boc gases ireland ltd · ims-01-02-ruk: management responsibility for rbu uk and ireland...
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1.19 Nov 2017 Page 1 of 55
BOC Gases Ireland Ltd
Safety, Health, Environment and Quality
(SHEQ)
Management Systems
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CONTENTS
1. General Information (including Organisation Chart)
2. Safety, Health, Environment & Quality (SHEQ) Policy
3. Integrated Management System (IMSS)
HSG 65 – Safety Management System Requirements
Major Accident Prevention Policy (MAPP)
Control of Major Accident Hazards /
(MAPP) Requirements
ISO9001/ISO14001/ISO17020 Requirements
GMP Requirements
Safety Statement Requirements
Conformity with applicable Food Legislation
4. External Accreditation
ISO9001:2008
ISO14001:2004
Certificates of GMP Compliance
Certificates of GDP Compliance
Food Safety System FSSC2200
Food Business Operator
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General Information
BOC Gases Ireland is part of The Linde Group, a world leading gases and engineering
company which has its headquarters in Wiesbaden Germany. Operating in over 100
countries the company employs almost 50,000 people worldwide.
BOC Gases has been operating in Ireland for over 75 years as a manufacturer and distributor
of industrial, medical and special gases.
The headquarters of Irish operations is located at Bluebell in Dublin. At this site, the company
manufactures liquid oxygen, liquid nitrogen and liquid argon in a modern air separation
plant. Hydrogen is also made here, and the site also boasts the only helium transfill facility
on the island where bulk liquid helium is broken down into smaller packages and cylinders
for customer use. In addition, a wide range of industrial and medical cylinders are filled at
Bluebell and distributed from here to customers all over Ireland.
At Little Island, near Cork City, BOC Gases operates another major manufacturing facility with
an air separation plant producing liquid nitrogen, liquid oxygen and liquid argon. Cylinder
filling and distribution for local industrial customers is also carried out at this location.
In Belfast, BOC Gases has a major cylinder filling and distribution centre located at
Castlereagh which serves customers throughout Northern Ireland.
The company operates a major fleet of vehicles throughout Ireland. Bulk tankers deliver
cryogenic liquids to all the major process industries and specialised cylinder delivery
vehicles provide service to over 8000 customers. We also operate a fleet of BOC Sureserve
vehicles which provide a tailored service delivering beverage dispense gases to pubs, hotels
and restaurants.
For customers who find it more convenient to collect their requirements, BOC Gases has a
network of over 50 cylinder collection centres conveniently located throughout Ireland.
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General Information (Cont.)
Head Office:
BOC Gases Ireland Ltd Tel: +353 1 4091800
P.O. Box 201 Fax: +353 1 4091801
Bluebell www.boconline.ie
Dublin 12 www.linde.com
BOC Gases Ireland Ltd Tel: +353 21 4353611
Wallingstown Industrial Estate Fax: +353 21 4353382
Little Island
Cork
BOC Ltd – Belfast Tel: +44 2890 401441
Prince Regent Road Fax: +44 2890 405101
Castlereagh www.boconline.co.uk
Belfast BT5 6RW www.linde.com
Distribution and Collection Centres (Gas + Gears):
Belfast (Castlereagh)
Cork (Little Island)
Dublin (Bluebell & Ballymun)
Kilkenny (Hebron Industrial Estate)
Limerick (Dock Road)
Omagh (Gortrush Industrial Estate)
Distribution Centres:
Galway
Ballyshannon
Enniscorthy
Castlebar
Cavan
In addition to a network of 36 Gas Agents throughout Ireland
Employees:
Dublin Site Cork Site
Total: 150 33
Production: 31 5
Tonnage Production: 2 2
Quality 3 3
CSC 20 N/A
Contacts
Area Business Manger Andreas Bieringer
Area SHEQ Manager Bob Loade
Area Sales Manager Eamonn Bolton
CCSCM Manager Niall Cotton
Area Customer Service &Commercial Manager Dermot Brown
Operations Manager (ROI) Tony Galvin
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Linde Group Quality Policy
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Linde Group HSE Policy
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Linde Integrated Management System (LiMSS)
The Linde integrated Management System has been developed to ensure the effective and
efficient control of all business activities. The system is comprised of 36 elements
(see next page) and has been developed to ensure compliance with legislative requirement
and contracted or elected Management System requirements. It also fulfils the requirements
for a Quality Manual, Safety Statement (As required by the Safety, Health and Welfare at Work
Act 2005) and Environment Manual. To satisfy the management system requirements of current
Occupational Health and Safety Legislation, the UK Health & Safety Executive’s guidance
document, HSG65-Successful Health and Safety Management, has been chosen as the model
against which BOC’s UK and Ireland Integrated Management System complies.
Ensuring that the Integrated Management System complies with the requirements of the
International Environmental Management System Standard – ISO 14001 has satisfied
environmental management system legislative compliance.
To ensure that, where medical gases are manufactured and supplied for patient use, the
principles of Good Manufacturing Practice (GMP) specified in the EC Directive 91/356/EEC
have been incorporated into the Integrated Management System.
In addition to legislative requirements there are a number of management system models or
standards that BOC has either chosen to adopt or have contractually agreed to operate. These
are:
ISO 9001:2008
Quality Management System – Requirements.
ISO 14001:2004
Environmental management systems – Requirements.
FSSC 22000
Food safety management systems – Requirements.
ISO/IEC 17020:2012
General Criteria for the Operation of Various Types of Bodies Performing Inspection.
All registration details and relevant certificates can be found within this document
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The Linde Integrated Management System and Standards (LiMSS) contain all the required information
to ensure compliance with both Legislation and Linde requirements. The below mentioned cross-
references ensure that Linde systems satisfy external management systems standards.
HSG 65: Safety Management System Guidance
HSG 65 Requirement LiMSS Standard
Policy VVP-02-01-GROUP-EN: The Linde Group Health, Safety and Environment (HSE)
Policy
VVP-02-13-RUK: Major Accident Prevention Policy for RBU UK and Ireland
Organisation
Control IMS-01-02-RUK: Management Responsibility for RBU UK and Ireland
IMS-02-17-RUK: LiMSS Organisation and Resources
IMS-01-03-Group: Golden Rules of Safety
IMS-02-20-RUK: Approval/Design Authorities and Teams of Experts
IMS-01-33-RUK: Landlord and Tenant Arrangements
Co-operation
Communication
IMS-29-03-RUK: SHEQ Committees
IMS-02-06-RUK: Managing Legislative Compliance
IMS-29-01-BOC: About Internal and External Communication Processes
IMS-29-02-RUK: Group Meetings
DAB : Directives and Alerts.
Competence IMS-18-08-RUK: Training for RBU UK and Ireland Employees
IMS-18-22-BOC: About Competence Assessment
IMS-18-23-BOC: Competence Assessment Process
IMS-18-24-BOC: Competence Assessment Standards
Planning and Implementation
IMS-04-15-RUK: Engineering Management of Change (EMOC) for RBU, UK and
Ireland
IMS-01-06-RUK: Organisational Management of Change
IMS-09-01-BOC: Establishing a Maintenance and Condition Monitoring
Programme
IMS-24-03-RUK: Incident Investigation and Reporting in RBU UK and Ireland
IMS-36-15-RUK: Hazard Identification and Risk Assessment
IMS-25-11: Site Emergency Plan
IMS-26-01-RUK: About Safe Systems of Work
IMS-32-01-RUK: Contractor Control
Monitoring Performance
IMS-01-02-RUK: Management Responsibility for RBU UK and Ireland
IMS-12-01-BOC: Planned General Inspections
Audit and Review
IMS-17-01-GROUP: Auditing in BOC
IMS-01-07-RUK: Management Review Process
1.19 Nov 2017 Page 13 of 55
Control of Major Accident Hazards- Major Accident Prevention Policy (MAPP)
Control of Major Accident Hazards
Policies LiMSS Standard
Health and Safety Policy Linde Group HSE Policy : VVP-02-01-Group
Major Accident Prevention Policy (MAPP) VVP-02-13-RUK: Major Accident Prevention Policy for RBU UK and
Ireland
MAPP Objectives
Objective 1 LiMSS Standard
Roles and responsibilities of everyone
involved in the management of major
accident hazards are documented,
succession planning is conducted and
career development applied.
IMS-01-02-RUK: Management Responsibility for RBU UK and Ireland
IMS-01-05-IR-EN: Organisational Chart and Functional
Responsibilities for Ireland IMS 18-01-BOC: About Training
IMS-18-08-RUK: Training for RBU UK and Ireland Employees
Objective 2 LiMSS Standard
Risk acceptance criteria are established
against which the individual, societal and
occupied building risk arising from major
accident hazards is assessed and managed.
IMS-36: Hazard Identification and Risk Assessment
Objective 3 LiMSS Standard
A hierarchical approach (inherent safety
principles
→prevention→control→mitigation) is
used in the selection of measures to
prevent major accidents and limit their
consequences.
IMS-26-01-RUK: About Safe Systems of Work
IMS-32-01-RUK-EN: Contractor Control
IMS-04-15-RUK-EN: Engineering Management of Change (EMOC) for
RBU UK and Ireland
IMS-25-15-RUK-EN: Testing of Site Emergency Plans and Procedures
Objective 4 LiMSS Standard Procedures are defined for safe operation
and maintenance of plant, against which
training is provided and competence
assessed.
IMS-26-01-RUK: About Safe Systems of Work
IMS-18-08-RUK-EN: Training for RBU UK and Ireland Employees
IMS-18-22-RUK-EN: Competence Assurance in RBU RUK & Ireland
IMS-18-23-RUK-EN: Competence Assessment Process
IMS-18-24-RUK-EN: Competence Assessment Standards
Objective 5 LiMSS Standard
Processes and resources are available for
the control of organisational and
engineering change.
IMS-01-02-RUK: Management Responsibility for RBU UK and Ireland
IMS-01-06-RUK-EN: Organisational Management of Change
IMS-04-15-RUK-EN: Engineering Management of Change (EMOC) for
RBU UK and Ireland
Objective 6 LiMSS Standard
Foreseeable emergencies are analysed and
emergency plans are regularly tested and
reviewed.
IMS-25-15-RUK-EN: Testing of Site Emergency Plans and Procedures
1.19 Nov 2017 Page 14 of 55
Objective 7 LiMSS Standard
Significant and potential accidents are
reported and investigated, root causes and
system failures are addressed, and
lessons learned are shared.
IMS-24-03-RUK-EN: Incident Investigation and Reporting in RBU UK
and Ireland
IMS-24-10-GROUP-EN: Causal Tree Analysis
IMS-24-12-GROUP-EN: Major Incident Reporting Process for the
Linde Group IMS-24-13-GROUP-EN: Major Incident Report (MIR) - Investigation
Reports and Lesson From Incident Bulletins
Objective 8 LiMSS Standard
Performance in meeting these objectives is
monitored and corrective action is taken
when variations occur.
IMS-01-02-RUK: Management Responsibility for RBU UK and Ireland
IMS-12-01-RUK-EN: Planned Workplace Inspection
IMS-24-03-RUK-EN: Incident Investigation and Reporting in RBU UK
and Ireland
IMS-14-02-RUK-EN: Corrective and Preventive Actions Process for
Europe
Objective 9 LiMSS Standard
The effectiveness of the MAPP and the
Process Safety Management System are
regularly assessed by audit of operations
and review of process safety performance
indicators (PSPIs).
IMS-17-02-GROUP-EN: Auditing Programme Management
IMS-01-32-RUK-EN: Process Safety Performance Indicators (PSPIs)
Objective 10 LiMSS Standard
The results of audits and reviews are used
by senior management as a basis for
continual improvement of process
safety management.
IMS-01-07-RUK-EN: Procedure for Management Review
IMS-01-09-RUK-EN: SHEQ Continual Improvement
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ISO 9001:2008 Quality Management System – Requirements
ISO 9001 Clause LiMSS Standard
4.0
Quality Management System 4.1 General Requirements IMS-02-01-RUK: Management System Overview
IMS-02-02-RUK: Management System and Standards for
RBU UK and Ireland
4.2 Documentation requirements
4.2.1
General VVP-02-10-GROUP-EN: The Linde Quality Policy IMS-02-02-RUK: Management System and Standards for
RBU UK and Ireland
4.2.2 Quality Manual IMS-02-02-RUK: Management System and Standards for
RBU UK and Ireland
4.2.3 Control of Documents IMS-05-01-RUK-EN: Document and Data Control in UK
and Ireland
4.2.4 Control of Records IMS-16-01-BOC: Control of Management System Records
5.0 Management Responsibility
5.1 Management Commitment IMS-01-02-RUK: Management Responsibility for RBU UK
and Ireland 5.2 Customer Focus IMS-01-21-RUK: Customer Satisfaction Process
5.3 Quality Policy VVP-02-10-GROUP-EN: The Linde Quality Policy 5.4 Planning
5.4.1 Quality Objectives IMS-01-02-RUK: Management Responsibility for RBU UK
and Ireland 5.4.2 Quality Management System
Planning
IMS-01-02-RUK: Management Responsibility for RBU UK
and Ireland 5.5 Responsibility, Authority and
Communication
5.5.1 Responsibility and Authority IMS-01-02-RUK: Management Responsibility for RBU UK
and Ireland 5.5.2 Management Representative IMS-01-02-RUK: Management Responsibility for RBU UK
and Ireland 5.5.3 Internal Communication IMS-29-02-RUK: Group Meetings.
IMS-29-03-RUK: SHEQ Committees.
5.6 Management Review 5.6.1 General IMS-O1-07-RUK: Procedure for Management Review
5.6.2 Review Input IMS-O1-07-RUK: Procedure for Management Review
5.6.3 Review Output IMS-O1-07-RUK: Procedure for Management Review
6.0 Resource Management 6.1 Provision of Resources IMS-O1-02-RUK Management Responsibility for RBU UK
and Ireland
6.2 Human Resources 6.2.1 General IMS-18-08-RUK Training in RBU UK and Ireland
6.2.2 Competence, Awareness and
Training
IMS-18-08-RUK: Training in RBU UK and Ireland
6.3 Infrastructure IMS-01-02-RUK: Management Responsibility for RBU UK
and Ireland and relevant Business Process 6.4 Work Environment IMS-O1-02-RUK: Management Responsibility for RBU UK
and Ireland and relevant Business Process
7.0 Product Realisation
7.1 Planning of Product Realisation This is detailed in relevant Business Process flow charts
and also within the relevant business in the Operations
category of LiMSS. 7.2 Customer-Related Processes
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7.2.1 Determination of Requirements
Related to the Products
IMS-03-01-BOC: Contract Review
7.2.2 Review of Requirements Related to
the Product
IMS-03-01-BOC: Contract Review
7.2.3 Customer Communications IMS-13-06-RUK-EN: Customer Complaints Procedure for
UK and Ireland
IMS-13-07-GROUP-EN: Recall
CSC: Business Process.
7.3 Design and Development
7.3.1 Design and Development Planning IMS-04-25-RUK: About Product Development.
IMS-04-26-RUK: Product Development Process. 7.3.2 Design and Development Inputs IMS-04-25-RUK: About Product Development.
. IMS-04-26-RUK: Product Development Process
7.3.3 Design and Development Outputs IMS-04-25-RUK: About Product Development.
IMS-04-26-RUK: Product Development Process.
7.3.4 Design and Development Review IMS-04-25-RUK: About Product Development.
IMS-04-26-RUK: Product Development Process.
7.3.5 Design and Development
Verification
IMS-04-25-RUK: About Product Development.
IMS-04-26-RUK: Product Development Process.
7.3.6 Design and Development Validation IMS-04-25-RUK: About Product Development.
IMS-04-26-RUK: Product Development Process. 7.3.7 Control of Design and Development
Changes
IMS-04-25-RUK: About Product Development.
IMS-04-26-RUK: Product Development Process. 7.4 Purchasing
7.4.1 Purchasing Process IMS-06-06-RUK-EN: Supplier Quality Evaluation and
Assessment 7.4.2 Purchasing Information IMS-06-03-RUK-EN: Golden Rules of Procurement
7.4.3 Verification of Purchased Product IMS-15-07-GB-EN: Goods Receipt and Stores Operation
7.5 Product and Service Provision
7.5.1 Control of Production and Service
Provision
See relevant Operations Processes. 7.5.2 Validation of Processes for
Production and Service Provision
Operations Processes
7.5.3 Identification and Traceability IMS-08: Identification and Traceability
7.5.4 Customer Property IMS-07-01-BOC: Control of Customer Supplied Product
and Property.
Personal Data Policy.
7.5.5 Preservation of Product See relevant Operations Processes 7.6 Control of Monitoring and
Measuring Equipment
IMS-11-03-RUK: Inspection, Measuring and Test
Equipment Calibration for UK and Ireland
8.0 Measurement, Analysis and
Improvement
8.1 General IMS-01-07-RUK: Procedure for Management Review.
IMS-01-09-RUK: Planning and Resource Process for
Continual Improvement.
8.2 Monitoring and Measurement 8.2.1 Feedback IMS-01-21-RUK: Customer Satisfaction Process.
IMS-01-09-RUK: Planning and Resource Process for
Continual Improvement.
IMS-13: Control of Non-Conformance
IMS-13: Control of Non-Conformance 8.2.2 Internal Audit IMS-17: Auditing
8.2.3 Monitoring and Measurement of
Processes
IMS-01-02-RUK: Management Responsibility.
IMS-01-07-RUK: Management Review Process. 8.2.4 Monitoring and Measurement of
Product
IMS-10: Inspection and Testing
8.3 Control of Non-conforming Product IMS-13: Control of Non-Conformance 8.4 Analysis of Data
IMS-01-21-RUK: Customer Satisfaction Process.
IMS-01-09-RUK: Planning and Resource Process for
Continual Improvement.
1.19 Nov 2017 Page 17 of 55
IMS-13-06-RUK: Customer Complaints Procedure.
Corrective and Preventive Action.
Supplier Quality Evaluation and Assessment
.
ISO 9001:2008 Quality Management System Requirements (Cont.)
ISO 9001 Clause LiMSS Standard
8.5 Improvement 8.5.1 Continual improvement IMS-01-09-RUK: Planning and Resource Process for
Continual Improvement.
Procedure for Management Review. 8.5.2 Corrective action IMS-14-02-RUK-EN: Corrective and Preventive Actions
Process for Europe
8.5.3 Preventive action IMS-14-02-RUK-EN: Corrective and Preventive Actions
Process for Europe
ISO 14001:2004 Environmental Quality Management Systems -Requirements
ISO 14001 Clause LiMSS Standard
4.0 Environmental Management System
Requirements
4.1 General requirements IMS-22-01-BOC: About Environmental Management Systems.
IMS-21: Environmental Assessment.
4.2 Environmental policy VVP-02-01-GROUP-EN: The Linde Group Health, Safety and
Environment (HSE) Policy
4.3 Planning
4.3.1 Environmental aspects IMS-21-01-BOC: About Environmental Impact Assessment.
IMS-21-04-RUK: Environmental Aspect/Impact Reviews.
4.3.2 Legal and other requirements IMS-22-04: Environmental Legislative Compliance
.
4.3.3 Objectives, targets and programmes SHEQ Continual Improvement
4.4 Implementation and operation
4.4.1
Resources, roles, responsibility and authority
IMS-01-02-RUK: Management Responsibility for RBU UK and
Ireland.
IMS-01-05: Organisational Charts and Functional
Responsibilities.
4.4.2
Competence, training and awareness IMS-18-08-RUK-EN: Training for RBU UK and Ireland Employees
IMS-18-22-RUK-EN: Competence Assurance in RBU RUK &
Ireland
IMS-18-23-RUK-EN: Competence Assessment Process
IMS-18-24-RUK-EN: Competence Assessment Standards
4.4.3 Communication IMS-29-02-RUK: Group Meetings
4.4.4 Documentation IMS-22-01-BOC: About Environmental Management Systems
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4.4.5 Control of documents IMS-05-01-RUK: About Document and Data Control.
IMS-16-01-BOC: Control of Management System Records.
ISO 14001:2004 Environmental Quality Management Systems –Requirements
(Cont.)
ISO 14001 Clause LiMSS Standard
4.4.6 Operational control IMS-22-12-RUK-EN: Environmentally Hazardous Liquid Chemical
Storage & Transfer Systems
IMS-22-13-BOC: Environmental Noise.
IMS-22-14-BOC: Energy Conservation.
IMS-23-15-BOC: Environmental Remediation.
IMS-23-06-RUK: Waste Administration.
IMS-23-08-IR-EN: Waste Electrical and Electronic Equipment
(WEEE) and Battery Regulations
IMS-23-09-RUK: Waste Storage, Drainage and Incidents.
IMS-32-01-RUK: Contractor Management
4.4.7 Emergency preparedness and
response
IMS-22-12-RUK-EN: Environmentally Hazardous Liquid Chemical
Storage & Transfer Systems
IMS-22-25-RUK-EN: Liquid Chemical Incidents and Emergency
Response
IMS-25-11: Site Emergency Plan
IMS-25-15-RUK: Testing of Site Emergency Plans and
Procedures.
4.5 Checking
4.5.1 Monitoring and measurement IMS-09-01-BOC: Maintenance, Inspection & Condition
Monitoring.
IMS-22-10-BOC: Environmental Monitoring.
IMS-22-11-BOC: Environmental Risk Control Strategies and Good
Operating Practice
IMS-11-03-RUK: Inspection, Measuring and Test Equipment
Calibration.
4.5.2 Evaluation of compliance IMS-14-01-GROUP: Corrective and Preventive Action.
IMS-14-02-RUK-EN: Corrective and Preventive Actions Process
for Europe
IMS-24-01-GROUP: Accident/Incident Reporting and
Investigation in BOC.
4.5.3 Records IMS-16-01-BOC: Control of Management System Records
4.5.4 Environmental management system
audit
IMS-17-01-GROUP: Auditing in BOC.
IMS-17-17-RUK: Audit Schedule and Approved Auditors in RBU
UK and Ireland.
4.6 Management review IMS-01-07-RUK: Procedure for Management Review
1.19 Nov 2017 Page 19 of 55
ISO/IEC 17020:2012 Conformity Assessment - Requirements for the Operation
of Various Types of Bodies Performing Inspection
BS EN ISO/IEC 17020 Clause LiMSS Standard
1.0 Scope
2.0 Normative References
3.0 Terms and Definitions
4.0 General Requirements
4.1 Impartiality and Independence Test Shop Approval and Regulatory Issues
4.1.1 Test Shop Approval and Regulatory Issues
4.1.2 Test Shop Approval and Regulatory Issues
4.1.3 Test Shop Approval and Regulatory Issues
4.1.4 Test Shop Approval and Regulatory Issues
4.1.5 Test Shop Approval and Regulatory Issues
4.1.6 Test Shop Approval and Regulatory Issues
4.1.6a N/A
4.1.6b Test Shop Approval and Regulatory Issues
4.1.6c N/A
4.2 Test Shop Approval and Regulatory Issues
4.2.1 Test Shop Approval and Regulatory Issues
4.2.2 Test Shop Approval and Regulatory Issues
4.2.3 Test Shop Approval and Regulatory Issues
5.0 Structural Requirements
5.1 Administrative Requirements
5.1.1 IMS-01-05: Organisational Charts and Functional
Responsibilities.
Test Shop Approval and Regulatory Issues
5.1.2 IMS-01-05: Organisational Charts and Functional
Responsibilities.
5.1.3 CMT- Container Maintenance Business Process
5.1.4 Test Shop Approval and Regulatory Issues
5.1.5 Test Shop Approval and Regulatory Issues
5.2 Organisation and management
5.2.1 Test Shop Approval and Regulatory Issues
5.2.2 Test Shop Management
IMS-01-06: Organisational Management of Change
IMS-18-08-RUK: Training in RBU UK and Ireland
5.2.3 Test Shop Approval and Regulatory Issues
IMS-01-05: Organisational Charts and Functional
Responsibilities.
Test Shop Management
5.2.4 Test Shop Approval and Regulatory Issues
5.2.5 Test Shop Approval and Regulatory Issues
IMS-02-20-RUK: Approval/Design Authorities and Teams of
Experts
5.2.6 Test Shop Approval and Regulatory Issues
5.2.7
Test Shop Approval and Regulatory Issues
Test Shop Management
6.0 Resource Requirements
6.1 Personnel
61.1 IMS-18-08-RUK: Training in RBU UK and Ireland
IMS-18-24-BOC: Competence Assessment Standards
1.19 Nov 2017 Page 20 of 55
Test Shop Approval and Regulatory Issues
ISO/IEC 17020:2012 Conformity Assessment - Requirements for the Operation of
Various Types of Bodies Performing Inspection (Cont.)
BS EN ISO/IEC 17020 Clause LiMSS Standard
6.1.2 IMS-01-05: Organisational Charts and Functional Responsibilities
IMS-18-08-RUK: Training in RBU UK and Ireland
6.1.3 IMS-18-08-RUK: Training in RBU UK and Ireland
6.1.4 Test Shop Approval and Regulatory Issues
6.1.5 IMS-30-01-BOC: About Hiring and Placement
IMS-18-08-RUK: Training in RBU UK and Ireland
IMS-01-35-GROUP: Conducting Leadsafe Behavioural SHEQ
Observations
6.1.6 IMS-18-08-RUK: Training in RBU UK and Ireland
6.1.7 IMS-18-08-RUK: Training in RBU UK and Ireland
IMS-18-22-RUK-EN: Competence Assurance in RBU RUK &
Ireland
6.1.8 IMS-01-02-RUK: Management Responsibility for RBU UK and
Ireland.
Test Shop Approval and Regulatory Issues
6.1.9 Test Shop Approval and Regulatory Issues
6.1.10 IMS-18-08-RUK: Training in RBU UK and Ireland
IMS-01-02-RUK: Management Responsibility for RBU UK and
Ireland.
Test Shop Approval and Regulatory Issues
6.1.11 Test Shop Approval and Regulatory Issues
6.1.12 Test Shop Approval and Regulatory Issues
6.1.13 Test Shop Approval and Regulatory Issues
6.2 Facilities and Equipment
6.2.1 Design, Project and Change Control
Test Shop Approval and Regulatory Issues
Test Shop Activity Planning
6.2.2 Test Shop Approval and Regulatory Issues
6.2.3 IMS-09-01-BOC: Maintenance, Inspection & Condition
Monitoring.
6.2.4 Test Shop Approval and Regulatory Issues
6.2.5 IMS-09-01-BOC: Maintenance, Inspection & Condition
Monitoring.
6.2.6 Control of Measuring and Monitoring Devices
6.2.7 Control of Measuring and Monitoring Devices
6.2.8 Control of Measuring and Monitoring Devices
6.2.9 Control of Measuring and Monitoring Devices
6.2.10 Control of Measuring and Monitoring Devices
6.2.11 Supply Management
6.2.12 IMS-15-07-GB: Goods Receipt and Stores Operation
6.2.13 IMS-05-28-RUK: Software Controlled Instrumentation Systems
IMS-09-01-BOC: Maintenance, Inspection & Condition
Monitoring.
6.2.14 Maintenance, Inspection & Condition Monitoring.
IMS-11-03-RUK: Inspection, Measuring and Test Equipment
Calibration.
6.2.15 Maintenance, Inspection & Condition Monitoring.
IMS-11-03-RUK: Inspection, Measuring and Test Equipment
Calibration.
1.19 Nov 2017 Page 21 of 55
ISO/IEC 17020:2012 Conformity Assessment - Requirements for the Operation of
Various Types of Bodies Performing Inspection (continued)
BS EN ISO/IEC 17020 Clause LiMSS Standard
6.3 Sub-Contracting Test Shop Approval and Regulatory Issues
7.0 Process Requirements
7.1 Inspection methods and procedures
7.1.1 CMT- Container Maintenance Business Process
Test Shop Approval and Regulatory Issues
7.1.2 CMT- Container Maintenance Business Process
7.1.3 CMT- Container Maintenance Business Process
7.1.4 LIMSS
CMT- Container Maintenance Business Process
IMS-05-01-RUK: Document and Data Control in UK and Ireland
7.1.5 CMT- Container Maintenance Business Process
7.1.6 Test Shop Approval and Regulatory Issues
7.1.7 CMT- Container Maintenance Business Process
7.1.8 IMS-05-01-RUK: Document and Data Control in UK and Ireland
7.1.9 CMT- Container Maintenance Business Process
7.2 Handling Inspection items and
samples
IMS-02-02-RUK: Management System and Standards
7.2.1 CMT- Container Maintenance Business Process
7.2.2 CMT- Container Maintenance Business Process
7.2.3 CMT- Container Maintenance Business Process
7.2.4 CMT- Container Maintenance Business Process
7.3 Inspection Records
7.3.1 IMS-16-01-BOC: Control of Management System Records
About Test Shop Data Collection
7.3.2 CMT- Container Maintenance Business Process
7.4 Inspection reports and inspection
certificates
IMS-06-02-GB: Requirements for Procurement
7.4.1 About Test Shops
7.4.2 About Test Shops
7.4.3 About Test Shops
7.4.4 N/A
7.4.5 About Test Shops
7.5 Complaints and appeals
7.5.1 IMS-13-06-RUK: Customer Complaints Procedure
IMS-14-02-RUK-EN: Corrective and Preventive Actions Process
for Europe
7.5.2 N/A
7.5.3 IMS-13-06-RUK: Customer Complaints Procedure
7.5.4 N/A
7.5.5 N/A
7.6 Complaints and appeals process
7.6.1 IMS-13-06-RUK: Customer Complaints Procedure
IMS-14-02-RUK: Corrective and Preventive Action Process for
RBU UK and Ireland.
7.6.2 N/A
7.6.3 IMS-13-06-RUK: Customer Complaints Procedure
7.6.4 IMS-13-06-RUK: Customer Complaints Procedure
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ISO/IEC 17020:2012 Conformity Assessment - Requirements for the Operation of
Various Types of Bodies Performing Inspection (continued)
BS EN ISO/IEC 17020 Clause LiMSS Standard
7.6.5 IMS-13-06-RUK: Customer Complaints Procedure
8.0 Management System Requirements
8.1 Options
8.1.1 N/A
8.1.2
8.1.3 ISO 9001:2008 Certificate
LIMSS
8.2-8.8
Annex A (normative)
Independence Requirements for
Inspection Bodies
A.1 Requirements for inspection bodies
(Type A)
IMS-18-22-RUK-EN: Competence Assurance in RBU RUK &
Ireland
A.2 Requirements for inspection bodies
(Type B)
IMS-18-23-BOC: Competence Assessment Process
a) Test Shop Approval and Regulatory Issues
b) Test Shop Approval and Regulatory Issues
IMS-01-05: Organisational Charts and Functional Responsibilities
c) Test Shop Approval and Regulatory Issues
A.3 Requirements for inspection bodies
(Type C)
Annex A (informative)
Optional elements of inspection
reports and certificates
Directive 2003/94/EC Laying Down the Principles and Guidelines of Good
Manufacturing Practice for Human Medicines (GMP)
1.0 Quality Management IMS-02-02-RUK: Management System and Standards
2.0 Personnel The Linde Group Values and Policies
3.0 Premises and Equipment IMS.09: Maintenance, Inspection & Condition Monitoring
4.0 Documentation IMS-05-01-RUK: Document and Data Control in UK and Ireland
IMS-16-01-BOC: Control of Management System Records
5.0 Production Refer to Medical Business Process
6.0 Quality Control Refer to Medical Business Process
7.0 Contract Manufacture and Analysis No scope work subcontracted
8.0 Complaints and Product Recall IMS-13-06-RUK: Customer Complaints Procedure.
IMS-14-01-GROUP: Corrective and Preventive Action.
IMS-14-02-RUK-EN: Corrective and Preventive Actions Process
for Europe
9.0
Self Inspection IMS-01-02-RUK: Management Responsibility for RBU UK and
Ireland.
IMS-17-01-GROUP: Auditing in BOC.
1.19 Nov 2017 Page 23 of 55
Safety Statement Requirements
Statutory Requirements
The Safety Health and Welfare at Work Act 2005, (SHWWA), Section 20 states: -
“Every employer shall prepare, or cause to be prepared, a written statement (to be known and
referred to in this Act as a “safety statement”), based on the identification of the hazards and
the risk assessment carried out under section 19, specifying the manner in which the safety,
health and welfare at work of his or her employees shall be secured and managed.”
The LiMSS (Linde Integrated Management System and Standards) system:
1. Fulfils the statutory requirements of BOC Gases Ireland and outlines how the safety and
health of the following people is managed: -
a. All personnel who work for BOC Gases Ireland.
b. All persons who are at or close to the workplace including all customers, visitors,
other employees and members of the public who may be present when work is carried
out by BOC Gases Ireland.
2. Provides details of all the arrangements in place that will influence all work activities
including:
a) The organisation and management of BOC Gases Ireland.
b) The selection and training of competent personnel.
c) The manner in which work activities are controlled.
d) How work systems are designed and provided.
e) How safe plant and equipment is provided.
f) How emergency plans are prepared and tested.
g) How preventive and protective measures are applied including the selection, purchase
and issuing of all Personal Protective Equipment, PPE, is carried out.
h) How welfare facilities are provided and maintained.
3. LiMSS is available to all personnel and is brought to the particular attention of personnel at,
employee induction, Group Meetings or when major revisions are incorporated
For each section of the safety statement there is a cross-reference detailed in the table below
indicating which LiMSS Standard(s) satisfies the requirement of a specific section of the safety
statement.
1.19 Nov 2017 Page 24 of 55
Section IMSS Standard
Safety Policy VVP-02-01-GROUP-EN: The Linde Group Health, Safety
and Environment (HSE) Policy
Responsibilities & Arrangements
Company Structure - IMS-01-05-IR-EN: Organisational Chart and Functional
Responsibilities for Ireland
Planning
- IMS-01-09-RUK: Planning and Resource Process for
Continual Improvement
- IMS-01-02-RUK: Management Responsibility for RBU
UK and Ireland
- IMS-01-22-GROUP-EN: The LeadIng. in SHEQ Roadmap
- IMS-01-23-GROUP-EN: Using The LeadIng. in SHEQ
Roadmap
General Safety Policies & Procedures
Major Accident Hazards - VVP-02-13-RUK: Major Accident Prevention Policy for
RBU UK and Ireland
Driver Safety Policy
- VVP-02-39-RUK-EN: Mobile Phone and Driving Policy
- PAS-94-05-RUK-EN: Car and Light Commercial Vehicle
Driver Safety Manual
Mobile Phone Policy and Guidelines - VVP-02-39-RUK-EN: Mobile Phone and Driving Policy
Substance Misuse Policy
- VVP-03-08-RUK-EN: Substance Misuse Policy
Statement for UK & Ireland RBU
-IMS-28-16-RUK-EN: Drug and Alcohol Abuse
Bullying & Harassment - BOC Policy on Bullying, Harassment And Sexual
Harassment
Consultation & Communication
- IMS-29-01-BOC: About Internal and External
Communication Processes
- IMS-29-02-RUK: Group Meetings
Safety Committees & Representatives - IMS-29-03-RUK: SHEQ Committees
Employee Duties - IMS-26-02-RUK-EN: General Safety and Health Rules
Emergency Plans
- IMS-25-11-DUB-EN: Emergency Plan for Dublin,
Ireland
- IMS-25-11-CORK-EN: Emergency Plan for Cork, Ireland
Training
- IMS 18-01-BOC: About Training
- IMS-18-08-RUK: Training in RBU UK and Ireland
- IMS-18-24-BOC: Competence Assessment Standards
First Aid - IMS-25-17-RUK-EN: First Aid Requirements for UK and
Ireland RBU
Accident /Incident Investigation
- IMS-24-01-GROUP-EN: Incident Management
- IMS-24-03-RUK-EN: Incident Investigation and
Reporting in RBU UK and Ireland
Contractor Control
- IMS-32-01-GROUP-EN: Contractor Selection and
Management
- IMS-32-01-RUK-EN: Contractor Control
Permit to Work - IMS-26-05-RUK-EN: Permit to Work System
Personal Protective Equipment
- IMS-27-01-GROUP-EN: Management of Personal
Protective Equipment (PPE)
- IMS-27-03-GROUP-EN: PPE User Requirements
- IMS-27-04-GROUP-EN: PPE Selection Requirements
1.19 Nov 2017 Page 25 of 55
- IMS-27-09-IR-EN: PPE Standard Requirements for BOC
Gases Ireland Ltd
Maintenance - IMS-09-01-BOC: Maintenance, Inspection & Condition
Monitoring.
Office Safety - IMS-26-44-GB-EN: Office Safety
Occupational Health
- IMS-28-01-BOC-EN: Health and Hygiene Programme
- IMS-28-02-RUK-EN: Management of Exposure to
Chemical and Biological Substances
- IMS-28-07-BOC-EN: Management of Occupational
Injuries and Ill Health
Auditing & Inspection - IMS-12-01-RUK-EN: Planned Workplace Inspection
- IMS-17-01-GROUP: Auditing in BOC.
Monitoring & Review
- - IMS-01-02-RUK: Management Responsibility for RBU
UK and Ireland
- IMS-01-07-RUK: Procedure for Management Review
Hazard Identification, Risk Assessment & Controls
Hazards & Risk Assessment
- IMS-26-01-RUK-EN: About Safe Systems of Work
- IMS-36-01-BOC-EN: About Risk Assessment
- IMS-36-02-BOC-EN: Risk Assessment Processes and
Tools
- IMS-36-15-RUK-EN: Hazard Identification and Risk
Assessment
- IMS-36-22-RUK-EN: ALARP Demonstration of Major
Accident Hazard Scenarios
- IMS-33-01-GROUP-EN: Linde Major Hazards Review
Programme
Falls of persons or objects from height - IMS-26-19-RUK-EN: Elevated Work
Confined Spaces - IMS-26-09-RUK-EN: Confined Space Standard
Mobile Crane - IMS-26-24-RUK-EN: Safe Use of Mobile Cranes
Manual handling
- IMS-31-01-BOC EN: About Manual Handling
and Repetitive Work
- IMS-31-03-BOC EN: Management of Manual
Handling and Repetitive Work
-
Electricity - IMS-26-43-RUK-EN: Electrical Authorisation and
Competency
Hand Operated Tools - IMS-26-29-BOC-EN: Hand-Operated Tools
Excavation - IMS-26-20-RUK EN: Excavation
Pressure - ASU-02-03-LG-EN: Gases and Substances Hazards
Oxygen Deficiency - ASU-02-05-LG-EN: Major and Significant Operational
Hazards
Oxygen Enrichment
- ASU-02-02-LG-EN: Fire/Explosion Hazards and
Safeguards
- ASU-02-05-LG-EN: Major and Significant Operational
Hazards
Fire & Explosion
- ASU-02-02-LG-EN: Fire/Explosion Hazards and
Safeguards
- ASU-02-05-LG-EN: Major and Significant Operational
Hazards
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Cryogenic Hazards - ASU-02-03-LG-EN: Gases and Substances Hazards
Gas Vapour Clouds
- IND-02-01-RUK-EN: About Hazards on an Industrial Gas
Site
- IMS-25-46-BOC-EN: Gas Vapour Clouds
Abrasive Wheels - IMS-26-28-BOC-EN: Abrasive Wheels
Welding - IMS-28-19-BOC-EN: Minimum Standards for Employee
Protection from Welding Hazards and Fume
Fort Lift Trucks - FLT-02-001-LG-EN: Forklift Truck Hazards and Safety
Practices
Lone Working - IMS-26-04-GROUP-EN: Lone Working
Display Screen Equipment
- IMS-31-04-BOC-EN: About Computer Workstations and
Equipment
- IMS-31-05-BOC-EN: Management of Computer
Workstations and Correct Use of Computer Equipment
Stress - BOC Gases Ireland Ltd Stress Policy / Code of Conduct
Noise - IMS-28-06-GROUP-EN: Noise Management and
Hearing Conservation
Legionella - IMS-28-03-RUK-EN: Water Systems Legionella Policy
Asbestos
- IMS-28-03-GROUP-EN: Asbestos Management
- IMS-28-15-GB-EN: Asbestos Management on BOC
Sites
Hazardous Chemical Substances - IMS-28-02-RUK-EN: Management of Exposure to
Chemical and Biological Substances
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CONFORMITY WITH APPLICABLE FOOD LEGISLATION
BOC is a leading supplier of gases in the UK & Ireland, and as part of the Linde Group globally,
serving a number of industries, including the food industry. For its food industry customers BOC
supplies high quality food and beverage grade gases under our ISO9001:2008 Quality
Management System with products that fulfil European, UK and Irish legislative requirements
including:
Regulation 178/2002/EC and the European Communities (General Food Law) Regulations
2007
• Stipulates general principles of food law and includes in the definition of “food” any
substance that is intentionally incorporated into the food during its manufacture, preparation
or treatment. Requirements for traceability at all stages of production and transport are also
laid out.
• BOC food gases are those which are intended to be used as an ingredient, processing aid or
food additive.
• Traceability is provided for BOC food gases by lot (tanker) for bulk gases and by individual
cylinder for compressed gases.
Regulation (EC) No.1333/2008 and the European Union (Food Additives) Regulations 2015
• States that only food additives which satisfy the requirements laid down by the Scientific
Committee for Food may be used in foodstuffs. This includes certain bulk and compressed
gases used as preservatives, antioxidants, propellants and for packaging.
• BOC food gases that fall within the scope of this legislation have E numbers in accordance with
the annex of the directive.
• It should be noted that processing aids, such as liquid nitrogen and carbon dioxide for
chilling and freezing, are specifically excluded from the scope of this legislation, but the
BOC specification for these products is the same as those products supplied as an
additive
Regulation (EU) No. 231/2012 and the European Union (Food Additives) Regulations 2015
• Stipulates specific purity criteria for gases used as food additives.
• All BOC food gases meet the purity criteria as laid out in the Annex of the Directive.
Regulation (EC) No.1333/2008 and the European Union (Food Additives) Regulations 2015
• Defines food additives and Includes requirements for product labelling for sales of food
additives intended for both business sales and the ultimate consumer.
• Labelling requirements are met by information on the delivery paperwork for bulk products
delivered by tanker and on the cylinder labels for compressed gases
European Union (Provision of Food Information to Consumers) Regulations 2014
For additives present in food intended for sale to the final consumer, the general labelling
rules set out in Regulation (EU) 1169/2011 apply, including those provisions referring
specifically to food additives.
The only food gases this covers are beverage dispense gases which when supplied in
cylinders have this information provided on a label affixed to the cylinder shoulder.
1.19 Nov 2017 Page 28 of 55
Regulation 852/2004 and The European Communities (Hygiene of Foodstuffs) Regulations
(S.I. No. 369 of 2006)
• Demands that food safety is ensured by a `Hazard Analysis at Critical Control Points` (HACCP)
risk assessment being applied to all applicable products supplied.
• BOC has implemented and maintains a documented HACCP system ensuring that all possible
hazards to food product have been identified, assessed and controlled.
Regulation (EC) No 1935/2004 and European Communities (Plastics and other materials)
(Contact with food) Regulations, 2007
Gives requirements to prevent contamination of food from its packaging, or by other materials
in contact with it, with particular attention paid to plastics and polymers.
Regulation (EC) No 2023/2006
The Regulation lays down the rules on good manufacturing practice (GMP) for the groups of
materials and articles intended to come into contact with food listed in Annex I to Regulation
(EC) No 1935/2004
We also confirm that BOC complies with industry guidance on the supply of food gases laid out
in:
• European Industrial Gases Association (EIGA) document 125/11, “Guide to the Supply of
Gases for Use in Foods”, 2011.
• British Compressed Gases Association (BCGA) guidance Note GN14, “”Production, Storage,
Transport, and Supply of Gases for use in Food”, 2011.
We believe the above helps to demonstrate that BOC’s food customers are purchasing high
quality products that fulfil the specification requirements under section 3.6 of the British Retail
Consortium’s (BRC) Global Standard for Food Safety Issue 6.
1.19 Nov 2017 Page 29 of 55
External Accreditation
ACCREDITATION SUMMARY
Quality Approval Approving Body
ISO 9001:2008 Lloyds Register LRQA
Environmental Approval Approving Body
ISO 14001:2004 NSAI (National Standards Authority of Ireland)
Medical Gases Approval Approving Body
Dublin & Cork
GMP Directive (2003/94/EC) HPRA (Health Products Regulatory Authority)
Food Safety System Approving Body
FSSC22000 Lloyds Register Quality Assurance (LRQA)
Food Business Establishment Approving Body
Dublin & Cork HSE (Health Service Executive)
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