arta. ppa pledges to develop and operate in partnership with the private sector, locally, globally...
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ARTA
“PPA pledges to develop and operate in partnership with the private sector, locally, globally competitive and environment friendly ports to ensure customer’s satisfaction and contribute to our country’s economic recovery”.
Specifically, PPA pledges
“Oplan Smilling Face” &
“Bilis Aksyon” to customers/
Clients that transact business
Inside the port
24hours services in the
country’s major ports
An orderly, clean and safe port
Release of cargoes within
Thirty (30) minutes from
Presentation of complete
Documents
Hassle –free berthing
Application assured through
Use of information technology
At PPA, service time is anytime, all the time!
Service Pledges Feedback and RedressMechanisms
Please let us know how we have served youBy doing any of the following:
Accomplish our Feedback Form available in the Nasipit Baseport, Port Terminal Offices of Butuan and Masao and simply drop in the Suggestion Box at the lobby and in our Action Center.
Send your Feedback through our email address: pmo_nasipit@yahoo.com or call us at 085-3425352/ 085-3426451
Talk to our Officer of the Day.
If you are not satisfied with our service, your written/ verbal complaints shall immediately be attended to by the Officer of the Day at the Public Assistance and Complaints Desk.
Thank you for helping us continuously improve our services.
LIST OF NASIPIT BASEPORT FRONTLINE SERVICES
- Allocation of Berthing Spaces and the Services of Docking Needs of Commercial Vessels both Foreign and Domestic
- Granting on Entry Clearance to all Commercial Vessels both Foreign and Domestic
- Grating of Exit Clearance to all Commercial Vessels both Foreign and Domestic
- Withdrawal of Dangerous Goods
- Procedure in Withdrawal of Rolling Cargo
- Procedure in Withdrawal of General Cargo
- Assessment of Stuffing/Stripping Fee and Storage Fee
- Documentation, Processing, Approval for Loading of General Cargoes
- Documentation, Processing, Approval for Loading of Regulated Cargoes
- Documentation, Processing, Approval for Loading of Rolling Cargoes
- Documentation, Processing, Approval for Loading of Dangerous Cargoes
- Issuance of Official Receipts and RORO Terminal Fee Tickets (RRTF)
1 SERVICE TITLE: Allocation of Berthing Spaces and the Service of Docking Needs
of Commercial Vessels both Foreign and Domestic
OFFICE ADDRESS: Philippine Ports Authority
Port Management Office of Nasipit
Talisay, Nasipit, Agusan del Norte
SERVICE DESCRIPTION: Documentation & Application for Berthing Permit and the Grant of Entry and Exit
Clearance to Vessels
WHO MUST AVAIL OF THE SERVICE: Shipping Lines and/or Agent who are intending to call their vessels at the Port of
Nasipit
REQUIREMENTS: * Vessel’s Registration (for maiden voyage)
* Vessel information Sheet/Statistical Supplement
* Application for Berth/Anchorage
SCHEDULE OF AVAILABILITY OF THE SERVICE: 24 Hours/7days a week
FEES: Dockage (for Foreign Vessels)
Usage Fee (for Domestic Vessels)
Port Dues (for Foreign Vessels)
Share On Line Handling (Mooring & Unmooring)
Share On Pilotage
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents, files a Notice of Arrival and fills up the Application for Berth/ Anchorage form and request for berth/anchorage allocation
Marine Services Section/ Clearing Officer on duty examines the completeness of the documents; informs the required fees and likewise refers to berthing plan otherwise conducts meeting with all stakeholders if berthing areas congested.
10 minutes Rene B. LeysonJoseph John F. Piencenaves
Armando R. BalbutinAntonio J. Vallecera
Iraida P. Melgo
Notice of Arrival and Application for Berth
All Fees and / or Charges are paid prior or
upon departure of the vessel
2 Allocates berthing/anchorage areas and grant Berthing Permit
5 minutes Rene B. Leyson Application for
Berth/ Anchorage
3 Receives copies of Application for Berth/Anchorage and the corresponding berth allocation
Clearing Officers on Duty Application for
Berth/ Anchorage
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
2 Granting of Entry Clearance to all Commercial Vessels both Foreign and DomesticSERVICE DESCRIPTION: Documentation & Application for Berthing Permit and the Grant of Entry and Exit
Clearance to Vessels
REQUIREMENT: * Inward Manifest
* Bills of Lading/Import Clearance
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents
Marine Services Section/Clearing Officer on duty examines the completeness of the documents, informs the required fees
10 minutes Rene B. LeysonJoseph John F. Piencenaves
Armando R. BalbutinAntonio J. Vallecera
Iraida P. Melgo
Notice of Arrival and Application
for BerthAll port charges are paid prior or
upon clearance
of the vessel
2 Request for the computation of all charges against the vessel including stevedoring and other port charges
Computes Anchorage Fees/Dockage/Port Dues/Usage and other charges against the vessel
5 minutes Clearing Officer on Duty System generated
POIs or computation
of port charges
3 Receives the draft of the computation
Stamps the Roll Book with “Entered” if vessel is domestic
2 minutes Clearing Officers on Duty Draft computation
2 Granting of Exit Clearance to all Commercial Vessels both Foreign and DomesticSERVICE DESCRIPTION: Documentation & Application for Berthing Permit and the Grant of Entry and Exit
Clearance to Vessels
REQUIREMENT: * Outward Manifest
* Bills of Lading/Import Clearance
* Roll Book
FEES: Dockage (for Foreign Vessels) GRT x Dollar rate x .039 x no. of days in the port
Usage Fee (for Domestic Vessels) GRT x .80 x no. of days in the port
Port Dues (for Foreign Vessels) GRT x dollar rate x .081
Share on Line Handling (Mooring & Unmooring), please see CHO Matrix
Share on Pilotage, please see Pilotage Matrix
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS
FEES
1 Proceed to Marine Services Section/Clearing Officer and submit all the necessary documents
Marine Services Section/Clearing Officer on duty examines the completeness of the documents, and reminds the required fees and issues Port Operation Invoices
10 minutes Rene B. LeysonJoseph John F. Piencenaves
Armando R. BalbutinAntonio J. Vallecera
Iraida P. Melgo
VISPOI Dockage &
Port Dues and Usage Fees is dependent on the GRT of the Vessel times
the number of days and is
system generated
including 10% government
share on pilotage and line handling
2 Pays the required fees per computation/POIs received
Receives Port Operations Invoices and issues corresponding Official Receipts
10 minutes Cashier/Collection Representative on Duty
POIO/I
3 Present the Official Receipt of all port charges paid and request for the grant of exit clearance
Examines the Official Receipt and if in order and complete, grants exit clearance by stamping “Clearance Granted” on all outward documents submitted and Roll Book
5 minutes Clearing Officers on Duty OR
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
I. ISSUANCE OF OFFICIAL RECEIPT – CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1 Proceed to Cashier/Collection Representatives to pay port charges & other revenues
FS-Cashier/Collection Representativea. Checks the accuracy of the POI/PCCS
presented by the customerb. Receives and counts the paymentc. Issues OR and gives original copy of the OR
to the customer with the corresponding POI
1 minute
1 minute1 minute
Roberto C. AmperIraida P. Melgo
Pilipinas P. SibayanCarlos M. Yamba
POIOR
2 Proceeds back to PSD-Clearing Officer Presents the Official Receipts to PSD-Clearing Officer and stampsPAID on the BL and POI/PCCS
1 minute
I. ISSUANCE OF OFFICIAL RECEIPT – CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1 Secures Bill of Lading (BL) from shipping lines Shipping Lines
2 Proceeds to CHO-NIASSI and presents BL, Driver’s passenger ticket to CHO
Cargo Handling Operator (CHO)-NIASSI verifies documents, issue CMCS with remark RRTF
3 Proceeds to Cashier/Collection Representatives and presents the documents
PPA Cashier/Collection Representative reviews the documents and issues & fills up RRTF ticket according to type of Vehicle then signs BL & retains copy of BL & CMCSType ofVehicle Description 1 Motorcycle/Tricycle 2 Car, Minivan, SUV,AUV,Owner Jeep, PUJ not more than 16 pax 3 Light Delivery Truck, Van, Pickup Truck PUJ nor more than 16 pax 4 Stake truck, heavy delivery Truck, passenger/tourist bus, prime mover, tractor head w/or w/out trailer/chassis, 10 wheeler
2 minutes Roberto C. AmperIraida P. Melgo
Pilipinas P. SibayanCarlos M. Yamba
65.00
129.00
258.00
516.00
For ATSC prepared RRTF tickets:Follow Steps 1 and 2 Proceed to Cashier/ Collection Representative and present the documents including RRTF ticket issued by ATSC
Cashier/Collection Representatives confirms and signs the BL & retains copy of BL & CMCS for record purposes. 1 minute
Roberto C. AmperIraida P. Melgo
Pilipinas P. SibayanCarlos M. Yamba
-
1 SERVICE TITLE: Withdrawal of Dangerous Goods
OFFICE ADDRESS: Philippine Ports Authority
Port Management Office of Nasipit
Talisay, Nasipit, Agusan del Norte
SERVICE DESCRIPTION: Withdrawal of Dangerous Goods
WHO MUST AVAIL OF THE SERVICE: All Legitimate Port Users
REQUIREMENTS: 1. Bill of Lading from port of loading
2. Dangerous Goods Handling Permit
3. Delivery Receipt
SCHEDULE OF AVAILABILITY OF THE SERVICE: 24 Hours a day/7days a week
FEES:
Wharfage Fee
Gov’t Share on Arrastre (10%)
Gov’t. Share on Stevedoring (10%)
Palletized Non-Palletized 10 footer van 20 footer van 40 footer van
9.00 / cu.m.
70.25 / Rev. Ton
14.95 / Rev. Ton
9.00 / cu.m.
90.20 / Rev. Ton.
21.10/ Rev. Ton.
63.00 / unit
35.60 / unit
129.50 / unit
126.00 / unit
71.25 / unit
215.50 / unit
183.00 / unit
142.35 / unit
215. 50 / unit
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Notifies PPA and CHO on the arrival of the vessel & applies for DG Handling Permit
Terminal Supervisor/Safety Officer evaluates/examines submitted documents
CHO Safety OfficerPPA Safety Officer
DG Handling
Permit
2 Presents Bill of Lading/Import Clearance to PPA Clearing Office for assessment and payment of port charges
TOO evaluates/examines the documents, computes/assess port charges, issue invoice and submits same to PPA Cashier for collection of corresponding port charges
Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
3 Pays the corresponding port charges per issued invoice
PPA Cashier/Collection Rep. collects corresponding port charges and issues Official Receipt
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
PortOperations
Invoice (POI)
4 Upon arrival of the vessel, presents to CHO the DG Handling Permit & pays the corresponding handling charges
CHO-Scaler’s Section/Cashering CHO Scaler/Billing Head CMCS
5 Asks CHO Delivery Receipt CHO Cargo Checker’s Section CHO Checker
6 Submits copy of CHO OR and DR for reassessment/verification
Receives/forwards port operations invoice to cashier pays all port charges
PPA-PSD Clearing Unit 3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
7 Retrieves Bill of Lading/Delivery Receipt and attach documents after port charges paid
Clears/signs/stamps Bill of Lading 3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
8 Submits a copy of DR at exit gate PPD/PPA-hired security guards All available PPD personnel//PPA-hired security guards on duty
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
Dangerous goods
2 Procedure in Withdrawal of Rolling CargoSERVICE DESCRIPTION: Withdrawal of Rolling Cargoes
1. Vehicle (CHO assited)
2. RRTS – Roll-On/Roll-Off Transport System (self-propelled)
REQUIREMENT: 1. Bill of Lading
2. Certificate of Registration
3. Official Receipt
FEES: 1. Vehicle (CHO assisted)
a. Wharfage Fee (plus VAT)
b. Government Share on Arrastre (10%) (plus VAT) 9.00 / cu. m.
c. Government Share on Stevedoring(10%) (plus VAT) 70/85 / Rev. Ton
2. RRTS – Roll-On/Roll-Off Transport System (self-propelled) 21.10 / Rev. ton
a. Terminal Fee Cash Ticket
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Claims B/L from Port of Origin (ROLLING Cargo) CHO-NIASSI 10 minutes CHO Checker
Please refer to above
Fees
2 Pays the required fees per computation/POIs received Receives Port Operations Invoices and issues corresponding Official Receipts
15 minutes CHO Scaler/BillingHead/Cashier
CMCS
3 CHO assisted-Proceeds to PPA Clearing Unit with the required documents (B/L CMCS, Arrastre, Billing)
Receives/forwards port operations invoice to Cashier and pays all port charges
Clearing Officer checks the actual volume of cargo. Computes port charges
Issues POI
3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
PCCS
POI
4 Retrieves B/Lading/Delivery Receipt & attach documents after port charges are paid
Clears/signs/stamps Delivery Receipt 3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
5 Submits a copy of DR at exit gate PPD/PPA hired security contractor All available PPD personnel/PPA-hired security guards on duty
3 Procedure in Withdrawal of General CargoSERVICE DESCRIPTION: Withdrawal of Rolling Cargoes
1. Break bulk Cargoes
2. Bulk Cargoes
REQUIREMENT: 1. Bill of Lading from port of loading
2. Delivery Receipt
FEES: a. Wharfage Fee
b. Government Share on Arrastre (10%)
c. Government Share on stevedoring (10%)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF ACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Claims B/L from Port of Origin (ROLLING Cargo) CHO-NIASSI CHO Checker
Please refer to Fees Matrix
2 Asks for the actual cargo measurement and computation
CHO-Scaling Section CHO Scaler/BillingHead/Cashier
CMCS
3 Pays arrastre charges to CHO CHO-NIASSI Official Receipt CHO Cashier PCCS
4 Asks for CHO Delivery Receipt CHO Cargo Checker Section CHO Cashier
5 Submits copy of CHO OR and DR for reassessment/verification
Receives/forwards port operations invoice to Cashier and pays all port charges
Retrieves B/Lading/Delivery Receipt & attach documents after port charges are paid
PPA-PSD Clearing Unit
Issues POI
Clears/signs/stamps Delivery Receipt
3 minutes
10 minutes
3 minutes
Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
5 Submits a copy of DR at exit gate PPD/PPA hired security contractor All available PPD personnel/PPA-hired security
guards on duty
SERVICE TITLE: Assessment of Stuffing/Stripping Fee Storage FeeSERVICE DESCRIPTION: Collection of Additional Port Charges
1. Stuffing Fee
2. Stripping Fee
3. Storage Fee
REQUIREMENTS: 1. Bill of Lading from port of loading
2. Delivery Receipt
FEES:
1. Stuffing Fee (plus 12% VAT)
2. Stripping Fee (plus 12% VAT)
3. Storage Fee (plus 12% VAT)
General Cargo 10 footer van 20 footer van 40 footer van
10.00 / pallet
- -
5.65 /Rev. Ton/day
30.00 / unit
30.00 / unit
63.45 / day
50.00 / unit
50.00 / unit
180.50 /day
100.00 / unit
100.00 /unit
360.95 / day
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 General CargoPresents documents at PPA Office:a. Outbound Cargo-Bill of Ladingb. Inbound Cargo-Bill of
Lading/Deliveryc. Storage Fee-Bill of Lading and/or
Delivery Receipt/CMCS
Receives/forwards port operations invoice to cashier and pays all port charges
Clearing Officer assesses stuffing feeClearing Officer assesses stripping fee
Clearing Officer presents overdue cargo report and/or date of cargo stored/discharged from the vessel and computes/assesses storage chargesEncoders issues POI
10 minutes1 minute
3 minutes
10 minutes
Rene B. LeysonJoseph John F. Piencenaves
Armando R. BalbutinAntonio J. Vallecera
Iraida P. Melgo
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
CMCS
POI
Please refer to Fees Matrix
2 Retrieves Bill of Lading/attached documents after port charges are paid
Clears/signs/stamps Bill of Lading/Delivery Receipt
3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
3 1. For stuffing/storage fee (outbound):
- proceeds to CHO for cargo loading2. For stripping/storage fee (inbound): - submits a copy of Delivery Receipt (DR) at the exit gate
CHO allocates manpower/equipment for cargo loading to vessel. Checker checks B/L and all corresponding port charges has been paidPPD/PPA-hired security contractor
15 minutes CHO with supervision by PPA TOO
All available PPD personnel/PPA-hired security
guards on duty
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
1 SERVICE TITLE: Documentation, Processing, Approval for Loading of General Cargoes
OFFICE ADDRESS: Philippine Ports Authority
Port Management Office of Nasipit
Talisay, Nasipit, Agusan del Norte
SERVICE DESCRIPTION: Loading of General Cargoes
1. Breakbulk Cargoes
2. Bulk Cargoes
WHO MUST AVAIL OF THE SERVICE: All Legitimate Port Users
REQUIREMENTS: * Bill of Lading
SCHEDULE OF AVAILABILITY OF THE SERVICE: 24 Hours a day/7days a week
FEES:
PalletizedNon-Palletized10 footer container van20 footer container van40 footer container van
Wharfage Fee(Plus 12% VAT)
Gov’t Share on Arrastre (10%) (Plus 12% VAT)
Gov’t Share on Stevedoring(10%) (Plus 12% VAT)
General Cargoes / Iron/SteelGeneral Cargoes Iron/Steel
P9.00 / cu.m.P9.00 / cu.m.
P63.00 / cu.m.P126.00 / cu.m.P189.00 / cu.m.
P70.25 / Rev. TonP90.20 / Rev. Ton
P35.60 / UnitP71.25 / Unit
P142.35 / Unit
P130.70 / Met. TonP175.45 / Met. Ton
P35.60 / UnitP71.25 / Unit
P142.35 / Unit
P1.495 / P1.495 2.11 / 2.11 12.95 / - 21.55 / - 21.55 / -
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 General CargoBrings the cargo and secure Bill of Lading from Shipping Company
Shipping Lines 10 minutes Booking Clerk B/L
Fees shall be paid upon
withdrawal/Loading of cargo. Or
charged to revolving
fund.
2 Proceeds to PPA and secures CE/WP at Clearing Unit
Clearing Officer issues CE/WP after bill of lading/vehicle access slip is presented and allocates storage area
10 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
3 Proceeds to CHO; secures CMCS and pays arrastre/stevedoring share
Billing/scalling section 15 minutes Arrastre scaler/billingHead/cashier
CMCS
4 Proceeds to PPA clearing unit with the required documents. (Bill of Lading/CMCS/arrastre billing)
Receives/forwards port operation invoice to cashier and pays all port charges
Clearing Officer checks the actual volume of cargo. Computes port charges
Issues Port Operation Invoice
5 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
B/LCMCS
POI
5 Retrieves Bill of Lading/attached documents after port charges are paid
Clears/signs/stamps Bill of Lading 3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
B/LOR
6 Proceeds to CHO for cargo loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid
15 minutes CHO with supervision by PPA T.O.O.
B/LPPA ORCHO OR
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
2 SERVICE TITLE: Documentation, Processing, Approval for Loading of Regulated Cargoes
SERVICE DESCRIPTION: Loading of General Cargoes
A. Forest/Planted Specie Products
1. Logs
2. Lumber
3. Plywood/Veneer/Lawanit
4. Rattan/Binding Materials
B. Others
1. Coco Lumber
2. Sand and Gravel
3. Mineral Ore
REQUIREMENTS: 1. Bill of Lading
2. Attachments
A. Forest/Planted Specie Products
DENR Clearances:
a. CTO – Certificate of Timber Origin
b. CLO – Certificate of Lumber Origin
c. Permit of Transport (form origin to destination)
B. Other
a. Philippine Coconut Authority Clearance
b. Barangay Clearance for Sand and Gravel
c. DENR Permit to Transport
FEES:Gen. Cargo (Lumber)Plywood/Veneer/Lawanit10 footer container van20 footer container van40 footer container van
Wharfage Fee (Plus 12% VAT) Gov’t Share on Arrastre (10%) (Plus 12% VAT) Gov’t Share on Stevedoring(10%) (Plus 12% VAT)
P9.00 / cu.m.P9.00 / cu.m.
P63.00 / cu.m.P126.00 / cu.m.P189.00 / cu.m.
P123.80 / 1000 bdft.P74.35 / Rev. Ton
P35.60 / UnitP71.25 / Unit
P142.35 / Unit
P31.20 / 1000 bdft.14.95 / Rev. Ton
12.95 / Unit21.55 / Unit21.55 / Unit
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Regulated CargoesSecures DENR clearances (CTO, CLO, PTT,), PCA Permit (Coco Lumber), Barangay Clearance (sand & gravel)
DENR / PCA / Barangay Hall DENR/PCA personnel/ Punong Barangay
CTO/CLU PTT/PCA PermitBrgy. Clearance
Fees shall be paid
upon withdraw
al/Loading of cargo.
Or charged
to revolving
fund.
2 Brings the cargo and secures Bill of Lading from Shipping Company
Shipping Lines 10 minutes Booking Clerk
3 Proceeds to PPA and secures CE/WP at clearing unit
Clearing officer issues CE/WP after bill of Lading/vehicle access slip is presented and allocates storage area
10 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
CMCS
4 Proceeds to CHO; secures CMCS and pays arrastre/stevedoring share
Billing/Scalling section 15 minutes Arrastre scaler/ Billing Head/ Cashier
B/LCMCS
5 Proceeds to PPA clearing unit with required documents (Bill of Lading/CMCS/arrastre billing)
Receives/forwards port operation invoice to cashier and pays all port charges
Clearing officer checks the actual volume of cargo. Computes port charges
Issues Port Operation Invoice
5 minutes
10 minutes
Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
B/LCMCS
POI
6 Retrieves Bill of Lading/attached documents after port charges are paid
Clears/signs/stamps Bill of Lading 3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
B/LOR
7 Accomplishes Loading Advice Form and present same to TS
Cargo Control and Clearing Unit 5 minutes Mateo P. Villones Loading Advice B/L; OR; CTO/COC
8 Proceeds to CHO for cargo Loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid
15 minutes CHO with supervision by PPAT.O.O.
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
3 SERVICE TITLE: Documentation, Processing, Approval for loading of Cargoes
SERVICE DESCRIPTION: Loading of Rolling Cargoes
1. Vehicles (CHO assisted)
2. RRTS – Roll-On-/Roll-Off Transport System (self-propelled)
REQUIREMENTS: 1. Bill of Lading
2. Certificate of Registration
3. Official Receipt
FEES:
CHO assistedWharfage Fee (Plus 12 % VAT)
Gov’t Share on Arrastre (10%)(Plus 12% VAT)
Gov’t Share on Stevedoring (10%)(Plus 12% VAT)
P9.00 / cu.m. P70.85 / Rev. Ton P21.10 / Rev. Ton
Self-propelled(RRTS)
Type 1 Type 2 Type3 Type 4
Motorcyle, Tricycle, Scooter
Car, Mini Van, SUV, AUV, Owner Jeep, PUJ,
(up to 16 pax)
Light Delivery Van, Pick-upTruck, PUJ
(more than 16 pax)
Stake Truck, Heavy Delivery Truck, Passenger/Tourist Bus, Prime Mover, Tractor
Head(with or without trailer/chasis)
P65.00 P129.00 P258.00 P516.00
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Rolling CargoSecures Bill of Lading from Shipping Company after presentation of OR/CR
Shipping Lines Booking Clerk LTOORCR
Fees shall be paid
upon withdrawal
/Loading of cargo. Or
charged to revolving
fund.
2 Proceeds to PPA and secures CE/WP at Clearing Unit
Clearing Officer issues CE/WP after bill of lading/vehicle access slip is presented and allocates storage area
10 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
B/LCEWP
3 Proceeds to CHO; secures CMCS and pays arrastre/stevedoring share
Billing/scalling section 15 minutes Arrastre scaler/billingHead/cashier
CMCS
4 Proceeds to PPA clearing unit with the required documents. (Bill of Lading/CMCS/arrastre billing)
Receives/forwards port operation invoice to cashier and pays all port charges
Clearing Officer checks the actual volume of cargo. Computes port charges
Issues Port Operation Invoice
5 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
B/LCMCS
POI
5 Retrieves Bill of Lading/attached documents after port charges are paid
Clears/signs/stamps Bill of Lading 3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
B/LOR
6 Proceeds to CHO for cargo loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid
15 minutes CHO with supervision by PPA T.O.O.
B/LPPA ORCHO OR
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
4 Documentation, Processing, Approval for Loading of Dangerous GoodsSERVICE DESCRIPTION: Dangerous Goods Handling Process/Procedure
REQUIREMENT: 1. Bill of Lading
2. Dangerous Goods Handling Permit from PCG
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1(Dangerous Cargoes)Properly packages cargo and applies for DG Handling Permit w/the Coast Guard, PPA and other gov’t agencies and notifies CHO and pays the corresponding permit fees
TS and/or Safety Officer evaluate application for DG Handling Permit and approve if so warrant
Wharf supervisor prepares VOC and have it signed by
Shipping/Shipper and attested by PPA representative
VOC
All port charges are paid prior or
upon clearance
of the vessel
2 Secures booking/Bill of Lading/Export Dec. and present same to PPA for payment of corresponding port charges and applies CEWP
Process and computes port charges, issues invoice and forward to PPA cashier for payment by shipper/shipping after which allocates stacking space and issues CEWP
15 minutes B/LCEWPCMCS
POIOR
3 Presents CEWP to Gate Guard for entry of cargo to the port premises
Gate Guard examines/verifies, log CEWP together with the DG Handling Permit and allow entry of dangerous cargoes
10 minutes CHO receives DG and stack same at the allocated area
CEWPB/L
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
4 Presents Bill of Lading/Export Dec. to CHO for measurement of cargo and assessment of A/S. Pay corresponding A/S and secures O.R.
Clears/signs/stamps Bill of Lading15 minutes CHO scaler/billing head/cashier B/L
CMCS
Fees shall be paid upon
withdrawal/Loading of cargo. Or
charged to revolving
fund.
5 Applies for Loading Clearance/Permit w/PPA office and present Bill of Lading/Export Dec.
Receives/forwards port operation invoice to cashier and pays all port charges
Present CMCS for reassessment of port charges and if no accrued storage charges, issues Loading Clearance/Permit
Issues Port Operation Invoice
10 minutes
CHO checker with the supervision by PPA TOO
Wregner B. FortunTroy B. Lumag
Hazel A. AlejandrinoBrando B. Bucayon
B/LCMCS
POI
6 Retrieves Bill of Lading/attached documents after port charges are paid
Clears/signs/stamps Bill of Lading 3 minutes Antonio J. ValleceraIraida P. Melgo
J.J. F. PiencenavesArmando R. Balbutin
B/LOR
8 Proceeds to CHO for cargo loading CHO allocates manpower/equipment for cargo loading of to vessel. Checker checks B/L and all corresponding port charges has been paid
15 minutes CHO with supervision by PPA T.O.O.
B/LPPA ORCHO OR
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
5 SERVICE TITLE: Issuance of Official Receipt and RORO Terminal Fee Tickets (RRTF)
SERVICE DESCRIPTION: All Port Charges and other revenues assessed by Operations, Engineering, Port
Police, Acting BDMO are collected by the Cashier/Collection Representative and
corresponding Official Receipt/RoRo Terminal Fee Tickets are issued to acknowledge receipt thereof.
WHO MUST AVAIL OF THE SERVICE: All Port customers such as Shippers/consigness, Vessel Representative, Shipping/
Liner Representatives, Service Providers, Passengers, Lessees, Ship Chandler,
Businessmen & other port customers
REQUIREMENTS: a. Port Operations Invoice or
b. Port Charges Computation Sheets
c. Bill of Lading (for RoRo Vehicles-RRTF)
d. Authority to Withhold from the BIR (for customers who are new withholding agents)
e. BIR Form 2307 (for customers who Withhold 2% tax)
FEES: a. Charges against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage – Berthing,
b. Charges against Cargoes – Wharfage, Storage , Government Share, Share on
Arrastre/Stevedoring Income, Portrage, Pilotage Fees
c. Other Port Charges – Rentals, Stuffing, Stripping, Permit Fee, Watering & Electric Consumption, Mooring/Unmooring, etc.
d. RORO Terminal Fee Tickets – for RORO Vehicles
LIST OF MASAO PORT TERMINAL FRONTLINE- Processing of Permits- Notice of Arrival (NOA)- Application for Berth/Anchorage (ABA)- Vessel Entrance- Application for Exit Clearance- Cargo Stackpilling- Cargo Entry (Cargo Loading)- Cargo Withdrawal (Incoming Cargo)- Issuance of Official Receipts and Cash Tickets
1 SERVICE TITLE: Processing of PermitsOFFICE ADDRESS: Philippine Ports Authority
Terminal Management Office of Masao
Port Area, Brgy, Lumbucan, Butuan City
Tel. No. 342-6451 / 343-0138
SERVICE DESCRIPTION: A permit be secured from the Authority before a vessel can undertake either or the following:
a. Watering
b. Bunkering
c. Repair works, such as welding, chipping, painting, etc.
d. Loading/unloading of dangerous cargo
WHO MUST AVAIL OF THE SERVICE: Vessel Representative, Shipping Lines, Consignees, Shippers, etc.
REQUIREMENTS: Duly accomplished Permit Form
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: Permit Fee
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to TMO Office and submits duly accomplished Permit Form in duplicate
TOO prepares assessment:If form is not properly filled-up TOO to assist customer how to fill it up
3 minutes Luisito C. CassionGaye Lauress C. Jamero
Permit
2 Proceeds to cashier with the Port Charges Computation Sheet
Cashier receives payment and issues Official Receipt
Roberto C. Amper 33.60
3 Goes back to TOO with Official Receipt
Fills up portion indicating Official Receipt Number, date and amount paid and returns to customer for approval by the Terminal Manager
3 minutes Luisito C. CassionGaye Lauress C. Jamero
4 Proceeds to Terminal Manager Approves/signs permit 1 minute Luisito C. Cassion
5 Goes back to TOO with approved Permit
Takes note of TM’s action. Gives customer one copy and retains the other copy for future reference
1 minute Luisito C. Cassion
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of VesselSERVICE DESCRIPTION: NOA is intended to inform the Authority that a vessel is arriving. Vessel’s
particular, purpose of call other information are stated in the NOA to serve as
guide for PPA personnel in berth allocation and other actions to be taken.
REQUIREMENT: Duly accomplished NOA Form
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceeds to TMO Office and submits Notice of Arrival in duplicate
TOO receives NOA and checks to see to it that all necessary data needed is stated in the NOA
If customer does not have a copy of the form, TOO to provide and assist customer how to fill it up properly
If in order, stamps “Received”, retain 1 copy & give to customer the other copy
Forwards NOA to Terminal Manager for info.
Takes note of the NOA and returns copy to TOO for filling and for future reference
3 minutes Luisito C. CassionGaye Lauress C. Jamero
Luisito C. Cassion
Luisito C. Cassion
NOA NONE
3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of VesselSERVICE DESCRIPTION: This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA,
last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged) to serve as guide for PPA personnel in decision making as to berth allocation and other matters in port and harbour operation to ensure fast turn around time of vessel efficient
cargo handling operation and safety of port facilities.
REQUIREMENT: Duly accomplished Application Form
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to TMO Office and submits Application for Berth/Anchorage in duplicate
TOO receives copy and reviews Application for Berth/Anchorage to make sure that is properly accomplished. Returns application to customer for approval by the Terminal Manager
3 minutes Luisito C. CassionGaye Lauress C. Jamero
ABA NONE
2 Proceeds to Terminal Manager The Terminal Manager acts on the Application indicating berth allocation, takes note of ETA, ETD, draft, special cargo handling equipment needed or other arrangements, if any.
5 minutes Clearing Officer on Duty
3 Goes back to TOO Returns 1 copy to customer and retains the other copy. Takes note of the schedule and other details stated in the approved Application and files same for future reference
1 minute Luisito C. CassionGaye Lauress C. Jamero
4 Vessel EntranceSERVICE DESCRIPTION: All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables
PPA to monitor vessel traffic and a basis for determining port charges
WHO MUST AVAIL OF THE SERVICE: Vessel Clearing Officer, Vessel or Shipping Lines Representative
REQUIREMENTS: Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 VCO proceeds to TMO and submits:
Dom – 3 Inward Coasting Manifest duly stamped from P/Origin MOSD Crew List B/L if loaded with cargoFor – 3 Inward Foreign Manifest duly signed by Vessel Master Crew List Vessel Stat. Supplement
Receives/checks documents submitted by customer, if in order, customer to fill up VIS
5 minutes Luisito C. CassionGaye Lauress C. Jamero
-
2 Fills up VIS Stamps Vessel’s Roll Book (Dom) “Entered” indicating date & time of arrival and initials
Temporary files these documents to be retrieved upon application for Exit Clearance
3 minutes Luisito C. CassionGaye Lauress C. Jamero
5 Application for Exit ClearanceSERVICE DESCRIPTION: Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected
WHO MUST AVAIL OF THE SERVICE: Vessel’s Representative
REQUIREMENTS: Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 VCO proceeds to TMO and submits:
Dom – 3 Inward Coasting Manifest duly stamped from P/Origin MOSD Crew List B/L if loaded with cargoFor – 3 Inward Foreign Manifest duly signed by Vessel Master Crew List Vessel Stat. Supplement
Receives/checks documents submitted by customer, if in order, customer to fill up VIS
5 minutes Luisito C. CassionGaye Lauress C. Jamero
-
2 Fills up VIS Stamps Vessel’s Roll Book (Dom) “Entered” indicating date & time of arrival and initials
Temporary files these documents to be retrieved upon application for Exit Clearance
3 minutes Luisito C. CassionGaye Lauress C. Jamero
6 Cargo Stack pillingSERVICE DESCRIPTION: To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
WHO MUST AVAIL OF THE SERVICE: Shipping Lines, Shippers
REQUIREMENTS: Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES: Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Presents to TOO Bill of Lading and other supporting documents of cargo for stack pilling
Verifies documents and if found in order, issues Cargo Entry/Withdrawal Permit (CEWP)
5 minutes Luisito C. CassionGaye Lauress C. Jamero
- See attached schedule
2 Presents CEWP to PPA TMO Gate Guard upon entry
Collects original CEWP and checks cargo, if in order allows entry and directs shippers to designated area for stack pilling
Cargo stackpiled – awaits loading to vessel
PPA Gate Guard
3 Goes back to TOO and returns erroneous CEWP
If discrepancy as to actual cargo & CEWP is noted by GG, returns CEWP to shipper
Examines and corrects discrepancy and returns CEWP to shipper 5 minutes Luisito C. Cassion
Gaye Lauress C. Jamero
4 Presents corrected CEWO to Gate Guard Receives corrected CEWP and directs shipper to designated stack pilling area
PPA Gate Guard
7 Cargo Entry (Cargo Loading)SERVICE DESCRIPTION: To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
WHO MUST AVAIL OF THE SERVICE: Shipping Lines, Shippers
REQUIREMENTS: Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES: Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment
Cargo Handling Operator (CHO) -
2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes
Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Gov’t Share of CH charges
5 minutes Luisito C. CassionGaye Lauress C. Jamero
See attached schedule
3 Goes back to TOO and returns erroneous CEWP
Receives payment & issues O.R. 5 minutes Roberto C. Amper
4 Goes back to TOO with PPA O.R. Checks O.R. then issues CEWP 5 minutes Luisito C. CassionGaye Lauress C. Jamero
5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes
If documents are in order and complete, orders Cargo Loading
CHO
8 Cargo Withdrawal (Incoming Cargo)SERVICE DESCRIPTION: Cargo Withdrawal process is a system to be followed before cargoes can pass through the
exit gates to ensure that all fees due PPA has been paid and only legitimate owner can withdraw cargoes
WHO MUST AVAIL OF THE SERVICE: Vessel’s Representative, Shipping Lines, Shippers etc.
REQUIREMENTS: Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES: Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment
Cargo Handling Operator (CHO) -
2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes
Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Gov’t Share of CH charges
5 minutes Luisito C. CassionGaye Lauress C. Jamero
See attached schedule
3 Goes back to TOO and returns erroneous CEWP
Receives payment & issues O.R. 5 minutes Roberto C. Amper
4 Goes back to TOO with PPA O.R. Checks O.R. then issues CEWP 5 minutes Luisito C. CassionGaye Lauress C. Jamero
5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes
If documents are in order and complete, orders Cargo Loading
CHO
9 Issuance of Official Receipt and Cash TicketsSERVICE DESCRIPTION: All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO
are collected by the Cashier/Special Collecting Officer and corresponding Official Receipts are
issued in acknowledgement thereof.
WHO MUST AVAIL OF THE SERVICE: All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner
Representatives, Service Provider, Leasees, Ship Chandler, Businessmen and other port customers
REQUIREMENTS: Port Charges Computation Sheets
FEES: a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage
b. Charges Against Cargoes – Wharfage, Storage, Gov’t. Share on Arrastre/Stevedoring Income, Pilotage Fees
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1 Proceed to Cashier/Special Collecting Officer to pay port charges and other revenues
Cashier/Special Collecting Officera. Checks the accuracy of the PCCS
presented by the customer
b. Receives and counts the payment
c. Issues Official Receipt and gives original copy of the OR to the customer with the corresponding PCCS
1 minute
1 minute
1 minute
Roberto C. AmperGaye Lauress C. Jamero
LIST OF BUTUAN PORT TERMINAL FRONTLINE SERVICES- Processing of Permits- Notice of Arrival (NOA)- Application for Berth/Anchorage (ABA)- Vessel Entrance- Application for Exit Clearance- Cargo Stackpilling- Cargo Entry (Cargo Loading)- Cargo Withdrawal (Incoming Cargo)- Issuance of Official Receipts and Cash Tickets
1 SERVICE TITLE: Processing of PermitsOFFICE ADDRESS: Philippine Ports Authority
Terminal Management Office of Butuan
Port Area, Butuan City
Tel. No. 342-6451
SERVICE DESCRIPTION: A permit be secured from the Authority before a vessel can undertake either or the following:
a. Watering
b. Bunkering
c. Repair works, such as welding, chipping, painting, etc.
d. Loading/unloading of dangerous cargo
WHO MUST AVAIL OF THE SERVICE: Vessel Representative, Shipping Lines, Consignees, Shippers, etc.
REQUIREMENTS: Duly accomplished Permit Form
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: Permit Fee
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS FEES
1 Proceed to TMO Office and submits duly accomplished Permit Form in duplicate
TOO prepares assessment:If form is not properly filled-up TOO to assist customer how to fill it up
3 minutes Lolita S. SantaJuancho I. Talili
2 Proceeds to cashier with the Port Charges Computation Sheet
Cashier receives payment and issues Official Receipt
Roberto C. Amper 33.60
3 Goes back to TOO with Official Receipt
Fills up portion indicating Official Receipt Number, date and amount paid and returns to customer for approval by the Terminal Manager
3 minutes Lolita S. SantaJuancho I. Talili
4 Proceeds to Terminal Manager Approves/signs permit 1 minute Juancho I. Talili
5 Goes back to TOO with approved Permit
Takes note of TM’s action. Gives customer one copy and retains the other copy for future reference
1 minute Lolita S. SantaJuancho I. Talili
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
2 NOTICE OF ARRIVAL (NOA) – Shall be filed 48 hours before ETA of VesselSERVICE DESCRIPTION: NOA is intended to inform the Authority that a vessel is arriving. Vessel’s
particular, purpose of call other information are stated in the NOA to serve as guide for PPA
personnel in berth allocation and other actions to be taken.
REQUIREMENT: Duly accomplished NOA Form
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceeds to TMO Office and submits Notice of Arrival in duplicate
TOO receives NOA and checks to see to it that all necessary data needed is stated in the NOA
If customer does not have a copy of the form, TOO to provide and assist customer how to fill it up properly
If in order, stamps “Received”, retain 1 copy & give to customer the other copy
Forwards NOA to Terminal Manager for info.
Takes note of the NOA and returns copy to TOO for filling and for future reference
3 minutes Lolita S. SantaJuancho I. Talili
Mateo P. Villones
NOA NONE
3 Application for Berth/Anchorage (ABA) – shall be filed 36 hours before ETA of VesselSERVICE DESCRIPTION: This application if filed by agent/owner of vessel (indicating therein the purpose of call, ETA,
last & next port of calls, voyage origin and destination, cargoes to be loaded or discharged) to serve as guide for PPA personnel in decision making as to berth allocation and other matters in port and harbour operation to ensure fast turn around time of vessel efficient
cargo handling operation and safety of port facilities.
REQUIREMENT: Duly accomplished Application Form
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to TMO Office and submits Application for Berth/Anchorage in duplicate
TOO receives copy and reviews Application for Berth/Anchorage to make sure that is properly accomplished. Returns application to customer for approval by the Terminal Manager
3 minutes Lolita S. SantaJuancho I. Talili
ABA -
2 Proceeds to Terminal Manager The Terminal Manager acts on the Application indicating berth allocation, takes note of ETA, ETD, draft, special cargo handling equipment needed or other arrangements, if any.
5 minutes Juancho I. Talili
3 Goes back to TOO Returns 1 copy to customer and retains the other copy. Takes note of the schedule and other details stated in the approved Application and files same for future reference
1 minute Lolita S. SantaJuancho I. Talili
4 Vessel EntranceSERVICE DESCRIPTION: All vessels be it foreign or domestic must apply for Entrance at the office of PPA, This enables
PPA to monitor vessel traffic and a basis for determining port charges
WHO MUST AVAIL OF THE SERVICE: Vessel Clearing Officer, Vessel or Shipping Lines Representative
REQUIREMENTS: Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list,
Master’s Oath of Safe Departure
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 VCO proceeds to TMO and submits:
Dom – 3 Inward Coasting Manifest duly stamped from P/Origin MOSD Crew List B/L if loaded with cargoFor – 3 Inward Foreign Manifest duly signed by Vessel Master Crew List Vessel Stat. Supplement
Receives/checks documents submitted by customer, if in order, customer to fill up VIS
5 minutes Lolita S. SantaJuancho I. Talili
-
2 Fills up VIS Stamps Vessel’s Roll Book (Dom) “Entered” indicating date & time of arrival and initials
Temporary files these documents to be retrieved upon application for Exit Clearance
3 minutes Lolita S. SantaJuancho I. Talili
5 Application for Exit ClearanceSERVICE DESCRIPTION: Granting of Exit Clearance to vessels is a tool of PPA to ensure that all fees due to PPA are collected
WHO MUST AVAIL OF THE SERVICE: Vessel’s Representative
REQUIREMENTS: Vessel’s Roll Book, Inward Manifest, Bills of Lading, Vessel’s Crew list, Master’s Oath of Safe Departure
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 VCO proceeds to TMO and submits:
Dom – 6 Outward Coasting Manifest duly signed by Master MOSD from PCG B/L if loaded with cargo Crew ListFor – 10 Outward Foreign Manifest duly signed by Master and BOC
Receives OCM/OFM and retrieves ICM/IFM on file, checks VIS computes Port Dues (PCCS)
5 minutes Lolita S. SantaJuancho I. Talili
- See attached schedule
2 Proceeds to Cashier with the PCCS to pay
Receives payment and issues O.R. 3 minutes Roberto C. Amper
3 Goes back to TOO Verifies O.R., stamps OCM/OFM and VRB “Clearance Granted” for domestic vessel and “Port Charges Paid” for foreign vessel
5 minutes Lolita S. SantaJuancho I. Talili
6 Cargo Stack pillingSERVICE DESCRIPTION: To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
WHO MUST AVAIL OF THE SERVICE: Shipping Lines, Shippers
REQUIREMENTS: Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES: Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Presents to TOO Bill of Lading and other supporting documents of cargo for stack pilling
Verifies documents and if found in order, issues Cargo Entry/Withdrawal Permit (CEWP)
5 minutes Lolita S. SantaJuancho I. Talili
- See attached schedule
2 Presents CEWP to PPA TMO Gate Guard upon entry
Collects original CEWP and checks cargo, if in order allows entry and directs shippers to designated area for stack pilling
Cargo stackpiled – awaits loading to vessel
PPA Gate Guard
3 Goes back to TOO and returns erroneous CEWP
If discrepancy as to actual cargo & CEWP is noted by GG, returns CEWP to shipper
Examines and corrects discrepancy and returns CEWP to shipper 5 minutes Lolita S. Santa
Juancho I. Talili
4 Presents corrected CEWO to Gate Guard Receives corrected CEWP and directs shipper to designated stack pilling area
PPA Gate Guard
7 Cargo Entry (Cargo Loading)SERVICE DESCRIPTION: To ensure that only cargoes that are properly documented are allowed entry into the port for
stack pilling prior to loading to vessel
WHO MUST AVAIL OF THE SERVICE: Shipping Lines, Shippers
REQUIREMENTS: Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES: Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OF
ACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment
Cargo Handling Operator (CHO)
-
2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes
Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Gov’t Share of CH charges
5 minutes Lolita S. SantaJuancho I. Talili
See attached schedule
3 Goes back to TOO and returns erroneous CEWP
Receives payment & issues O.R. 5 minutes Roberto C. Amper
4 Goes back to TOO with PPA O.R. Checks O.R. then issues CEWP 5 minutes Lolita S. SantaJuancho I. Talili
5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes
If documents are in order and complete, orders Cargo Loading
CHO
8 Cargo Withdrawal (Incoming Cargo)SERVICE DESCRIPTION: Cargo Withdrawal process is a system to be followed before cargoes can pass through the exit gates
to ensure that all fees
due PPA has been paid and only legitimate owner can withdraw cargoes
WHO MUST AVAIL OF THE SERVICE: Vessel’s Representative, Shipping Lines, Shippers etc.
REQUIREMENTS: Bill of Lading, Loading/Unloading Advice for regulated cargoes
FEES: Charges Against Cargo (Wharfage, Arrastre & Stevedoring Government Share)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Shipper present B/L and other supporting documents to CHO Billing Clerk for assessment and payment
Cargo Handling Operator (CHO) -
2 Proceeds to PPA TOO and presents all documents including LUA for regulated cargoes
Examines documents & CHO OR if in order, computes Port Charges against cargo and 10% Gov’t Share of CH charges
5 minutes Lolita S. SantaJuancho I. Talili
See attached schedule
3 Goes back to TOO and returns erroneous CEWP
Receives payment & issues O.R. 5 minutes Roberto C. Amper
4 Goes back to TOO with PPA O.R. Checks O.R. then issues CEWP 5 minutes Lolita S. SantaJuancho I. Talili
5 Proceeds to CHO Receiving Clerk and presents CEWP & LUA if loading regulated cargoes
If documents are in order and complete, orders Cargo Loading
CHOPPA Gate Guard
9 Issuance of Official Receipt and Cash TicketsSERVICE DESCRIPTION: All Port Charges and other fees assessed by Operations, Engineering, Port Police and Acting BDMO are collected
by the Cashier/Special Collecting Officer and corresponding Official Receipts are issued in acknowledgement
thereof.
WHO MUST AVAIL OF THE SERVICE: All Port customers such as Shippers/consignees, Vessel Representatives, Shipping/Liner Representatives,
Service Provider,
Leasees, Ship Chandler, Businessmen and other port customers
REQUIREMENTS: Port Charges Computation Sheets
FEES: a. Charges Against Vessel – Usage Fees, Lay Up Fees, Port Dues, Dockage-Berthing, Dockage-Anchorage
b. Charges Against Cargoes – Wharfage, Storage, Gov’t. Share on Arrastre/Stevedoring Income, Pilotage Fees
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES
1 Proceed to Cashier/Special Collecting Officer to pay port charges and other revenues
Cashier/Special Collecting Officera. Checks the accuracy of the PCCS
presented by the customer
b. Receives and counts the payment
c. Issues Official Receipt and gives original copy of the OR to the customer with the corresponding PCCS
1 minute
1 minute
1 minute
Roberto C. Amper
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
I. CHARGES AGAINST VESSELS AND CHARGES AGAINST CARGOES & OTHER PORT CHARGES1 Secures amount of fees from concerned
personnelFinance Section/other concerned sectionsCertification on any official records,ex. Certification of No Outstanding Accounts
0.5 minutes Elnora C. Aquino - 22.40
Administrative Services SectionCopy fee for every page/sheet of official records or documents:a. Computer print-out-Minimum charge for 1 or
1st page for every additional pageb. Electro/Xerox copy-Minimum charge for 1 or
1st page for every additional pagec. Customer’s own document per copy
1 minute Caroline A. Blacano6.755.60
6.753.402.00
Port Services Divisiona. Badminton Court-hourly rate Location of
Court/No. of hours usedb. Tennis Court –hourly rate
Morning/Afternoon/No. of hours used Evening/No. of hours used
0.5 minute44.80
22.40
67.20
2 Proceeds to Clearing Officer for PCCS Port Services Division- Clearing Officer prepares
computation/PCCS
1 minute Lolita S. SantaJuancho I. Talili
3 Proceeds to Cashier/Special Collecting Officer to pay fees
Cashier/Special Collecting Officera. Checks the accuracy of the PCCS
presented by the customer b. Receives and counts the paymentc. Issues O.R.s and gives original copy
to the customer with corresponding PCCS
1 minute
1 minute1 minute
Roberto C. Amper
LIST OF PORT POLICE DIVISION FRONTLINE SERVICES
- Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo)- Processing Annual Pedestrian Pass- Processing of Permit to Operate Private Security Agency- Agency Complaints and Incidents Inside the Port
1 SERVICE TITLE: Processing Annual Vehicle Pass (Cargo) and Annual Vehicle Pass (Non-Cargo)
OFFICE ADDRESS: Philippine Ports Authority
Terminal Management Office of Nasipit
Port Police Division
SERVICE DESCRIPTION: Processing/Availment of Annual Vehicle Pass (Stickers) pursuant to Port District Office-Northern Mindanao Access Control Regulations
WHO MUST AVAIL OF THE SERVICE: All legitimate Port Users of the Port of Nasipit
REQUIREMENTS: a. Fill up Application Forms
b. Photocopy of vehicle Official Receipt (OR) and Certificate of Registration (CR)
c. Long Folder with Fastener
d. Permit to Operate Trucking Service issued by PPA for the current year
e. LTFRB Franchise (Xerox copy)
f. Business Permit
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: Stickers (Cargo) – P123.20
Sticker (Non-Cargo) – P67.20
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to PPA-PPD Office and secure Annual Vehicle Pass Application Form
Brief customer how to fill-up form 5 minutes Loriejean O. Mejala Application Form
-
2 Filling-up AVP Form and submits requirements
Checking/verification of requirements documents
10 minutes Loriejean O. MejalaJose Ma. M. Yares
-
3 Proceeds to Clearing Office/Cashier for payment of corresponding fees
Issues Port Operation Invoice (POI) and Official Receipt (OR)
10 minutes Lolita S. SantaKristine T. Radaza
Troy B. LumagHazel M. AlejandrinoAngeline R. ColimaWregner B. FortunRoberto C. Amper
Iraida P. MelgoCarlos M. YambaJuancho I. Talili
Stickers (Cargo)Stickers – 100.00PPDClearance – 10.0012% VAT – 13.20Total - 123.20
Stickers(Non-Cargo)Sticker – 50.00PPDClearance – 10.0012% VAT – 7.20Total - 67.20
4 Back to PPD Office for issuance of PPA AVP Stickers
3 minutes Loriejean O. Mejala - -
2 Processing Annual Pedestrian PassSERVICE DESCRIPTION: Processing/Availment of Annual Pedestrian Pass pursuant to Port District Office-Northern Mindanao
Access Control Regulation
REQUIREMENTS: a. Fill up Application Form
b. 2 pcs. ID picture, 1.5 x 1.5
c. Photocopy of Business Permit
d. Masterlist of employees duly signed by Head of Office/Authorized Official
e. Signed certification by shipper/employer in case single agent transacting on his behalf
FEES: APP – P67.20
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Proceed to PPA-PPD Office and secure Annual Vehicle Pass Application Form
Brief customer how to fill-up form 5 minutes Loriejean O. Mejala Application Form
-
2 Filling-up AVP Form and submits requirements Checking/verification of requirements documents
10 minutes Loriejean O. MejalaJose Ma. M. Yares
-
3 Proceeds to Clearing Office/Cashier for payment of corresponding fees
Issues Port Operation Invoice (POI) and Official Receipt (OR)
10 minutes Lolita S. SantaKristine T. Radaza
Troy B. LumagHazel M. AlejandrinoAngeline R. ColimaWregner B. FortunRoberto C. Amper
Iraida P. MelgoCarlos M. YambaJuancho I. Talili
Stickers (Cargo)Stickers – 100.00PPDClearance – 10.0012% VAT – 13.20Total - 123.20
Stickers(Non-Cargo)Sticker – 50.00PPDClearance – 10.0012% VAT – 7.20Total - 67.20
4 Proceed to OPM for the signature of the Port Manager
5 hours Juancho I. TaliliRenato T. Tolinero
- -
5. Goes back to PPD Office for the release of PPA APP
3 minutes Loriejean O. Mejala - -
3 Processing Permit to Operate Services at Port in relation to PPA MC No. 16-90SERVICE DESCRIPTION: Availment of PERMIT TO OPERATE (Security Services)
REQUIREMENTS: a. Current FE-SAGSD License
b. Copy of Service Contract with Client
c. List of Guards to be posted with corresponding license duly certified by the President/Manager
d. List and Description of Firearms to be used duly certified by the Security Agency President/Manager
e. Copy of Security Standard Operating Procedure
f. Mayor’s Permit (current)/Business Procedure
g. PPD Clearance
h. Payments of Fees for PTO
FEES:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Submit requirements Checks/verifies requirements/documents 10 minutes Loriejean O. MejalaJose Ma. M. Yares
Application Form
-
2 Proceeds to Clearing Office/Cashier for payment of corresponding fees
Issues Port Operations Invoice (POI) and Official Receipt (OR)
10 minutes Lolita S. SantaKristine T. Radaza
Troy B. LumagHazel M. AlejandrinoAngeline R. ColimaWregner B. FortunRoberto C. Amper
Iraida P. MelgoCarlos M. Yamba
Annual RegulatoryFee = P1,500.00PermitFee = 300.00PPDClearance – 10.0012% VAT – 217.20Total – P2,027.20
3 Proceed to OPM for the signature of the Port Manager
Juancho I. Talili
4 Addressing Complaints and Incidents Inside the PortSERVICE DESCRIPTION: Processing of the complaints/report of Port Users of Incidents happening inside the port
WHO MUST AVAIL OF THE SERVICE: Person/s who have complaints or involved in an incident in the Port of Nasipit
REQUIREMENTS: Affidavit of the complaint
Booking Arrest
Arrest Report
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to PPA-PPD Office to report the incident
PPD conducts preliminary investigation/querries and assessment of the incident
If the suspect is at large, follow-up and build up the case
With probable cause, PPD proceeds with investigation proper
Preparation of required documents in filling a case
Files formal complaint to appropriate office/court
6 hours Romeo C. MallariJose Ma. M. Yares
- -
LIST OF ENGINEERING SERVICES DIVISION FRONTLINE SERVICES
- Issuance of Clearance for Foreshore Lease Application (FLA), Miscellaneous Lease Application (MLA), Miscellaneous Sales Application (MSA)
- Application for Clearance to Develop a Private Port
- Application for Permit to Construct a Private Port
- Application for Certification of Registration/Permit to Operate a Private Port
- Application for Eligibility for Engineering Projects
- Issuance of BID Documents and Submission of Bids for Engineering Projects
- Contract Signing and Issuance of Notice to Proceed (NTP)
1 SERVICE TITLE: Issuance of Clearance for Foreshore Lease Application (FLA) Miscellaneous Lease Application
(MLA), Miscellaneous Sales Application (MSA)
OFFICE ADDRESS: Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards Committee for
Engineering Project (BAC-EP) Port Area, Butuan City
SERVICE DESCRIPTION: As per PD 857 – the Revised Charted of the Philippines Ports Authority, PPA Memo Circular 30 – 2003 and DENR DAO 2004 – 24, clearance for the development of any foreshore area is required from concerned government agencies including the Philippine Ports Authority that the foreshore area is not needed for port development.
WHO MUST AVAIL OF THE SERVICE: Persons who wish to use and develop any foreshore area within the jurisdiction of the Port Management Office of Nasipit, specifically from Bolo-bolo Point to Punta Diwata Point along Butuan Bay, and areas along the bank inland of Agusan River Upstream up to Agusan del Sur.
REQUIREMENTS: a. Endorsement from the DENR-CENRO of the FLA application
b. Sketch plan of the land applied for
c. Location plan of the land, and;
d. Vicinity map
e. Documentary Stamp
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: Certification Fee P30.00
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Proceed to PMO Engineering Services Division (ESD) for assessment of Certification Fee
Engineering Services Division prepares assessment of Certification Fee and schedule the site verification/inspection
15 minutes Rosfil ElsisuraMa. Theresa E. DiolaRonaldo C. Montero
2 Proceed to Cashier and pay application/processing fee
Cashier receives payment of certification fee, and issues receipt
5 minutes Roberto C. Amper Non – Port related = P560.00Port related = P1,120.00
3 Proceed to PMO records and submit DENR Endorsement, requirements for FLA Clearance and receipt of payment of Certification Fee
Records Section receives documents and receipt of payment, and forwards application to the Office of the Port Manager
5 minutes Emma U. RosalAmorita C. Grana
4 Office of the Port Manager initially processes letter request and forwards to Engineering Services Division for verification/processing
5 minutes Gemma B. EspañaMariel P. Baladad
Juancho I. TaliliRenato T. Tolinero
5 ESD conducts verification and site inspection, prepares and submits findings and recommendation to the Port Manager
2 days Vincent Jude A. PorioAmalia M. DumanonMa. Theresa E. DiolaRonaldo C. Montero
6 Port Manager approves/disapproves ESD findings, issues clearance of letter of denial of clearance, and forwards to Engineering Services Division
15 minutes
Gemma B. EspañaMariel P. Baladad
Juancho I. TaliliRenato T. Tolinero
7 Proceeds to Engineering Services Division and receives clearance or letter of denial of clearance
Engineering Services Division issues copy of clearance of letter of denial to application
5 minutes Amalia M. DumanonMa. Theresa E. DiolaRonaldo C. Montero
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
2 Application for Clearance to Develop a Private Port
SERVICE DESCRIPTION: As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95,
Clearance to develop a private port is required to regulate the development, construction and operation
of all other ports, including private ports.
WHO MUST AVAIL OF THE SERVICE: Person/s or parties seeking for clearance to develop any port facility
REQUIREMENTS: Submit three (3) folders, each containing the following documents:
1. A copy of letter-proposal to develop a port, specifying the exact location of the foreshore area, area size, intended use/purpose of the facility proposed, contract term/duration, proposed structure to be put-up, estimated cost of improvements;
2. A summary of the project scope and description;
3. A copy of the company profile;
4. A copy of vicinity map showing the location of the proposed port facility relative to the foreshore site reclaimed land or private lands and to the nearest government port;
5. DENR/PPA Documentary requirements:
For Private port facilities constructed on foreshore area:
5.1 A copy of DENR-issued foreshore lease contract or at least a certified “Received” application for a foreshore lease permit;
5.2 A copy of the PPA Clearance Certificate that the applied area is not part of the PPA development plans;
For anchorage-based facilities as mooring bouys, breasting dolphins, concrete jetties and similar berthing or mooring facilities:
5.3 A copy of PPA Port Manager certification that the structure will not pose hazard to navigation
For private port facilities constructed along the river banks:
5.4 A copy of certified true copies of Transfer of Titles (TCT)
For private port facilities constructed on reclaimed lands:
5.5 Two (2) certified true copies of land titles;
6. One (1) photocopy of Securities and Exchanges Commission Registration Permit;
7. One (1) photocopy of Articles of Incorporation and By-Laws, and
8. Environmental Clearance Certificate
FEES: P1,200.00
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to PMO Records Section and submits three (3) folders of requirements
Records Section receives letter request and routes to the Office of the Port Manager
5 minutes Emma U. RosalAmorita C. Grana
- -
2 Office of the Port Manager initially processes application and forwards to Engineering Services Division for verification/evaluation/processing
15 minutes Juacho I. TaliliRenato T. Tolinero
-
3 Engineering Services Division conducts site verification/inspection, evaluation, and submits technical report of findings to the Port Manager
5 days Vincent Jude A. PorioAmalia M. DumanonMa. Theresa E. DiolaRonaldo C. Montero
4 Port Manager evaluates ESD technical report and indorses proposal to the Port District Manager
1 day Juancho I. Talili - -
HOW TO AVAIL OF THE SERVICE:
3 Application for Permit to Construct a Private Port
SERVICE DESCRIPTION: As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to develop a private port is required to regulate the development, construction and operation of all other ports, including private ports.
WHO MUST AVAIL OF THE SERVICE: Person/s or parties seeking for clearance to develop any port facility
REQUIREMENTS: Submit three (3) folders, each containing the following documents:
1. A copy of duly accomplished Application for Permit to Construct;
2. A copy of the detailed cost estimates, building plans and other technical specifications and design computations;
3. A copy of working drawings duly signed by a licensed Civil Engineer with PTR, date of issue, TIN and dry seal;
4. A copy of the Clearance to Develop a Private Port from PPA Commercial Services Department, and;
5. A copy of the Approved Foreshore Lease Contract from DENR
FEES: Project Cost Permit Fee
Below P10 Million P10,000.00
P10 Million & above P10,000.00 plus 1/10% of the excess of
P10 Million but not to exceed
P100,000.00
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to PMO Records Section and submits three (3) folders of requirements
Records Section receives letter request and routes to the Office of the Port Manager
5 minutes Emma U. RosalAmorita C. Grana
- -
2 Office of the Port Manager initially processes application and forwards to Engineering Services Division for evaluation
1 day Gemma B. EspañaMariel P. Baladad
Juancho I. TaliliRenato T. Tolinero
- -
3 Engineering Services Division evaluates and processes application, and submits findings to the Port Manager
3 days Vincent Jude A. PorioAmalia M. DumanonMa. Theresa E. DiolaRonaldo C. Montero
-
4 Office of Port Manager indorses application to Port District Office with the finding and recommendations
1 day Gemma B. EspañaMariel P. Baladad
Juancho I. TaliliRenato T. Tolinero
- -
HOW TO AVAIL OF THE SERVICE:
4 Application for Certification of Registration / Permit to Operate a Private PortSERVICE DESCRIPTION: As per PD 857 – the Revised Charter of the Philippine Port s Authority and PPA Administrative Order 06-95, Clearance to develop a private
port is required to regulate the development, construction and operation of all other ports, including private ports.
WHO MUST AVAIL OF THE SERVICE: Private port investors who have satisfactory established new port infrastructure in accordance to PPA Administrative Order 06-95
REQUIREMENTS: Submit three (3) folders, each containing the following documents:
A. For newly-constructed port:
1. A copy of duly accomplished Application form for Registration;
2. A copy of the duly accomplished Project Completion Report Form;
3. A photocopy of Approved Foreshore Lease Contract (FLC) from DENR;
4. For private port facilities along the river bank, a photocopy of Transfer of Title (TCT);
5. A photocopy of the approved Permit to Construct;
6. A copy of the PPA-PMO Certification that applicant has no outstanding obligations with PPA;
7. A copy of the Certificate of structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;
B. For existing private ports with temporary certificate of registration/permit to operate private port facility:
1. Letter-request for conversion of temporary registration/operating permit to permanent one;
2. A photocopy of SEC Registration Permit;
3. A photocopy of Articles of Incorporation and By-Laws;
4. A copy of duly accomplished Project Completion Report Form;
5. A photocopy of the approved Foreshore Lease Contract (FLC);
6. For private facilities along river bank, a photocopy of Transfer Certificate of the Title (TCT);
7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;
C. For existing ports without any valid permit:
1. A copy of duly accomplished Application Form for Registration;
2. A set As-built plans duly signed and sealed by a licensed Civil Engineer;
3. A photocopy of the approved Foreshore Lease Contract (FLC);
4. For private facilities along river bank, a photocopy of Transfer of Certificate of Title (TCT);
5. One (1) photocopy of approved Permit to Construct;
6. A copy of the PPA-PMO Certification that applicant has no outstanding obligation with PPA;
7. A copy of the Certificate of Structural safety, soundness, stability and integrity of the facility, signed and sealed by a licensed Structural/Civil Engineer;
FEES: Type Privilege Fee
Private commercial port P20,000.00 per annum
Private non-commercial port P10,000.00 per annum Marina P5,000.00 per annum Private river port P5,000.00 per annum + VAT
HOW TO AVAIL OF THE SERVICE:
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to PMO Records Section and submits three (3) folders of requirements
Records Section receives letter request and routes to the Office of the Port Manager
5 minutes Emma U. RosalAmorita C. Grana
- -
2 Office of the Port Manager initially processes application and forwards to Engineering Services Division for evaluation
1 day Gemma B. EspañaMariel P. Baladad
Juancho I. TaliliRenato T. Tolinero
- -
3 Engineering Services Division evaluates and processes application, and submits findings to the Port Manager
5 days Vincent Jude A. PorioAmalia M. DumanonMa. Theresa E. DiolaRonaldo C. Montero
-
4 Office of Port Manager indorses application to Port District Office with the finding and recommendations
1 day Gemma B. EspañaMariel P. Baladad
Juancho I. TaliliRenato T. Tolinero
- -
5 Application for Eligibility for Engineering ProjectsSERVICE DESCRIPTION: RA 9184 – otherwise known as the Government Procurement Reform Act, requires the prequalification
of prospective bidders of government engineering projects.
WHO MUST AVAIL OF THE SERVICE: Duly licensed Filipino contractors who may wish to bid for engineering (civil works) projects of the Philippine
Ports Authority, Port Management Office of Nasipit.
REQUIREMENTS: Letter if Intent to the BAC-EP
SCHEDULE OF AVAILABILITY OF THE SERVICE: 8:00 A.M. to 5:00 P.M. Monday – Friday, within the 7-day period prescribed for the issuance of eligibility
forms from the last date of posting of the Invitation to Apply for Eligibility and to Bid.
FEES: P500.00 + 12% VAT
HOW TO AVAIL OF THE SERVICE:
Eligibility forms are available at the Engineering Services Division
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to PMO BAC-EP Secretariat and submit Letter of Intent
BAC-EP Secretariat receives LOI and prepares assessment
5 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
-
2 Proceed to the Clearing Office of PTO-Butuan and secure the Port Charges Computation Sheet (PCCS)
Clearing Section issues PCCS based on the assessment prepared by the BAC-EP Secretariat
5 minutes Angeline R. ColimaLolita S. Santa
Alfredo P. CladoJuancho I. Talili
3 Proceed to Cashier and pay the corresponding fees
Cashier receives payment and issues Official Receipt
5 minutes Roberto C. Amper Eligibility Forms P560.00(VAT inclusive)
4 Proceed to BAC-EP Secretariat, present proof of payment (OR) and secure the eligibility forms and the checklist of requirements
BAC-EP Secretariat records OR No., date and amount of payment, and issues eligibility forms and checklist of requirements
10 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
5 Accomplish eligibility forms and all the required documents listed in the checklist
6 Issuance of Bid Documents and Submission of Bids for Engineering ProjectsSERVICE DESCRIPTION: To provide prospective bidders ample time to examine the Bidding Documents and to prepare their respective bids, the concerned BAC
shall make the Bidding Documents for the contract to be bid available from the time the invitation to Bid is first advertised/posted until the deadline for the submission and receipt of bids
WHO MUST AVAIL OF THE SERVICE: The following person/s entities shall be allowed to participate in the bidding for infrastructure projects:
a. Duly licensed Filipino citizens / sole proprietorships;
b. Partnerships with at least 75% of the interest belongs to citizens of the Philippines;
c. Corporations with at least 75% of the outstanding capita; stock belongs to citizens of the Philippines;
c. Cooperative with at least 75% belongs to citizens of the Philippines;
e. Person/s entities forming themselves into a joint venture with at least 75% of ownership or interest belongs to citizens of the Philippines
REQUIREMENTS: Bidders may be asked to pay for the Bidding Documents to recover the costs of its preparation and development. The BAC shall issue theBidding Documents upon payment of the corresponding cost thereof to the collecting /disbursing officer of PPA, PMO Nasipit.
SCHEDULE OF AVAILABILITY OF THE SERVICE: a. Issue of Bid Documents:
8:00 A.M. to 5:00 P.M., Monday to Friday, available from the time the Invitation to Bid is first advertised / posted until the deadline for the submission and receipt of the bids.
b. Submission of Bids:
On or Before the specified date and time of submission of bids as specified in the Invitation to Bid.
FEES: Bid Form Fees per PPA Memorandum Circular No. 17-2009
HOW TO AVAIL OF THE SERVICE:
Approved Budget for the Contract (ABC)P500,000 and belowMore than 500,000 up to 1 MillionMore than 1 Million up to 5 MillionMore than 5 Million up to 10 MillionMore than 10 Million up to 50 MillionMore than 50 Million up to 500 MillionMore than 500 Million
P 500.00P1,000.00P5,000.00P10,000.00P25,000.00P50,000.00P75,000.00
Maximum Cost ofBidding Documents(in Philippine Peso)
DURATION OF ACTIVITY
1 Proceed to PMO BAC-EP Secretariat and submit Letter of intent to Bid
BAC-EP Secretariat prepares assessment of fee for bid / tender documents
5 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
2 Proceed to the Clearing Section and secure the Port Charges Computation Sheet (PCCS)
Clearing Section issues PCCS base on the assessment prepared by the BAC-EP Secretariat
5 minutes Angeline R. ColimaLolita S. Santa
Alfredo P. Clado
3 Proceed to Cashier and pay the corresponding fees
Cashier receives payment and issues Official Receipt
5 minutes Roberto C. Amper Cost depends on the amount of project
4 Proceed to BAC-EP Secretariat, present proof of payment (OR) and secure the bid forms and checklist
BAC-EP Secretariat records OR No., date and amount of payment, and issues bid document and checklist of requirements
10 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
5 Accomplish the bid proposal forms Bid forms
6 Proceed to PMO BAC-EP and submit Bid Proposal
BAC-EP Secretariat stamps the bid envelopes as “Received” indicating the date and time of receipt, and have the stamp countersigned by the bidder/representative
10 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
7 BAC-EP opens the bid proposals, conduct preliminary examination of bids, and forwards to BAC-EP TWG
1-3 Hours Juancho I. TaliliMateo P. VillonesAmorita C. GranaLuisito C. Cassion
Ma. Theresa E. Diola
8 BAC-EP TWG conducts a detailed evaluation of bids, prepares abstract of bids and submits to BAC-EP
2 days Elimelech R. MendozaMelinda T. Collado
Emma U. RosalFleury May C. Salazar
9 BAC-EP conducts a post qualification of bidder the lowest calculated bid and prepares resolution of Award
7 days Juancho I. TaliliMateo P. VillonesAmorita C. GranaLuisito C. Cassion
Ma. Theresa E. Diola
10 PM approves / disapproves resolution of Award and issues Notice of Awards to winning bidder
4 days Renato T. Tolinero
HOW TO AVAIL OF THE SERVICE:
NOTE: Checklist and Bid Forms are available at the Engineering Services Division
7 Contract Signing and Issuance of Notice to Proceed (NTP)SERVICE DESCRIPTION: The Bidder in whom the contract for the particular engineering project has been awarded shall enter into contract with the PPA PMO -
Nasipit and be issued corresponding Notice to Proceed. The Notice to Proceed (NTP) will be issued together with a copy of the approved contract to the successful bidder within seven (7) calendar days by the appropriate government approving authority of the Port Manager of PMO-Nasipit.
WHO MUST AVAIL OF THE SERVICE: The contactor / bidder in whom the particular engineering project contract was awarded
REQUIREMENTS: a. Performance Security
b. Contractor’s All Risk Insurance (CAR)
c. Credit line Issued by a Licensed Bank
d. Notice of Award of Contract
SCHEDULE OF AVAILABILITY OF THE SERVICE:
a. Contract Preparation and Signing:
8:00 A.M. to 5:00 P.M., Monday to Friday, within ten (10) calendar days from the receipt of Notice of Award of Contract
b. Issuance of Notice to Proceed:
8:00 A.M. to 5:00 P.M., Monday to Friday, within two (2) calendar days from the receipt of Notice of Award of Contract
FEES: None
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to the Engineering Services Division (ESD) and submit documentary requirements mentioned above
The ESD validates the submitted documents, prepares the contract and forwards contract to OPM for review and advices contractor to come for contract signing with the Port Manager
2 days Ma. Theresa E. DiolaRonaldo C. Montero
-
2 Proceed to the PMO and signs contract
OPM reviews the contract documents and forwards to the Port Manager for approval and signature together with the contractor and submits contract to PDO-Nomin
5 days Gemma B. EspañaJuancho I. Talili
Renato T. Tolinero
3 PDO-Nomin Legal Affairs Division checks/validates contract and issues certification to the ESD
2 days
4 ESD have the contract notarized and prepares Notice to Proceed (NTP). Submits NTP to the OPM for signature by the Port Manager
1 day Ma. Theresa E. DiolaGemma B. España
5 OPM submits NTP to the Port Manager for approval and returns documents to ESD
1 hour Gemma B. EspañaJuancho I. Talili
Renato T. Tolinero
6 ESD issues a copy the contract to the contractor together with the Notice to Proceed
1 hour Ma. Theresa E. DiolaRonaldo C. Montero
HOW TO AVAIL OF THE SERVICE:
LIST OF RESOURCE MANAGEMENT DIVISION FRONTLINE SERVICES
- Receiving of Incoming Communications
- Receiving of Interoffice Communications
- Mailing/Dispatching of Outgoing Communications
- Canvassing of Requisitions
- Receiving of Requisitions
- Preparations of Abstract for Price Quotation
- Preparation of Purchase Order
- Delivery of Purchase Order
- Preparation of Inspection and Acceptance Report
- Preparation of Disbursement Voucher and Notice of Expenditure
- Issuance of Pre-qualification and Bid Documents for the Procurement of Good Services
- Submission of Eligibility Requirements, Bids Proposals and Opening of Bids for Goods and Services
- Preparation of Contract and Contact Signing
1 SERVICE TITLE: Receiving of Incoming Communications
OFFICE ADDRESS: Philippine Ports Authority, Port Management Office of Nasipit Bids & Awards
Committee for Engineering Project (BAC-EP) Port Area, Butuan City
SERVICE DESCRIPTION: Receiving of Letters-Request for Data, Queries, Foreshore Clearance,
use of PPA Grounds Facilities, Field Trips, Invitations for Meeting/Conference/
Seminars
WHO MUST AVAIL OF THE SERVICE: Other government agencies, private agencies and other customers
REQUIREMENTS: Letter / Requirements
SCHEDULE OF AVAILABILITY OF THE SERVICE:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: None
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
Receiving of Incoming Communications from Other Government Agencies, Private Agencies and Other Customer
1 Presents letter to the Records Officer
Records Officer reads the letter
3 minutes Emma U. Rosal -
2 Customer gets her file copy already stamped “Received”
Records Officer receives the letter and have it stamped “Received”
2 minutes Emma U. Rosal
3 Customer awaits for the Routing Slip
Assigns CFU code and encodes Routing Slip
3 minutes Emma U. Rosal
4 Proceed to OPM Forwards letter to OPM for PM’s instructions
10 minutes
Emma U. Rosal
5 Awaits approval/remarks/instructions from PM
Executive Secretary receives duplicate copy of Routing Slip
2 minutes Gemma B. España
2 Receiving of Incoming CommunicationsSERVICE DESCRIPTION: Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations
Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs,
JVs, NBAs, SNAOBs
WHO MUST AVAIL OF THE SERVICE: Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation
REQUIREMENTS: Copies such as Airways Bills and mails to be received by the Records Officer
HOW TO AVAIL OF THE SERVICE:
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN
CHARGEFORMS FEES
1 Presents mails to the Records Officer
Records Officer receives mails in the airways bills, registry return receipts, registry of mails
2 minutes Emma U. Rosal - -
2 Retrieves duly received airway bills, registry return receipts, registry of mails
Records Officer reads the letter 3 minutes Emma U. Rosal - -
3 Records Officer receives the letter and have it stamped “Received”
10 minutes Emma U. Rosal -
4 Assigns CFU code and encodes Routing Slip
3 minutes Emma U. Rosal - -
5. Forwards letter to OPM for PM’s instructions
2 minutes Emma U. Rosal - -
6 Executive Secretary receives duplicate copy of Routing Slip
2 minutes Gemma B. España - -
SERVICE DESCRIPTION: Receiving of Incoming Communications through Records Management System (RMS)
WHO MUST AVAIL OF THE SERVICE: PPA Records Section, PPA Head Office, Manila
REQUIREMENTS: Copies of retrieved communications to be stamped “received” by the Records Officer
HOW TO AVAIL OF THE SERVICE:
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Records Officer log in with RMS 2 minutes Emma U. Rosal - -
2 Retrieves duly received communications thru internet
Records Officer sorts communications by PMO/All concerned
3 minutes Emma U. Rosal - -
3 Records Officer prints communications which were not yet mailed by Head Office
2 minutes Emma U. Rosal -
4 Records Officer reads the letter and stamped it “Received”
2 minutes Emma U. Rosal - -
5. Assigns CFU code and encodes Routing Slip
3 minutes Emma U. Rosal - -
6 Forwards communication to OPM for PM’s instructions
2 minutes Emma U. Rosal - -
7 Executive Secretary receives communication with duplicate copy of Routing Slip
2 minutes Gemma B. España
3 Receiving of Interoffice CommunicationsSERVICE DESCRIPTION: Receiving of PPA Unnumbered Memorandum, Special Orders, Memo Circulars, Memo Orders, Operations
Memo Order, Administrative Orders, Administrative Circular, Finance Memo, Orders, Letter/Requests, ATPs,
JVs, NBAs, SNAOBs
WHO MUST AVAIL OF THE SERVICE: PPA PMO Nasipit Employees from Different Division/Sections
REQUIREMENTS: Copies of Spot Reports, Incidents Reports, Requests for Data, Complaints, Accomplishment Reports
HOW TO AVAIL OF THE SERVICE:
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Presents mails to the Records Officer
Records Officer receives mails in the airways bills, registry return receipts, registry of mails
2 minutes Emma U. Rosal - -
2 Customer gets her file copy already stamped “Received”
Records Officer receives the letter and have it stamped “Received”
3 minutes Emma U. Rosal - -
3 Assigns CFU code and encodes Routing Slip
10 minutes
Emma U. Rosal -
4 Forwards letter to OPM for PM’s instructions
3 minutes Emma U. Rosal - -
5 Executive Secretary receives duplicate copy of Routing Slip
2 minutes Emma U. Rosal - -
4 Mailing/Dispatching of Outgoing CommunicationsSERVICE DESCRIPTION: Mailing/Dispatching of Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA
Head Office, PDO’s other PMO’s, government agencies, private agencies and other customers
WHO MUST AVAIL OF THE SERVICE: Couriers such as Abest, LBC, JRS, Air 21, ENL, Postman from the Philippine Postal Corporation
REQUIREMENTS: Monthly/Quarterly/Annual Reports, Letter-Requests, Queries to PPA Head Office, PDO’s, other
PMO’s government agencies private agencies and other customers
HOW TO AVAIL OF THE SERVICE:
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Presents mails to the Records Officer
Records Officer receives mails in the airways bills, registry return receipts, registry of mails
2 minutes Emma U. Rosal - -
2 Customer gets duly received file copy with CFU code indicated in the letter/communications
Mails/dispatches outgoing communications
2 minutes Emma U. Rosal - -
3 Pick-up of outgoing communications to be dispatched by courier
Records Officer signs Abest airways bill and records its number, date/time mailed/dispatched in the logbook
3 minutes Emma U. Rosal -
1 SERVICE TITLE: Canvassing of Requisitions
OFFICE ADDRESS: Philippine Ports Authority,
Port Management Office of Nasipit
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers : (085) 342-5352, 342-6451
815-3449
Fax Number : (085) 815-4434
Email Address : pmo_nasipit@yahoo.com
SERVICE DESCRIPTION: Canvassing of requisitions for constructions materials, office supplies, vehicle parts, various
repairs of equipment and fuel and oil consumption
WHO MUST AVAIL OF THE SERVICE: Other Divisions (within the PMO)
REQUIREMENTS: Request for Price Quotation (RFPQ)
SCHEDULE OF AVAILABILITY OF THE SERVICE:
Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: None
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Prepares Request for Price Quotation (RFPQ) on various requisitions
Procurement Officer prepares the RFPQ
5 minutes Sheeryl B. Pedeglorio Request for Price Quotation
(RFPQ)
-
2 Submits RFPQ to the RMD Manager for approval
RMD Manager signs the RFPQ 2 minutes Amorita C. Grana - -
3 Submits RFPQ to the Liaison Aide/Canvasser for canvassing
Liaison Aide/Canvasser signs the RFPQ
2 minutes Ariel P. Pomar - -
4 Serves the RFPQ to various suppliers
Various suppliers quotes prices on the RFPQ
10 minutes Various Suppliers - -
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
2 Receiving of RequisitionsSERVICE DESCRIPTION: Receiving of requisitions for constructions materials, office supplies, vehicle parts, various
repairs of equipment and fuel and oil consumption
REQUIREMENTS: Requisition and Issue Voucher (RIV)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY
DURATION OFACTIVITY PERSON/S IN
CHARGEFORMS FEES
1 Prepare Purchase Requests after receiving requisitions from various requisitioners
Procurement Officer signs the Purchase Request
3 minutes Sheeryl B. Pedeglorio Purchase Request
(RIV)
-
2 Submits PR to the Corporate Finance Services Chief for certification of availability of funds
Finance Section signs the PR 3 minutes Ma. Vicenta . LagnadaElnora C. Aquino
- -
3 Submits PR to the RMD Manager for countersigning
RMD Manager countersigns the PR
2 minutes Amorita C. Grana -
4 Submit PR to the Executive Assistant for countersigning
Executive Assistant countersigns the PR
2 minutes Juancho I. Talili - -
5 The Port Manager approves the PR PM approves the PR 2 minutes Renato T. Tolinero - -
3 Preparation of Abstract for Price QuotationSERVICE DESCRIPTION: Selection of the Winning Bidder for the requested item
REQUIREMENTS: Abstract for Price Quotation (AFPQ)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Prepares AFPQ to determine the lowest quoted price
Procurement Officer prepares the AFPQ
5 minutes Sheeryl B. Pedeglorio Abstract for Price Quotation (AFPQ)
-
2 Submits AFPQ to the Liaison Aide/Canvasser for his signature
Liaison Aide/Canvasser signs the AFPQ
3 minutes Ariel P. Pomar - -
3 Submits AFPQ to the Acting Admin. Services Chief as to the checking and verification of prices
Acting Admin. Services Chief signs the AFPQ
2 minutes Melinda T. Collado -
4 Submits AFPQ to the RMD Manager RMD Manager signs the AFPQ 2 minutes Amorita C. Grana - -
5. Submits AFPQ to the Executive Assistant for countersigning
Executive Assistant countersigns the AFPQ
2 minutes Juancho I. Talili - -
6 The Port Manager approves the AFPQ
PM approves the AFPQ 2 minutes Renato T. Tolinero - -
4 Preparation of Purchase OrderSERVICE DESCRIPTION: Preparation of Purchase Order to be served to suppliers
REQUIREMENTS: Purchase Order (P.O.)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Prepares Purchase Order to the winning supplier
Procurement Officer prepares the Purchase Order
5 minutes Sheeryl B. Pedeglorio Purchase Order (P.O.)
-
2 Submits P.O. to Finance Section Procurement Officer submits the P.O. 3 minutes Ma. Vicenta . LagnadaElnora C. Aquino
- -
3 Submits P.O. to the RMD Manager RMD Manager signs the P.O. 2 minutes Amorita C. Grana -
4 Submits P.O. to the Executive Assistant for countersigning
Executive Assistant countersigns the P.O.
2 minutes Juancho I. Talili - -
5. The Port Manager approves the P.O. PM approves the P.O. 2 minutes Renato T. Tolinero - -
5 Delivery of Purchase OrderSERVICE DESCRIPTION: Delivery of Purchase Order to Various Suppliers
REQUIREMENTS: Purchase (P.O.)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN
CHARGEFORMS FEES
1 Delivery the Purchase Order to the winning supplier
Liaison Aide/Canvasser delivers the Purchase Order
15 minutes
Ariel P. Pomar Purchase Order (P.O.)
-
2 Received purchased materials/supplies from various suppliers
Liaison Aide/Canvasser receives suppliers/materials
5 minutes Ariel P. Pomar - -
3 Turns over purchased suppliers/materials to the requisitioners
Liaison Aider/Canvasser turns over suppliers/materials
3 minutes Ariel P. Pomar - -
6 Preparation of Inspection and Acceptance ReportSERVICE DESCRIPTION: Preparation of Inspection and Acceptance Report
REQUIREMENTS: Inspection and Acceptance Report (IAR)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Prepares Inspection and Acceptance Report
Procurement Officer prepares the Inspection and Acceptance Report
5 minutes Sheeryl B. Pedeglorio Inspection & Acceptance Report (IAR)
-
2 Submits IAR to the PPA Properly Inspector for his signature
Properly Inspector signs the IAR 2 minutes Juancho I. Talili - -
3 Submits IAR to Sr. Supply Officer Sr. Supply Officer signs the IAR 2 minutes Gwyneth Meriam G. Borja - -
7 Preparation of Disbursement Voucher and Notice of ExpenditureSERVICE DESCRIPTION: Preparation of Disbursement Voucher and Budget Utilization Request
REQUIREMENTS: Disbursement Voucher (DV) and Budget Utilization Request (BUR)
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Prepares Disbursement Voucher and Budget Utilization Request
Accounting Clerk Processor prepares the Disbursement Voucher and Budget Utilization Request and process such for approval
5 minutes Kristine R. Gabayoyo DV and BUR -
1 SERVICE TITLE: Issuance of Pre-qualification and Bid Documents for the Procurement for
Goods and Services
OFFICE ADDRESS: Philippine Ports Authority,
Port Management Office of Nasipit
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers : (085)342-5352, 342-6451
815-3449
Fax Number : (085) 815-4434
Email Address : pmo_nasipit@yahoo.com
SERVICE DESCRIPTION: RA 9184 – Otherwise known as the Government Procurement Reform Act. Requires the pre-qualification of prospective bidders for the procurement of goods and services
WHO MUST AVAIL OF THE SERVICE: Duly licensed Filipino contractors who may wish to bid for the procurement of goods and services of the Philippine Ports Authority, PMO-Nasipit
REQUIREMENTS: Letter of intent to the BAC, eligibility requirements and bid documents
SCHEDULE OF AVAILABILITY OF THE SERVICE: 8:00 A.M. to 5:00 P.M., Monday to Friday, within the 7-day period prescribed for the issuance of eligibility, pre-qualification and bid forms from the last day of posting of the Invitation to Apply for Eligibility and to Bid
FEES: P500.00 + 12% VAT
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY
DURATION OF
ACTIVITY
PERSON/S IN CHARGE
FORMS FEES
1 Proceed to PMO-BAC for Goods and Services Secretariat and submit letter of intent
BAC-GS Secretariat receives LOI and prepares assessment of fee for the eligibility and bid forms
5 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
- -
2 Proceed to the Clearing Office of TMO-Butuan and secure the Port Charges Computation Sheet (PCCS)
Clearing Section issues PCCS based on the assessment prepared by the BAC-GS Secretariat
5 minutes Lolita S. SantaAlfredo P. Clado
- -
3 Proceed to the Cashier and pay the corresponding fees
Cashier receives payment and issues official receipt
5 minutes Roberto C. Amper - P560.00
4 Proceed to BAC-GS Secretariat, presents proof of payment (OR) and secure the eligibility and bid forms and the checklist of requirements
BAC-GS Secretariat records the OR No. and amount of payment and issues eligibility and bid forms and checklist of requirements
10 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
Eligibility and Bid Forms
-
5 Accomplish eligibility and bid forms and all the required documents listed in the checklist
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
2 Submission of Eligibility Requirements, Bid Proposal and Opening of Bids for Goods and ServicesSERVICE DESCRIPTION: Pre-qualified eligible contractor/bidder submits all the required documents and the conduct of opening of
bids
WHO MUST AVAIL OF THE SERVICE: Qualified bidder who may wish to submit bid proposal
REQUIREMENTS: Eligibility Requirements and Bid Proposal
SCHEDULE OF AVAILABILITY OF THE SERVICE: On or before the specified deadline of submission of bids in the invitation to Apply for Eligibility and to Bid
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY
DURATION OFACTIVITY PERSON/S IN
CHARGEFORMS FEES
1 Proceed to PMO-BAC for Goods and Services Secretariat and submit bid proposal
BAC-GS Secretariat stamps the bid envelope as “Received” indicating the date and time of receipt
10 minutes Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
- -
2 BAC-GS opens the bid proposals, conduct preliminary examination of bids and forwards to BAC-GS TWG
3 minutes Ma. Vicenta . LagnadaElnora C. Aquino
- -
3 BAC-GS TWG conducts detailed evaluation of bids and submits to BAC-GS
2 minutes Amorita C. Grana -
4 BAC-GS conduct post-qualification of bidder with the lowest calculated bid and prepares resolution of award
1 day Juancho I. TaliliMateo P. VillonesAmorita C. GranaLuisito C. Cassion
Ma. Theresa E. Diola
- -
5. PM approves/disapproves BAC resolution and issues Notice of Award to the winning bidder
2 days - -
3 Preparation of Contract and Contract SigningSERVICE DESCRIPTION: The Bidder in whom the contract for the particular goods and services shall enter into contract with the
PPA, PMO-Nasipit
WHO MUST AVAIL OF THE SERVICE: The contractor/bidder in whom the particular contract was awarded
REQUIREMENTS: Performance Security
SCHEDULE OF AVAILABILITY OF THE SERVICE: 8:00 A.M. to 5:00 P.M., within five (5) days from receipt of the Notice of Award
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Proceed to PMO-BAC for Goods and Services Secretariat and submit documentary requirements
BAC-GS Secretariat receives the documentary requirements and submits to BAC-GS TWG for validation
1 day Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
- -
2 BAC-GS Secretariat prepares the contract and forwards to OPM for review and advices the contractor to come back for contract signing with the PM
3 minutes Ma. Vicenta . LagnadaElnora C. Aquino
- -
3 PM approves the contract -
4 BAC-GS Secretariat issues a copy of contract to the contractor
1 day Eleanor M. de la VictoriaGwyneth Meriam G. Borja
Mariel P. BaladadRodrigo O. Crisologo
- -
SERVICE TITLE: Issuance of Certification
SERVICE DESCRIPTION: Issuance of Certification relating to personnel request such as Certificate of
Employment and Net Take Home Pay, No Pending Administrative Case, Leave
Certification, Certificate of Appearance, Etc.
WHO MUST AVAIL OF THE SERVICE: All PMO personnel including retired personnel and other personnel from other
PMOs
REQUIREMENTS: Pro Forma Letter / Request
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: None
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
Issuance of Personnel-related Certifications
1 Applicant/Customer presents request to PMO SIRMO/AO
SIRMO/AO prepares requested Certification
2 minutes Eleanor M. De La VictoriaMelinda T. Collado
- -
Signs Certification 1 minute Melinda T. Collado - -
- -
- -
LIST OF REAL ESTATE MANAGEMENTFRONTLINE SERVICES
- Granting of New and Renewal of Existing Permit to Occupy (PTOc)
- Granting of New and Renewal of Existing Permit to Occupy (PTO)
1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Occupy (PTOc)OFFICE ADDRESS: Philippine Ports Authority,
Port Management Office of Nasipit
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers : (085)342-5352, 342-6451
815-3449
Fax Number : (085)815-4434
Email Address : pmo_nasipit@yahoo.com
SERVICE DESCRIPTION: Any person/organization, natural or juridical, who is qualified under existing laws to engage in business and existing operators who proposes to rent/lease a property, land or building shall apply for a Permit to Occupy (PTOc) from the Port Management Office (PMO) of Nasipit
WHO MUST AVAIL OF THE SERVICE: All person/organization doing business or plan to do business and proposes to rent/lease a property, land or building within the area of jurisdiction of the Port Management Office (PMO) of Nasipit.
If requirements are complete, this transaction can normally be completed in seven (7) working days.
REQUIREMENTS: (for New Applicant) 1. Duly accomplished Lease Application Form2. Duly accomplished Customer Registration Form (CRF)3. Mayor’s / Business Permit4. TIN of the Applicant/Company5. BIR/VAT Registration Certificate and BIR Tax Clearance6. DTI Certificate of Registration (if single proprietorship) or SEC Registration/Articles of Incorporation and
By-Laws (if corporation)7. Business Plan/Project Brief (optional)
8. Sectary’s Certificate authorizing Representative to sign PTOc9. Architectural Plan/Lay Out Plan10. Environmental Compliance Certificate (ECC) and other applicable government permits11. SSS Certificate of Registration and Clearance
(for Renewal Applicant)- 1. Duly accomplished Lease Form2. Secretary’s Certificate/Authorized Letter to sign PTOc3. Clearance/Certification from PMO Finance Section of “No Outstanding Obligation/Balance” ( if applicable)4. Mayor’s/Business Permit
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: Subject to size of area applied for and corresponding rental rates
Permit Fee - P1,000.00Monthly Rental -Two (2) months Advance -One (1) month Deposit -Real Property Tax -Fire Insurance -
VAT (12%) -
Note: All fees/charges are subject to change after due notice
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to the Business Development and Marketing Officer, Office of the Port Manager, Secures application forms and other documentary requirements and makes clarificatory inquiries.
REM Officer provides the client with a short briefing on the service and its requirements
15 minutes Mariel P. Baladad Application Forms
-
2 Submits the duly accomplished Lease Application and Customer Registration Forms (CRF) together with other basic documentary requirements to the BDMO, Office of the Port Manager
REMS Officer receives and evaluates the application and submitted documentations. Inputs details of application into the PROMPT System
1 day Mariel P. Baladad - -
3 REMS Officer checks if the property applied for is available thru the GIS Module, Property List, and areas available for Lease Report
1 day Mariel P. Baladad - -
4 REMS Officer prints and forwards Acknowledgement signature if and when the property to be leased is available and the required documents submitted by the Applicant are all complete and valid
20 minutes Mariel P. Baladad - -
5 REM Approver signs Acknowledgement Letter and returns the same to the REM Officer
10 minutes Renato T. Tolinero - -
6 REM Officer forwards Acknowledgement Letter to Applicant
30 minutes Mariel P. Baladad - -
HOW TO AVAIL OF THE SERVICE:
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
7 REM Officer endorses the PTOc Proposal to REM Supervisor
1 day Mariel P. Baladad - -
8 REM Supervisor reviews, validates and endorses the PTOc Proposal
1 day Mateo P. Villones - -
9 REM Approver reviews and approves PTOc Proposal
1 day Renato T. Tolinero - -
10 REM Officer prints and forwards the PTOc, Transmittal Letter and Order of Payment
30 minutes Mariel P. Baladad - -
11 REM Officer forwards Transmittal Letter to REM Approver for signature
5 minutes Mariel P. Baladad - -
12 REM Approver signs and returns Transmittal Letter to REM Officer
5 minutes Renato T. Tolinero - -
13 REM Officer forwards Transmittal Letter to Applicant
5 minutes Mariel P. Baladad - -
14 Applicant receives and signs the PTOc 5 minutes Mariel P. Baladad Free -
15 Applicant pays the corresponding rental advance and deposits stated in the Order of Payment, Pro-rated/Full Insurance Premiums and Real Estate Tax to Accounting/Cashier
15 minutes Lolita S. SantaRoberto C. Amper
Permit Fee:P1,000.00,two (2) mos. Advance rental, one (1) mo. Deposit, RPT, FI add VAT
16 REM Approver countersigns the PTOc and forwards it to the REM Officer
5 minutes Renato T. Tolinero
17 REMS Officer implements PTOc and releases PTOc to Applicant
10 minutes Mariel P. Baladad
1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Operate (PTO)
SERVICE DESCRIPTION: Any person/organization, natural or juridical, who is qualified under existing laws to engagein business and existing operations who are not yet holders of PPA permits or those operatingon a “holdover capacity”, shall apply for a Permit to Operate (PTO) ancillary service from thePort Management Office (PMO) of Nasipit
WHO MUST AVAIL OF THE SERVICE: All person/organizations doing business or plan to do business within the area of jurisdictionof the Port Management Office (PMO) of Nasipit
REQUIREMENTS: (For New Applicant) - 1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the PMO.
2. Articles of Incorporation/Cooperation/Partnership, By-Laws and Registration with SEC or CDA3. Registration with BIR, SSS, ECC, DTI, Business/Mayor’s Permit, VAT Registration Certificate
and Certification from concerned government agencies that said applicant has the technical capability to operate said services (e.g. oil recycler, waste collection, etc.)
4. List of existing equipment/gears and procurement program for additional equipment/gears5. List of personnel and workers with corresponding rates of salaries/wages and SSS Numbers6. Company/Cooperative Board Resolution or Partnership Authorization of signatory to
ancillary services contract/permit7. Specific area of operations within the port facility (with sketch)8. Proposed ancillary rate
(for Renewal Applicant)- 1. Letter-application from the Applicant-Operator addressed to the Port Manager to be submitted to the PMO
2. Amended Articles of Incorporation/By-Laws of Corporation/Cooperative/Partnership3. SSS Official Receipt or Special Bank Receipt with SSS Form R-3 and Annual Certification from concerned
government agencies4. Latest inventory and procurement program of ancillary service equipment/gears and existing ancillary
rate5. Annual government share/regulatory fee remitted for the last three (3) years based on PPA audit6. Audited financial statement for the past three (3) years7. Company/Cooperative Board’s Resolution of Partnership Authorization of signatory to ancillary services
contract/permit8. Specific area of operation within the port facility (with sketch)
FEES: Port Ancillary Services I (10% Government Share)
In consideration of the rights and privileges granted the permit tee/contractor, he/she shallremit to the Authority (without prejudice to its right to subsequently impose a direct collection system) not later than the 10th day of each month, not less than 10% of the gross income derived from the operation of Ancillary Services.
Port Ancillary Services II (Annual Regulatory Fee)
Permit Fee - P 300.00Annual Regulatory Fee - 1,500.00VAT (12%) - 216.00Total - P2,016.00
NOTE: The fees prescribed (or those to be prescribed) by the Authority shall not be limited or confined to services mentioned herein and shall not preclude the Authority from collectingfees on other ancillary services not mentioned therein or from increasing the floor rates as it may deem necessary.
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Proceed to the Business Development and Marketing Officer, Office of the Port Manager, Secures application forms and other documentary requirements and makes clarificatory inquiries.
Provides the client with a short briefing on the service and its requirements
15 minutes Mariel P. Baladad -
2 Submits the accomplished application form and other documents to the Business Development and Marketing Officer, Office of the Port Manager
Receives and evaluates the application and submitted documents.
1 working day Mariel P. Baladad - -
3 Routes evaluated application and documents to all divisions concerned for comments/recommendations
Receives routed application and documents
Informs applicant/client of approval/disapproval of submitted application
If approved, instructs clients to pay the corresponding fees
1 working day
10 minutes
30 minutes
5 minutes
Mariel P. Baladad
Mariel P. Baladad
Mariel P. Baladad
Mariel P. Baladad
- -
4 Proceeds to Business Development and Marketing Officer to get copy of fees assessment
Issues fees assessment and instruct client to proceed to Operations Section for issuance of Port Charges Computation Sheet (PCCS)
5 minutes Mariel P. Baladad - Permit Fee:P300.00Annual Reg. Fee:P1,500.00Add: 12% VAT
HOW TO AVAIL OF THE SERVICE:
5 Proceeds to Operations Sections for Issuance of PCCS
Issues PCCS and Instructs client to proceed to Cashier’s Office to pay fees
5 minutes Lolita S. Santa - -
6 Proceeds to Cashier’s Office to pay fees
Issues Official Receipt and instructs client to return to BDMO
5 minutes Roberto C. Amper - -
7 Returns to BDMO Copies details of Official Receipt and advices client to wait for advice as to when contract will be ready for pick-up
3 minutes Mariel P. Baladad - -
8 Prepares/encodes/prints PTO proforma
20 minutes Mariel P. Baladad - -
9 Informs/advices client to receive, sign and return the PTO proforma
30 minutes Mariel P. Baladad - -
10 Receives/signs and returns PTO proforma to BDMO
Receives PTO proforma and forwards same to PSD Manager for signature of recommending approval
5 minutes Renato T. Tolinero - -
11 Forward PTO proforma to Port Manager for signature of approval
5 minutes Renato T. Tolinero - -
12 Retrieves signed PTO proforma from Port Manager
5 minutes Mariel P. Baladad Free -
13 Receives approved Permit to Operate (PTO)
Gives Client’s copy of approved PTO to client
1 minute Mariel P. Baladad PTO Contract
LIST OF THE OFFICE OF THE PORT MANAGERFRONTLINE SERVICES
- Receiving of Letters/Communications and other Documents
- Receiving of Incoming Communications
- Receiving of Documents for Approval and Signature
1 SERVICE TITLE: Granting of New and Renewal of Existing Permit to Occupy (PTOc)
OFFICE ADDRESS: Philippine Ports Authority,
Port Management Office of Nasipit
Port Area, San Francisco St., Butuan City 8600
Telephone Numbers : (085)342-5352, 342-6451
815-3449
Fax Number : (085) 815-4434
Email Address : pmo_nasipit@yahoo.com
SERVICE DESCRIPTION: Receiving of Letters-Request for the approval of the Port Manager
WHO MUST AVAIL OF THE SERVICE: Agencies from other Government and Private Offices, PPA-PMO Nasipit Official and Staff
from the other Divisions/Sections
REQUIREMENTS: Letter / Communications/Documentations/Documents stamped “Received”
from Central File Unit (CFU)
SCHEDULE OF AVAILABILITY OF THE SERVICE: Monday to Friday, 8:00 A.M. to 5:00 P.M.
FEES: None
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY
PERSON/S IN CHARGE FORMS FEES
1 Presents letter received by the Records Officer to the Executive Secretary
Executive Secretary reads the letter forwards to the Executive Assistant
2 minutes Gemma España -
2 Customer proceeds to the Executive Assistant
Executive Assistant reads the letter and ask the customer of their request
2 minutes Juanchoo I. Talili - -
3 Executive Assistant forwards letter to the Port Manager for approval
2 minutes Juancho I. Talili - -
4 Customer awaits for the approval of their request
Executive Secretary get the PM’s comments/approval of the request and records to the logbook
5 minutes Gemma España - -
5 Customer receives the approved request
Presents the approved request to the customer
1 minute Gemma España - -
6 Documentation returned to the Records Officer/CFU
Gemma España - -
HOW TO AVAIL OF THE SERVICE:
2 Receiving of Incoming CommunicationsSERVICE DESCRIPTION: Receiving of PPA Memoranda and other Internal Communications
WHO MUST AVAIL OF THE SERVICE: PPA Inter Offices, Divisions and Sections
REQUIREMENTS: Communications should be stamped “Received” from the Central File Unit (CFU)
HOW TO AVAIL OF THE SERVICE:
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Records Officer indorsed Communication
Executive Secretary receives and reads the communications
5 minutes Sheeryl B. Pedeglorio - -
2 Executive Secretary forwards the communications to the Executive Assistant
2 minutes Juancho I. Talili - -
3 Executive Assistant reads letter and have it stamped “Received”
2 minutes Melinda T. Collado -
4 Communications forwarded to the Port Manager for comments and instructions
2 minutes Amorita C. Grana - -
5 Communications retrieved from the Port Manager
2 minutes Juancho I. Talili - -
6 Port Manager’s comments/instructions recorded in the Logbook
2 minutes Gemma B. España - -
7 Communications photocopied/routed to the respective RCs/Division/Sections
2 minutes Gemma B. España - -
8 Original documents returned to the CFU
2 minutes Gemma B. España - -
3 Receiving of Documents for Approval and SignatureSERVICE DESCRIPTION: Receiving of Documents for the approval of the Port Manager
WHO MUST AVAIL OF THE SERVICE: PPA PMO Nasipit Officials and Staff from the other Divisions/Sections
REQUIREMENTS: Documents for signature of the Port Manager should be duly signed by the Division’s/Section’s
Chief
HOW TO AVAIL OF THE SERVICE:
* Form is available FREE OF CHARGE
STEP APPLICANT/CUSTOMER OFFICE/SECTION ACTIVITY DURATION OFACTIVITY PERSON/S IN CHARGE FORMS FEES
1 Personnel forwards documents Documents are scanned/checked and initialled
2 minutes Juancho I. TaliliGemma B. España
- -
2 Documents are forward to the Port Manager for approval and signature
2 minutes Juancho I. TaliliGemma B. España
- -
3 Documents retrieved from the Port Manager after approval and signed
2 minutes Juancho I. TaliliGemma B. España
-
4 Documents are recorded in the logbook
5 minutes Gemma B. España
5 Documents are forwarded/indorsed to the respective Division/Sections
5 minutes Gemma B. España - -
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