bitrix intranet portal choosing an intranet. intranet collaboration communications corporate culture...

Bitrix Intranet Portal

Choosing an Intranet

Intranet

• Collaboration

• Communications

• Corporate Culture

The benefits of an intranet can be divided into three categories. Some benefits pertain to more than one category.

• When internal communications and information sharing has become complex or a drag on operations.

• employees do not recognize each other

• no adequate and up-to-date directory resource

• difficulties in getting information to all personnel

• Repetitious work is consuming too much employee time

• Coordination of people and resources is no longer simple

• Organized file sharing becomes imperative

• Remote employees need better support

• New employee orientation needs to be sped up

You need a intranet when:

• Smoother, verifiable information flow

• Increased efficiency among employees

• Minimization of time lost in searching for information

• Monitoring of processes and events

• Automation in repetitious processes

• United information source

• Set of tools for enhancing corporate culture

• Feedback, reports, and analysis tools

What can a manager expect from an intranet?

• Quick and convenient orientation for new team members

• Always on informational resources

• Easier internal communications

• All tools to work at their fingertips

• A human face to the company

• Effective execution of tasks

• Minimal time loss in information search, reporting

• Less clutter in personal mailboxes

• Involvement and engagement with peers and management

What do employees get?

Vertical Communications

•Company news•Photos and videos•Directory•CEO blog•Absence chart•File and form downloads•Instant search•Company reference materials•Orientation and training•FAQ•Much more

Horizontal Communications

•Tasks 2.0•Calendaring •Work groups•Instant messaging•Online indicator•Notifications•Video conferencing•Extranet•Send&Save SMTP •Wiki

Intranet capabilities (1 of 3)

Business. Process. Management.

•Time charts and reports•Task reports•CRM•Business Process Moduler•Multiple departments or divisions•Records management (lists)•Analysis of usage•Help Desk•Workflow

Social networking

•Live feed (real-time updates)

•Friends •Personal file storage•Blogs•Microblogs•Photo galleries•Forums•Comments on intranet objects•Bulletin board

Intranet capabilities (2 of 3)

Mobile web applications•Mobile version of intranet•Mobile microblog•Bitrix OTP (two-part password system)

•iOS integration

Integration•MS:Outlook, Exchange, SP Lists•Office Suites•AD/LDAP; SSO•Enterprise search•Google Calendars

Intranet capabilities (3 of 3)

Intranet Types (1 of 5)

Homemade Intranet

•no license fee•built to suit

•unlikely to fulfill initial goals •creates dependence on developer •eventually development becomes maintenance•very difficult to keep up with changing demand

Intranet Types (2 of 5)

Intranet FOSS: Atrium, groupware, point solutions

•no license fee•built to suit •online community

•requires significant developer time•no guarantee of bug fixes •integration difficulty•easy to lose cohesiveness of intranet

Intranet Types (3 of 5)

Enterprise Solutions: SharePoint, EMC, Documentum

•fits existing infrastructure•platform: can be built out to perform most tasks •business processes

•expensive•too big for many companies•often requires additional software licenses•missing social aspect of intranet•no direct support from vendor

Intranet Types (4 of 5)

Portal Solutions: Jive, ThoughtFarmer, Ektron, SiteCore

•quicker deployment than enterprise solutions•generally more user friendly than others•ready solution for SMB, especially “M”•support from vendor•modular – expands as the client needs

•each add-on costs more•not well-priced for small businesses•generally not open source – less customizable•not all features may be truly functional

Intranet Types (5 of 5)

Bitrix Intranet

•source code•integration into existing infrastructure •BPM on documents and on other routines•ready-made solution on a powerful platform•social networking•low entry price point•support from vendor•wide range of robust features