building level coordinator training spring 2015 west virginia general summative assessment
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Building Level Coordinator Training
Spring 2015
West Virginia General Summative Assessment
Training is required
ANNUALLY
for all personnel with accessto secure materials
per WVBE Policy 2340
Annual Training
Segments
• Before Testing• During Testing• After Testing• Content Areas• Invalidations/Retests• Large Print and Braille
Building Level Coordinator Training
Before Testing
Spring 2015
West Virginia General Summative Assessment
Contact TreeFor Questions About WV General Summative Assessment
Contact
PolicyTest Administration
Test Security
Examinerscontact
Principal/Building Level Coordinator
Principals/Building Level Coordinatorscontact
County Test Coordinator
County Test Coordinatorscontact
WVDE at 304-558-2546
Requesting Additional Test MaterialsReturning Test Materials
County Test Coordinatorscontact
AIR at 844.560.7367
Technical Questions
West Virginia General Summative Assessment System Help Desk
Toll-Free Phone Support: 1.844.560.7367
Email Support: wvhelpdesk@air.org
• Test Administration Manual (TAM)– Downloaded from the portal– Printed at the school or district– One administration manual for all tests
Test Manuals
• Statewide testing window– March 25 – June 12, 2015
• County testing window– 36 consecutive instructional days from the last
instructional day for students, excluding Memorial Day
Testing Window
• Content areas: – Math and ELA– Grades 3-11
• Science*– Grades 4, 6 and 10
• Social Studies*– Not Tested in 2015
• *2340 Policy Waiver
Content Area Tests
• Log on – One for all systems
• Four systems– Test Information Distributive Engine– Test Delivery System– Teacher Hand Scoring System– Online Reporting System
Testing System
• Clear of Disruptions– Fire Drills– Bells– Announcements– Etc.
Testing Environment
Locked and Secured Location(s). Any location that can be locked and secured with access limited to only the principal and/or building level coordinator.
Storing Test Materials
7.7.a. Test materials must be stored in locked and secured location/s prior to and following each daily testing session. Test materials are to be stored in a school in accordance with the administration guidelines of each assessment. Access to secure test booklets and answer sheets, as well as any secure online content, by all persons other than the district test coordinator, principal, and building level coordinator shall be restricted to the scheduled dates of test administration as outlined in the WVBE Testing Code of Ethics (Appendix A).
Storing Test Materials
• Distribute the following to parents– Parent Brochure– Contains information about the tests
• Parent Letter– Contains information about the tests
Parent Brochure
• All students should have an opportunity to take the practice and/or training test.
• Provides familiarity with - test questions
- test tools
Practice/Training Test
• Train Examiners on– Policy 2340– Test administration procedures– Testing environment– Systems
Training Examiners
Work with DTC to have home school students in system prior to day of test administration
Home-Instructed
Create a class pack for each testing session
Creating a Class Pack
Your class pack will contain….
Testing Roster
“Do Not Enter” sign
Graph/Scratch Paper
Extra Pencils with Erasers
Testing Irregularity Form
WVS.326 (as needed)
Creating a Class Pack
Your class pack will contain….
Testing Roster
“Do Not Enter” sign
Graph/Scratch Paper
Extra Pencils with Erasers
Testing Irregularity Form
WVS.326 (as needed)
Creating a Class Pack
Your class pack will contain….
Testing Roster
“Do Not Enter” sign
Graph/Scratch Paper
Extra Pencils with Erasers
Testing Irregularity Form
WVS.326 (as needed)
Creating a Class Pack
Your class pack will contain….
Testing Roster
“Do Not Enter” sign
Graph/Scratch Paper
Extra Pencils with Erasers
Testing Irregularity Form
WVS.326 (as needed)
Creating a Class Pack
Your class pack will contain….
Testing Roster
“Do Not Enter” sign
Graph/Scratch Paper
Extra Pencils with Erasers
Testing Irregularity Form
WVS.326 (as needed)
Creating a Class Pack
Your class pack will contain….
Testing Roster
“Do Not Enter” sign
Graph/Scratch Paper
Extra Pencils with Erasers
Testing Irregularity Form
WVS.326 (as needed)
Creating a Class Pack
Signing Materials
The testing roster should be signed in and out by the TA and SC.
Building Level Coordinator Training
During Testing
Spring 2015
West Virginia General Summative Assessment
Move around school during testing
Be available to assist Test Administrators
Monitoring
Test Disruptions
• Record and report test disruptions using proper form and procedures– Irregularity Form– Invalidation/Reset Form
Building Level Coordinator Training
After Testing
Spring 2015
West Virginia General Summative Assessment
Shred all graph and
scratch paper
Students Not -Tested
• Student List(s)– Use testing system to generate list
Make one copy of
Security Checklist
(one photocopy of each examiner’s form)
Testing Roster
Testing Irregularity Form
Invalidation Form
Copying Forms
Deliver the followingto the county test coordinator
Testing Roster for each examiner Testing Irregularity Forms
Invalidation/Breach Forms Scribe Verification Forms
Building Level Coordinator Training
Content Area Test
Spring 2015
West Virginia General Summative Assessment
Content Area Grades
Math 3 – 11
ELA 3 – 11
Science 4, 6 and 10
Content Area Tests
Social Studies Tests
• Social Studies– No summative tests administered– Use interim test for teacher feedback
Math Tests
Grades administered
-- 3-11
Sessions – CAT– CA – Performance Task
Key Administration points
Sessions can be completed on separate days
Item Review– Can only review items in current segment
Calculators – Provided online (unless accommodation)– Only grades 6-11
ELA Tests
• Grades Administered– 3-11
• Sessions – CAT – Classroom Activity – Performance Tasks
• Part 1 and 2• Completed on different days
• Key Administration points– Sessions can be completed on
separate days
Science Tests
Grades Administered
-- 4, 6 and 10Alternate Summative Assessment grades
Sessions
-- Two sessions in one day
Key Administration points
-- Session 1 break session 2• Session 1 must be taken before session 2
-- Calculator and reference sheets online
Building Level Coordinator Training
Appeals
Spring 2015
West Virginia General Summative Assessment
Appeals Definition
Reset Allows student to start new test
Invalidation Not scored
Reopen* Continue with an expired test (PT)
Restore* Reinstates a reset test
Terms
Reset
WHAT?
Removes test
Allows students to start a new test
WHERE?
CAT or Performance Task
WHEN?
If student settings need changed
Note: Text to speech (P01) for items only is not a valid reset
request.
Invalidation
WHAT?
Eliminates test and test is not scored
Retest is not administered
WHERE?
CAT or Performance Task
WHEN?
Improper administration or security situation
deems test unreliable
Reopen
WHAT?
Allows re-access to a performance task
WHERE?
On a performance task
WHEN?
Performance task expired or accidently submitted
Restore
WHAT?
Returns a reset test to prior status
WHERE?
Reset tests
WHEN?
For a test inadvertently or inappropriately reset
Incident Definition
Impropriety Low impact on student(s)
Irregularity Impacts student(s)
Breach Threat to validity of test
Terms
Impropriety
WHAT?
Low impact on student(s)
Low risk of affecting student performance
WHO?
School and District Coordinator
HOW?
Corrected and contained at the local level
Irregularity
WHAT?
Impact on students
Risk of affecting student performance
WHO?
School, District Coordinator, WVDE
HOW?
Document on Irregularity Form
Online appeals system, if necessary
Corrected/contained at the local level
Breach
WHAT?
Poses a threat to the validity of the test
WHO?
School, District Coordinator, WVDE
HOW?
DTC telephones or emails WVDE
Online appeals system, if necessary
Requesting Appeals
Event happens during test administration
Test Administrator observes event
Notifies School Coordinator
Notifies District Test Coordinator
Notifies WVDE
Event happens during test administration
Test Administrator
Notifies
School Coordinator
Notifies
County Test Coordinator(files appeal online)
Requesting Appeals
Event happens during test administration
Test Administrator observes event
Notifies School Coordinator
Notifies District Test Coordinator
Notifies WVDE
New test administration for student
Possible outcome School
Coordinator
County Test Coordinator(Notified by WVDE)
Notifies
Creating Appeals
Who can create an Appeal?
Only the DTC
Where is an appeal created?
All appeals are created in TIDE
What is TIDE’s appeal system used for?
Create appeal(s)
Check status of appeal(s)
View outcome of appeal(s)
Security Incident Log
Building Level Coordinator Training
Large Print and Braille
Spring 2015
West Virginia General Summative Assessment
Materials
Large Print
Test books and answer documents
Arrive about two weeks prior to the opening of county’s testing window
Braille
Test books and answer documents
Arrive about two weeks prior to the opening of county’s testing window
Receiving Materials
• Large print and braille books– one shipment to the district office
• Security checklist– included in the packaging materials
• Return shipping information– included in the packaging materials
• Security checklist– used to record the distribution and collection of the braille,
Large Print, and regular test books
All materials must be in schools five days prior to the testing window.
Receiving Materials
– UPS• Receipt and return of materials, unless otherwise
communicated
– Test materials• Arrive at the district• labeled with the DTC’s name and shipping address
– Box labels• reference school name, sequentially numbered
Receiving Materials - DISTRICT
– White, district Box 1 – administrative materials for DCT use• May also contain secure test materials – refer to the packing list
– Using the District Packing List and School Packing List(s)• Sort boxes by school building• Verify that you have received all required boxes - if not, call the Help Desk
– Distribute materials to the School Test Coordinators • Save the boxes for returning test materials
– Using the District Security Checklist• Verify your district overage – serial numbers are recorded on the security checklist• Do NOT open packages of test books that are not intended for immediate use.
Ensure all test materials are stored in
locked and secure location.
Receiving Materials - SCHOOL
– Box labels• School name, sequentially numbered
– Box 1 – administrative materials for school coordinator use• May also contain secure test materials, refer to your School Packing List
– Using the School Security Checklist• Verify school order – serial numbers are recorded on the security checklist• Do NOT open packages of test books that are not intended for immediate
use.
– Compare types and quantities of materials received with your testing needs
• Report any discrepancies to DCT
– Place test materials in secure and locked location
– Save the box(es) for returning materials
Receiving Materials
Braille Test Kit• Braille test books will be packaged with
associated materials in a kit– Cover sheet– Plastic-bound braille test book– Regular test book (for read aloud)– Answer document– Instructions for administration– Packet of ancillary materials (located on the
inside back cover of the braille books)
Receiving Materials
Large Print Test Kit• Large Print test books will be packaged
with associated materials in a kit– Cover sheet– Large print test book– Regular answer document– Instructions for administration
Answer Documents
Answer Documents• Each content test has answer
document• PreID labels must be affixed to the
front of the answer document
Test Books
Each content test has a test book
A student will have three Large Print books
1 – ELA
1 – Math
1 – Science
If in grades 4, 6 or 10
Braille
Types of braille forms
Static test book available for
ELA, math and science
Print on demand is available for
ELA and math
Not available for science
Answer Documents
• A student with a large print test book will– place all answers on the answer document
OR– place all answers in the large print test book; require
a scribe and the R02 and/or R04 accommodations
• A student with a braille book will– place all answers on the answer document– requires a scribe and the R02 and/or R04
accommodations
Additional Materials
• If you need additional large print or braille test books, contact Helpdesk.
West Virginia General Summative Assessment System Help Desk
Toll-Free Phone Support: 1.844.560.7367
Email Support: wvhelpdesk@air.org
Returning Materials
Return the materials • Keep transcribed answer books with the other
used student answer books from the student’s class. Return with scorable materials.
• Collect all regular test books, braille and Large Print test books. Return with non-scorable materials
• Schools should return all materials as soon as possible after students have completed testing.
– Return Kit
• Blue Scorable and Green Non-scorable return labels
• UPS return shipping labels
• Orange special handling envelopes
• School header sheets
• Return shipping instructions
Returning Materials
Returning Materials
• Orange Special Handling Envelope(s), place– Damaged answer documents– Invalidated used answer documents
Returning Materials
• Separate scorable, non-scorable, secure, and non-secure materials:– Secure
• Scorable answer documents– separate stacks by grade, then by subject, with a
completed school header on top of each individual stack
• Non-scorable answer documents and test books– Place a DO NOT SCORE label on individual non-
scorable (i.e., blank, pre-ID labelled) answer documents. – Sort test books with non-scorable materials.
Returning Materials
• Separate scorable, non-scorable, secure, and non-secure materials:– Non-secure materials
• unused print-on-demand pre-ID and box labels• printed test administration manuals, coordinator
manuals, and directions for administration
Returning Materials
Secure Materials
• Scorable– Pack answer documents in the same boxes in which materials were shipped– First box
• Place the completed Orange Special Handling Envelope (if applicable) at the top• Affix a Blue Scorable label to the top of this box and mark it “1”
– Subsequent boxes• Affix a Blue Scorable label to the top of each box containing scorable answer documents• Number boxes sequentially
– Seal the top and bottom of all boxes with three strips of plastic shipping tape.
• Non-scorable– Pack all test books and unused answer documents in boxes
• Affix a Green Non-Scorable label to the top of all boxes containing non-scorable secure materials
• Number each Non-scorable box sequentially
Returning Materials
Non-secure Materials
Do not return to Measurement Incorporated – Shred
• Unused print-on-demand pre-ID and return shipping box labels
– Discard• Printed test administration manuals, coordinator
manuals
Returning Materials
Instructions for Returning Materials
• Remove or black out any old shipping labels
• Affix the UPS ground Package Return label (from return kit) directly on top of the original address label
– If additional labels are needed contact the AIR Help Desk.
• Retain the receipt tab, from the UPS ground Package Return label
• Contact UPS to arrange a pickup of your materials– Have your receipt tab(s) handy when you make your request – Call UPS Customer Service: 1-800-742-5877; provide the quantity of boxes to be picked up
OR– Provide materials to your regular UPS driver if you have regularly scheduled UPS service
Materials must be returned no later than one week after testing is complete.
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