bsc-144 – summer camp registration to check-in gtc university of scouting march 7, 2015 allen hoy
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BSC-144 – Summer Camp Registration to Check-In
GTC University of ScoutingMarch 7, 2015
Allen Hoy
Topics• Login to scoutingevent.com• Convert your unit from “estimated” to active• Make initial payment (use your deposit)• Making Payments• Adding names to your roster• Add merit badge schedules to your “campers” (youth and adult)• Leader Reports
– Merit Badges– Blue Cards– Rosters
• Questions
scoutingevent.com/?manatoc2015
• In order to utilize this system you will need some information first…– The email address your account was registered
with.– Your units registration number.
Logging In
• Enter the email address and registration number and press Login
Modifying your reservation• Attendees• (Default to) Summary• Make a Payment• Reports• Event Details• Help
Modifying your reservation• You can add or delete
campers from this screen. (Prior to “Make a Payment”
• Press the + or X
Modifying your reservation• Using the + at the
top of the previous screen you can add multiple campers quickly.
• Use the dropdown(s) to add additional campers to your unit.
• Remember that campers added using this method will need to be added to your campsite as well.
Adding Names and Schedules• Attendees
– Add Camper (youth and adult) information and scheduling.
Completing your roster & scheduling
• Click the period
• Click the Class
• SAVE
Completing your roster & scheduling
• Notice Climbing and Art have been added to this campers schedule.
Converting from Deposit to “Live”
Press “Make a Payment”
Converting from Deposit to “Live”GREAT TRAIL COUNCIL UNITS
• Press “Make a Payment”
• Unallocated funds box will appear.
• Assign the $100.00 to a camper.
• Press Save
Converting to “Live”• Great Trail Units will notice a Total Credit of $100.00 in
one camper.
• And a Total Paying Now (Required Payment) of $0.00
Converting from Deposit to “Live”OUT OF COUNCIL UNITS
• Press “Make a Payment”
• Unallocated funds box will appear.
• Assign your funds to a camper or campers.
• For the next screen we will assign 10x10.
• Press Save• Note the background
though…
Converting from Deposit to “Live”OUT OF COUNCIL UNITS
• You MUST pay $10.00 per camper (youth only) at this time.
• In this example, we used the $100.00 deposit @ $10.00ea for the first 10 campers in this unit. This still leaves a required payment of $150.00 (15x10)
Check-OutALL UNITS
• Click “Begin Checkout”
Check-OutALL UNITS
• Check the policy
• Click NEXT
Check-outGTC UNITS
• No further payment is required before 5/16, however you may make a payment at any time.
• Click on “Book Registration”
Check-outOut of Council UNITS
• You MUST pay $10.00 per youth camper you are registering.– This may be a
combination of your existing deposit and new funds.
• Verify CC Billing Information– Incorrect billing address
will cause transaction to be denied by CC authorize.net
• Click “NEXT”
Check-outOut of Council UNITS
• Verify the payment amount is correct.
• Enter CC numbers
• Click the checkbox
• Click “Book Registration”
Check-OutALL UNITS
• Congratulations your done!
Reports
Reports available to the Unit
Advantages to completing your roster and MB info before Check-in
• GTC Units – We can verify your roster before check-in. OOC Units – If you email (roster@manatoc.org) your roster from internet advancement we can verify if before check-in.
• Your merit badge info will be in the system, expediting Monday check-in to classes for your Scouts.
• You will be able to track payments, and generate reports for your use.
• You assist us in our food service counts, reducing costs and waste. (Food service accounts for nearly 40% of the summer camp fee structure.)
Resources for Leaders• http://manatoc.org (Click Summer Camp!)
• http://scoutingevent.com/?manatoc2015– Just an FYI the previous years are available by
exchanging 2015 for 20XX (starting with 2014). You still need the email and registration #.
• http://gtcbsa.org
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