“build to share” fea drm management strategy 11 october 2006

“Build to Share”

FEA DRMManagement Strategy

11 October 2006

Agenda

History

Content

Three Pillar Data Strategy Framework

Governance Strategy

Three Key Implementation Strategies

Three Strategic Goals and Outcomes

History

Initially developed with FEA DRM

Underwent several iterations since December 2005

Coordinated review across Federal agencies

August 2006 – DAS reviewed and concurred with key strategies, goals and outcomes

September 2006 – FEA PMO accepted the final draft

Document publication is pending Karen Evan’s review and concurrence

Content

Overall theme is about managing data as a national asset

Written for CIO’s, CFO’s, and Chief Architects

High level description of the three DRM concepts: Context, Description, and Info Sharing

Provides key implementation strategies, goals, outcomes, and sample measures

Answers five basic questions

The Five Questions About the FEA DRM

What is it?

Why is it important?

Who are the key players?

How will it work?

What are the strategic goals and outcomes?

FEA DRM Concepts

(What is the FEA DRM and

why is it important?)

FEA DRM Concept

Data Sharing

Query Points and Exchange Packages

Query Points and Exchange Packages

Data Description

DataData

Data Context

TaxonomiesTaxonomies

How do I exchange the data?

What does the data mean?

How do I find the data and access it?

Based on FEA DRM Version 2.0

FEA DRM Structure

FEA DRM Value

Targets the Right Data to the Right Person at the Right Time.

FEA DRM

Three Pillar Data Strategy Framework

(How will it work?)

The DRM Data Strategy Framework

Goals drive; governance controls; structure defines; and services enable data strategy.

Business &Data Goals drive

Information Sharing/Exchang

e(Services)

Information Sharing/Exchang

e(Services)

Governance

Data Strategy

Data Architecture(Structure)

The Rule: All 3 pillars are requiredfor an effectivedata strategy.

Special thanks to Laila Moretto and Forrest Snyder, MITRE Corp.

COI and LOB Implementation

Each COI or LOB will implement the three pillar framework strategy and willfocus on business requirements.

Business &

Data Goals drive

Information Sharing/Exchange

(Services)

Governance

Data StrategyData Architecture

(Structure)

Data Strategy Framework Sample Elements

Governance

Data Transfer Standards

PedigreeAuthoritative Sources

Security/Protection Data

Discovery DataInventory

Definitions/SemanticsStructure

Syntax

Data Architecture (Structure)

Information Sharing/Exchange

(Services)

Use of specific elements depend on the goals

OversightPolicy & Procedures

Processes and PracticesEducation/Training

Issue ResolutionMetrics/Incentives

Access ServicesBrokering

Shared SpacesData Catalogs

Data Registries

Communities of InterestSearch

Mediation

Mapping the Sample Elements of the Strategy Framework to the

DRM

Data Contextenables…

Data Contextenables…

Data Descriptioncaptures…

Data Descriptioncaptures…

Data Sharingguides…

Data Sharingguides…

Governance Overview(Who are the key players?)

Governance Strategy

Governance for DRM Implementation is centered around:• Data Architecture Subcommitee• Communities of Interest (COIs)• Lines of Business (LOBs)

Governance Strategy(DAS)

Federal Data Architecture Subcommittee (DAS)• Chartered by Federal CIO Council• 2 Co-chairs appointed by AIC• Membership Federal CIO representation• Various work groups• Member meetings monthly

Vision: Engage communications in advancing the management of Federal data as a valued national assets that supports the business of the Federal Government.

Key FY06/FY07 Activities/Deliverables 1. FEA DRM updates and revisions2. Implementation strategies, best practices, and success stories3. Establish an authoritative knowledge center for Federal data-

related issues and opportunities

COI and LOB Implementation

Each COI or LOB will implement the three pillar framework strategy and willfocus on business requirements.

Business &

Data Goals drive

Information Sharing/Exchange

(Services)

Governance

Data StrategyData Architecture

(Structure)

Three Key

Implementation Strategies(What are the strategic goals and outcomes?)

Implementation Strategies

1. Guide agencies in developing mature data architectures and management practices integral to their enterprise architectures.

2. Create the ability for rapid information sharing, data standardization, and data re-use through the DRM.

3. Assist agencies in the use of the DRM in order to facilitate compliance with Executive Branch policy, legislation, legal mandates or decisions.

Goals, Outcomes, andSample Performance Measures

Goal #1

Guide agencies in developing mature data architectures and management practices integral to their enterprise architectures

Outcomes: 1. Agencies are following the Three Pillar Data Strategy

2. Agencies have evidence of their Three Pillar Data Strategy implementations that are consistent with the DRM abstract model.

Sample Performance Measures:Increase in agency scores for the data architecture

section of the OMB EA Assessment Framework.

Decrease in the time between data being collected in the field before it is uploaded into government databases.

Percentage of standard and/or ad hoc reports produced accurately and on time for internal and/or external stakeholders.

Goal #2

Goal 2: Create the ability for increased and expedited information sharing, data standardization, and data re-use through the evolving FEA DRM.

Outcomes: 1. Agencies enable business and customer results-driven and expedited information sharing through provisioning data services in accordance with the FEA DRM.

2. Agencies initiate or participate in COIs for existing cross-agency initiatives (Presidential E-Government initiatives and others); they have a formal data interoperability standard identified and recorded on a suitable platform.

3. Agencies initially identify and inventory data assets and formally appoint competent stewards for each data asset made available for sharing or reuse and exposed to the public.  These actions are in response to the E-Government Act of 2002, OMB M-06-02, and OMB Circular A-130 and are consistent with the FEA DRM version 2.0 services for data sharing.

4. Agencies initially identify and inventory data assets and formally appoint competent stewards for each data asset made available for sharing or reuse and exposed to the

public.  5. These actions are in response to: the E-Government Act of 2002,

OMB M-06-02, and OMB Circular A-130, and are consistent with the FEA DRM version 2.0 services for data sharing.

Goal #2

Goal 2: Create the ability for increased and expedited information sharing, data standardization, and data re-use through the evolving FEA DRM.

Sample Performance Measures: Increase in the number of inter-agency data sharing interfaces. Increase in the number of approved data standards used by two or more agencies. Percent of available population using a collaboration environment supporting Federal data management activities (e.g., DRM registry, etc.).Extent to which data or information is current (as measured in days since last update) Increase in the amount of data captured from electronic processes (rather than paper processes).Increase in agency adoption of approved E-Gov data standards (e.g., CHI). Increase in the percentage of data elements for which standards and definitions exist in an enterprise data dictionary (i.e., increased Data Standardization).Increase in the number of state/local governments exchanging data electronically with Federal agencies. Increase in the number of hardcopy records digitized, indexed, and/or catalogued.

Goal #3

Goal 3: Promote agencies’ use of the FEA DRM to support Public Access to Government Information. The DAS will provide related information and develop guidance as required in support of the strategic outcomes.

Outcome:1. Agencies provide data sharing services in accordance with the FEA DRM to facilitate public access to government information.

2. Agencies ensure security and privacy capabilities that promote public access and information protection.

Sample Performance Measures:

Increase in the number of publicly available web services providing data in machine-readable form.Decrease in the amount of redundant data collected from citizens. Decrease in the amount of redundant data collected from citizens. Decrease in the number of redundant data sources (i.e., data sources duplicating data already provided by other agencies).Decrease in data request fulfillment time. Decrease in the average processing time for inter-agency data transactions.Increase in the number of unique visitors to cross-agency data exchanges / information sharing platforms (e.g., FirstGov.gov, Business.gov, Forms.gov, Export.gov, etc.).

Summary

Summary

The FEA DRM Mgmt Strategy answers five basic questions about the DRM.

DRM governance approach includes DAS, COIs, and LOBs to manage data as a national asset.

Agencies can implement the FEA DRM in many ways using the Data Strategy Framework

DRM Management Strategy provides 3 key strategies and goals.

Questions

Co-chair contact info:Suzanne Acar: suzanne_acar@ios.doi.govBryan Aucoin: bryanja@dni.gov