
and
Ba
mbu
rait
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
36 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
C. E
quip
men
t / M
ater
ial R
equi
red
by D
epar
tmen
tsSt
rate
gyTi
mel
ine
Req
uire
men
tC
ateg
ory
Equi
pmen
t / M
ater
ial
CD
LD T
A (C
ompo
nent
/ A
ctiv
ity)
Coo
rdin
atio
n/Li
nkag
esQ
1Q
2Q
3Q
4Q
5Q
6Q
7Q
8
I N S T I T U T I O N A L
Trai
ning
Hal
l at J
agho
or a
nd
Bam
bura
it at
Fis
h Fa
rms
DoES NoT FALL WITHIN THE MANDATE oF TECHNICAL ASSISTANCE
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Sepa
rate
offi
ce fo
r Eng
inee
rsPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Safe
Wat
er D
rinki
ng S
uppl
yPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
to
ffice
Fac
ility
rep
air a
nd
ren
ovat
ion
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Fem
ale
Hos
tel
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Addi
tiona
l Fur
nitu
re fo
r offi
ce
and
Faci
litie
sPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Fire
Ext
ingu
ishe
rsPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Tech
nica
l Eq
uipm
ent a
nd
Faci
lity
Incu
bato
r for
Bre
edin
gPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Wat
er S
uppl
y Eq
uipm
ent
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Wat
er Q
ualit
y Te
st E
quip
men
tPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tAg
ricul
tura
l Wea
ther
Th
erm
omet
erPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Fire
Ext
ingu
ishe
rsPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Trac
tor,
Shov
el, M
ultil
oade
rPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
t
Tota
l Sta
tion
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
37CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
CA
PAC
ITY
BU
ILD
ING
IMPL
EMEN
TATI
ON
PLA
N
C. E
quip
men
t / M
ater
ial R
equi
red
by D
epar
tmen
tsSt
rate
gyTi
mel
ine
Req
uire
men
tC
ateg
ory
Equi
pmen
t / M
ater
ial
CD
LD T
A (C
ompo
nent
/ A
ctiv
ity)
Coo
rdin
atio
n/Li
nkag
esQ
1Q
2Q
3Q
4Q
5Q
6Q
7Q
8
I N S T I T U T I O N A L
Spec
ifica
tion
Book
s an
d In
stru
men
ts
DoES NoT FALL WITHIN THE MANDATE oFTECHNICAL ASSISTANCE
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Sani
tatio
n Eq
uipm
ent a
nd
Vehi
cles
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Mon
itorin
g In
stru
men
ts fo
r En
gine
ers
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
raw
Mat
eria
l for
Voc
atio
nal
Cen
ter
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Plot
ter f
or E
ngin
eers
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Lab
and
Equi
pmen
t for
Mat
eria
l Te
stin
gPI
U /
PCr
C /
Con
cern
ed D
epar
tmen
tEn
gine
erin
g Eq
uipm
ent
(Bar
omet
er, D
o M
eter
, M
easu
ring
Whe
el, A
udo
Met
er,
Leve
ling
Mac
hine
, Too
l Box
, et
c.)
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
Col
d C
hain
Mai
nten
ance
for
Vacc
ines
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
X-r
ay P
lant
Mai
nten
ance
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
DH
IS C
ell
PIU
/ PC
rC
/ C
once
rned
Dep
artm
ent
38 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
District: Tehsil:
Department:
Date of assessment:
Who conducted the assessment: TA team: Name of the TA-CDLD official:Focal person of the Department under assessment:
Name: Designation:
Department: Section:
Total work experience: Placement in current position: (years / months / days)
Phone number: Email ID:
Highest qualification: Field of specialisation:
1. Department level information (i.e. Education Department, only district level positions not school level)
S/N SNE Posts (CDLD related) Name Vacant Since District Administration office
District officer Finance & Planning
Planning officer
Computer Programmer
Budgets officer
Assistants
Education Department
District Education officer (Female)
District Education officer (Male)
ADo Development & Planning
Budgeting officer
EMIS officer
Health Department
District Health officer
Deputy District Health officer
DHIS Assistant
Budget & Accounts Assistant
Social Welfare Department
District officer
Assistant
Annex-1: Capacity Buidling Needs Assessment and Implementation Plan
39CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
S/N SNE Posts (CDLD related) Name Vacant Since District officer Assistant
District officer Agriculture
Assistant Director Agriculture
Assistant Director Livestock
Assistant Director Fisheries
Communication & Works Department
Executive Engineer
Sub Divisional officers
Sub Engineers
Public Health Engineering Department
Executive Engineer
Sub Divisional officers
Sub Engineers
Irrigation Department
Executive Engineer
Sub Divisional officers
Sub Engineers
on-Farm Water Management Department
District officer
Assistant District officer
Soil Conservation Department
District officer Soil Conservation
Local Government & rural Development
Assistant Director
Chief Municipal officers
Sub Engineers
40 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
2. Detail of Professional Trainings received
S/N CDLD related trainingTrainings received
(Y/N)
Duration of training Year
Quality of training
rank (1-5)1
Usage of achieved skills
rank (1-5)*
1 Training on output Based Budgeting and Provincial Financial Management
2 Training on CBo’s Grants Management
3 Training on Financial Management and reporting for CDLD
4 Training on Proposal Assessment and Evaluation (only for TEC members)
5 Training on Monitoring and Evaluation of Community Based Projects
6 Training on Internal Controls and reporting for CDLD
7 Training on Project Management
8Training on Participatory Budget Formulation and Village Fund Management
9Training on Problem Driven Iterative Approach and Participatory Learning and Action
10 Training on Public Asset Management
11 Training on Compliance with Engineering Technical Standards and Criteria
12 Training on Gender Mainstreaming into Funds Allocation for CDLD
13 Training on Gender Mainstreaming in District Development Strategies
14Training on Gender Awareness, Sensitisation, Empowerment and Participation
15 Training on CDLD MIS and GIS
16 Training on Leadership and Strategic Planning for Service Delivery
17 Training on AutoCAD
19 Training on Database Management System
20 Training on Service rules
21 Training on office Automation (Microsoft office)
22 Training on Hydraulic Designing
1 1 - Not aware; 2- to little extent; 3 - to some extent; 4 - to great extent; 5 - fully aware.
41CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
2 Y = Yes, N = No, P = Partial.
S/N CDLD related trainings Trainings received
(Y/N)
Duration of training Year
Quality of training
rank (1-5)
Usage of achieved skills
rank (1-5)* 23 Training on Water Quality Analysis 24 Training on Concreting Quality 25 Training on Construction Material26 Training on Chemical and Additives 27 Training on Dry Stone Masonry 28 Training on Water Borne Diseases 29 Training on Sewage / Effluent Disposal 30 Training on Solid Waste Management 31 Training on Environmental Impact 32 Training on Environmental Protection
33 Training on Environmental Mitigation Measures
34 Training on Management and Monitoring 35 Training on Disaster risk Management
36 Training on Gender Mainstreaming in Development
3. Questionnaire on CDLD related concepts and topics
S/N Questions responses Mark(Y/N/P)
1 What is CDLD’s goal? Explain in your own words.
Improvement of line departments performance Active involvement of community
2 What are CDLD’s objectives? Explain in your own words.
Funding process to allocate funds for CDLD Policy established Existence of an implementation process exists for disbursement of CDLD funds Training and on-job technical assistance of all government officials to perform their respective roles under the CDLD PolicyCapacity of communities enhanced to form CBos and submit proposals as per CDLD criteria
3 What problems do you foresee in achieving objectives and goal?
Clarity on the roles and responsibilities of all staff involved in implementation Willingness of the officials to engage in the CDLD process Lack of financial resources affecting progressPoor participation of the staff in training activities and implementation processes
2
42 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
S/N Questions responses Mark(Y/N/P)
Lack of incentives to perform additional tasks Dearth of human resources Insufficient equipment and infrastructure Delays in process vis-à-vis timelines Illegal commissions, bribes and misapropriation
4 What problems did you encounter in achieving CDLD goals and objectives?
Clarity on the roles and responsibilities of all staff involved in implementation Willingness of the officials to engage in the CDLD process Lack of financial resources Poor participation of staff in the training activitiesLack of incentives to perform additional tasks Dearth of human resources Insufficient equipment and infrastructure Delays in process vis-à-vis timelines
5 Are you aware of the CDLD regulatory framework?
Heard about the CDLD notification read the regulatory CDLD framework Aware of the stakeholders involved i.e. GoKP, TA (capacity building) and Social Mobilisation Partner (SrSP)
6
Do you know about the stakeholders of CDLD framework? (Yes, No) If yes, do you understand the specific role of each stakeholder under the regulatory framework?
Provincial Government: Instructions and other relevant notifications issuedInformation on the progress to be shared with the Provincial GovernmentCommissioner Office: Complaint registration and redressal mechanism Programme internal monitoring progress reviewDeputy Commissioner Office: Chair of the District Development Committee Contract negotiations and signing Helpline to provide support to the communities District Officer Finance and Planning: responsible for receiving applications, sharing with line departments for review and calling Technical Evaluation Committee meetings Line Departments:Full proposal applications to be received by the focal persons in the concerned departmentsFocal persons of the concern departments shall check the proposal application for its technical soundness and return it with comments
43CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
S/N Questions responses Mark(Y/N/P)
Pool of Engineers: Technical supervision and inspection after the design phase is completedSocial Mobilisation Partner: Contract applicants Establish and mentor CBos Assist in developing detailed proposals Technical Assistance Team: Provide trainings, on-job technical assistance and support to run Management Information System
7
Do you know about committees and subcommittees for implementation of CDLD framework? (Yes, No) If yes, do you understand your specific role of committees under the regulatory framework?
Project Coordination and Review Committee: Act as a steering committee for CDLD Policy review and implementation Policy Implementation Unit:Implementation of the annual action plan and overall CDLD coordination CDLD Coordination Unit: Secretariat to the Policy Coordination and review Committee to moonitor and coordinate the CDLD policy District Development Committee: responsible for implementation of the Policy at the district levelTechnical Evaluation Committee: Sub-committee to authorise the appraisal, technical evaluation and provision of the DDC recommendations on the applications submitted under CDLD Policy Tehsil Level Committee:resolves the dispute by giving majority decisionDistrict Level Committee: resolves dispute if unresolved at the tehsil level or either of the disputing party is not satisfied with the decision of the Tehsil Level Committee CBO Project Committee: Implements project, monitors progress and keeps record CBO Audit Committee: reviews record and financials vis-à-vis progress CBO O&M Committee: responsible for the operation and maintenance post completion of the project
44 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
S/N Questions responses Mark(Y/N/P)
8Do you understand the CDLD project cycle process under the regulatory framework?
A detailed and robust work plan shall be developed jointly by the district team of social mobilisation partner and the district government team headed by Deputy Commissioner Deputy Commissioner advertises the call for proposals Technical Evaluation Committee evaluates the first application against the criteria Applicants fulfilling the criteria are then asked by the Planning officer to submit full proposals through SrSPSocial mobilisation partner starts the social mobilisation process CBos submit the full project proposal applicationsPlanning officer sends full proposal applications to the focal persons notified in the concerned line departments for comments on the technical soundness of the proposed projectFocal persons of the concern departments check the proposal application for technical soundness and return with comments Planning officer convenes a meeting of the Technical Evaluation Committee to approve and disapprove applications All such evaluated proposal applications, with recommendations of the TEC, are then submitted to the DDC for review and final approval in a meeting convened by the Deputy CommissionerList of approved projects is sent to the CDLD Unit in Local Government and rural Development Department. The Deputy Commissioner invites successful CBos for contract negotiationsDeputy Commissoner orders commencement of work and release of the first / advance installmentrelease of second and third installments into the CBo account are contingent upon submission of statement of expenditure and physical progress according to the agreed milestones
9What are the plans and strategies that each district needs to develop under CDLD?
A detailed and robust annual work plan of the district government team headed by Deputy CommisionerThe development of district development strategies with annual action plan
45CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
S/N Questions responses Mark(Y/N/P)
10 With whom do you think the annual work plans be coordinated with?
District teams of social mobilisation partner office of the Commissioner MalakandPolicy Impementation Unit
11 Do you have district annual plan for the implementation of CDLD?
I am not aware of it Plan is available Plan is under implementation
12 With whom do you think the DDS development be coordinated with?
Community at large All district line departments Provincial line departments Civil society organisations organisation with secondary data
13
Have you ever used the first DDS produced in 2013? (Yes, No)
If Yes Q-14.
Not aware of the DDS 2013 DDS was not used at all DDS was used for the annual budget process DDS was used for the annual development plans
14 Why was the DDS not used in your opinion?
Not aware of the DDS 2013 There was no district level ownership DDS was not circulatedAssistance was not provided on the use of DDS Budget call circular did not mention use of DDS Limited funds available to implement DDS
15 With whom do you think the last DDS was coordinated with?
Not aware of the DDS 2013 Community at large All district line departments Provincial line departments Civil society organisations organisation with secondary data
16Do you have sufficient capacity to perform your role under CDLD?
I do not understand my role under CDLD I was never part of CDLD trainings before I participated in CDLD training but I need a refresher courseI participated in CDLD training but they were not useful I need further trainings / on-job technical assistance to perform my role effectively
17What skillset do you foresee for yourself in order to perform your role under CDLD?
Trainings on relevant topics
on-job technical assistance
46 CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
S/N Questions responses Mark(Y/N/P)
18Do you have sufficient equipment and infrastructure to perform your role under CDLD?
I do not have any equipment and other essential items at my disposal in my official capacity I have equipment and other essential items but I cannot access themI have equipment and other essential items that I can access but cannot use them I have limited equipment and other essential items which do not allow me to perform my role as envisaged
19What equipment and infrastructure do you foresee for yourself in order to perform your role under CDLD?
Equipment and material support
20Have you been assessed for the required skills and infrastructure on an ongoing basis?
I have never been assessedI have been assessed for the required skills and infrastructure needs on a quarterly basis I have been assessed for the required skills and infrastructure needs on a biannual basis I have been assessed for the required skills and infrastructure needs on a yearly basis
4. Competency of computer usage
S/N Topics ranking (5 highest and 1 is lowest)
1 2 3 4 51 Microsoft Word 2 Microsoft Excel 3 AutoCAD 4 Any other
Name:_____________________________ Signature________________ Date:________________
47CAPACITY BUILDING NEEDS ASSESSMENT AND IMPLEMENTATION PLANCommunity-Driven Local Development
S/N District Name Department Section Designation
Involvement in LGA
Implementation (Yes/No)
What is your
expected role?
Trainings required
to fulfill the role?
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2
3
4
5
6
7
8
9
10
11
12
13
14
15
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Annex-2: Capacity Buidling Needs Assessment on LGA 2013
CDLD Policy Implementation Unit Local Government, Elections and rural Development DepartmentGovernment of Khyber Pakhtunkhwa
091 9210528 i www.cdldta.pk i www.facebook.com/kpcdld
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