buying_solutions
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Government Procurement Card
Jim Parkinson CEngHead of ePayments
24th September 2009
Agenda
• Introduction to Buying Solutions
• ePayments Team
• Background to GPC & Fuel Card Framework Agreements
• Current Framework Performance
• Approach to New Framework Agreements
• Strategy Overview
• Framework Award
• Calling off New Framework Agreement
• Q & A
- Buying Solutions is the national procurement partner for UK public services,we enable customers to improve value for money and efficiency
- We are an Executive Agency in HM Treasury
- We enable organisations to deliver improved value for money in their commercial activities, and provide expertise and professional support to our customers
What is Buying Solutions?
- What is category management? A proven approach to effective purchasing which provides a structured, objective method to analysing and meeting the needs of the organisation
- What is a category? A discrete area of spend with boundaries determinedby the market facing nature of the function or attributes of the goods or services being purchased.
- Buying Solutions has six categories:
ICT Professional ServicesEnergy TravelProperty and Office Solutions eCommerce
Our Category Management approach
- What is category management? A proven approach to effective purchasing which provides a structured, objective method to analysing and meeting the needs of the organisation
- What is a category? A discrete area of spend with boundaries determinedby the market facing nature of the function or attributes of the goods or services being purchased.
- Buying Solutions has six categories:
ICT Professional ServicesEnergy TravelProperty and Office Solutions eCommerce
Our Category Management approach
- IT – hardware, software, associated services
- Telecoms – mobile, managedtelephony, specialist solutions
- Consultancy
- Resourcing – interims, specialist contractors
- Government Secure Intranet
- eProcurement services - eSourcing, eAuctions,Zanzibar electronicmarketplace
Our range of products and services
- Payment Cards – GPC, FuelCards, Pre paid Cards & associatedservices
- Travel
- Energy and Liquid Fuels
- Property Solutions including Estatesand Facilities Management, FurnitureFlooring and Catering
- Office Solutions includingPrint & Recycled Paper,MFDs & Stationery andPostal & Courier
£732 million
“During 2008-09 our facilitated procurements reached £5.35 billion, delivering savings for the public sector purse of £732 million”
- From pre-tendered, EU-compliant framework agreements to outsourcing services
- Easy access to over 600 approved suppliers
- Benchmarked products and services
- Highly-skilled and experienced support provided
- eProcurement Solutions – Zanzibar, eSourcing, payment cards
Saving time and money
ePayments Team
• Jim Parkinson – Head of ePayments
• Neil Kitchen – Senior Category Specialist
• Vacancy – Category Specialist
• Peter Youngman – Category Specialist
• Sheri Love – Category Executive
• Dave Thorley – Implementation Manager
• Steve Hulse – Senior Marketing Manager
Background to GPC
• First Framework Agreement launched by OGC during late 1990’s, targeted at supporting Central Civil Government
• Second Framework Agreement awarded by OGC during 2003 and was opened up to the wider public sector. We also introduced a separate T&S Card.
• Management of Framework Agreement was passed to Buying Solutions in 2003
• New Payment Cards Category Team established April 2004 in conjunction with Fuel/Fleet Card Service.
• GPC II Banks include: Barclaycard Commercial, RBS, Nat West, Ulster Bank, Lloyds TSB & Co-op.
• Projected spend for 2009 (Jan to Dec) approximately £1Bn
Background to Fuel Cards
• First Framework Agreement launched with Arval PHH during late 1990’s, targeted to support Police with Circa £10m spend/annum
• Second Framework Agreement awarded 23rd August 2004 to Arval, BP & Esso.
• This procurement was conducted in collaboration with NHS PASA
• All Fuel Cards were issued FOC
• Rebates Offered to Large Users
• On-Line Management Information
• Carbon Emission Reporting
• Projected Spend for 2009 (Jan to Dec) £325m
Current Framework PerformanceGPC II
April 2008 to March 2009
Customers = 1,400
Cards = 130,943
Spend = £957m
Transactions = 6m
Current Framework PerformanceGPC II
Spend Analysis
010,000,00020,000,00030,000,00040,000,00050,000,00060,000,00070,000,00080,000,00090,000,000
100,000,000
200820072006200520042003
Current Framework PerformanceFuel Card
April 2008 to March 2009
Customers = 2,400
Cards = 218,000
Spend = £323m
Transactions = 6.7m
Litres = 285m
Current Framework PerformanceFuel Card
2008~2009 Spend by Supplier
£0£10,000,000£20,000,000£30,000,000£40,000,000£50,000,000£60,000,000£70,000,000£80,000,000£90,000,000
Q1 Q2 Q3 Q4
Arval
BP
Esso
Approach to New Framework Agreement
• Initial research commenced June 2007
• 3 Stakeholder forums held
• The project followed a Category Management approach
• Full project plan and prince documentation issued
• Gateway review 1 & 2
• Monthly highlight reports
• Project board formed July 2008
• OJEU published 1st July 2008
Six Stage Category Management Process
© Crown copyright 2007
Approach to New Framework Agreement
• PQQ evaluation August 2008
• ITN issued October 2008
• ITN evaluation – November 08 ~ April 2009
• Scoring via “Award” by selection of stakeholders
• Consensus scoring
• Clarification meetings with all bidders
• Pricing/costing modelling
• Award 23rd July 2009
Strategy Overview
• Greater Competition, with solutions that would cater for wider public sector
• Standardised Management Information Format
• Cabinet Office Data Security Compliance
• Carbon Emission Reporting
• Rebates For All with Free Issue Cards
• Greater Fuelling Options for Larger Vehicles
• On-Line Reporting
• Fuel Audit
• VAT Recovery Service
Framework AwardGPC
LOT 1AmexAir PlusBarclaycard CommercialCo-opJP MorganRBS
LOT 2AmexBarclaycard CommercialCitiRBS
Framework AwardFuel Card
LOT 1ArvalBPTotalShellCH JonesRBS
LOT 2CH JonesIntelligent FleetBP
Calling Off the New Frameworks
• Great deal of work has been invested in the further competition process
• Bravo portal has been configured to help support eFurther competitions (where required)
• ITQ facility also being developed
• Customer guide tool kit under development to assist decision process
• Framework Summary
• Customer Service Desk Fully Briefed
Other Related Projects
• New GPC Card Design
• New Card Spend Database
• Review of Savings
• Review of GMA
New Card Design
Next Steps
• Web Update
• Collateral Update
• Tool Kit
• Completion of Contract Documents
• Customer Uptake
• Ongoing Collaborative Contract Management
Question Time
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