archives in transition optimising the gap. netherlands institute for sound and vision. tom de smet,...

Archives in Transition Optimising the Gap FIAT-IFTA conferentie 2015

October 8, 2015

Tom De Smet, Tim Manders, Josefien Schuurman

Netherlands Institute for Sound and Vision

Why are we here?

Retrieval

Double gap

External Gap: Production environment – Archive

Internal Gap: Innovation - Operations

Image: http://www.jokamin.com/?portfolio=disconnected

Timeline

Before Media Management

Media Management projects: 2012 - 2014

Timeline Manual Annotation Effort

Archive before 2015

Collections & Annotation

Unit

Ingest (selection & registration)

Cataloguing (Manual

Annotation)

Archive Unit

Ingest

IT &

Maintenance

Development &

OptimisationAccess

Knowledge & Innovation

Transitional Manual Annotation

Since 2015: Process Organisation

Archive Unit

Ingest

IT &

Maintenance

Development &

OptimisationAccess

Knowledge & Innovation

Transitional Manual

Annotation

Reducing Manual Annotation by Optimisation

Timeline Manual Annotation Effort

Closing the double gap

Introducing Optimisation Managers

Archive Unit

Ingest

IT &

Maintenance

Development &

OptimisationAccess

TransitionalManual

Annotation

Optimisation

Optimisation

Double gap

Innovation

https://www.youtube.com/watch?v=tIZmUURmck8&feature=em-upload_owner

Closing the Double Gap:4 Perspectives on Optimisation

1. Technology

2. Metadata

 Illustration: Michael Mucci

3. Process

4. Culture

2015: Optimise how?

Double gap

Media Management Projects: External Gap

● Media Managers in production environment

● Embedding thesaurus in production environment

● Ingest from extra metadata repositories

Media Management Projects: Internal Gap

● Automated itemising News● Automated subject label extraction● Automated speaker labeling

Projects & Sprints: methodology

Sprints

Projects & Sprints: examples

MM Project: Media Managers in Production environment

2015 Sprint: Media Managers in production environment

As a Media Manager I want an automatic daily control of what broadcasts are scheduled and what are ingested, so I don’t have to do this manually and I can spend my time on communication with the editorial staff about improving metadata quality pre-ingest

Dutch broadcastsScheduled: 42Ingested : 42 OK

MM Project: Embedding ThesaurusTool that invisibly maps autocomplete tags to the Sound and Vision thesaurus - Integrated in production & publication systems

2015 Sprint: Embedding ThesaurusAs an editor I need the thesaurus lists of cast, crew and speakers merged into one list, so I can use 1 persons list for all the persons + roles I want to label in my publication online system

MM Project: Ingest extra metadata

MM Project: Automated Itemising News

2015 Sprint: Itemising NewsAs Media manager I want itemising of News to be based on data from the News-playout systems instead of subtitle files, so items have better start- & end times and a proper title and description

MM Project: Label Extraction

2015 Sprint: Label ExtractionAs project leader I want the recommendations of the evaluation of Term Extraction Service 1.0 to be implemented, so our users get better and more accurate search results

MM Project: Speaker Labeling

Image: http://busim.ee.boun.edu.tr/~speech/images/SV_intro.gif

2015 Sprint: Speaker LabelingAs a user I want to view speaker labels and keyframes with subtitle tab, so I can scan who’s speaking, what about and what’s there to see.

As a user I want to start the player from subtitle, speaker label or keyframe, so I can check any time if I need this clip for reuse

• Don’t loose track of the 4 perspectives

• More focus needed on process innovation, not only product development

• Technologic development is too fast• Technology doesn't change

processes and culture• Expectation management is key• Involve Operations in development,

implementation & evaluation• Follow up on process and culture

changes • Be transparant about metadata

quality

Image: http://www.lightboxent.com

Lessons learned

• MM vs Automatically Generated Metadata

• 2 speed IT for agility and sustainability

• Managerial need for KPI’s vs agile methods

• Culture

• Creating new gaps

Image: http://www.lightboxent.com

Some challenges

• Both MM and Optimisation in DNA of Operations

• Fine grained retrieval through multiple sources

• Contextualisation

• New innovations to be implemented

Future

Thank youArchives in Transition Optimising the Gap FIAT-IFTA conferentie 2015

October 8, 2015

Optimalisatie@beeldengeluid.nl

Tom De Smet, Tim Manders, Josefien SchuurmanNetherlands Institute for Sound and Vision