before you start: delete this slide once finished note for entire powerpoint: for accessibility...

Before you start:Delete this slide once finished

NOTE FOR ENTIRE POWERPOINT:• For accessibility compliance, each document should have a title, which can be added under the file > info >

properties section in PowerPoint. The current template has the title “Design Public Hearing Template”. Please change this to the appropriate project name. For ex. “Design Public Hearing: Whittier Bridge Replacement”

• Depending on your PowerPoint version you are using, the formatting may have changed on this template. Reformat as necessary

NOTE FOR ALL SLIDES:• Please read all the notes located at the bottom of each slide. They will provide individual instructions for each slide• Keep slides clean without too much text• The font size must be at a minimum size of 20. Anything smaller will be difficult for the audience to see.• The font type must be apart of the “Eras” collection• Assign team members who will complete PPT to ensure narrative flow and voice consistency• Consider “bull pen slides” to address FAQ. “Bull pen slides” should follow after traditional presentation and should be

based on anticipated questions or concerns; Maps and/or diagrams or project area may be useful to address questions;

Remember MassDOT Accessibility standards:• Use the Accessibility Checker to find errors. Go to the “File” Tab. Then, “Check for Issues” and “Check Accessibility”• Avoid patterned backgrounds• Avoid layered graphics• Avoid animations• Include Alternate Text with each photo, chart/table, or shape. Alternate text helps screen readers understand info

presented in pictures and other objects. To add alternate text: 1) Right click the picture, shape, or other object and select the format command. 2) Switch to the Alt Text tab. 3) Type a description of the photo into the Title and Description text boxes.

• Never use the Tab key to separate lists of text into columns within a single text box. • Any video from the PowerPoint presentation must have synchronized captions• Any audio content must have a transcript

Welcome! Project Name

Location | Project File No.

TYPE OF MEETINGLocation

Date | Time

Introduction• MassDOT Project Manager • Process Facilitators

Project NameLocation | Project File No.

History of Public Outreach• Meeting held to-date• Working group/task force?

Project NameLocation | Project File No.

Project NameLocation | Project File No.

Project TeamMunicipalityProject Proponent

Consultant Engineering FirmResponsible for Design

MassDOT’s Highway DivisionResponsible for administering the Design Process and providing Resident Engineer Services

Federal Highway AdministrationResponsible for Oversight

Project Area

Project LocationLimits of Work or Study Area

Project NameLocation | Project File No.

.Why do we need

this project?

Project NameLocation | Project File No.

Existing Issues

• Congestion• Cut-Through Traffic• Intersection Safety• Structurally Obsolete Bridge• Deficient Pedestrian Accommodation• Drainage

Project NameLocation | Project File No.

Existing Issues (cont.)

Project NameLocation | Project File No.

Project Goals• Congestion | Relieve Congestion • Cut-Through Traffic | Reduce Cut-Throughs• Intersection Safety | Improve Inter. Safety• Structurally Obsolete Bridge | Replace Bridge• Deficient Bike Accommodation | Improve Bike Accom.• Drainage | Reduce Flooding

Project NameLocation | Project File No.

Project Scope

• What is being done?• What type(s) of work are involved to fix it?• What improvements are being made?

Project NameLocation | Project File No.

Project Schedule

25% Design Submittal

Date

Design Public HearingDate

100% Design Submittal

Date

Construction Starts Date

Project NameLocation | Project File No.

.How will trafficbe affected?

Project NameLocation | Project File No.

ALERT: Traffic Impacts

• Lane closures?• Alternative routes?• Road closures?• Ramp reconfiguring?

Project NameLocation | Project File No.

Alternatives

• Relate alternative to project goals• Clearly state limitations or constraints: Time, Funding,

Historic, Right-of-Way• Show alternative(s) compliance with applicable MassDOT

guidelines

Project NameLocation | Project File No.

Proposed Improvements

• Truthful cheerleading is good – enthusiasm helps• Clearly explain benefits for: All modes of travel; Abutters; Local

business; Environmental• Show existing and proposed cross-section: Google SketchUp or

other 3D rendering tool. When showing future conditions, cue off existing landmark as reference point

Project NameLocation | Project File No.

Environmental Permitting

• MEPA/NEPA• Section 106• Chapter 9.1• USCG Bridge Permit• Explain which agencies have

oversight• Explain how community

members can participate

Project NameLocation | Project File No.

.

Next Steps/MeetingPublic Information Meeting, Location, Date

Project NameLocation | Project File No.

Contact Information

• Provide:- Mail-in comment sheets- Contact Person; Email Address; Phone Number- Project website (if applicable)

Project NameLocation | Project File No.

Thank YouQ&A

Project NameLocation | Project File No.

TYPE OF MEETINGLocation

Date | Time