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ARTEMIS-ED-2014.75
ARTEMIS JOINT UNDERTAKING
Annual Activity Report 2013
ARTEMIS-ED-2014.75
ARTEMIS-ED-2014.75 2
ARTEMIS Joint Undertaking – AAR 2013
EXECUTIVE SUMMARY ............................................................................................................................. 3
1. INTRODUCTION ................................................................................................................................. 5
2. KEY ACTIVITIES AND ACHIEVEMENTS ...................................................................................................... 6
2.1. POLICY-RELATED ACHIEVEMENTS ............................................................................................................. 6 2.2. R&D AND INNOVATION ACTIVITIES AND ACHIEVEMENTS ............................................................................ 8 2.3. SET UP ACTIVITIES AND ORGANISATIONAL ACHIEVEMENTS ........................................................................ 34
3. MANAGEMENT, COMMUNICATIONS AND INTERNAL CONTROL ............................................................ 35
3.1. MANAGEMENT AS AUTONOMOUS ENTITY ................................................................................................. 36 3.2. COLLABORATION WITH ARTEMIS MEMBER STATES ............................................................................... 36 3.3. COLLABORATION WITH THE INDUSTRY ASSOCIATION ............................................................................... 37 3.4. BUDGET, COMMITMENTS, TRANSACTIONS ................................................................................................ 37 3.5. COMMUNICATION .................................................................................................................................. 39 3.6. JU STAFF AND OUTSOURCING ................................................................................................................. 57 3.7. INTERNAL CONTROL FRAMEWORK (ICF) ................................................................................................ 57 3.8. EX-POST AUDIT ..................................................................................................................................... 60 3.9. FINANCIAL CIRCUITS, DOCUMENTATION OF PROCEDURES, REGISTRATION OF DOCUMENTS ........................... 62 3.10. INTERNAL AUDIT ................................................................................................................................... 62 3.11. IT SYSTEMS .......................................................................................................................................... 63
4. DECLARATION OF ASSURANCE .............................................................................................................. 65
APPENDIX 1: FINANCIAL REPORT: FINANCIAL YEAR 2013, ADMINISTRATIVE BUDGET ............................................... 67 APPENDIX 2: LIST OF NATIONAL FUNDING AUTHORITIES HAVING SIGNED AN ADMINISTRATIVE AGREEMENT WITH THE
ARTEMIS JU ..................................................................................................................................................... 75 APPENDIX 3: MEMBERS OF ARTEMIS GOVERNING BOARD IN 2013 ...................................................................... 76 APPENDIX 5: MEMBERS OF ARTEMIS INDUSTRY AND RESEARCH COMMITTEE IN 2013 .......................................... 78
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ARTEMIS Joint Undertaking – AAR 2013
EXECUTIVE SUMMARY
By Alun Foster, Acting Executive Director of the
ARTEMIS Joint Undertaking
Instead of being what could have been anticipated to be a year of “business as usual”, 2013
was in fact a year of change, in many ways.
After a long career in private industry and more recently in the public sector, Eric Schutz –
Executive Director of the ARTEMIS JU – retired in July 2013, prompting the Governing
Board to invite me to take over ad interim as Acting Executive Director. In this role, I was
fortunate to be able to call upon Eric’s corporate wisdom and experience in the European
institutions, in his subsequent part-time engagement as Special Adviser. Eric has been active
in ARTEMIS since its very inception, in 2004, and I feel justified in recognising, on behalf
the whole ARTEMIS community, the important contribution Eric has made in those 10 years
in establishing this new venture.
2013 was also the year of the last Call of the ARTEMIS-JU. Sadly, the increased momentum
of ARTEMIS Member States’ contributions seen in 2012 with the introduction of the
“ARTEMIS Innovation Pilot Projects” (AIPPs) was not continued. Of the 20 eligible
proposals submitted, 12 were above the technical selection threshold yet only four were
potentially fundable. In response to the mandate given to the Acting Executive Director by the
PAB, the ARTEMIS-JU Office staff launched the negotiations of these four project proposals
within the additional constraint – in view of the impending set-up of the new ECSEL joint
Undertaking in 2014 – of having to finalise them before the end of the calendar year, de facto
in parallel with the final signature of all Call 2012 projects. The dedication and
professionalism of the Programme Officers and all supporting Office staff entrusted with
these negotiations, undertaken in challenging circumstances, is surely to be recognised and
commended. Despite the reduced budget commitments, these four substantial projects still
represent a total R,D&I investment in excess of 163M€, including one very substantial AIPP
called EMC² of roughly 94M€ investment, which addresses the efficient (and therefore
competitive) programing of multi-processor platforms embracing also mixed criticality.
Together with the other three projects, ALMARVI, DEWI and R5-COP with respectively
17M€, 40M€ and 13M€ total costs, this Call has also contributed valuable and focussed
momentum – augmenting the "critical mass" – for the European Embedded Systems
community.
The completion of negotiations of Call 2013, being the last of the ARTEMIS Calls, allows a
preliminary evaluation of the whole ARTEMIS programme to be made. Subject to variations
during execution, ARTEMIS has leveraged a total RD&I investment of ~1.1 b€, 52% of
which is provided by the R&D actors in the projects.
As in previous years, the ARTEMIS strategy for creating impact of its R,D&I results through
project clustering and the seeding of “Self-Sustaining Innovation Ecosystems” has been
continued through activation and management of the relevant community, particularly
through the ARTEMIS Industry Association (demonstrating the power and relevance of the
PPP model), backed by a significant activity on communication and dissemination. The
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ARTEMIS Joint Undertaking – AAR 2013
development of the beta version of the ARTEMIS Repository Tool is also a significant
achievement, also of specific benefit to the European ICT research community at large. The
largest single such dissemination event was the annually recurring “Co-Summit” event,
organised together with ITEA and held in Stockholm. The close interaction with ITEA was
also evidenced by the publication of the commonly agreed “High Level Vision ITEA-
ARTEMIS 2030” document by the Sherpa-like working group, describing a common long-
term vision on embedded/software-intensive systems. Collaboration with ENIAC and the
other three JTIs in the “Innovation in Action” event, held at the European parliament in
October 2013, also served to some extent as a kick-off for the planned transition, in 2014, to
the ECSEL JU. Indeed, in the latter part of the year resources of the ARTEMIS-JU were
already being dedication to preparing the way for this merger.
Change would indeed seem to be the only constant, and this Annual Activity report is the last
full report of the ARTEMIS Joint Undertaking. This is a landmark occasion for me
personally, as I too have been involved with ARTEMIS since its very beginning. I would like
to personally thank all of the people who have helped make this amazing project for Europe
possible; at the Commission, the representatives of the ARTEMIS Member States, the team at
the Industry Association and the many contributors to the Working Groups. And of course to
the ARTEMIS-JU Office staff and the participants in the projects who themselves are
contributing directly to the concrete results of the programme. While the National
contributions may indeed have fallen short of plans, ARTEMIS-JU has demonstrated the
power of the Private-Public Partnership model in collaborative research and innovation, and
has shown that a tri-partite funding model does indeed work and is an effective instrument. I
look forward to seeing these special characteristics being continued in the context of the
ECSEL JU.
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1. INTRODUCTION
The ARTEMIS JU was created by Council Regulation (EC) No 74/2008 of 20 December
20071 under Article 171 of the Treaty (Article 187 of The Treaty of Lisbon) as a legal entity
responsible for the implementation of a Joint Technology Initiative on Embedded Computing
Systems. Its date of establishment is 7 February 2008, following the publication of the
Council Regulation and of the Statutes annexed to it in the Official Journal of the European
Union on 4th
February2. The ARTEMIS Joint Undertaking was created for a period up to 31
December 2017 and its seat is in Brussels.
This is the sixth Annual Activity Report (AAR) of the ARTEMIS3 Joint Undertaking (JU) in
line with Article 19 of its Statutes and Article 40 of its Financial Rules4, which specify that:
Article 19 of the Statutes: The Annual Activity Report shall present progress made by the ARTEMIS Joint
Undertaking in each calendar year, in particular in relation to the Multiannual Strategic Plan and the Annual
Implementation Plan for that year. It shall also include information on the participation of SMEs in Joint
Undertaking's R & D Activities. The Annual Activity Report shall be presented by the Executive Director
together with the Annual Accounts and balance sheets.
Article 40 ARTEMIS Financial rules: The authorising officer shall report to the Governing Board on the
performance of his/her duties in the form of an annual activity report, together with financial and
management information confirming that the information contained in the report presents a true and fair
view except as otherwise specified in any reservations related to defined areas of revenue and expenditure.
This report shall indicate the results of his/her operations by reference to the objectives set, the risks
associated with these operations, the use made of the resources provided and the efficiency and
effectiveness of the internal control system. The internal auditor within the meaning of Article 72 shall take
note of the annual activity report and any other pieces of information identified.
By no later than 15 June each year, the Governing Board shall send the budgetary authority and the Court of
Auditors an analysis and an assessment of the authorising officer's annual report on the previous financial
year. This analysis and assessment shall be included in the annual activity report of the Joint Undertaking,
in accordance with the provisions of Article 19 of the Statutes.
Joint Technology Initiatives (JTIs) are long term public-private partnerships which can be
implemented through Joint Undertakings within the meaning of Article 171 of the Treaty
(Article 187 of The Treaty of Lisbon). These partnerships combine private sector investment
and national and European public funding, including grant funding from the Research
Framework Programme, in order to speed up the development of major technologies. JTIs
were foreseen in the Seventh Framework Programme5 for research, technological
development and demonstration activities, as well as in the Council Decision for the
Cooperation Programme6. They contribute to the Lisbon Growth and Jobs Agenda7 by
1 The missing footnote regarding Article 23(3.4.2) was published in OJ L 219, 14.08.2008, p. 73 and in OJ L
259, 27.09.2008, p. 19. 2 OJ L 30 of 04.02.2008.
3 ARTEMIS stands for Advanced Research and Technology in EMbedded Intelligence and Systems
4 ARTEMIS-GB-13/08
5 Decision No 1982/2006/EC of the European Parliament and of the Council of 18 December 2006
concerning the Seventh Framework Programme of the European Community for research, technological
development and demonstration activities (2007-2013). 6 Council Decision 2006/971/EC of 19 December 2006 concerning the specific programme 'Cooperation'
implementing the Seventh Framework Programme of the European Community for research, technological
development and demonstration activities (2007-2013). 7 OJ L 400, 30.12.2006, p.86. Corrected by OJ L 54, 22.2.2007, p.30.
ARTEMIS-ED-2014.75 6
ARTEMIS Joint Undertaking – AAR 2013
developing favourable conditions for investment in knowledge and innovation in the Union to
boost competitiveness, growth and jobs.
The Union supports the ARTEMIS JU from the budget of the ICT priority of the Cooperation
Programme.
2. KEY ACTIVITIES AND ACHIEVEMENTS
The major activity of the Joint Undertaking in 2013 concerned the launch of its sixth and last
Call for R&D proposals.
2.1. Policy-related achievements Since breaking new ground in 2008 and becoming a reference (both in terms of piloting a new
model for public-private partnerships in research and in enabling R&D projects co-financed
by both Union and National funds) the ARTEMIS JU has successfully launched and managed
44 projects from its first four Calls, launched negotiations on 8 projects from its fifth Call and
initiated preparations for its sixth and final Call. Its policy objectives can by now
demonstrably be declared as effective: These objectives include the fostering of effective
collaboration between the public and private sectors within the public-private partnership
represented by the JU; combining Union and national efforts in order to support the best
European collaborative R&D that contributes to the technology and industrial objectives of
the ARTEMIS JTI; increasing overall R&D investments in the field of Embedded Computing
Systems; and promoting the involvement of SMEs in the JU activities.
2.1.1. An effective public-private partnership
Call 2013 has built further on the successes and lessons learned from the preceding five Calls,
and specially from the 2012 Call, through the confirmation of a new type of activity, the
AIPPs comparable to the “Pilot Lines” already known in other schemes. AIPPs are an answer
to Recommendation 4: (for the ARTEMIS JU) of the Second Interim Evaluation, that states
that “ARTEMIS projects should build, where appropriate, on previously developed ARTEMIS
technology, making reference to what has been funded before and demonstrating, in addition
to novelty, the appropriate re-use of previous project results combined with a suitable
progression to higher TRL levels. The proportion of funding for projects targeting generic
applications and services (Applications projects) should be increased. Such applications
projects could also be used as a way of testing and improving the quality of platforms or of
tools that have been developed under ARTEMIS funding.” As in 2012, a single-phase Call
procedure needed to be used - Full Project Proposals phase only – in order to meet the
timescales for an annual Call. In 2013, an additional timing constraint was put on the JU in
view of the change-over to Horizon2020: negotiations of the resulting projects and therefore
the finalisation of the actual JU funding budget, had to be completed before the end of
December 2013: this was achieved.
Concurrently, the running projects from the previous Calls were monitored, and the selected
proposals from the Call 2012 negotiated and the resulting projects launched, with all Joint
Undertaking Grant Agreements (JUGAs) being signed before the end of the year.
In 2013, the many and frequent interactions between the JU Office staff and the staff
members of the participating National Authorities, as well as with the wider ARTEMIS
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community actually executing the projects continued. As stated previously, the success of
ARTEMIS depends on close and balanced collaboration between industry and public
authorities. The open and pragmatic way of working has stimulated participation, certainly
from industry as well as from the participating public authorities in spite of the technical
difficulties associated with the novel funding model..
This private-public cooperation also continued to respect the principle of separation between
the roles of the private and public parties. On the one hand, the Public Authorities Board
(nominated by the public authorities) has sole responsibility for the approval of the Annual
Work Programmes, the Calls for proposals and for the final selection of projects and
allocation of public funds. On the other hand, the Industry and Research Committee
(nominated by ARTEMIS-IA) takes the lead in defining the Multi Annual Strategic Plan
including the Research Agenda, in proposing the Annual Work Programmes and in industrial
policy and related innovation activities. Any potential conflicts of interest with the private
partners are thus avoided, and the role of the Joint Undertaking office is clearly established as
that of an enabler and promoter of the programme for the benefit of all stakeholders.
2.1.2. Increasing overall R&D investment in embedded computing
systems
The ARTEMIS JU has the potential to ramp up R&D investment in Europe by providing
incentives to Member States and industry to increase their R&D expenditure. This is partly
because of the ARTEMIS R&D funding mechanism in which the more national budget is
committed to Calls the more additional Union funding is leveraged for R&D actors, thus
creating a virtuous cycle.
When looking at the first 4 years of ARTEMIS, we observe a negative trend in the size of the
commitments of the Member States. The introduction in 2012 of the concept of AIPPs
(ARTEMIS Innovation Pilot Projects) has reversed this negative trend. This concept of very
large projects, closer to the market, has been positively welcomed by many Member States,
resulting in the highest ever commitment for an ARTEMIS Call. Unfortunately, the 2012
positive trend has not been confirmed in 2013, for the last Call. The ARTEMIS Community
has confirmed its interest for AIPPs and its overall demand, unfortunately not matched by the
various commitments of the Member States for this last Call of the programme. This gives a
clear indication of the direction to go for ECSEL, the future Joint Undertaking, to be created
within Horizon 2020.
2.1.3. Horizon 2020
Under coordination of the Commission, further talks have taken place with the Member States
on one side, and with ARTEMIS-IA, AENEAS and EPoSS on the other side. A common
High Level Strategic Research and Innovation Agenda has been developed by the three ETPs,
in view of the creation of a future Joint Undertaking. On July 10th
, 2013, the Commission
adopted a proposal for a Council Regulation on the ECSEL Joint Undertaking. This proposal
has been further discussed with the Council, the Parliament and the Private Members
(ARTEMIS-IA, AENEAS and EPoSS).
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2.2. R&D and innovation activities and achievements 2.2.1. Overview of the achievements
The overall aim of ARTEMIS is to develop key technologies for Embedded Computing
Systems across different application areas in order to strengthen European competitiveness
and sustainability, and to allow the emergence of new markets and societal applications. The
overall strategy for achieving this aim is laid out in the Multiannual Strategic Plan whereas the
Annual Work Programme provides the basis for launching annual Calls for R&D project
proposals.
A main achievement of ARTEMIS was the launch of the sixth and last Call for proposals, Call
2013, which is described in detail below. In summary, the Call was opened on February 26th
and closed on June 6th
. 22 proposals were submitted, of which two were declared ineligible by
the JU. All other proposals were declared eligible, leaving 20 proposals for further evaluation.
The technical evaluation procedures yielded an ordered list with 12 projects above the
technical threshold. The PAB decision of September 6th
gave a mandate to the Executive
Director to start negotiations on 4 proposals, with 5 proposals put onto a reserve list.
Negotiations on the 4 proposals were started end of September 2013.
With the completion of this 6th
Call and the launching of the projects resulting from it, the
ARTEMIS-JU programme is in essence “complete” in terms of its projects. In 2012, a
preliminary Portfolio Analysis was presented, which gave a picture of the way in which the
technical results of the programme were addressing the technical objectives. It is the intention,
in 2014 onward, to follow the execution of the still running projects and complete an update of
the Portfolio Analysis, now including all of the ARTEMIS projects. This is a technically
complex task that will take time. However, an initial evaluation of the participation can
already be mentioned, as summarised here.
When looking at the overall achievements through the 6 Calls, we can observe the following:
TOTAL PROGRAMME
TYPE LE PRO SME Grand Total
Participations 550 461 409 1420
Participants 268 208 295 771
Total Cost (M€) 615 271 213 1.099
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We can highlight:
A total programme size of about 1.1 B€, may be disappointing when we look at the
original plans, due to commitments from the Member States significantly below the
original expectations.
Nevertheless, ARTEMIS has been the largest programme ever on Safety Critical
Systems and on Multi-core Technology
When looking at the individual participations, 38% come from SMEs, which is a
significant achievement.
2.2.2. The Multiannual Strategic Plan (MASP/RA)
A new MASP (with connected Research Agenda) was approved in December 2012, including
further developments related to AIPPs. In view of the creation of ECSEL, it includes also
some new developments with AENEAS and EPoSS.
2.2.3. The Annual Work Programme (AWP)
The Annual Work Programme for 2013 was adopted by the ARTEMIS Public Authorities
Board in December 20128 based on the proposal of the Industry and Research Committee.
The call consisted of two parts, described below. In order to meet the desire to introduce
selectivity in this last Call of ARTEMIS, to focus the resulting work on domains requiring
further effort so as to achieve programme-level balance in the technical topics addressed, sub-
programmes in each part were suppressed.
8 ARTEMIS-PAB-2012-D.20
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ARTEMIS Joint Undertaking – AAR 2013
The AWP part A (ASPs) addresses in principle the three industrial priorities of
ARTEMIS (reference designs and architectures, seamless connectivity and
middleware and design methods and tools) through 8 sub-programmes (ASPs) on (1)
safety-relevant embedded systems, (2) health, (3) smart environments, (4)
manufacturing, (5) computing environments, (6) security, (7) sustainable urban life
and (8) human centric design. For the last call in 2013, sub-programme 7 is not open.
The AWP part B (AIPPs) addresses in principle six areas: Critical Systems
Engineering Factories, Innovative Integrated Care Cycles, Seamless communication
and interoperability - Smart environments: the Neural System for society, Production
and Energy Systems Automation, Computing platforms for embedded systems and
Intelligent-Built” environment and urban infrastructure for sustainable and “friendly”
cities. For the last call in 2013, the first, fourth and sixth subjects are not open.
2.2.4. Publication of the Call
The ARTEMIS Call 2013 was published on 26 February 2013 and closed on 6 June 2013.
The indicative budget was €75.702.000. This call had no PO phase, the consortia must submit
directly a full project proposal (FPP). The consortia however could submit a non-mandatory
expression of interest (EoI) by 8 March.
The Call closed on June 6th at 17h00. One proposal missed the deadline and 22 proposals
were successfully submitted. Of the 22 proposal submitted, the following were found to be
ineligible at JU level: ADMINVENTOR (only one partner) and Bioclues (only 2 ARTEMIS
Member States).
Proposal
submitted
Proposals
in panel
Ineligible Failed
threshold(s)
Above
threshold
AIPPs 5 4 1 2 2
ASPs 17 16 1 6 10
Total proposals 22 20 2 8 12
In the following data analysis, only the 20 JU-eligible proposals are taken up.
The proposals represent 412 M€ Total Costs, with 555 participations by 406 individual
participants.
Split by Partner Type
LE PRO SME Total
All participations 235 149 171 555
Individual participants 180 92 139 406
All participations 42% 27% 31%
Individual participants 44% 23% 34%
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ARTEMIS Joint Undertaking – AAR 2013
Total Costs (M€) 229,00 92,32 90,45 411,77
Total Costs 56% 22% 22%
ASP/AIPP count of Proposals
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ASP / AIPPs by Total Cost of all eligible proposals
Proposals Total Costs
Proposal Tot
Cost ASP
EMC2 98,42 AIPP5
ICC 73,41 AIPP2
DEWI 45,88 ASP3
ES4ICS 34,46 ASP6
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COMIT 19,69 ASP1
Almarvi 19,13 ASP5
Crystal Bulb 18,93 ASP5
R5-COP 18,58 ASP4
ALDES 14,18 ASP1
DiQi 13,04 ASP4
ECOSYSTEM 12,34 ASP2
WE-SPEAR2 11,03 ASP2
FRESHEYE 9,69 ASP3
ACCORD 7,52 ASP8
TakeGoodCare 3,80 AIPP2
ComingTV 3,55 AIPP3
INTEROADS 3,28 ASP3
RACEFIT 2,54 ASP5
REHABINECT 1,83 ASP2
ES4GSHP 0,46 ASP4
Total Cost, National Funding and Oversubscription (all eligible proposals)
Notes on National Funding:
Most overscubsriptions are around factor 2 to 3. Participation is requested in Greece at 0€
Nat. Funding. National budget is requested in Romania though non is available in the Call.
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ARTEMIS Joint Undertaking – AAR 2013
Requested participations from non-ARTEMIS Member States: Turkey (in Almarvi),
Lithuania (in COMIT) and Serbia (in ALDES). All are Member or Associated States so may
receive JU funding.
The technical evaluation and the final panel of experts took place in the week of 8 to 12 July.
The evaluation process followed the rules for FPP evalution as described in ARTEMIS-PAB-
2012.D.18, with the evaluation criteria and scoring defined in the Annual Work Programme
ARTEMIS-PAB-2013-D.24 Annex 1 and Annex 2. Above and below threshold lists were
communicated to the PAB.
ABOVE
Threshold
BELOW
Threshold
Almarvi DiQi
EMC2 ALDES
DEWI TakeGoodCare
R5-COP REHABINECT
Crystal Bulb INTEROADS
ICC ComingTV
COMIT RACEFIT
WE-SPEAR2 ES4GSHP
FRESHEYE
ES4ICS
ECOSYSTEM
ACCORD
The members of the Public Authorities Board had been previously asked to provide feedback
on the eligibility of partners and costs for this Call via the E2 forms, and also to provide their
“votes” for use in the PAB decision aid tool. All of these documents were duly received in
time for the PAB meeting of 5th
September 2013.
Concerning the voting scheme. This is a new support tool (i.e. not a decision making tool) to
help the PAB come to a funding decision based on a clear expression of National strategic
interests. Each country can provide “votes” (up to 10) for particular projects, which are added
to the technical scores of the projects, thereby influencing the ranking. The votes are weighted
using a complex scheme, whereby a country’s votes are proportional to their National budget
contribution to the Call, and the importance of the eligible costs requested in the project by
that country’s participants. The incremental scores coming from the votes are further adjusted
such that the maximum incremental score can be at most one half of the “span” of technical
scores (span = maximum score – minimum above-threshold score). Countries may also vote
“neutral”, meaning that they wish to follow the technical scoring provided by the experts, or
abstain (no vote).
Pleasingly, all countries who had provided budget to the call supplied votes, with one formal
abstention. Of the 20 member countries who voted, 14 voted “neutral” (= agreeing with the
Technical scores), including the EC (of whom a neutral standpoint can of course be
anticipated) and 6 provided specific votes for a selection of projects.
Ranking of the proposals after applying the votes is shown below.
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ARTEMIS Joint Undertaking – AAR 2013
Proposal Experts’
score
PAB
voted
score
Almarvi 51 55,28
EMC2 50 55,07
DEWI 49 53,34
R5-COP 47 50,34
Crystal Bulb 45 47,36
COMIT 44 46,37
ICC 44 45,91
WE-SPEAR2 44 45,56
ES4ICS 42 43,09
FRESHEYE 42 42,78
ECOSYSTEM 42 42,78
ACCORD 40 40,00
Based on these scores and on the availability of National funding, the PAB decided to
mandate the Executive Director to launch negotiations on the top four projects (Almarvi,
EMC2, DEWI and R5-COP)9, retaining the following projects on a reserve list, to be
negotiated if funds become available due to unsucessful negotiation of the top four (ICC,
COMIT, WE-SPEAR2, FRESHEYE, ES4ICS).
Negotiations were started at the end of September.
Some statistics. The selected projects for negotiation from Call 2013 show the following
profile as concerns their contribution to the various ASPs/AIPPs (NB – pre-negotation figures
are used): the contribution to each ASP is as defined by the evaluators i.e. not the self-
declared allocation).
9 Decision ARTEMIS-PAB-2013-D.25
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The distribution of total cost per partner type in the top four projects (pre-negotiation data) is:
TOTAL COST (E2 corrected, k€)
LE PRO SME Grand Total
Almarvi 7,447 8,685 2,994 19,126
DEWI 33,246 7,437 5,060 45,742
EMC2 64,538 15,688 18,495 98,720
R5-COP 9,021 4,791 4,034 17,846
Grand Total 114,251 36,600 30,583 181,435
This distribution demonstrates a preponderance of Large Enterprises. However, the project
DEWI and AIPP EMC2 are both very large projects, in which the large enterprises are able to
invest at a much higher level. Taking the count of the participants gives the picture below,
which is a little closer to the norm for the ARTEMIS programme:
Count of participants (all participations)
LE PRO SME
Grand
Total
Almarvi 3 9 5 17
DEWI 37 14 13 64
EMC2 48 24 24 96
R5-COP 14 10 11 35
Grand Total 102 57 53 212
48% 27% 25%
And counting the UNIQUE participations (each participant only counted once) yields:
LE PRO SME Total
84 44 46 174
48% 25% 26% 100%
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ARTEMIS Joint Undertaking – AAR 2013
Showing again a high level of SME participation in these projects.
During the 4th
quarter, the negotiations of the four projects selected by the PAB for funding
were concluded. No recourse to the Reserve List was required nor indeed possible.
The conclusions of the negotiations were distributed to the relevant coordinators by the end of
December, clearing the way for a rapid signature of the corresponding JU-GAs in the first
quarter of 2014.
The outcome of the negotiations as per funding allocation is summarised in the table below:
Almarvi EMC2 DEWI R5-COP
Total
Allocated
AT - 2.968.601,00 1.263.804,00 - 4.232.405,00
BE-VL - 328.325,00 1.604.713,00 - 1.933.038,00
CZ 875.966,00 1.131.004,00 - - 2.006.970,00
DE - 6.399.999,77 - - 6.399.999,77
DK - 549.541,00 - 750.459,00 1.300.000,00
ES - 2.479.405,48 2.655.759,86 247.084,00 5.382.249,33
FI 2.678.353,74 - 1.398.623,00 606.450,00 4.683.426,74
FR - 910.136,61 520.409,85 - 1.430.546,46
HU - - - 500.000,00 500.000,00
IE - 415.064,00 541.189,58 - 956.253,58
IT - 999.388,69 - - 999.388,69
LV - - 219.912,00 219.912,00 439.824,00
NL 1.841.046,00 4.478.931,00 680.023,00 - 7.000.000,00
NO - 1.030.350,00 - 518.751,44 1.549.101,44
PL - - 1.487.857,00 511.813,52 1.999.670,52
PT - 536.294,00 633.301,00 - 1.169.595,00
SE - 2.523.206,00 447.992,00 - 2.971.198,00
UK - 1.993.925,00 - - 1.993.925,00
Tot National 5.395.365,74 26.744.171,55 11.453.584,29 3.354.469,96 46.947.591,53
JU 2.784.985,69* 15.684.745,37 6.615.393,35 2.195.913,10 27.281.037,50
Tot Funding 8.180.351,43 42.428.916,91 18.068.977,64 5.550.383,05 74.228.629,03
Total Cost 16.676.561,00* 93.920.630,95 39.613.133,83 13.149.180,22 163.359.506,00
*The Almarvi project has 2 participants from Turkey (associated country), with an eligible cost of
1.406.400,00€ and a corresponding JU fundig of 234.868,80€. These amounts are included in the JU
funding and Total cost for Almarvi.
The split of participation by partner type, as measured by the Total costs (investment in M€)
is:
LE PRO SME Grand Total
100.8 34.5 28.0 163.4
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Or graphically:
The higher investment capacity of the large enterprises is evident here. However, counting the
participations by partner type yields:
LE PRO SME Grand Total
90 61 52 203
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2.2.5. Programme Monitoring and Review
Monitoring and review of the Call 2008, 2009, 2010, 2011 and 2012 projects
The procedure for monitoring and review of projects is based on Decision ARTEMIS-PAB-
08/09 and on the accompanying "Guidance notes and templates for Project Technical Review
involving independent expert(s)" (ARTEMIS-ED-21-09) and "Guidance Notes on Project
Reporting" (ARTEMIS-ED-20-09). In total, 33 project reviews were organised in 2013.
With regard to project monitoring and review, Recommendation 3: (for the ARTEMIS JU) of
the second Interim Evaluation report ( “JTI project reviews, including a final post-project
review that should be held, the panel concludes, between 6 and 12 months after the end of a
project, should monitor more closely and rigorously the actual and planned exploitation of
project results, and the measures put in place by project partners to achieve such planned
exploitation”) has been partially addressed by the compilation of and internal note “Policies
for assuring IPR protection and Dissemination in Projects”, to serve as a guide.
At the end of 2013, the status of each ARTEMIS project can be described as follows:
Call 2008 projects
Project Start
Date
Last review
date
Statu
s
Next review
date Comment
CAMMI 15/12/2008 27/04/2011
NA Project ended.
CESAR 1/03/2009 3/07/2012
NA Project ended.
CHARTER 1/04/2009 27/06/2012
NA Project ended. All payments done.
Green light – project fully on track.
Amber light – some issues requiring correction, but project is essentially OK.
Red light – Critical issues affecting the project. Payments in danger of being put on
hold.
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CHESS 1/02/2009 04/07/2012
NA Project ended.
eDIANA 1/02/2009 21/03/2012
NA Project ended.
EMMON 1/03/2009 25/05/2012
NA Project ended.
ilAND 1/03/2009 26/06/2012
NA Project ended.
INDEXYS 1/04/2009 5/06/2012
NA Project ended. All payments done.
SCALOPES 1/01/2009 28/03/2011
NA Project ended. All payments done.
SMART 1/05/2009 19/04/2013 (final review)
NA Project ended
SOFIA 1/01/2009 20-21/03/2012
NA Project ended
SYSMODEL 1/01/2009 6/3/2012
NA Project ended. All payments done.
Call 2009 projects
Project Start Date Last review
date
Statu
s
Next review
date Comment
ACROSS 1/04/2010
25/07/2013
Final review
N.A. Project ended on 31/07/2013 with good results.
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ASAM 1/05/2010 Intermediate review – March 2013
March-April 2014 - Final
review.
One partner – COMPAAN B.V. - has declared bankruptcy. The technical results will not be severely influenced by this bankruptcy, because the latter occurred in a late stage of the project and the partner has a relatively small role at this stage. The remaining activities of COMPAAN will be performed by TU/e. There is an issue with some prepaid amount to COMPAAN, which needs to be recovered. The related financial figures have been estimated. The TA has been revised accordingly, the project has been extended with another 4 months and remaining funds have been reallocated in NL through Amendment No.4 dated 24/10/2013.
CHIRON 1/03/2010 04/06/2013
16/01/2014
An extension of 9 months has been granted. New end date is 30/11/2013. Good progress, Observation studies are going on.
eSONIA 1/03/2010 27/02/2013
N.A.
Project ended on 28/02/2013 with excellent results. Final deliverables have been received and the final review report has been sent out.
iFEST 1/04/2010 27/06/2013
N.A.
Project ended on 31/05/2013 with very good results, especially on exploitation and standardization activities. Final deliverables have been received and the final review report has been sent out.
ME3GAS 1/05/2010 21+22/11/2013
N.A.
Successful final review held at the premises of Gas Natural and out and about in the town of A Coruña, Spain. Final Review Report distributed on 11/12/2013.
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POLLUX 1/03/2010 23-25 September 2013
NA Project ended
pSHIELD 1/06/2010 Final review held on 14/02/2012
NA Project ended
R3-COP 1/05/2010
30-31/10/2013
Final review
N.A.
Project ended on 31/10/2013 with very good results. The robot demonstrators were evaluated on-site by the experts in October, before the review. Final review report is being prepared.
RECOMP 1/04/2010
21/03/2013
Final review
N.A.
Project ended with very positive results. All main objectives have been met. Final review report has been sent out.
SIMPLE 1/06/2010 2+3 July 2013
N.A.
Very successful final review held at the site of partner Gorenje, Slovenia, with impressive live demonstration of the SIMPLE project’s innovative results. Technical Review Report distributed on 16/12/2013.
SMARCOS 1/01/2010 14/03/2013
N.A.
Project ended on 31/03/2013 with good results. Final deliverables have been received and the final review report has been sent out.
SMECY 1/02/2010 04/04/2013
N.A.
Project has ended 31/01/2013. Project showed good results. Final review report sent.
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Call 2010 projects
Project Start
Date
Last review
date
Statu
s
Next review
date Comment
pSafeCer 1/4/2011 28/10/2013
N.A.
Final review was held as planned via Webex teleconference to approve the final deliverables and assure take-up in the nSafeCer project. Technical Review Report distributed on 11/12/2013.
WSN-DPCM 1/10/2011 Intermediate remote review in June 2013
1 April 2014
Missing NGAs in IT! The project was extended with 6 months due to difficulties in IT and GR. Based on the conclusions of the intermediate review and the updated project timeline; it was decided to postpone the second review till April 1st.
IoE 1/05/2011 15-16 July 2013
September 2014
Amendment n 1 into force. Project extended 7 months
Positive progress at review. Report issued and communicated to NFA
nSHIELD 01/09/2011 14-15/11/2012
October 2014
Good progress
Amendment n1 on-going (change of consortium configuration).
MBAT 01/11/2011 10-11/12/2013
November 2014
Good progress, report review on-going
ENCOURAGE 01/06/2011 1-2/10/2013
September 2014
Review showed good progress.
Amendment n2 ongoing
EZMON issue solved (NGA signed)
D3COS 01/03/2011 24/04/2013
26/27 February 2014 (final)
Good progress.
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PRESTO 01/04/2011 06/06/2013
June 2014
Good progress. 2nd
year review report submitted to the Consortium and to the National Funding Authorities. No pending amendments, quite stable Consortium.
ASTUTE 01/03/2011 22/05/2013
Q2 2014
Project has been extended with 3 months. One Spanish partner went bankrupt – work has been taken over by other partners. Thales Avionics has reduced their contribution. Amendment nr.2 was issued in December 2013
HIGH PROFILE
01/04/2011 3/07/2013
July 2014
Addition of 1 IT partner has been finalised with amendment nr 2. Project extension with 3 months has been accepted with amendment nr 3.
Call 2011 projects
Project Start
Date
Last
review
date
Status Next review
date Comment
e-GOTHAM 1/04/2012 4/06/2013
June 2014
Good first review held. Impressive collaboration on a challenging topic. Report sent on 12 July.
VeTeSS 1/05/2012 20/06/2013
June 2014
The first review concluded that the work was progressing very well; deliverables have been uploaded on time. The first review report has been sent out. The contact person for the coordinator has been changed.
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CRAFTERS 1/06/2012 02/07/2013
11/02/2014 (interim review)
The project is progressing well and each technical Work Package has been making satisfactory progress this first year in relation to the Technical Annex. The review report of the first review meeting was sent out. An interim review is planned to show mainly status of deliverables due at M18 and first results in tool integration.
An amendment was performed beginning December 2013 due to the withdrawal of Infineon UK. Another amendment is pending due to the bankruptcy of Spanish partner Vista Silicon (new budget proposal under approval by the Spanish NFAs)
DEMANES 01/05/2012 27/06/2013
Q1 2014 (remote intermediate review)
Work is progressing well, some deliverables were resubmitted
nSafeCer 1/04/2012 28/10/2013
May 2014
See also pSafeCer. Intermediate review (remote) held on to assure correct take-up of pSafeCer output into this extension project. Good progress is still being made and the (difficult to do) handover from pSafeCer has been successfully carried out.
DESERVE 01/09/2012
30-31 October 2013
November 2014
Good progress. Some delay in submission of deliverables.
Review report on-going
SESAMO 1/05/2012 28/06/2013
June 2014
The first review concluded that the work was progressing very well; deliverables have been uploaded on time. The first review report has been sent out.
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VARIES 1/05/2012 23/05/2013
Q2 2014 Project is progressing well.
PaPP 1/09/2012
22/10/2013
Q4 2014
Project showed good progress at the first review. Report was sent on 20/12/2013.
Call 2012 projects
Project Start
Date
Last
review
date
Statu
s
Next
review date Comment
CRYSTAL 1/05/2013
10-11/
02/2014.
July 2014
JU GA in force
Amendment n1 ongoing (changes in consortium).
Documents delivery started
Arrowhead 1/03/2013 14/11/2013
September 2014
First review covering the initial 7 months of the project took place in Brussels on the 14/11/2013. Review report has been sent out. Review showed very good progress of the project together with an extremely good cooperation among partners facilitated by an excellent management. More detailed information about the review in section 2.1.2 “Project review details” of this document.
An amendment needs to take place in order to introduce a number of changes that are happening in the Consortium as the replacement of Fagor Electrodomesticos by Fagor Electronica, the split of Ford into Ford + HSMMI, the replacement of Outokumpu Steinless by Outokumpu Chrome and the replacement of Personal Space Technologies by PS-Tech. Amendment on going.
JUGA has been signed and project has entered into force on 13/12/2013.
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COPCAMS 1/04/2013 N.A.
2nd
half May 2014
Project is progressing (first due deliverables already received) although with some difficulties. Three partners want to withdraw from the project: ASLV, BS and ST-France who is the platform provider (multicore STHORM). The solution found by the Consortium to overcome this major issue is that the coordinator (CEA), who was also involved in the development of the chip together with ST, will support and even continue the development of the chip. The extend of this statement still needs to be clarify by the Consortium as well as how the whole exploitation plan of the project would be affected by this situation. Amendment still on preparation by the Consortium.
JUGA has been signed and project has entered into force on 02/12/2013.
With-Me 1/6/2013 N.A.
June / July 2014
The project is progressing well. An amendment needs to be done in order to reflect withdrawal of Spanish partner La Factoria.
JUGA has been signed on 6/12/2013. Project has not yet entered into force (no A3 forms received).
E-SCOP 1/03/2013 N.A.
March 26th
2014 The project is progressing well.
CONCERTO 1/05/2013 N.A.
May/June 2014
The project is progressing well.
ACCUS 1/06/2013 N.A.
June/July 2014
The project is progressing well technically. Small consortium changes after EoN with no practical influence on the technical work – two partners withdrew, one joined the consortium and the TA has been updated accordingly. After the consortium has been stabilized, the JUGA was finally signed on 18/12/2013.
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HoliDes 1/10/2013 N.A.
Q4 2014
Project has started on 1/10/2013. The kick-off meeting of 22-24 October was attended by representatives from the JU and DLR. JUGA is signed and project entered into force 19/12/2013. 1 partner in Germany (Bosch) has been replaced (by Takata).
End of projects
The eSONIA project ended on 28/02/2013 and the final review was held on 27/02/2013 in
Turin (Italy). The review showed excellent project results with very good perspective for
exploitation. Good improvement in the dissemination activities for the last year of the project.
The SMARCOS project ended on 31/03/2013 after 3 months extension and the final review
was held on 14/03/2013 in Brussels. The review panel concluded that the project has
delivered good results although two deliverables need to be resubmitted and the exploitation
plans for several partners need to be better defined in the due final deliverable. A positive
aspect of the project is the decided open source approach that needs to be made more visible
to the Communities.
The RECOMP final review was held on 21/03/2013 in Brussels. The project ended with very
good results, which were demonstrated during the review. The project objectives were largely
achieved; the partners reached a common cross-domain understanding of the processes and
requirements regarding the certification for trusted multicore platforms. The consortium did
extra work beyond the TA; the dissemination strategy was comprehensive and effective,
which gained high visibility of the project.
The SMART project was officially completed on 31 Jan 2013 following an extension of 9
months. The final review was held on 19/04/2013 at Hellenic Aerospace (near Athens,
Greece) showing good results. The scope of the project was reduced due to numerous funding
problems. Given the circumstances, the consortium took the correct approach to show the
functionality in different smaller demos. Clear commercialisation opportunities were showed
by several partners.
The iFEST project ended on 31/05/2013 after two months extension. The final review held on
27/06/2013 in Brussels showed excellent results. Special attention should be given to the
exploitation activities of the project where several members of the Consortium are setting up a
Joint Venture (Open iFEST) to exploit the project results. Standardization related activities
were also another important aspect of the project, in particular within the OSLC Community.
The project has filed two US patents.
The final review of the SIMPLE project was held on 2nd
and 3rd
July 2013, in Verenje,
Slovenia. SIMPLE has developed an impressive technology with far-reaching applications
impact, for WSNs in general. Work on the project has already allowed one participant to have
their RFID tag products adopted by DHL for a cold-chain guaranteed shipment service, while
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another partner reports having set up a spin-off company to further develop and market
consulting services around the (Open-source) SIMPLE middleware platform.
The final review of the SMECY project was held at CEA on 04/04/2013 in Grenoble
(France).Overall the project has made good progress towards achieving its final technical
objectives, showing improved focus and integration over the final period of the project. The
production of a book describing the achievements of the project is an excellent outcome for
which the partners are to be commended. Most of the partners have identified the exploitable
results and how they will use them. Some partners will continue their collaboration in other
projects, like COPCAMS and PaPP.
The ACROSS final review took place at the ARTEMIS premises in Brussels on July 25th
2013. The project objectives, as stated by the TA have been largely achieved. All WPs have
been successfully finished on time and their results have been presented in the deliverables
and at the project final review. The quality of results is good and they are promising. Strong
coordination and integration of project work packages and activities has been demonstrated.
The work has gone without significant deviations from the objectives set in the work plan and
the partners contributed to the project activities as a coherent team.
The final review of the POLLUX project was held in Toulouse on the 23-25 September in the
frame of the NESEM Conference. The review confirmed that the project has fulfilled its
objectives. The project showed a large number of Supply Chains (SC) clusters with relevant
technology development. In addition several demonstrators were given: 5 electric cars
(including an already commercialized hybrid car) each equipped with some technology
development occurred within the project. These 5 electric cars constitute the validation
platform of the POLLUX innovation .
The R3-COP final review took place in Stuttgart on October 30th
- 31st 2013. The conclusions
of the review panel are that the project made an excellent progress. The developed technology
has been successfully implemented in a number of demonstrators. The project has contributed
to the state-of-the art within several area among them 3D vision and perception, vision-based
navigation, etc…. A larger focus on dissemination in early project phase could have benefited
the overall research community but the exploitation plans are concrete and convincing.
The ME3GAS project final review was held on the 21st and 22
nd November 2013 in A Coruña
(Spain). While the consortium had to face a number of administrative issues since the start of
the project and in particular the withdrawal of partners, the contributing partners have all
worked substantially toward meeting the project’s ambitious objectives. The business
opportunities are in particular well elaborated with clear output regarding existing
opportunities in the professional market, while potential opportunities for addressing the
domestic market have not been explored in a similar level of detail. Despite the difficulties
encountered, the project was successful at its finish.
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2.2.6. Innovation environments
To support the (non-R&D) activities of "Innovation Environments", as described in the
ARTEMIS-SRA and MASP documents, ARTEMIS-IA operates a number of "Working
Groups" (WGs) that are contributed to on a voluntary basis by members of the ARTEMIS
community. These WGs are followed by the Programme Group of the ARTEMIS-JU, to
assure synchronisation of strategies between these non-R&D activities and the general
running of the ARTEMIS-JU programme.
WG-SRA Responsible for the ARTEMIS technical programme
WG-Success
Criteria and
Metrics
Proposes methods for measuring the progress of the programme
WG-Tool Platforms Proposes measures for the community of tool developers to
synchronise their work
WG-SME
Involvement
Proposes and monitors measures for constructively enrolling SMEs
into the innovation cycle
WG-CoIE Proposes structures to stimulate the emergence of "Innovation Eco-
systems"
WG-Standards Proposes strategies for augmenting European industrial influence on
and participation in international standards.
WG-Education and
Training
Proposes measures for augmenting the interactions between academia
and industry
WG-Repository
Defines and maintains an on-line resource that collects output from
ARTEMIS projects and makes these available to researchers, system
developers and commercial exploiters of the results.
WG-
Communications
Has the charter to reinforce and harmonise the communications
activities of both ARTEMIS-IA and the ARTEMIS-JU through a
common Communications Strategy (document).
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ARTEMIS Joint Undertaking – AAR 2013
WG-SRA. In 2013, this working group has, as there can be no ARTEMIS Call in 2014,
focused on preparing the Embedded Systems contributions to the work programme related
documents for the upcoming ECSEL JU. This covers a completely reworked version of the
MASP, delivering the ARTEMIS contribution to the MASRIA to be proposed by Industry to
the ECSEL JU, as well as a descriptive update of the ARTEMIS SRA to match.
The WG-SC&M followed up on the preliminary report (published in book form in 2011) by
initiating a second questionnaire. This questionnaire had been extensively re-worded, in 2012,
taking into account the experience of the first one, in order to achieve increased participation
of the community of projects it was sent to, as well as to obtain more explicitly usable results
(for example by limiting the amount of unstructured feedback on open questions by using a
multiple-choice format). Response from the community was good, and the full analysis of the
findings of this action was published in book form in 2013. This is too voluminous to repeat
here, but the full publication can be found at http://www.artemis-ju.eu/publications.
The WG-Tool Platforms aims to address the fragmentation of the both the supply market and
the research executed in Europe on system design tools and methods. To that end, it had
published a "strategy and implementation" document that identifies a strategy and the key
labelling criteria for candidate tool-platforms (a tool platform can be likened to a specific type
of CoIE). In 2012, the first Tool Platform label was accorded to the Reference Technology
Platform developed in the ARTEMIS CESAR project. The RTP and IOS, originally
developed in CESAR, are extended and complemented by developments in iFEST, MBAT,
CRYSTAL, SAFE, HOLIDES and others.
The CESAR dissemination and business plan foresees two flavors building on the same
Interoperability Specification (IOS),
CRTP: Collaboration RTP for use in R&D, prototype implementations, integration /
compliance tests, IOS extensions,…
IRTP: Industrial RTP for commercial / industrial use with various implementations by
Tool Vendors, In-House developments of End-Users, etc. possible.
The CRTP is to be hosted by EICOSE with objectives to:
Be the catalyst of the CSE (Critical Systems Engineering) tool development eco –system
Sustain R&D Results and Collaboration beyond projects
Sustain Interoperability Specification IOS
Legal issues however need to be sorted out, since many project results are not (yet) in the
public domain and can therefore not be part of the CRTP in its present form. A proposal to
improve this is in preparation.
WG-Standards: Continuing from the successful adoption, reported in previous Annual
Activity Reports, by ARTEMIS-IA of the “Strategic Agenda for Standardisation document
for ARTEMIS” (that aids the ARTEMIS programme in evaluation of project proposals that
involve standardisation activities), , one of the main topics of action in 2013 has been the IOS
standardisation. This is closely related to the CESAR RTP (Reference Technology Platform).
OSLC/OASIS standardisation activities are based on CESAR results.
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Several well-attended meeting have been held (Vienna, Brussels). Three WG’s interact on
IOS standardisation. Preparations for, a support action have been started. A questionnaire to
investigate more closely the standardisation activities in projects has been set-up and will be
executed in 2014.
The WG-Education and Training: Contributions to the last ARTEMIS WPs, MASP and
SRA: E&T part of the „Innovation Ecosystem“, key to sustainability. Linking with projects:
e.g. the ARTEMIS projects MBAT, SafeCer and R3-COP have some E&T focus (in SafeCer
even an „E&T use case“) to provide guidelines, tool-subsets for E&T to promote use of
project results.
WG-Repository: In 2010, the WG-SRA had organised a meeting that made a first survey of
the programme execution and of the experiences of participants, especially SMEs, which
highlighted the strong need for easy access to information about (the results of) previous
collaborative projects in order to better establish a “state of the art” for new proposals and to
provide pointers to interested parties on how to access these results. To achieve this, the WG-
Repository was established in 2011. The WG has defined an implementation, selection and
maintenance policy, as well as clear rules that protect the IPR of the originator yet give
visibility to the results. In 2012, initial work to produce a demonstrator tool to allow a data-
base of project information to be consulted in a structured manner was started. Realising that
this work was in many ways common to a similar activity being undertaken by the ITEA2
office (with who the ARTEMIS-IA office shares an IT infrastructure), and with a view to
possible future collaboration on this tool, the activities were linked so as to share a common
(though still separate) data base structure, while each organisation would develop its own
interface layer, best adapted to the needs of each community. This prototype tool was
demonstrated to “Sherpa-like working group” and some representatives of the ARTEMIS
PAB, and at the ARTEMIS-ITEA Co-summit. Sadly, due to major structural changes in the
company leading this WG, further work to develop the processes for accepting data into this
tool was delayed. During 2013, the technical development work was completed and a start
made on getting a meaningful set of data loaded into it. The tool was demonstrated informally
at the CoSummit 2013, in anticipation of full release early in 2014.
WG-Communication: While no formal meetings of this group were held in 2013, work
continued and expanded along the strategic lines previously developed by it.. In particular, the
focus on “community building” was initiated, with the formalisation of “digital
communications” as part of the general strategy for dissemination, in particular extending the
use of some social-media based activities (a LinkedIn group, a You-tube channel, and Twitter,
used at specific events…), The WG will become particularly important in assuring the
continuation of communication about the already running ARTEMIS projects in and after
2014.
2.2.7. Relations with EUREKA/ITEA2
In 2013, intensive contact was maintained, primarily focused around the very successful
CoSummit that took place in Stockholm, in December 2013. As before, a programme
management team comprising representations from ITEA, ARTEMIS-IA and ARTEMIS-JU
met regularly by conference-call in order to agree all messages and aspects of the event.
In addition, the work of the AICC “Sherpa-Like” working group was continued to assure a
publishable version of the Vision 2030 document. This has been augmented with information
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ARTEMIS Joint Undertaking – AAR 2013
from an extensive survey carried out by the Roland Berger Company on behalf of ARTEMIS-
IA, covering the economic aspects of digital technology. This publication is also available at
http://www.artemis-ju.eu/publications.
2.3. Set up activities and organisational achievements 2.3.1. Operations of the JU bodies
The running of the Governing Board (GB) and the Public Authorities Board (PAB) continued
smoothly during 2013.
The Governing Board hold two meetings in 2013 while the PAB met three times.
The Industry and Research Committee (IRC) hold two official meetings.
Appendices 3, 4 and 5 (section 4) list the members of the three governing bodies of the
ARTEMIS JU as of 31 December 2013.
2.3.2. Service Level Agreements/MoU
One Service level Agreement was signed by ARTEMIS in 2013:
Service/DG Content Date
DG BUDG Amendment to ABAC SLA 04.07.2013
2.3.3. General Financing Agreement
A General Financing Agreement (GFA) between the EC and the ARTEMIS JU was signed on
17 October 2009 determining the modalities and conditions applicable to the Union
contribution to be provided to the Joint Undertaking and other items defining mutual rights
and obligations as considered appropriate by the parties.
Administrative Agreements
An Administrative Agreement was signed with the Walloon Region (Belgium) in April 2013.
2.3.4. Internal Control
In April 2013 the discharge was granted by the Budgetary Authority to the ARTEMIS JU
Executive Director for the financial year 2011.
2.3.5. Personnel
A new Secretary started in January 2013, filling a position vacant from October 2012.
In August 2013, Eric Schutz, ARTEMIS Executive Director, reached the age of retirement.
As of August 1st, he was replaced by Alun Foster as Acting Executive Director. Eric Schutz
continued to support the ARTEMIS Joint Undertaking in the quality of Special Adviser to the
JU.
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3. MANAGEMENT, COMMUNICATIONS AND INTERNAL CONTROL
ARTEMIS is a public-private partnership (PPP) between industry and other research actors in
the field of embedded systems, as represented by the ARTEMIS-IA association, the Union
and now 23 States (21 EU Member States, Cyprus having decided to no longer participate,
and Norway. Belgium finances participation separately for Flanders, Brussels and now also
Wallonia). On the other hand, the Joint Undertaking is set up as a Community body as
referred to in Article 185 of the Financial Regulation. Being a Community body does not
however mean that a JU is a Community agency since its objective is to create a public-
private partnership10
. In practice, however, Joint Undertakings are often assimilated to
regulatory/traditional agencies as evident, for example, from their financial rules.
In this context, the management of the JU presents several challenges. Firstly, it should
facilitate the process of identifying the common ground and building consensus among this
broad partnership; this is essential given the overall operational objective of ARTEMIS,
which is to align the Union and Member States activities to co-finance a strategy and
programme developed by industry. This means that the JU has an important role to play as the
"honest broker".
Secondly, the co-existence of industry and the Union in the same body needs to be carefully
managed. The Community body status of the JU results in a number of rules, e.g. for finances
or for staff, that may often seem as too bureaucratic to industry; on the other hand, the
Commission is reluctant to make any concessions that could seem to compromise rigour in
the management of public funds. It is therefore of extreme importance that the right balance is
struck so that both the private and public parts of the partnership feel at ease; or else the
whole concept of PPPs under Union law is put in doubt.
Thirdly, ARTEMIS is fully dependent on its Member States' annual commitments for
determining its annual R&D budget (which equals 55% of the sum of national commitments).
These commitments should be in appropriate amounts that reflect a country's weight in
embedded systems R&D and allow consumption of the earmarked Union budget. This is
important to minimise the risk that some partners in selected projects are left without national
funding. Although the JU does not play a direct role in determining these annual national
commitments, it plays coordination and communication roles that are very important; it
should thus take all actions under its responsibility to encourage balanced budget
commitments by Member States. The introduction of the concept of AIPPs (ARTEMIS
Innovation Pilot Project) has been an initiative of the Joint Undertaking’s Executive Director,
further successfully developed by the Industry, through ARTEMIS-IA.
A fourth challenge relates to the leanness of the JU organisation. This is by design: the
ARTEMIS model relies on the financial processing and verification operations of national
administrations (see section 3.2), whereas some services functions such as communications,
internal audit capability may be outsourced to private organisations.
As a result, the number of staff needed was around 10 by end 2009, rising to no more than 13
in 2012. The fact that the majority of running costs (including salaries) is to be contributed by
the private partner reinforces a constant vigilance for avoiding any hiring that is not essential.
On the other hand, ensuring all the functions and procedures implied by the Financial Rules,
10
see section 5.1 in SEC/2007/692
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the Staff Regulation, the Implementing Rules, etc. to obey all the very many rules of a Union
Body with just 10 or even 20 staff is not obvious. Management needs to constantly show
creativity in optimising procedures in order to ensure not only effectiveness but also
efficiency, retaining only activities that have a clear added value.
3.1. Management as autonomous entity
As from October 26th
2009, the ARTEMIS JU operated in a fully autonomous way, while the
coaching of the Commission staff previously reported during the first months of autonomy
dropped to zero, as was planned. With a staff of 13 people in total, all needed financial
transactions (payment of salaries, payments to project participants…) could be made
according to the Financial Regulation, with all financial circuits being defined, including the
necessary back-ups. This strict compliance with the Financial Regulation and its
Implementing Rules has been kept, by the whole team, as a first and mandatory objective.
Besides the necessary standard control procedures, a major management concern has been to
further motivate the team and increase its cohesion and motivation. Therefore, regular staff
meetings have been organized, complemented by off-site events, mainly focused on the
interaction processes between the members of the team. All these exchanges have created a
team culture, which, combined with an increased motivation, guarantees an optimal
functioning, with minimal resources. Between the members of the team, avoidance of
information retention has been established as a fundamental rule.
3.2. Collaboration with ARTEMIS Member States
Collaboration with and between ARTEMIS Member States and the EC in 2013 was excellent,
continuing in the same line since the establishment of the JU. As in previous years, the result
of this collaboration was the integration of all national requirements and rules in the Call. For
the Call itself, and according to the evaluation and selection procedures of the JU, national
authorities intervened for verifying the national eligibility criteria for funding and the legal
and financial viability of project participants and generally provided the results back to the JU
in a timely fashion. In addition, for the Call of 2013, use was made of a new “voting”
mechanism that gave the participating countries (including the EC should they so wish) an
objective possibility to influence the ordering of projects to be selected for financing. During
the project negotiation stage, the well-established and strong interaction between the JU and
national authorities continued, to ensure that changes in project finances or partnership are
accepted by all parties and that the ARTEMIS JU and the national grant agreements will be
coherent.
This method of implementation has several advantages: it allows for a lean administrative
structure for the ARTEMIS JU, is not disruptive for national administrations, and uses
contractual models that are familiar to the R&D actors. It should also be very cost-effective as
it avoids duplication of evaluation and technical review procedures and of checking cost
claims or the financial viability of partners. In addition, efficiency is enhanced by the JU
making use of various EC services, through SLAs, for example for payrole (DG-HR), and
particularly for the financial system ABAC (DG-BUDG). Collaboration with these services,
as well as with the operational DG CNCT, has remained at a very satisfactory level
The collaboration between the JU Office and the ARTEMIS Member States continued in
general to go very well, with open and frequent communications between all parties. In 2013,
many more ARTEMIS projects from Call 2008 and Call 2009 came to end, which confirmed,
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to a greater extent than anticipated, the diversity of the processes used in the various
ARTEMIS Member States for the finalisation of their contracts regarding the final cost
analysis and ex-post audit certification by the Member States.
3.3. Collaboration with the Industry Association
During 2013, the continuous interaction continued between the JU team and ARTEMIS-IA in
support of the renewed SLA(*) which exists between the JU Office and the Industry
Association for Communications activities. Intensive collaboration contributed to the success
of the many events during the year: the ARTEMIS Spring Event, the ARTEMIS Summer
Camp, the ARTEMIS-ITEA2 Co-Summit, etc… Coordination of these many
Communications activities and their associated publications was assured through weekly
conference-calls and monthly bi-lateral meetings (in Eindhoven or Brussels) between the
Programme Manager and the relevant actors and decision-makers at ARTEMIS-IA.
Besides these communication activities and the support and participation to the SRA
development, the Programme Manager and Programme Officers of the JU participate in all
working groups of ARTEMIS-IA and attend, where possible, the various events organised on
behalf of the industrial participants in the programme. In that way, there is a permanent
interaction between the JU and the Industry. This is important, also to ensure mutual visibility
on the technical aspects of the programme and its execution: it has been a major contributor to
the remark that ARTEMIS is visible as a Programme, rather than as a collection of projects.
This is a strong feature of the PPP configuration that can serve as a reference for future
initiatives.
(* For reference, the Communications Strategy of the ARTEMIS-JU relies on close
cooperation between the private and the public members. To that end, an annually
renewed SLA between the JU and the Industry Association covering Communications
activities was put in place.)
3.4. Budget, commitments, transactions The following table shows the commitment credits implemented by the ARTEMIS JU for
Operational Expenditures:
Budget Position
B0301 Call 2008 (*) 30,782,285.90
Call 2009 37,086,500.00
Call 2010 36,000,000.00
Call 2011 26,000,000.00
Call 2012 (**) 49,776,833.15
Call 2013 30,343,708.83
Totals 209,989,327.88
(*) includes only the RAL transferred by the EC (**) includes 10.2M of carry forwarded amounts from calls 2010 and 2011
All the details concerning the Budgetary and Financial transactions of the ARTEMIS JU for
the year 2013 are given in Appendix 1.
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For the year 2013, it was agreed between the Commission and ARTEMIS-IA that all
administrative expenditure (running costs) would be paid according to the following
repartition: ARTEMIS-IA 1.6 MEUR and the European Commission 0.7 MEUR. At the end
of the year the needs of ARTEMIS JU for administrative expenditures reached 2.1M and as a
consequence the contribution from the European Commission was limited to 0.5M EUR.
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3.5. Communication
3.5.1. GENERAL
In the 1st quarter 2013, the main activities were:
• ARTEMIS Brokerage Event – London
• Setting-up Call 2013 folder & webpages
• Realisation of ARTEMIS Book of Successes
• Local Brokerage Events / workshops for Call 2013
• ARTEMIS Spring Event > Information Day – Brussels
• ARTEMIS Spring Event > ARTEMIS Successes – Brussels
In the 2nd quarter:
• the production of the ARTEMIS Magazine #14
• organisation of the ARTEMIS Post-Brokerage for EoI Event 2013 – Brussels
• organisation of the Co-summit 2013 – Stockholm
• organisation of the JTI-Event 2013 – Brussels
In the 3rd quarter:
• the production of the ARTEMIS Magazine #15
• the organisation of the Co-summit 2013 – Stockholm
• the organisation of the JTI-Event 2013 – Brussels
In the 4th quarter:
• Running the JTI-Event “Innovation in Action” 2013 – Brussels
• Running the Co-summit 2013 – Stockholm
• the participation of the ICT2013 – Vilnius
The Communications & PR activities in support these events and activities were coordinated
through regular (monthly) meetings between the JU Communications responsible and the
team in ARTEMIS-IA.
3.5.2. EVENTS
3.5.2.1.ARTEMIS Brokerage Event for Call 2013, 15 & 16 January – London,
UK
An important and key activity in the first quarter of the year is the promotion of
the ARTEMIS Call 2013. The Call was launched on 26 of February with an
accelerated cycle and closed on 06 June 2013. On 23rd
April a meeting was
organised to provide for summary feedback on the Expression of Interest (EoI)
phase. In January, the ARTEMIS Industry Association organised the “ARTEMIS
Brokerage Event”. Following this, National ARTEMIS Brokerage events were
organised by the respective national platforms in cooperation with ARTEMIS
Programme Officers. There were 216 participants.
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Next to 10 National Contact Points and 7 Associated partners and 4 persons
in the category ‘others’ we had: 61 from LE, 38 from SMEs, 48 from
Research Organisations, 59 from Universities and 47 Non-Members (so
affiliation unclear).
The statistics and follow-up evaluation for this event are given here, summarising also the events from
previous years. The high appreciation of the ARTEMIS community for the quality and content of this
event is evident from the 92% score.
Participants Brokerage 2013 Electronic evaluation
Registrants 227 2013 2012
Participants 216 Overall impression 3.6 3.4
Call 2013 Call 2012 Call 2011 Plenary opening 3.7 3.5
Large enterpr: 61 (35 org.) 50 (27) 37 (26 ) Plenary project pitch 3.5 3.4
SME’s: 38 (28) 36 (32) 39 (29) Poster session 3.2 3.1
Research org. 48 (28) 53 (32) 55 (32) Breakout session 3.3 2.9
Universities: 59 (40) 62 (35) 90 (44) Location 3.2 4.0
Non-Member: 47 (42) 52 (48) 58 (50) Reached its goal 92% 90%
In addition to this core event, other local brokerages were held:
- ARTEMIS Local Brokerage/Workshop in France organised by DGCIS at Ubifrance in Paris
(04.02.2013)
- ARTEMIS Local Brokerage/Workshop in Austria organised by AIT in Vienna (12.02.2013)
- ARTEMIS Local Brokerage/Workshop in Finland organised by TEKES in Helsinki
(13.02.2013)
- ARTEMIS Local Brokerage/Workshop in Belgium organised by IWT and Sirris in Brussels
(04.03.2013)
3.5.2.2.ARTEMIS Call 2013 Info Day, 13th March 2013 – Brussels
ARTEMIS Joint Undertaking held its international
ARTEMIS Information day for Call 2013 in Brussels as
part of the Spring Event 2013 (13.03.2013). For both days
in total 169 visitors participated in Spring Event; 10
National Contact Points, 9 Associated partners, 46 LE, 23
SMEs, 30 RO, 29 UN and 49 Non-Members.
During the ARTEMIS Information day participants were informed about Call 2013, procedure for
Expression of Interest (IoE) including feedback, how to find partners, consortium agreement etc.
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New at the ARTEMIS Information day was the presentation about the Communications Support & the
online community – with a ‘live demonstration’ of a LinkedIn posting. Key message focuses on the
deliverables of ARTEMIS and the framework ARTEMIS provides to starting consortia – all facing the
ARTEMIS branding – to keep the message clear. Next to the ‘static approach’ based on branding and
corporate identity – the ARTEMIS online community was discussed and introduced. The ‘dynamic
approach’ focuses on the social media in which ARTEMIS is active in 3 channels: LinkedIn, YouTube
and Twitter – with an invitation to join actively; by posting news, films, events, message & respond on
others.
3.5.2.3.ARTEMIS “Post-Brokerage Event” for Call 2013, 23rd May – Brussels
An important and key activity in the second quarter of this year– next to the promotion of the
ARTEMIS Call 2013 – is the feedback on the Expression of Interest (EoI).
On 23 April, during the ARTEMIS-JU Post-Brokerage for Expression of Interest (EoI) –
organised in the White Atrium in Brussels – project proposers had the possibility to meet and
discuss the feedback they received on the Expressions of Interest (EoI) with the ARTEMIS-
JU Programme Officers on an individual basis.
The event also offered a forum to proposers to present their ideas and needs to enroll
additional partners to the community present. There were also timeslots available for the
participants to briefly present themselves as candidate partners. The Post Brokerage event had
been aligned with the similar ‘Consortium Building event’ of the ENIAC Joint Undertaking,
on Wednesday 24th April at the same location, with a common networking evening held on
April 23rd.
ARTEMIS-IA had set-up the following:
- Event webpages, including registration page
- Pre-announcement Post-Brokerage
- Invitation Post-Brokerage, including registration
- Reminder Post-Brokerage
Participants Post- Brokerage 2013
Registrants 112
Participants 95
Countries 17
NCP: Netherlands, Latvia, Czech Rep.
Large enterpr: 21 (16 org )
SME’s: 15 (12)
Research org. 23 (18)
Universities: 18 (15)
other (NCP , Association) 18 (16)
Non-Member: 38 (34)
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3.5.2.4.JTI Event 2013, 30 September – 04 October, European Parliament
Brussels, Belgium
This (up to now) bi-annual event, organised together with the five Joint Technology
Initiatives – Clean Sky, Innovative Medicines Initiative, Fuel Cells and Hydrogen, ENIAC
and ARTEMIS – is a joint event on the future of R&D and innovation in Europe. The event
took place at the European Parliament and included an exhibition and thematic panel debate
session. The event was hosted by MEP Ms. Carvalho and MEP & Chairman of STOA Mr.
Antonio Fernando Correira de Campos.
The event was mentioned to be successful in Brussels. In the ARTEMIS Magazine #15 one
can read a detailed report upon the event.
To improve the recognition of the event and showing it’s a follow-up of the Joint Technologies event
of 2011, all Communications & promotions materials for the 2013 event were designed and produced
in the same format and highlighting the theme “Innovation in Action”. ARTEMIS undertook the
development, design and production of the promotion materials on behalf of all involved JTIs.
The following items were produced:
• Web elements (side banner, button, and header)
• E-invitation with announcement for event
• A3 posters for announcing the event
• PowerPoint Template – for presentations during the press breakfast
& panel discussion
• Hand-out with – programme and agenda
• Programme poster, including agenda
• Penguin
• Badges for crew members only
The announcement, including the e-invitation of Innovation in Action was sent in April. Beginning of
September the invitation including a collective registration was send to a select group of invitees. For
the ‘on invitation only’ VIP lunch on 2 October – the invitees received a personal invitation. The press
contacts received an invitation for the Press Breakfast. After the Press Breakfast the press release was
disseminated on 02 October 12.00 hours.
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To inform all target groups on the most up-to-date programme, a webpage
was made.
All registrants have received a confirmation for participating in the JTI
Event.
ARTEMIS had a booth for 5 days at the ground floor of the European
Parliament – at the ASP building. ARTEMIS main message during the JTI-Event focused on: Past-
Present-Future. Therefore ARTEMIS Successes were highlighted in the booth with roll-ups –
presenting the successes: AIPPs, CoIEs and Tool platform. The future message focusses on the merge
with ENIAC JU.
3.5.2.5.ICT 2013, Create Connect Grow, 06-08 November, Vilnius – Lithuania
ICT2013 was a mega event organized by the European
Commission with over 5.000 visitors from all over
Europe. At the ICT2013 exhibition the ARTEMIS booth
of 12m2 was fully staffed for the two and a half days of
the event. The successes of ARTEMIS were presented at
the booth by means of four roll-ups, a rolling presentation
and a special flyer made about the ARTEMIS Innovation Eco System. Many questions about
ARTEMIS and future ECSEL were answered from a continuous stream of interested people at
the ARTEMIS booth. A successful networking session of ARTEMIS with EPoSS about
ECSEL was organized, which attracted many participants (far too many for the room size!)
ICT2013 brought together Europe's best & brightest in ICT research, with businesses old &
new, web start-ups and digital strategists to chart a path for Europe's ICT research policy.
ARTEMIS participated with a booth (also providing local support for ENIAC). The booth
focused on the ARTEMIS Successes as a programme. The application for an ARTEMIS
Networking session was withdrawn: an alternative had been submitted via the Commission.
The general ARTEMIS message has been fine-tuned specifically for this event:
“Research and innovation are critical for creating new, sustainable jobs and economic growth, to
improve quality of life and to boost Europe's global competitiveness. Partnerships between EU
Member States, EU-industry and European Commission, implemented as Joint Technology Initiatives
(JTIs), are the most effective way of boosting Europe’s electronics design and manufacturing
capabilities in economic sectors such as cars, planes, trains, medical equipment, home appliances,
energy networks and security systems. Between 2008 and 2012, the ARTEMIS JU has achieved; 52
projects worth 935 M€ with public funding 448 M€ (EU + Member states) involving more than 720
organisations (with more than 1200 project participations) of which around 39% are SMEs, 33% large
enterprises and 28% research organisations. In 2014 the JTI’s ARTEMIS, ENIAC and EPoSS will join
forces and merge into, one stronger JTI on Electronic Components and Systems called ECSEL
(Electronic Components and Systems for European Leadership).”
3.5.2.6.ARTEMIS-ITEA Co-summit 2013, 4-5
December Stockholm, Sweden
The Co-summit is the largest ARTEMIS event of the year, and it is a
major high level event with significant exposure. More than 700
participants from all over Europe are generally expected at these “Co-
Summits”. The main target group is the public authorities. The
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Programme Committee in which the Executive Director and Programme Manager participate
on behalf of the ARTEMIS JU defined the concept and the joint theme: “Software
innovation: boosting high-tech employment and industry”.
This annual event organised together with ITEA 2 and it is by far the biggest event for
ARTEMIS. The event is an important showcase of the ARTEMIS projects to the ARTEMIS
community and the public authorities, with ARTEMIS presentations and an exhibition space
for 27 projects, including a ‘Walk of Fame’ for the 12 projects completed in 2013 and earlier
ARTEMIS Recognition Awards.
In both the special focus area and the general exhibition
floor for ARTEMIS projects, a novel and effective
layout has been used. In order to provide both high
visibility to the project results and to encourage
networking, a layout using triangular “pillars” was used
in the central floor area, with well-spaced, flat-sided
booths around the perimeter. This invention of the
ARTEMIS communications team was shown to be
highly effective in attaining the desired community
interactions. Feedback from stand personnel and
visitors alike was highly positive about this innovative approach.
Just as the previous year, an extra ARTEMIS
action was involved in extending the set-up for
the ARTEMIS Community Session. Focussing
on the Special Focus Area theme – “Smart
Cities” – an interesting line-up of participants
took part in the vivid debate, moderated by Irene
Lopez de Vallejo. Patrick Pype held an
introduction speech on the theme, followed by
‘one-minute-elevator-pitches’ & ‘one-slide-
with-project-goals’ of: ACCUS –Santiago
Benito Gregorio, ARROWHEAD – Jerker
Delsing, DEMANES –Matthijs Leeuw and ENCOURAGE – Arne Skou. Everybody was
trained in advance, on their pitches and their slides, including a dry-run on 04 December.
The debate was followed by the ARTEMIS Recognition Award ceremony for all in 2013
completed projects – by handing over a personalised project Recognition Award. After the
Community Session a photo shoot for all 2013 Recognition Award winners took place in the
ARTEMIS Wall of Fame – including signing their ‘own-project-star’.
The set-up of the ARTEMIS exhibition (which appeared to be very successful in 2011 and
2012) was this year continued and is now a blueprint for the overall Co-summit exhibition set-
up.
The project CRYSTAL was granted the ARTEMIS prize for best exhibition stand, where the
main criterion is the clarity of the presentation of the work being done and the results
achieved. This year the way to cast the vote for the best exhibition stand was again via voting
terminals (the personal QR-code, printed on the Co-summit badges, could be used to login
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ARTEMIS Joint Undertaking – AAR 2013
onto the terminal system. In addition to the voting, it was also possible to on the terminal the
up-date programme information, to plan a tour at the exhibition and to find some extra
information concerning the exhibition).
The branding of the Co-summit in the ARTEMIS-ITEA community is becoming visible as
one could witness on the vivid and dynamic exhibition floor where the projects all together
could meet and match and where several project posters of ARTEMIS and of ITEA cross-
referenced projects, particularly in the Special Focus Area with the theme: “Smart Cities”.
New on this years’ Co-summit were the Speakers Corners, for which projects were invited to
prepare their own thematically session, including guided tours, by reserving timeslots. For the
exhibition of Co-summit 2013, a new approach will be offered by giving the entire projects a
bigger platform. In the afternoon of the first Co-summit day the exhibition hosted “speakers’
corners” in which project participants had the opportunity to give a 30 minutes presentation.
Additionally, extra guided tours were organised, aiming at the projects presented in the
speakers’ corners. These are all important elements for putting the projects even more in the
spotlight. Via a ‘Call for Submission’, executed in June, projects could apply and get
allocated stage time.
The Co-summit has been evaluated online. See below some details (e.g. number of
participants, etc.).
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Press presence Co-summit
This quarter, the following press representatives were present at the Co-summit 2013 –
Press event, in Stockholm.
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3.5.3. PUBLICATIONS
3.5.3.1.ARTEMIS Book of Successes
Designed as a “marketing” version of the Portfolio
Analysis executed in 2012, the ‘ARTEMIS Book of
Successes’ is a luxurious, printed summary of all
important success of the ARTEMIS JTI and goes more
in depth on the ‘specific topics of successes’ – all
addressing ARTEMIS and to show that ARTEMIS has
built a community and is more than a funding
programme. The success of ARTEMIS extends beyond
project results and especially the community that has
been built over the past 6 years with its CoIE’s, its Tool
Platform(s) and its the special big AIPP projects is an
achievement not to be ignored.
And showing these results are indeed unique achievements:
The “Make it happen” chapter of the SRA really is under implementation
An active R&D&I community has been built over the past 6 years around R&D
for embedded systems, where this was previously fragmented
ARTEMIS is decidedly “more than a funding programme”.
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The original Portfolio Analysis document was also prepared for release and was published on
the ARTEMIS-JU web-site in 1Q2013.
3.5.3.2.Metrics and success criteria for ARTEMIS
3.5.3.3.ARTEMIS JU & IA Combi folder
Reprint of the existing ARTEMIS JU & IA Combi folder.
3.5.3.4.ARTEMIS Call 2013 Leaflet ARTEMIS Project Call leaflets & posters
2009/2010/2011/2012
For the promotion of the Call 2013 a special leaflet has been developed
and distributed at the Brokerage Event in London. A more detailed
explanation of the accelerated cycle is published in this leaflet, including
the calendar.
For call 2012 new posters & leaflets have been produced. For the calls
2010 & 2011 the posters & leaflets have been updated. All in 2013
completed projects got a poster in the ARTEMIS Walk of Fame,
The book “Metrics and success criteria for ARTEMIS”
represents a solid base for measurement of the ARTEMIS
achievements.
It has been established thanks to the dedicated
engagement of many volunteers, many individuals and
institutions affected by the ARTEMIS projects, their
feedback and impressions provide this representative
overview of the success achieved and prospects for
improvement for the road ahead…
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ARTEMIS Joint Undertaking – AAR 2013
including a ‘completed’ star and ‘star-floor-sticker’. The in 2011 & 2012 awarded projects
were also visible on posters.
Regarding the leaflets; the samples of each running project have been reduced to 50 samples
and of each in 2013 completed project have been reduced to 30 samples– by emphasising that
all leaflets are also available digitally on the ARTEMIS websites.
3.5.3.5.ARTEMIS Magazine #14
ARTEMIS Magazine 14 was produced in March-April- May and published in May.
The production of this Magazine is a joint collaboration with the
Industry Association. This magazine is the second issue with the
new design and look & feel. It has 48 pages including covers and
‘Spring Event 2013’ photo spread. About 20 pages are open for
ARTEMIS JU News and the ARTEMIS projects.
2000 Magazines are printed.
Magazines are posted to 700 contacts:
o ITRE, SME-NCP, EC, NCP’s, GB,
o Project leaders, Members of the Association.
Magazines will also be distributed at the
several local events and is distributed during the ARTEMIS-IA
Summer Camp in Madrid, Spain.
3.5.3.6.ARTEMIS Magazine #15
Edition number 15 of the ARTEMIS Magazine has been
produced and printed for publication in December. The
production of this Magazine is a joint collaboration with the
Industry Association. This magazine is the third issue with the
new design and look & feel. It exists of 48 pages including
covers and ‘JTI Event’ & ‘E-mobility Event’ photo spread.
About 20 pages are open for ARTEMIS JU News and the
ARTEMIS projects.
ARTEMIS Magazine #15 focuses on ‘High-Level Vision 2013
and the impact of software innovation on revenue and jobs in
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Europe and is/was a preview of the Co-summit 2013. Next to that the magazine includes an
in-depth article of Smart Cities and an ARTEMIS-IA around the table article.
• 2000 Magazines are printed.
• Magazines are posted to 600+ contacts: ITRE, SME-NCP, EC, NCP’s, GB, Project leaders,
Members of the Association.
• Magazines will also be distributed at the several local events and is distributed during the
Co-summit in Stockholm, Sweden.
3.5.3.7.ARTEMIS-ITEA Vision 2030
The important “Vision 2030 – opportunities for Europe” report of the AICC was produced
and published in (printable) book form, for first release at the Co-Summit meeting in
Stockholm.
For the purpose of compiling this document, an extensive survey of the electronics and
software markets and applications was carried out, based on a survey by Roland Berger, in the
report “Global market for Digital Technology”, 2013 [RB2013]. Together with the report of
the WG Metrics described above, this report goes some way to addressing Recommendation
15: (for the JUs) of the Second Interim Evaluation report.
3.5.4. PR and PRESS
3.5.4.1.Press Releases
The press-releases issues in 2013 are listed below:
- Press release ‘Successful start for ARTEMIS Call 2013’ was distributed (January)
- The pre-announcement for the ARTEMIS Proposers Day was wired to the press database
(February)
- Press release ‘ARTEMIS Spring Event – story of successes’ was distributed (March)
- Interview ‘Systems of the future’ was published in the Pan European Networks, with theme
‘Government’ (#6, May 2013)
- Press Release “Time to ECSEL” to 100+ press contacts out of Press Database
ARTEMIS Industry Association
- Press Invitation “Innovation in Action to 100+ press contacts out of Press Database
ARTEMIS Industry Association
- JTI Event 2013, Innovation in Action press release
- Co-summit 2013, Pre press release
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- Co-summit 2013, Vision 2013 press release
- Co-summit 2013, Post press release
- ARTEMIS Recognition Awards winners (during the Co-summit 2013); a press release
was sent out in the week of 16 December.
3.5.4.2.Press exposure
This quarter, ARTEMIS got the following press exposure:
PEN: Pan European Magazine
- “PEN speaks to ARTEMIS Joint Undertaking’s Acting Executive Director, Alun Foster, about
the programmes’ successes and how the field of Embedded Systems has developed: Embedding
Successes”.
- Co-summit2013_Pan European Networks_6-12-2013_Smart Cities
- Co-summit2013_PanEuropeannetworks_04-12-2013_Start Co-summit
- Co-summit2013_PanEuropeanNetworks_04-12-2013_Vision 2030
- “With ARTEMIS and the European Commission both devoting efforts to building smart cities,
Horizon 2020 Projects speaks to the Arrowhead project on implementing collaborative
automation technology”: interview with Jerker Delsing
- Co-summit 2013_ Pan European Networks_03-12-2013_Key meeting highlights importance of
innovation
- http://www.paneuropeannetworks.com/ST9/#50
- http://www.paneuropeannetworks.com/featured-post/key-meeting-highlights-importance-of-
innovation/
Research Media
After Co-summit Press Event – spread of 10 pages and interview with Alun Foster.
Bits&Chips (no. 9, 01 November – 13 December)
“Beeldverwerkingsketens bekijken met dezelfde bril”.
AUTOMA (12122013)
“Inovace softwaru jako příležitost pro vzdělané zaměstnance a pro rozvoj průmyslu”
Horizon 2020 projects (website)
http://horizon2020projects.com/il-nano-elec-photon-interviews/the-eu-next-system-in-
electronics/
http://horizon2020projects.com/pr-interviews/joint-partners-in-innovation/
http://horizon2020projects.com/il-ict-interviews/key-meeting-highlights-importance-of-
innovation/
http://horizon2020projects.com/il-ict/eureka-clusters-itea-2-fpp-call-closed/
http://horizon2020projects.com/il-ict/iteaartemis-co-summit-opens/
http://horizon2020projects.com/il-ict/itea-artemis-vision-2030-paper/
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European Commission (website) https://ec.europa.eu/digital-agenda/futurium/en/content/artemis-successes
https://ec.europa.eu/digital-agenda/futurium/en/futurium-hexagon/artemis
https://ec.europa.eu/digital-agenda/en/content/action-129-key-transformative-action-pooling-
european-public-and-private-resources-micro-and
3.5.5. E-mailings
- ARTEMIS Brokerage Event: Note the date , invitation, reminder were sent out to 4000
contacts in the database of ARTEMIS Industry Association;
- ARTEMIS Spring Event: Note the date , invitation, reminder were sent out to 4000 contacts in
the database of ARTEMIS Industry Association
- ARTEMIS Local Brokerage Event: Announcement was send out to 4000 contacts in the
database of ARTEMIS Industry Association
- ARTEMIS Post Brokerage on EoI Event: Save the date , invitation, reminder were sent out to
2900 contacts in the database of ARTEMIS Industry Association;
- ARTEMIS Post Brokerage on EoI Event: registration confirmation, e-ticket were sent out to
100 registrants in the database of ARTEMIS Industry Association;
- ARTEMIS Communications Planning for Project leaders: message was send out to
27 contacts in the database of ARTEMIS Industry Association
- ARTEMIS JTI Event: Save the date, invitation, confirmation were sent out to 300+
(Save the date) and 120+ (invitation) contacts in the database of ARTEMIS Industry
Association;
- ARTEMIS Co-summit: Save the date and invitation were sent out to nearly 5000
contacts in the database of ARTEMIS Industry Association;
- ARTEMIS Co-summit – project preparations: Call for submission, Exhibition
Requirements, Project requirements (posters, leaflets and PowerPoint) were sent out to
all running ARTEMIS Projects: 27 contacts in the database
- ARTEMIS Co-summit – Recognition Award: Invitation to join the Award Ceremony
and Walk of Fame was sent out to all technical contacts of the in 2013 finished
ARTEMIS projects: 284 contacts in the database
3.5.6. Other Communications Tools
3.5.6.1.Roll ups
For emphasising the “ARTEMIS Successes” message – 4 roll ups were produced with all
focussing on a specific “ARTEMIS Successes theme”: ARTEMIS Innovation Eco-system,
ARTEMIS Innovation Pilot Projects (AIPPs), ARTEMIS Centre of Innovation Excellence
(CoIEs) and ARTEMIS Tool platform. Main purpose is to have a general approach on the
ARTEMIS Successes – and to stay aligned on the ARTEMIS Message – during all important
upcoming events; JTI Innovation in Action (Brussels, October 2013), ICT 2013 (Vilnius,
November 2013) and Co-summit (Stockholm, December 2013).
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Based on the ARTEMIS Successes roll-ups a folder was produced with a
summary of the content.
3.5.6.2.Website
The structure and design of the ARTEMIS-IA web-site
has refreshed as part of an on-going implementation
process. During this time the website remains on line to
communicate with the ARTEMIS target groups.
The web-site of the ARTEMIS-JU has been updated such
that the common pages (such as “news”, “events”, ..) link
directly into the site of the Industry Association. This has
greatly simplified the task
of keeping the JU web-site
up to date, and relieves the
pressure on getting the
”look and feel” to be more compatible. The ARTEMIS-JU staff
have then been able to focus on maintaining the important legal
documents up to date on the site (Call information, PAB/GB
decisions, all key reference documents …) . The JU’s Legal
Officer and one Programme Officer have also been trained in
the use of the CMS and now contribute actively to the site
maintenance.
For events such as the ARTEMIS Spring Event / Proposers’
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day complete websites were developed at the front end. The development of such a website,
including registration facilities and publication of the presentations, requires 40-60 production
hours. In addition to these tasks, the technical team also executes:
- Technical implementation of frontend components needed for the rendering of the new style
and layout of the ARTEMIS-JU website.
- Technical implementation of backend components to reduce maintainability and optimize
efficiency (e.g. data coupling component ARTEMIS-IA CMS to ARTEMIS-JU, which
reduces the need for manual synchronization between the ARTEMIS websites).
- Ad hoc support in content management activities (publications, complex HTML rewrite).
In addition to the technical work, much layout and special
graphic design has been needed, with many specific buttons
produced for the ‘slide scroll’ on the webpages of the Project
Calls and for the Co-summit website.
3.5.6.3.Artemis Repository Tool
Since the Co Summit of 2012 the activity working group repository has kicked up a notch: the
WG-Repository now has a new and active leader. Currently in development is the integration
of CESAR's Process4Exchange in the Repository tool and refactoring the version 1.0 of the
Repository Tool. This in order to allow the submission of project results by project
contributors in the interface and updating
the interface in order to allow better
dissemination of the public and
confidential ARTEMIS project results.
(Demonstrator version of the Repository
tool, already available on the ARTEMIS-
IA web-site.)
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3.5.6.4.Event App
For the Brokerage Event an “event app” was developed and was visible on
smartphones, tablets, laptops and the presented screens, to make the
consortium building more interactive and to give an insight where ‘project
ideas’ were meeting.
3.5.6.5.ARTEMIS Power Point presentations
New Specific Call 2013 presentations were developed and are in use to spread the ARTEMIS
Call 2013 message via website and via face to audience presentations.
3.5.7. Communications activities by the Executive Director
1Q2013
Presentations and speeches at the ARTEMIS Spring Event (March 13-14)
Participation to an ARTEMIS-IA Presidium meeting focusing on the new JU
Participation to teleconferences with the ARTEMIS-IA Presidium
Participation to the Board of Directors meeting of Pictor (the Flemish ICT Platform)
on January 25th
2Q2013
Participation to the ARTEMIS Post-Brokerage Event on April 23rd
;
Participation to the event on "EU’S FUTURE STRATEGY FOR MICRO- AND
NANO-ELECTRONICS”, on May 29th
;
Participation to the ARTEMIS Summer Camp in Madrid on June 10-12th
;
Participation to teleconferences with the ARTEMIS-IA Presidium, mainly focused on
the Commission proposal for the new ECSEL JU;
Discussions with CNECT.A.3 about the new Commission Work Programme;
Participation to the Digital Agenda Assembly in Dublin, on June 19-20th
April.
3Q2013
Participation to the EC event launching the proposal for ECSEL JU (July 10th
);
Working Group SRA meeting (August 13th
+ 14th
)
Participation to teleconferences with the ARTEMIS-IA Presidium
ARTEMIS Austria meeting, Graz:
o workshop "Towards European Clusters of Design Centres for Embedded ICT"
organised by the European Commission
o Contributions to ECSEL vision
4Q2013
JTI event “Innovation in Action” at the European Parliament, with plenary
presentation (introducing ECSEL) and associated press interviews
Cyber-Physical systems event organised by the EC in Brussels: moderated the panel
on CPS.
Participation to teleconferences with the ARTEMIS-IA Presidium
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CoSummit 2014, Stockholm, Speaking roles, including a Press Breakfast and several
press interviews.
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3.6. JU staff and outsourcing A new Secretary started in January 2013, filling a position vacant from October 2012.
3.7. Internal Control Framework (ICF)
A revised ICF was approved by the Governing Board in its meeting of September 22nd
2010.
The ICF uses as starting point the current Commission control systems but is tailored to the
specificities and small size of the JU. It is based on the assumption that it has to be
progressive and evolve over time according to the operational needs and the volume of the JU
activities and in line with the Executive Director's assessment of risks.
On May 14 ARTEMIS Joint Undertaking received from IAS the final report on “Expert
Management Audit” with some recommendations and requesting the Joint Undertaking to
propose an action plan.
Three “important” findings were addressed in that report and other three were considered as
“desirable”. The important ones are:
1. Review the sensitivity of programme officer post.
2. Adopt confidentiality policy.
3. Review rules of workload allocation.
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That report was sent to the Governing Board on May 15 and the Executive Director submit
the action plan to the IAS on June 3.
On June 11 the IAS has considered the Action Plan “adequate” and asked to be informed
about the follow-up of such Action Plan.
In addition, the following ICS were addressed:
ICS Action taken Next action
ICS4 –Staff evaluation and
development
The appraisal of the staff was
done with the inclusion of
the Career Development
Plan.
Progress in taking account of
the career development plans
ICS 5 – Objectives and
performance indicators
AAR 2012 includes a well-
defined organizational KPI
(TTG, TTP, number of
project reviews, number of
dissemination activities and
time to receive the End of
Project Certificates/Audit
reports from the National
Funding Authorities)
Because 2013 was the last
year with Calls on FP7, some
KPI need to be revised
ICS6 – risk Management
Process
Follow-up IAS observations,
introduction of annual non
conflict of interest
declarations by POs
Redeployment of resources as
necessary.
For the year 2014, the JU will give priority to the following ICS:
- ICS 2 –Ethical and Organisational Values
- ICS 5 – Update of organizational KPI;
- ICS 12 – Information and Communication.
Key Performance Indicators 2013
Time to pay: 95% of payments were done within the contractual time limits with a total
average (including 64 late payments) of 20 days.
Time to grant: This is the period lasting from the closing of the Full Project Proposal (FPP)
phase until the signature of the grant agreement as a standard measure to calibrate the
performance of the office.
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The reason is double:
a) to harmonize the calls with a PO phase and the ones with no PO phase,
b) to clarify that after the End of Negotiation, the signature of National Grant
Agreements by the National Authorities with the coordinators, being an essential
requirement to sign the Joint Undertaking Grant Agreement, is not under the control of
ARTEMIS JU .
Year 2012 2013
Call 2011 2012
Days From FPP closing to End of Negotiation date. (average)
198
188
Days From FPP closing to Signature of Grant Agreement:
361 431 *
*The time to grant has increased with respect to last year due to higher level of
complexity for the first AIPPs negotiations (Arrowhead and CRYSTAL), in particular
with respect to the large number of participants. An internal procedure has been put in
place to improve this situation in future calls.
Project reviews:
This KPI obviously depends on the number of Grant Agreements in force. Its value is to
measure the efforts from ARTEMIS JU to ensure the technical quality of the projects.
The minimum ratio is 1:1 (one review per project per calendar year).
2012 2013
Experts Reviewers 55 64
On-going Projects 31 40
KPI 1,7 1,6
* Based on the experts payment
Number of End-of-Project Certificates received
In 2013, 120 End-of-Project certificates have been received, reaching a total of 191 since the
implementation of this measure. This affects all projects. For Call 2008 projects, it represents
143 EoP from a total of 207 beneficiaries that have acceded the Grant Agreement (69%) and
84% of the JU funding.
The evolution of this indicator will be useful to better understand the problem of closing calls
and be more precise in asking help to the NFA.
Dissemination Activities
Communication activities about the activities of the funded projects are important to promote
the ARTEMIS JU, both within the industry and to a broader public. ARTEMIS projects are
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specifically evaluated on their dissemination activities during technical reviews (by means of
a specific question to be answered by the evaluators). In addition, projects are expected to
provide publishable information and material support (e.g. demonstrators, staff, …) at the
various events organised by the ARTEMIS Industry Association (in cooperation with the JU
Office), even after their official ending date; the most important being the ARTEMIS Spring
Event and the ARTEMIS-ITEA “Co-Summit”.
During 2013, the WG Repository has made significant progress. This new tool will allow to
show the project results by project contributor and to better disseminate the ARTEMIS project
results.
3.8. Ex-post audit
At the end of the fourth quarter, the ex-post analysis is calculated to cover the entirety of ex-
post audit certificates received since the start of this performance monitoring action. The
results are summarised here.
End of Project Certificates Received up to 31/12/2013
EoP A) Total Costs B) Requested Eur C) Accepted D) Rejected % D/B
Call 2008 144 €142.777.487,98 €131.269.636,79 €128.643.549,32 €2.626.087,47 2,0%
Audited 61 €72.650.062,08 €63.775.772,06 €62.625.229,68 €1.150.542,38 1,8%
To be audited 10 €8.110.737,19 €7.346.103,78 €7.296.301,04 €49.802,74 0,7%
No Audit 73 €62.016.688,71 €60.147.760,95 €58.722.018,60 €1.425.742,35 2,4%
Call 2009 40 €30.642.153,93 €31.108.838,73 €30.899.359,57 €209.479,16 0,7%
Audited 9 €5.147.716,00 €5.215.393,46 €5.213.494,46 €1.899,00 0,0%
To be audited 3 €2.745.308,00 €2.694.721,29 €2.686.830,68 €7.890,61 0,3%
No Audit 28 €22.749.129,93 €23.198.723,98 €22.999.034,43 €199.689,55 0,9%
Call 2010 7 €3.544.448,00 €3.938.182,78 €3.872.219,31 €65.963,47 1,7%
Audited 2 €133.326,00 €132.489,36 €66.525,89 €65.963,47 49,8%
No Audit 5 €3.411.122,00 €3.805.693,42 €3.805.693,42 €0,00 0,0%
Grand Total 191 €176.964.089,91 €166.316.658,30 €163.415.128,20 €2.901.530,10 1,7%
Audited 72 €77.931.104,08 €69.123.654,88 €67.905.250,03 €1.218.404,85 1,8%
To be audited 13 €10.856.045,19 €10.040.825,07 €9.983.131,72 €57.693,35 0,6%
No Audit 106 €88.176.940,64 €87.152.178,35 €85.526.746,45 €1.625.431,90 1,9%
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The total number of End of Project (EoP) Certificates received by the end of 2013 is 191.
Within these EoP certificates, the total amount of requested costs is: €166.316.658,30, while
the total amount of costs accepted by the national authorities is €163.415.128,20.
The total amount audited in the 72 audit reports already received is €69.123.654,88 which
represents 42% of the requested costs.
In addition, NFAs have indicated that 13 audits are committed to be made in the future,
representing €10.040.825,07 total costs, or 6% of the total costs.
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This means that the total of audited and to be audited costs is €79.164.480 or 48% of the
requested costs.
The rejected amount of total costs is €2.901.530,10, which represents 1.7% of requested costs.
Out of 247 End-of-Project certificates received from the NFA, 106 include audit certificates
representing 87MEur out of 194MEur of total accepted costs (45%). The JU considers this as
sufficient and found no reason to ask for more specific audits: the proportion of grants audited
in terms of amounts exceeds by far the requirement of 20% coverage.
As a reminder, in 2012 ARTEMIS JU proposed to adapt its ex-post audit strategy to the
reality of those in the Member States, in the sense that the ex-post audit mainly refers to the
final payments. The proposal was adopted early 2013 by the Governing Board - GB-2012-
D.49. In the Annual Activity Report of 2012 significant information was disclosed about the
state of play of the ex-post audit information received from the Member States.
The implementation of the ex-post audit strategy comprises two major axes: the collection of
ex-post audit policies of the participating member states on the one hand, and on the other a
continuous analysis of the audit results supplied to the JU by the member states. The latter
analysis, as has been reported in quarterly reports and as consolidated above, measures the
amount of residual deviation (as claimed costs vs audited costs) on a continuous basis, thereby
exceeding the minimum requirement of an annual analysis. With the greatly increased number
of audit certificates received during 2013, the coverage in terms of funding amounts has
already increased significantly.
However, the collection and interpretation of details of the National audit policies that lead up
to these audit reports remains a recognised weakness, which is the subject of ongoing work to
develop a more satisfactory approach that is implementable given the legal constraints that the
JU must operate under in its relations with the Member States. However, that being said,
ARTEMIS JU has received to date, documents of varying completeness describing ex-post
audits procedures from 16 Member States that represents 97% of the total costs of the
projects, or 1 052MEur over 1 087MEur.
For these reasons, ARTEMIS JU is hopeful that a resolution to the ex-post audit question can
be found short term, with a goal of removing the concerns from 2014 onward.
3.9. Financial circuits, documentation of procedures, registration of documents
In 2013, around 2800 documents were registered in the document registration system
(TriDoc). This represents 200 more than in 2012.
3.10. Internal audit
The audit of the Internal Audit Service on “Expert Management” took place on February 4
and ended on February 8.
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On May 14 ARTEMIS Joint Undertaking received from IAS the final report on “Expert
Management Audit” with some recommendations and requesting the Joint Undertaking to
propose an action plan.
Three “important” findings were addressed in that report and three others were considered as
“desirable”. The important ones are:
1. Review the sensitivity of programme officer post,
2. Adopt a confidentiality policy,
3. Review the rules of workload allocation.
The IAS report was sent to the Governing Board on May 15 and the Executive Director
submitted the action plan to the IAS on June 3.
On June 11, the IAS considered the Action Plan as “adequate” and asked to be informed about
the follow-up of such Action Plan.
Status of the three “important” findings, addressed in report of the IAS referring to Expert
Management.
1. Review the sensitivity of programme officer post,
a. Analysis of the sensitivity has shown that the suggestion of assuring rotation of
POs between projects is not only impractical but also undesirable, given the
loss of knowledge about the project that this entails.
b. On the other hand, a declaration of non-conflict-of-interest has been introduced
that each PO must sign annually. For 2013 these have already been signed.
2. Adopt a confidentiality policy,
a. A standard e-mail signature referring to confidentiality has been produced and
is now in general use.
b. However, a confidentiality classification system has not yet been put in place.
Its implementation will be postponed in the light of the impeding merger into
the ECSEL Joint Undertaking.
3. Review the rules of workload allocation.
a. This is no longer relevant for ARTEMIS as the last Call (2013) is now
finished.
3.11. IT systems
The IT infrastructure in the White Atrium building (shared amongst the 5 JU’s) was installed
during 2011 and is maintained by external contractors:
RealDolmen for the servers, workstations and internal network infrastructure. RD has
one person on-site for support and maintenance.
Getronics for the internet connection and telephony.
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The common IT needs of the JU’s and the interface towards the external contractors are the
responsibility of the IT-Group, in which each JU has one representative (with an additional
person from IMI for contractual matters). The operation of this IT-group is under the
governance of the Executive Directors (through quarterly reports and meetings).
The follow-up with the contractors is through monthly reports and meetings with RealDolmen
(revision of KPIs for the IT Managed Services contract, corrective actions or need for
optimisations) and bimonthly meetings with Getronics.
Complementary to the external contractors, the JU’s are also joining framework contracts
from the Commission for the future supply of additional hardware, software and services.
All JUs use ABAC for all financial transactions (accessed through a physically segregated
and encrypted line, the S-TESTA) and Microsoft Office solution for administration. The S-
TESTA secured line also assures connection for the dedicated project management tools (FP7
tools, where access is granted by the relevant system owners; Commission services, REA,
DG-BUDG, etc.).
For ARTEMIS the list of IT tools includes the following:
URF – Registration facility for FP7 Legal Entities (owned by the REA)
CPS - Call Passport (owned by the REA)
CaP – Call Publications (owned by the DIGIT)
EFP – Evaluation Floor Planning (owned by the REA)
EMI/EMM – expert database (owned by Dg-RTD)
CED – Central exclusion database (DG-Budg)
SEP - Submission and Evaluation of Proposals (owned by the REA, managed by DIGIT)
ESS – Evaluation tools (owned by the DG-RTD, managed by the REA)
PDM – Project Data Management (owned by REA)
NEF – Tool supporting Contract negotiation (owned by DG-INFSO)
CPM – Contract Management Tool (owned by DG-RTD)
The Business Continuity Plan and associated Disaster Recovery Plan as proposed in 2011 are
under revision, to obtain a better alignment with the needs of the 5 JU’s and the cost involved.
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4. DECLARATION OF ASSURANCE
Statement of reasonable assurance
I, the undersigned, Alun Foster, Acting Executive Director of ARTEMIS Joint Undertaking, in
my capacity of authorising officer,
- Declare that the information contained in the Annual Activity Report 2013 gives a true,
reliable and complete view;
- State that I have reasonable assurance that the resources assigned to the activities
described in this report have been used for their intended purpose and in accordance with
the principles of sound financial management, and that the control procedures put in place
give the necessary guarantees concerning the legality and regularity of the underlying
transactions;
This reasonable assurance is based on my own judgment and on the information at my
disposal;
- Confirm that I am not aware of anything not reported here which could harm the interest
of the Joint undertaking;
- However, the following reservation concerning the ex-post audit strategy should be noted:
the ex-post audit strategy, amended in 2013, is based on information to be received from
the Member States compiled in accordance with their own national rules. In the course of
2013, despite the elevated number of Certificates audited by the Member States (44% of
the total payments with an additional 6% in process to be audited) and the work done by
the Member States in application of the principles of subsidiarity and proportionality,
ARTEMIS Joint Undertaking does not have the means nor the legal capacity to assess the
legality and regularity of the underlying transactions of each Member State. In order to
mitigate this insufficiency and to remove the qualified opinion of the European Court of
Auditors, an action plan has been agreed in cooperation with ENIAC Joint Undertaking
and following the recommendations of the European Court of Auditors. The plan consists
of augmenting the measures already in place with visits to the Member States, to better
understand their internal procedures.
Done in Brussels, on 5th May 2014
Alun Foster
Acting Executive Director
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APPENDICES
Appendix 1: Financial report: financial year 2013, administrative budget
Appendix 2: List of national funding authorities having signed an administrative agreement
with the ARTEMIS JU
Appendix 3: Members of ARTEMIS Governing Board in 2013
Appendix 4: Members of ARTEMIS Public Authorities Board in 2013
Appendix 5: Members of ARTEMIS Industry and Research Committee in 2013
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Appendix 1: Financial report: financial year 2013, administrative budget
Financial Reports - ARTEMIS JU - Financial Year 2013
Administrative Budget
Table 1 : Commitments
Table 2 : Payments
Table 3 : Commitments to be settled
Table 4 : Average Payment Times
Table 5 : Income
Table 6 : Recovery of undue Payments
Table 7 : Ageing Balance of Recovery Orders
Table 8 : Waivers of Recovery Orders
Additional comments Balance sheet and P&L will be reported in the Annual Accounts 2013
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Commitment
appropriations
authorised *
Commitments
made%
1 2 3=2/1
A-11 STAFF SALARIES 1.30 1.30 100.00 %
A-12 STAFF RECRUITMENT 0.02 0.02 100.00 %
A-14 SOCIAL INFRASTRUCTURE AND TRAINING 0.02 0.02 100.00 %
A-17 MISSIONS AND REPRESENTATION 0.09 0.09 100.00 %
1.42 1.42 100.00%
A-20 BUILDINGS AND ASSOCIATED COSTS 0.28 0.28 100.00 %
A-21 INFORMATION TECHNOLOGY 0.09 0.09 100.00 %
A-22 MOVABLE PROPERTY AND ASSOCIATED COSTS 0.01 0.01 100.00 %
A-23 CURRENT ADMINISTRTATIVE EXPENDITURE 0.01 0.01 100.00 %
A-24 TELECOMMUNICATIONS 0.01 0.01 100.00 %
A-26 R&D SUPPORT 0.25 0.25 100.00 %
A-27 INNOVATION 0.01 0.01 100.00 %
A-28 COMMUNICATION 0.21 0.21 100.00 %
A-29 AUDITS 0.01 0.01 100.00 %
0.88 0.88 100.00%
B3-1 SELECTED PROJECTS R&D EC CONTRIBUTION 30.55 30.35 99.34 %
30.55 30.35 99.34%
32.85 32.65 99.38 %
Total Title A-2
Title B0-3 OPERATIONAL EXPENDITURE
Total Title B0-3
TOTAL ARTEMIS
* Commitment appropriations authorised include, in addition to the budget voted by the legislative authority,
appropriations carried over from the previous exercise, budget amendments as well as miscellaneous
commitment appropriations for the period (e.g. internal and external assigned revenue).
TABLE 1: OUTTURN ON COMMITMENT APPROPRIATIONS IN 2013 (in Mio €)
Chapter
Title A-1 STAFF
Total Title A-1
Title A-2 BUILDINGS EQUIPMENT & OPERATING EXPENDITURE
99. %
99. %
99. %
100. %
100. %
100. %
100. %
A-11A-12A-14A-17A-20A-21A-22A-23A-24A-26A-27A-28A-29B3-1
% Outturn on commitment appropriations
ARTEMIS-ED-2014.75 69
ARTEMIS Joint Undertaking – AAR 2013
Payment
appropriations
authorised *
Payments
made%
1 2 3=2/1
A-11 STAFF SALARIES 1.30 1.21 93.18 %
A-12 STAFF RECRUITMENT 0.02
A-14 SOCIAL INFRASTRUCTURE AND TRAINING 0.02 0.01 27.63 %
A-17 MISSIONS AND REPRESENTATION 0.10 0.05 52.10 %
1.44 1.27 88.10%
A-20 BUILDINGS AND ASSOCIATED COSTS 0.28 0.26 92.17 %
A-21 INFORMATION TECHNOLOGY 0.11 0.06 54.50 %
A-22 MOVABLE PROPERTY AND ASSOCIATED COSTS 0.01 0.00 12.62 %
A-23 CURRENT ADMINISTRTATIVE EXPENDITURE 0.02 0.01 44.56 %
A-24 TELECOMMUNICATIONS 0.01 0.01 73.65 %
A-26 R&D SUPPORT 0.31 0.23 74.86 %
A-27 INNOVATION 0.03 0.00 2.75 %
A-28 COMMUNICATION 0.29 0.20 69.02 %
A-29 AUDITS 0.01
1.06 0.77 72.33%
B3-1 SELECTED PROJECTS R&D EC CONTRIBUTION 30.22 20.53 67.94 %
30.22 20.53 67.94%
32.72 22.57 68.97 %
Total A-2
Title B0-3 OPERATIONAL EXPENDITURE
Total B0-3
TOTAL ARTEMIS
* Payment appropriations authorised include, in addition to the budget voted by the legislative authority,
appropriations carried over from the previous exercise, budget amendments as well as miscellaneous payment
appropriations for the period (e.g. internal and external assigned revenue).
TABLE 2: OUTTURN ON PAYMENT APPROPRIATIONS IN 2013 (in Mio €)
Chapter
Title A-1 STAFF
Total A-1
Title A-2 BUILDINGS EQUIPMENT & OPERATING EXPENDITURE
0. %
10. %
20. %
30. %
40. %
50. %
60. %
70. %
80. %
90. %
100. %
A-11 A-12 A-14 A-17 A-20 A-21 A-22 A-23 A-24 A-26 A-27 A-28 A-29 B3-1
="% Outturn on pay ment appropriations"
ARTEMIS-ED-2014.75 70
ARTEMIS Joint Undertaking – AAR 2013
Commitments
2013
Payments
2013RAL 2013
% to be
settled
1 2 3=1-2 4=1-2//1
A-11 1.21 -1.21 0.00 0.00 %
A-12 0.02 0.00 0.02 100.00 %
A-14 0.02 0.00 0.01 79.55 %
A-17 0.09 -0.05 0.03 40.66 %
1.33 -1.27 0.07 4.98%
A-20 0.28 -0.26 0.02 6.90 %
A-21 0.09 -0.06 0.03 38.73 %
A-22 0.01 0.00 0.00 95.81 %
A-23 0.01 -0.01 0.01 55.88 %
A-24 0.01 -0.01 0.00 30.89 %
A-26 0.25 -0.20 0.05 18.52 %
A-27 0.01 0.00 0.01 91.75 %
A-28 0.21 -0.15 0.06 26.80 %
A-29 0.01 0.00 0.01 100.00 %
0.88 -0.69 0.19 21.72%
B3-1 30.35 0.00 30.34 99.99 %
30.35 0.00 30.34 99.99%
32.55870815 -1.96 30.60 93.99 %
Total B0-3
TOTAL ARTEMIS
INNOVATION
COMMUNICATION
AUDITS
Total A-2
Title B0-3 OPERATIONAL EXPENDITURE
SELECTED PROJECTS R&D EC
CONTRIBUTION
BUILDINGS AND ASSOCIATED COSTS
INFORMATION TECHNOLOGY
MOVABLE PROPERTY AND ASSOCIATED
COSTS
CURRENT ADMINISTRTATIVE EXPENDITURE
TELECOMMUNICATIONS
R&D SUPPORT
STAFF SALARIES
STAFF RECRUITMENT
SOCIAL INFRASTRUCTURE AND TRAINING
MISSIONS AND REPRESENTATION
Total A-1
Title A-2 BUILDINGS EQUIPMENT & OPERATING EXPENDITURE
TABLE 3 : BREAKDOWN OF COMMITMENTS TO BE SETTLED AT 31/12/2013 (in Mio €)
2013 Commitments to be settled
Chapter
Title A-1 STAFF
0.00
5.00
10.00
15.00
20.00
25.00
30.00
35.00
A-11 A-12 A-14 A-17 A-20 A-21 A-22 A-23 A-24 A-26 A-27 A-28 A-29 B3-1
="Breakdow n of Commitments remaining to be settled (in Mio EUR)"
ARTEMIS-ED-2014.75 71
ARTEMIS Joint Undertaking – AAR 2013
Legal Times
Maximum
Payment Time
(Days)
Nbr of
Paymen
ts
within
Percentage
Average
Payment
Times (Days)
Nbr of Late
PaymentsPercentage
Average
Payment
Times (Days)
30 242 99.18 % 8.97107438 2 0.82 % 40.5
45 1021 94.28 % 18.30264447 62 5.72 % 91.69354839
Total Number
of Payments1263 95.18 % 64 4.82 %
Average
Payment Time16.51464766 90.09375
Target Times
Target
Payment Time
(Days)
Nbr of
Paymen
ts
within
Target
Percentage
Average
Payment
Times (Days)
Nbr of Late
PaymentsPercentage
Average
Payment
Times (Days)
30 1113 83.87 % 13.88409704 214 16.13 % 52.20093458
Total Number
of Payments1113 83.87 % 214 16.13 %
Average
Payment Time13.88409704 52.20093458
Suspensions
Average
Report
Approval
Suspension
Days
Number
of
Suspen
ded
Paymen
% of Total
Number
Total Number
of Payments
Amount of
Suspended
Payments
% of Total
Amount
Total Paid
Amount
0 262. 19.74 % 1,327. 6,773,253.55 30.91 % 21,914,185.00
Table 4: Average Payment Times
ARTEMIS 65010000 Interest expense on late payment of charges 872.54
872.54
20.06330068
Average
Payment
Suspension
Days
90
Late Interest paid in 2013
Agency GL Account Description Amount (Eur)
20.06330068
Total Number
of Payments
1327
1327
Total Number
of Payments
244
1083
1327
ARTEMIS-ED-2014.75 72
ARTEMIS Joint Undertaking – AAR 2013
Title DescriptionYear of
Origin
Revenue and
Income
recognized
Revenue and
Income cashed
Outstanding
Balance
A-2REVENUES AND
CONTRIBUTIONS2013 21933123.68 21,929,526.26 3,597.42
21933123.68 21,929,526.26 3,597.42
TABLE 5 : SITUATION ON REVENUE AND INCOME IN 2013
TOTAL ARTEMIS
ARTEMIS-ED-2014.75 73
ARTEMIS Joint Undertaking – AAR 2013
INC
OM
E
BU
DG
ET
RE
CO
VE
RY
OR
DE
RS
IS
SU
ED
IN
2013
Ye
ar
of
Ori
gin
(co
mm
itm
en
t)N
br
RO
Am
ou
nt
Nb
rR
O A
mo
un
tN
br
Nb
rR
O A
mo
un
t
Su
b-T
ota
l
EX
PE
NS
ES
BU
DG
ET
Nb
rA
mo
un
tN
br
Am
ou
nt
Nb
rA
mo
un
tN
br
Am
ou
nt
Nb
rA
mo
un
tN
br
Am
ou
nt
INC
OM
E L
INE
S IN
INV
OIC
ES
NO
N E
LIG
IBL
E IN
CO
ST
CL
AIM
S
CR
ED
IT N
OT
ES
Su
b-T
ota
l
GR
AN
D T
OT
AL
% Q
ua
lifi
ed
/To
tal
RC
Err
or
Irre
gu
lari
tyO
LA
F N
oti
fie
dT
OT
AL
Qu
ali
fie
dTO
TA
L R
C(i
ncl.
no
n-q
ua
lifi
ed
)
TA
BL
E 6
: R
EC
OV
ER
Y O
F U
ND
UE
PA
YM
EN
TS
(Nu
mb
er
of
Re
co
ve
ry C
on
tex
ts a
nd
co
rre
sp
on
din
g T
ran
sa
cti
on
Am
ou
nt)
TO
TA
L Q
ua
lifi
ed
TO
TA
L R
C(i
ncl.
no
n-q
ua
lifi
ed
)%
Qu
ali
fie
d/T
ota
l R
C
RO
Am
ou
nt
ARTEMIS-ED-2014.75 74
ARTEMIS Joint Undertaking – AAR 2013
Year of
Origin
Number at
01/01/2013
2013
Totals 1 3,597.42
Number at
31/12/2013Evolution
Open Amount
(Eur) at
01/01/2013
Open Amount
(Eur) at
31/12/2013
Evolution
1 3,597.42
TABLE 7: AGEING BALANCE OF RECOVERY ORDERS AT 31/12/2013 FOR ARTEMIS JU
Waiver Central
Key
Linked RO
Central Key
RO Accepted
amount (Eur)LE Account Group
Commission
DecisionComments
1.
TABLE 8 : RECOVERY ORDER WAIVERS IN 2013 >= EUR 100.000
Total ARTEMIS JU
Number of RO waivers
ARTEMIS-ED-2014.75 75
ARTEMIS Joint Undertaking – AAR 2013
Appendix 2: List of national funding authorities having signed an administrative agreement with the ARTEMIS JU
Country National Funding Authority
Date of signature of the Administrative
Agreement
AT Österreichische Forschungsförderungsgesellschaft mbH (FGG) 29.08.2008
BE
Instituut voor de Aanmoediging van Innovatie door Wetenschap en Technologie in Vlaanderen (IWT)
24.06.2008
Institut Bruxellois pour la Recherche et l’Innovation (INNOVIRIS)
5.07.2011
SPW-DGO6 (Wallonia) 16.04.2013
CZ Ministry of Education, Youth and Sports 14.07.2008
DK Danish Council for Technology and Innovation 17.06.2008
EE Estonian Science Foundation 17.06.2008
FI Finnish Funding Agency for Technology and Innovation (TEKES) 16.06.2008
FR Direction Générale des Entreprises du Ministère de l'économie, de l'industrie et de l'emploi
3.10.2008
DE Bundesministerium für Bildung und Forschung 25.08.2008
EL General Secretariat for Research and Technology of the Ministry of Development
14.06.2008
HU Hungarian National Office for Research and Technology (NKTH) 16.08.2008
IE Enterprise Ireland 23.06.2008
IT Ministero dell’Istruzione, dell'Università e della Ricerca (MIUR) 5.09.2008
LV Ministry of Education and Science 9.12.2009
NL SenterNovem 7.07.2008
NO Research Council of Norway 23.06.2008
PT Fundação para a Ciência e a Tecnologia (FCT) 3.09.2008
RO Centrul National de Management Programe – CNMP 25.08.2008
SI Ministry of Higher Education, Science and Technology (MHEST) 25.08.2008
ES Ministerio de Industria, Turismo y Comercio 25.08.2008
SE VINNOVA - Swedish Governmental Agency for Innovation Systems
26.08.2008
UK Engineering and Physical Sciences Research Council (EPSRC) 12.09.2008
Technology Strategy Board (TSB) 23.06.2008
PL National Centre for Research and Development 10.01.2012
ARTEMIS-ED-2014.75 76
ARTEMIS Joint Undertaking – AAR 2013
Appendix 3: Members of ARTEMIS Governing Board in 2013
ARTEMIS-IA Jan Lohstroh Heinrich Daembkes
IE Michael Hughes Stephen O’Reilly
AT Michael Wiesmüller Kerstin Zimmermann
IT
Mario Al Aldo Covello Alberto Sangiovanni Vincentelli Enrico Macii
BE Leo Van de Loock Francis Deprez Nico Deblauwe
LV Maris Alberts Modris Greitans
CY Kalypso Sepou NL Jasper Wesseling Wilbert Schaap
CZ Jiri Kadlec Jana Bystricka
NO Tron Espeli Paul Gretland
DE Erasmus Landvogt Doreen Becker
PT
Luis Melo Rui Durao Filipa Duarte Elisabete Pires
DK Jan Madsen Lisbet Elming
PL Majos Wieslaw
EE Toivo Raim
RO Angela Ionita
ES Jose Angel Alonso Jimenez Salvador Dueñas Fernando Rico Rios
SE Joachim Karlsson Nabiel Elshiewy
FI Kari Tilli Kari Markus
SI Ales Mihelic Barbara Zalar
FR Cecile Dubarry Fabien Terraillot
UK Lee Vousden
EL Maria Koutrokoi Constantinos Kyriakopoulos Georgios Prinotakis
EC
Khalil Rouhana Willy Van Puymbroeck Michel Hordies
HU Szonja Czuzdi Sandor Bottka
Joao Serrano Gomes Max Lemke Werner Steinhoegl
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Appendix 4: Members of ARTEMIS Public Authorities Board in 2013
AT
Michael Wiesmüller Doris Vierbauch Kerstin Zimmermann Georg Niklfeld Thomas Zergoi
IT
Mario Ali Aldo Covello Enrico Macii Alberto Sangiovanni Vincentelli
BE
Leo Van de Loock Nico Deblauwe Francis Deprez Mathilde Remaux Nicolas Delsaux
LV Modris Greitans Dina Berzina
CY Lina Tsoumpanou NL Wilbert Schaap Walter de Wit
CZ Jiri Kadlec Lukas Levak
NO Tron Espeli Paul Gretland
DE Erasmus Landvogt Doreen Becker Michael Weber
PT
Luis Melo Rui Durao Filipa Duarte Elisabete Pires
DK Lisbet Elming PL Leszek Grabarczyk Anna Ostapcuzuk Maria Bojanowska
EE Toivo Raim RO Nicoleta Dumitrache Andrei Paraschiv
ES
Joaquim Abati Gomez Maria Eugenia Taillefer de Prado Fernando Rico Rios Juan Pérez
SE Nabiel Elshiewy Joachim Karlsson
FI Markus Kari Ahola Kimmo
SI Ales Mihelic Barbara Zalar
FR Patrick Schouller Fabien Terraillot
UK Myrddin Jones
EL Maria Koutrokoi Pavlidou Niovi
EC
Khalil Rouhana Willy Van Puymbroeck Michel Hordies
HU Nora Jeney Sandor Bottka
Joao Serrano Gomes Max Lemke Werner Steinhoegl
IE Michael Hughes Stephen O’Reilly
ARTEMIS Joint Undertaking – AAR 2013
Appendix 5: Members of ARTEMIS Industry and Research Committee in 2013
At the end of 2013 the IRC consisted of 23 members.
From SME’s
Pauli Kuosmanen TIVIT Ltd.
Pedro Ruiz Integrasys S.A.
Rodrigo Maia Critical Software
From Universities and Research institutes
Estibaliz Delgado TECNALIA
Irene Lopez de Vallejo Tekniker IK4
Jerker Delsing Lulea University of Technology
Tatu Koljonen VTT
Roberto Uribeetxeberria Mondragon Goi Eskola Politeknikoa
From Large Enterprises
Jan van den Biesen Philips
Patrick Candry Barco
Heinrich Daembkes EADS/Cassidian
Gerard Beenker NXP Semiconductors
Giovanni Barontini Finmeccanica
Angel Garcia Sanchez INDRA SISTEMAS, S.A.
Josef Affenzeller AVL List GmbH
Karlheinz Topp Robert Bosch GmbH
Knut Hufeld Infineon Technologies AG
Laila Gide Thales
Lothar Borrmann Siemens AG
Marc Frouin Dassault Systemes SA
Rafael Socorro ACCIONA
Sylvain Prudhomme AIRBUS France
Roberto Zafalon STMicroelectronics
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