call to order announcements: delegations · 2015. 3. 4. · 317 august 5, 2008 communications:...

315August 5, 2008

MINUTES of the Regular Meeting of City Council held on Tuesday, August 5, 2008 at 1:35 P.M. PRESENT: Mayor R.D. Tarleck ALDERMEN: J.H. Carlson R. Dodic B.A. Lacey R.K. Parker M.A. Simmons K.E. Tratch OTHERS: City Clerk – D. Nemeth Deputy City Clerk – A. Neufeld City Manager – G. Sherwin A/City Treasurer – B. Sawada Director of Community Services – K. Hopkins A/Director of Infrastructure Services – D. Schaaf Corporate Initiatives Director – B. Beck ABSENT: S.G. Ward T.H. Wickersham

CALL TO ORDER

ANNOUNCEMENTS: DELEGATIONS:

1. Lena C. Harman, re Letter of Endorsement (Miss Earth Canada 2008)

2. John King, Transit Manager, re Proposed Vehicle Idling Reduction Policy

3. Diane Randell, Manager, Community & Social Development and John King, Transit Manager, re Senior’s Transportation Services – Pilot Project

BYLAWS: FOR FIRST READING: • BYLAW 5536 – Amendment to the Land Use Bylaw 4100,

change from Direct Control (DC) to General Industrial (I-G) (3031 – 2nd Avenue North)

FOR SECOND AND THIRD READING:

316August 5, 2008

• BYLAW 5531 – Amendment to the Land Use Bylaw 4100

change from Urban Reserve (U-R), High Density Residential (R-150), Highway Commercial (C-H) and Public Building (P-B) to Direct Control (DC) (Portion of Section 27 – 8 – 22 – W4) (West Lethbridge Community Core)

• BYLAW 5532 – Amendment to the Land Use Bylaw 4100

change from Urban Reserve (UR) to Low Density Residential (R-L) (Portion of Section 27 – 8 – 22 – W4) (West Lethbridge Phase II)

OFFICIAL BUSINESS: • Funding for the Annual Sanding, Snow and Ice Removal Operation REPORTS (Consent Items)

• Follow-Up Action List

INCAMERA REPORTS:

• Advice from Officials (FOIP Section 24

COMMUNICATIONS: • John King, Transit Manager, re Proposed Vehicle Idling

Reduction Policy • Diane Randell, Manager, Community & Social Development and

John King, Transit Manager, re Seniors’ Transportation Services – Pilot Project

• Graeme Woods, Strategic Initiative Coordinator, re Municipal

Historic Resource Designation of Annandale Residence (1280 – 4 Avenue South)

• Graeme Woods, Strategic Initiative Coordinator, re Municipal

Historic Resource Designation of Spudnut Shop (1102 – 5 Avenue South)

• Garth Sherwin, City Manager, re Request for Proposal: S-08-60; ASP Amendment & Outline Plan - Lands West of SunRidge Community

317August 5, 2008

COMMUNICATIONS: (continued) • Garth Sherwin, City Manager, re Request for Quotation: EQ-08-

50; Six 70 Passenger School Buses

• Lena Harman, re Letter of Endorsement (Miss Earth Canada 2008)

• Clay Olsen, President, Nord-Bridge Senior Citizens, re Continuation of “Go Friendly” Seniors’ Shuttle Service to Nord-Bridge Senior Citizens Association by Lethbridge Transit

• Belinda Crowson, President, Lethbridge Historical Society, re Oliver Building (316 – 5 Street South)

CALL TO ORDER R. DODIC: THAT the minutes of the Regular Meeting and the Public Hearing held Monday, July 21, 2008 be approved and the Mayor and the City Clerk be authorized to sign the same.

-------------------------CARRIED R. DODIC: THAT the communications as presented by the City Clerk be laid on the table for further consideration.

-------------------------CARRIED

ANNOUNCEMENTS DELEGATIONS:

• Lena Harman, re Letter of Endorsement (Miss Earth Canada 2008)

625-D

Ellie Peters, Avi Communications introduced Ms. Harman and advised that she currently holds the title of Miss Earth Lethbridge 2008 and is competing for the Miss Earth Canada title.

318August 5, 2008

DELEGATIONS: (continued)

625-D

Ms. Harman requested a letter of endorsement from the City for the Miss Earth Canada competition. The letter would allow her to dedicate time to various charitable causes and events and attract sponsors. The primary focus of Miss Earth is to promote awareness and involvement to educate youth on the preservation and problems facing the environment. The following resolution was presented:

B.A. LACEY: BE IT RESOLVED THAT the communication from Lena Harman requesting a letter of endorsement for her participation in the Miss Earth Canada competition from the City of Lethbridge be received as information and filed AND FURTHER BE IT RESOLVED THAT Ms. Harman be thanked for her presentation.

-------------------------CARRIED ACTION: City Clerk

……………………………….. • John King, Transit Manager, re Proposed Vehicle Idling

Reduction Policy

545-E 580 675

John King, Transit Manager advised that the presentation is a result of the July 9, 2007 City Council resolution to develop a fuel efficiency and consumption awareness program in phases including policy, awareness building, training/behaviour change, and fleet “greening”. LA Transit chaired an internal committee that included staff from Public Operations, Fleet Services, Fire and Emergency Services, Electrical Operations and Recreation and Culture to develop a policy in regards to the reduction in vehicle idling. This addresses the first phase of City Council’s directive which is to develop a policy in regards to the reduction in vehicle idling. Mr. King presented the policy and advised that the purpose of the policy is to reduce harmful effects on the environment while minimizing operating and maintenance costs of City vehicles. The policy states that City vehicles will not be idled for more than two minutes except under exceptional circumstances (public safety, occupational health and safety of employees, customer comfort etc.).

319August 5, 2008

DELEGATIONS: (continued)

545-E 580 675

A question period followed with respect to:

• Number of vehicles in the City fleet • Improved coordination of traffic lights to prevent idling at

intersections • Amount of fuel consumed at public facilities such as drive thru’s,

banking machines etc • Exemptions to the idling policy i.e. public comfort, safety • Number of City vehicles fuelled by diesel and the impact the

idling policy will have on turning these vehicles on and off • Timeframe for the next steps – awareness building,

training/behaviour change, and fleet “greening” The following resolution was presented: J.H. CARLSON: BE IT RESOLVED THAT the City Council Policy on Vehicle Idling Reduction (CC36) as presented, be approved AND FURTHER BE IT RESOLVED THAT Mr. King be thanked for his presentation.

-------------------------CARRIED ACTION: City Clerk, Community Services

……………………………….. • Diane Randell, Manager, Community & Social Development

and John King, Transit Manager, re Seniors’ Transportation Services – Pilot Project

590-A

675 Diane Randell, Manager, Community & Social Development and John King, Transit Manager provided an interim monitoring report on the Senior’s Transportation Pilot Project that was initiated in February, 2008. They provided background, described the pilot project and outlined how the project evolved. A partnership between Nord-Bridge Senior Citizens Centre and the City was formed where Nord-Bridge owns the vehicles, schedules the services and provides the hosts. The City provides operation and maintenance services through LA Transit and retains the revenues. The project was designed as a nine month pilot project.

320August 5, 2008

DELEGATIONS: (continued)

590-A 675

Some of the preliminary results identify that the service to date has been successful noting that there has been increased involvement in programming at the Nord-Bridge Senior Centre, decreased social isolation and increased opportunities for socialization which in turn helps promote healthier lifestyles. LA Transit and Nord-Bridge Senior Citizens Centre plan to continue the pilot project until December 31, 2008 as a pilot project. The Centre wishes to continue the service (“Go Friendly”) on an annual basis. The Lethbridge Senior Citizen Organization (LSCO) has additionally expressed interest in a similar service. The estimated annual operating cost to the City if services were offered annually and both Nord-Bridge and LSCO partnered with the City is estimated at $200,000. A question period followed with respect to:

• Revenue generated by the service • Promoting the “Go Friendly” service and the impact this service

may additionally have on marketing the benefit of using City transit services

• Cost of providing the door to door service to seniors • Expanding the service to LSCO and whether they have formally

approached the City to participate in the “Go Friendly” service • Availability of the service throughout the City of Lethbridge • Breakdown of the $65,000 and the cost that Nord-Bridge Senior

Centre and the City are individually responsible for The following resolution was presented: R.K. PARKER: BE IT RESOLVED THAT the interim monitoring report from Administration on the Seniors Transportation Services Pilot Project with LA Transit and Nord-Bridge Senior Citizens Association be received as information and filed AND FURTHER BE IT RESOLVED THAT LA Transit include the continuation of the special seniors’ transportation service, “Go Friendly” as a new initiative for consideration in the upcoming 2009-2011 Operating Budget deliberations AND FURTHER BE IT RESOLVED THAT Ms. Randell and Mr. King be thanked for their presentation.

-------------------------CARRIED ACTION: City Treasurer, Community Services, Community &

Social Development ………………………………..

321August 5, 2008

DELEGATIONS: (continued)

• Clay Olsen, President, Nord-Bridge Senior Citizens, re

Continuation of “Go Friendly” Seniors’ Shuttle Service to Nord-Bridge Senior Citizens Association by Lethbridge Transit

625-D 675

R.K. PARKER: BE IT RESOLVED THAT the communication received from Clay Olsen, President, Nord-Bridge Senior Citizens Association, supporting the continuation of the special seniors’ transportation service, “Go Friendly” as a new initiative for consideration in the 2009-2011 Operating Budget deliberations be received as information and filed.

-------------------------CARRIED ACTION: City Treasurer, Community Services, Community &

Social Development

COMMUNICATIONS:

• Graeme Woods, Strategic Initiative Coordinator, re Municipal

Historic Resource Designation of Annandale Residence (1280 – 4 Avenue South)

530 555-B

R. DODIC:

BE IT RESOLVED THAT the report from Administration advising that the Heritage Advisory Committee is recommending the Annandale Residence located at 1280 – 4th Avenue South be designated as a Municipal Historic Resource, be received as information and filed AND FURTHER BE IT RESOLVED THAT the recommendation be approved and the City Clerk be instructed to send a ‘Notice of Intent to Designate’ as required under the Historical Resources Act to Garfield and Diane Bland, owners of the Annandale Residence AND FURTHER BE IT RESOLVED THAT a Designation Bylaw be prepared by the City Solicitor for City Council’s consideration after the required sixty days notice has expired.

-------------------------CARRIED ACTION: City Clerk, City Solicitor, Corporate Initiatives

………………………………..

322August 5, 2008

COMMUNICATIONS: (continued) • Graeme Woods, Strategic Initiative Coordinator, re Municipal

Historic Resource Designation of Spudnut Shop (1102 – 5 Avenue South)

530 555-B

M.A. SIMMONS: BE IT RESOLVED THAT the report from Administration advising that the Heritage Advisory Committee is recommending the Spudnut Shop located at 1102 – 5th Avenue South be designated as a Municipal Historic Resource, be received as information and filed AND FURTHER BE IT RESOLVED THAT the recommendation be approved and the City Clerk be instructed to send a ‘Notice of Intent to Designate’ as required under the Historical Resources Act to Eagle Commodities Ltd., owner of the Spudnut Shop AND FURTHER BE IT RESOLVED THAT a Designation Bylaw be prepared by the City Solicitor for City Council’s consideration after the required sixty days notice has expired. .

-------------------------CARRIED ACTION: City Clerk, City Solicitor, Corporate Initiatives

……………………………….. • Garth Sherwin, City Manager, re Request for Proposal: S-08-

60; ASP Amendment & Outline Plan - Lands West of SunRidge Community

700

B.A. LACEY:

BE IT RESOLVED THAT the recommendation of the Administration to award the Request for Proposal, S-08-60; ASP Amendment & Outline Plan – Lands West of SunRidge Community be awarded to the highest evaluated proponent, Associated Engineering Alberta Ltd. of Lethbridge, AB at an estimated cost of $614,128.20 less GST refunds, for a net cost to the City of Lethbridge of $584,484.00 be approved with funding from residential Subdivision surplus

-------------------------CARRIED

ACTION: City Treasurer, Purchasing Manager, City Solicitor,

Real Estate & Land Development ………………………………..

323August 5, 2008

COMMUNICATIONS: (continued)

• Garth Sherwin, City Manager, re Request for Quotation: EQ-

08-50; Six 70 Passenger School Buses

700

K.E. TRATCH: BE IT RESOLVED THAT the recommendation of the Administration to award the Request for Quotation, EQ-08-50; Six 70 Passenger School Buses be awarded to the highest evaluated proponent, Western Canada IC Bus Inc. of Lethbridge, AB at an estimated cost of $492,975 less GST refunds, for a net cost to the City of Lethbridge of $469,500 be approved with funding from the Fleet Reserve.

-------------------------CARRIED ACTION: City Treasurer, Purchasing Manager, Community

Services, LA Transit ………………………………..

• Belinda Crowson, President, Lethbridge Historical Society, re

Oliver Building (316 – 5 Street South) 625-D 630-A

R. DODIC: BE IT RESOLVED THAT the communication received from Belinda Crowson, President, Lethbridge Historical Society, regarding the demolition of the Oliver Building at 316- 5 Street South be received as information and filed.

-------------------------CARRIED ACTION: City Clerk, Community Services, Corporate Initiatives

BYLAWS:

FOR FIRST READING:

BYLAW 5536 530

R.K. PARKER:

RESOLVED THAT a Bylaw entitled Bylaw 5536 - Amendment to the Land Use Bylaw 4100, change from Direct Control (DC) to General Industrial (I-G) (3031 – 2nd Avenue North) be introduced and read a first time.

-------------------------CARRIED

ACTION: Public Hearing – September 2, 2008

324August 5, 2008

OFFICIAL BUSINESS: • Funding for the Annual Sanding, Snow and Ice Removal

Operation effective January 1, 2008

590-C

R. DODIC: BE IT RESOLVED THAT the Audit Committee recommendation of July 15, 2008, regarding funding for the annual sanding, snow and ice removal operation, as follows, be approved:

a) Snow Removal Reserve be merged with the Municipal Revenue Stabilization Reserve (MRSR), effective January 1, 2008

b) Beginning in 2008, any annual surplus/deficit from sanding, snow and ice removal operations be funded from the Municipal Revenue Stabilization Reserve (MRSR)

c) Future operational budgets be adjusted to reflect experience, growth in the road system, current costs and/or changes in service levels.

-------------------------CARRIED

ACTION: City Treasurer, Infrastructure Services

REPORTS:

• Follow-Up Action List

K.E. TRATCH: BE IT RESOLVED THAT the Follow-Up Action List be filed.

-------------------------CARRIED

ACTION: City Manager

R. DODIC: THAT we do now adjourn to the Public Hearing

-------------------------CARRIED

K.E. TRATCH: THAT City Council revert to the Regular Meeting.

-------------------------CARRIED

325August 5, 2008

BYLAWS: (continued) FOR SECOND AND THIRD READING: BYLAW 5531

530

K.E. TRATCH: RESOLVED THAT Bylaw entitled Bylaw 5531 - Amendment to the Land Use Bylaw 4100 change from Urban Reserve (U-R), High Density Residential (R-150), Highway Commercial (C-H) and Public Building (P-B) to Direct Control (DC) (Portion of Section 27 – 8 – 22 – W4) (West Lethbridge Community Core) be read a second time.

-------------------------CARRIED R.K. PARKER: RESOLVED THAT a Bylaw entitled 5531 - Amendment to the Land Use Bylaw 4100 change from Urban Reserve (U-R), High Density Residential (R-150), Highway Commercial (C-H) and Public Building (P-B) to Direct Control (DC) (Portion of Section 27 – 8 – 22 – W4) (West Lethbridge Community Core) BE NOW READ a third time and passed, and that the Mayor and the City Clerk be and they are hereby authorized to sign and seal the same.

-------------------------CARRIED ACTION: City Clerk, City Solicitor, Development Services

……………………………….. BYLAW 5532

530

J.H. CARLSON: RESOLVED THAT a Bylaw entitled Bylaw 5532 - Amendment to the Land Use Bylaw 4100 change from Urban Reserve (UR) to Low Density Residential (R-L) (Portion of Section 27 – 8 – 22 – W4) (West Lethbridge Phase II) be read a second time.

-------------------------CARRIED

326August 5, 2008

BYLAWS: (continued)

530

R.K. PARKER: RESOLVED THAT a Bylaw entitled Bylaw 5532 - Amendment to the Land Use Bylaw 4100 change from Urban Reserve (UR) to Low Density Residential (R-L) (Portion of Section 27 – 8 – 22 – W4) (West Lethbridge Phase II) BE NOW READ a third time and passed, and that the Mayor and the City Clerk be and they are hereby authorized to sign and seal the same.

-------------------------CARRIED ACTION: City Clerk, City Solicitor, Development Services R.K. PARKER: THAT we do now adjourn until Monday, August 18, 2008 at 1:30 p.m.

-------------------------CARRIED ------------------------------------------- ---------------------------------------

Mayor City Clerk