brown bag lunch on collaborative working online
Post on 16-May-2015
1.430 Views
Preview:
TRANSCRIPT
Organized by
Room 2309
Collaborative Working (online)Collaborative Working (online)
Brown Bag Brown Bag Luncheon SeriesLuncheon Series http://sim
plexlive.com/im
ages/consultingimage.jpg
Advantages• Write without fear of losing or overwriting a
good idea• Compare different versions of a document• Collaborate with colleagues on copy,
proposals, memos, etc.• Subscribe to documents via RSS and be
notified of changes
http://w
ww
.flickr.com/photos/55144561@
N00/320839687/sizes/m
/in/photostream
/
http://w
ww
.flickr.com/photos/ikm
ick/4166500691/sizes/m/in/photostream
/
• No rich text• Writeboard requires Internet Explorer 6.x,
Safari, or Firefox. Writeboard doesn't work with Internet Explorer 5.x.
• You can’t upload word documents
Disadvantages
• Create basic documents from scratch or start from a template.
• Upload your existing files.• Familiar desktop feel makes editing a breeze.
Advantageshtt
p://ww
w.flickr.com
/photos/free-stock/4811108310/sizes/m/in/photostream
/
• Choose who can access your documents.• Share instantly.• Edit and present with others in real time.
Advantageshtt
p://ww
w.flickr.com
/photos/downingstreet/4266474290/sizes/m
/in/photostream/
• Edit and access from anywhere.
• Safely store your work.
• Easily save and export copies.
• Organize your documents in one online location
Advantages
http://w
ww
.flickr.com/photos/scoobay/3903388610/sizes/m
/in/photostream/
• added benefits of search and chat; • Users can also access the Google documents
offline if they install Google Gears and synchronize them
• Version history: you can have up to 10 people editing at the same time and you can see their names at the bottom of the page.
Advantageshtt
p://ww
w.flickr.com
/photos/onkel_wart/4538463590/sizes/m
/in/photostream/
• Need other tools for final formatting and presentation:
• MS Word, • Adobe InDesign • ....
Disadvantageshtt
p://ww
w.flickr.com
/photos/jamesjordan/3341389958/sizes/m
/in/photostream/
Comments
• Place your cursor next to the area on which you would like to comment. Then, select Insert> Comment, and a highlighted line will appear.
You can have as many comments as you like. You can also discard comments, add to them, and change their color by right-clicking on them.
http://ictkm
.cgiar.org/2009/07/03/useful-tips-for-collaborative-writing-w
ith-google-docs-and-google-sites/
Version History• Go to Tools > Revision History and you will see
the different versions available: click on any one version to display it. You can revert to the one you’re viewing by clicking on Revert to this version
http://ictkm
.cgiar.org/2009/07/03/useful-tips-for-collaborative-writing-w
ith-google-docs-and-google-sites/
• Agree on working mode: – Mark changes with colour– Strikethrough vs. Deleting
• identify a moderator who is in charge of capturing the edits/comments and finalizing the document.
Practical Tipshtt
p://ww
w.flickr.com
/photos/43945540@N
08/4075683508/sizes/m/in/photostream
/
• Information repository• shared editing space• version history• All you need is a Web browser • No special software or third party webmaster is needed to post content
Advantageshtt
p://ww
w.flickr.com
/photos/azkuefundazioa/4621196990/sizes/m/in/photostream
/
• quick and easy to create • allow multiple users to add, remove and edit content in real time ideal for collaborative writing or information collection purposes
• public vs private (password protected)• page revision histories• decrease email traffic
Advantageshtt
p://ww
w.flickr.com
/photos/martin_heigan/4544138976/sizes/m
/in/photostream/
Application of WikisApplication of Wikis
Example
http://www.kstoolkit.org/
Wikispaces
http://collaborative-working.wikispaces.com/
• Group 1: starter• Group 2: main course• Group 3: dessert
Create a Menu!
If you have time left start a discussion on chocolate on the wiki!
Try to use•links, •photos (external image, resize it, link it)•text (size, bold, colour, align...)
http://w
ww
.flickr.com/photos/ripizzo/2310929170/sizes/m
/in/photostream/
.
Reporting Out
.
Let‘s compare
ComparisonGoogle Docs Writeboard Wikispaces
File Types Support Text Text Text
Software/Web-Based Web-Based Web-Based Web-Based
Browser Any Explorer 6.x, Safari, or Firefox. Any
Public/Private Public/Private Private Public/Private
Text Chat No No NoRevisions Yes Yes YesMax Editors 50 Unlimited UnlimitedEmail Updates Yes Yes Yes
RSS Yes Yes Yes
Real Time Yes No YesSpell Check Yes Yes YesExport/File Formats DOC and XLS TXT /HTML TXT
Import Files Only Doc No TXT, RTFPrice Free Free depends
How to get started
1. Connect with champions in your organization or team and
to start creating a small but vibrant user group to generate and foster web practices.
2. Define the purpose and clarify roles and expectations
• contribution, leadership and facilitation,• Short introduction/training session
3. Determine accessibility
• Public (editable by all) • private (editable only by a selected group) • closed (viewable and editable only by a
selected group)• Bandwith?
4. Get the tagging right
• Attribute keywords/cateories• primary mechanism by which users will be
able to browse information in the future• agree on a single tag or set of tags • sidebar
5. Contribute regularly and from your personal perspective
• Take 5 minutes every day and think about information or insights that are worth sharing.
• Add personal comments to bookmark
6. Listen' to and participate in related sites
• Wikis: join and contribute to open wiki spaces of interest (e.g. KS toolkit)
Conclusion & Recommendations• share work in progress • encourage regular feedback• improve the use and re-use of information,• create and facilitate online communities• enhance engagement, involvement and
ultimately the impact of our work• empowerment of staff, increased transparency
and internal capacities
organizational development + change
Resources• Simone Staiger-Rivas, Peter Shelton, Petr Kosina and
Nancy White: “Working in virtual environments: Three practical collaborative web tools“, ILAC Brief 23
• http://www.cgiar-ilac.org/files/ILAC_Brief23_Virtual_Environments.pdf
• Tapscott, D. and Williams, A.D. 2008. Wikinomics: How Mass Collaboration Changes Everything. New York: Penguin.
• Wikis: http://www.kstoolkit.org/Wikis• Social bookmarking:
http://www.kstoolkit.org/Tagging+-+Social+Bookmarking
• http://www.techlearning.com/article/14296
Google docs “In Plain English”: http://www.youtube.com/watch?v=eRqUE6IHTEA Wikis “In Plain English”: http://www.youtube.com/watch?v=-dnL00TdmLY
Basecamp: http://basecamphq.com/
Anna Maron: A stealth transformation: introducing wikis to the UN http://journal.km4dev.org/index.php/km4dj/article/viewFile/99/159 Example: UNDP Water Wikihttp://waterwiki.net/index.php/Welcome http://crabgrass.riseup.net/
Resources
top related