bob vasek cooperative agreements engineer mn/dot metro state aid overview and planning and...

Bob VasekCooperative Agreements EngineerMn/DOT Metro State Aid

Overview andPlanning and Programming

Tom LeibliCooperative AgreementsProject ManagerMn/DOT Metro State Aid

What is the Municipal Agreement Program?

It is a program that allows locally developed projects to

receive trunk highway dollars to partially fund Cooperative

Agreement projects.

MunicipalAgreementProgram

What is a Cooperative Agreement Project?

It is a mutually beneficial

construction project developed and administered by a local government unit

(LGU) where Mn/DOT funds are utilized to pay for a

portion of the project cost. The project must include a trunk highway component

and/or benefit.

What can Mn/DOT participate in? u

A portion of the project construction costs up to a maximum

commitment of $550,000 per project (this maximum includes all State furnished materials, but not Construction Engineering & Inspection).

Construction Engineering & Inspection costs

(equal to 8% of State contribution)

Only costs eligible under the current Cost Participation Policy will be considered. For specific information on the policy go to: http://www.dot.state.mn.us/stateaid/ProjDeliv/agreements/information/ds11.pdf

What are the Responsibilities of the Local Agency?

Preliminary engineering and design, including compliance

with applicable Local, State and Federal environmental regulations. See the Highway Project Development Process (HPDP) site at: http://www.dot.state.mn.us/planning/hpdp/scoping.html

Right of Way acquisition. Permits Utility relocations & costs Railroad agreement & costs Construction costs not covered by the awarded funds

The Requirements have changed so don’t assume you know themThe Project must have Mutual Benefit Addresses real or perceived local issue that City

Council, County Board or governing body will support

Addresses Trunk Highway need/issue

The funding is NOT a Grant Mn/DOT Policy on Cooperative Construction

Projects applies Most projects will require local participation in

construction costIt is NOT a “State Aid” Project Mn/DOT Standards and Plan Format apply Mn/DOT Review and Program Timelines apply

Communicate-Communicate-Communicate Concept development and funding Proposal development Plan and Agreement development

Plan and Specifications in Mn/DOT formatComplete submittals of plans and supporting documents to meet timelines Materials Design Recommendations (MDR) Intersection Control Evaluations (ICE) Drainage Computations

Good/Early Public Involvement to ID issues and resolution of them Report to the Legislature on Mitigation of

Transportation Construction Impactswww.dot.state.mn.us/businessimpacts/

Hear Every Voice Business Liaison Requirement

Assess project for “Substantial Business Impacts” Designate a Business Liaison if there are Consultation with businesses on mitigation Provide information during design phase and construction

Context Sensitive Solutions/Design

Acquisition of right of way/easements Documentation reviewed/approved by Mn/DOT Failure to acquire is a consistent reason for not meeting Fiscal Year

Deadline. Aquire Early and consider all mechanisms at your disposal. Coordinate with Mn/DOT on purchase of access control at select

locations

Decisions based on sound data Information will be reviewed

Consistent with Mn/DOT Corridor and/or Transportation System Plan (TSP)Local Comprehensive Plan/Capital Improvement Plan (CIP) compliancePortion of a larger project/plan

Required for projects on the Interstate and National Highway SystemBasis is the Mn/DOT-FHWA Stewardship PlanOversight = Mn/DOT and/or FHWA involvement in decisions and administration of projectsLevel of oversight is dependant upon the work and locationMay require payment to Mn/DOT for Construction Oversight

http://www.dot.state.mn.us/metro/stateaid/redbook.html

Need Identified by Local Government Unit (LGU)LGU works with Area Manager, Area Engineer, Corridor Studies Group and Cooperative Agreement Engineer on Preliminary Scope and Cost ParticipationSolicitationLGU finalizes proposal and prepares submittal packageSubmittalSubmittal is routed for comment/id of needs or “scoping”Comments forwarded to LGULGU refines and returns submittalProject SelectionFunding and requirements accepted by LGU and project programmed by Mn/DOT

Early Coordination with Mn/DOT Area Staff and Functional AreasSatisfies one or more investment category/needComplete/Accurate Information Selection by Peers

Partners in funding and supportCompliance with planning documents/guidance

Cover LetterGeometric LayoutCost Estimate with cost splitsSigned Resolution from Lead AgencyOne Page SummarySupporting Materials

General project informationNeed to address program investment categories Support Community Development Improve Safety Improve Mobility Maintain Existing Infrastructure (Preservation)

SUPPORT COMMUNITY DEVELOPMENTCommunity Development focuses on improvements that support and/or facilitate specific or regional development. This is primarily by providing safe and efficient access to support the economic viability of the development/community. FRONTAGE ROADS TURN LANES/BYPASS LANES INTERSECTION CONTROL CHANGES, All way stop, Signals/EVP,

Roundabouts ACCESS REVISIONS/REDUCTION

IMPROVE SAFETYSafety focuses on managing the existing infrastructure and improving and/or preventing the deterioration of safety via roadway enhancements and capacity improvements. Generally lower cost and may be reactive and proactive. INTERSECTION CONTROL CHANGES, All way stop, Signals/EVP, Roundabouts TURN LANES/BYPASS LANES, Add Safety by providing refuge for turning vehicles and

mobility by increasing throughput FRONTAGE ROADS ACCESS REDUCTION SIDEWALKS-TRAILS PEDESTRIAN BRIDGES/TUNNELS

IMPROVE MOBILTYMobility focuses on strategic capacity improvements in highway and transit. It may facilitate the ultimate vision for a corridor such as conversion from an expressway to a freeway or capacity improvement by adding through lanes and/or bus lanes at strategic points and isolated improvements that remove trips from or improve throughput on the Trunk Highway. RECONSTRUCTION THROUGH LANE ADDITIONS FRONTAGE ROADS ACCESS REDUCTION TURN LANES/BYPASS LANES, Add Safety by providing refuge for turning vehicles and

mobility by increasing throughput SIGNAL REVISIONS/COORDINATION PARK & RIDE LOTS AND BUS SHOULDERS

MAINTAIN EXISTING INFRASTRUCTURE (PRESERVATION)Preservation focuses on replacement or rehabilitation of existing infrastructure that is presently in poor condition and preservation of water quality. Projects may also address or eliminate future maintenance needs. BRIDGE AND DRAINAGE REPAIRS RESURFACING, Participation driven by local utility work will depend on

existing surface condition SEWER SEPARATION/WATER QUALITY SIGNAL AND LIGHTING REPLACEMENT FRONTAGE ROADS (Jurisdictional Transfer)

Mn/DOT format recommendedLevel 1 work type requires a preliminary layout in Mn/DOT format with submittalMn/DOT staff approved layout may be requiredLayouts are categorized in 3 levels depending on the work type/scopeMn/DOT staff approval can take 60-180 days so consider the investment up front if your schedule dictates

Total Project CostBreak out construction, engineering, right of way, etc.Identify contributions by partners and funding sources Funding sources may have “rules” that dictate

different processes

Required from the lead agencyEstablishes LGU intent and commitmentSupporting resolutions from partners/affected agencies recommended

Reasons for project, benefits and costAddress any opportunity to advance work/leverage local and/or private fundingID key issues you want to highlight for the selection committee

Traffic Study (as applicable)Approved ICE (as applicable)Environmental Studies or Documentation Office of Environmental Services ChecklistExcerpts for Comprehensive Plans, Met Council Transportation Policy Plan, Mn/DOT/Metro Highway Investment Plan, etc.