aps committee orientation welcome aps subject matter & general policy committee chairs and vice...
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APS Committee Orientation
Welcome APS Subject Matter & General Policy
Committee Chairs and Vice Chairs
Pasadena CAAugust 1, 2015
WelcomeMary E. PalmSenior Councilor-at-Large
Eric TedfordCouncilor-at-Large
Lindsey J. du ToitCouncilor-at-Large
Thank You
• APS is a non-profit organization that would not exist were it not for the dedication and tireless work of member volunteers like you
• The health and success of APS relies on the efforts of our committee volunteers
Welcome• During Committee Orientation
we’ll:– Review APS vision and priorities– Discuss your role in leading APS– Outline committee chair logistics– Answer your questions
First, introductions:Name, affiliation, and
committee
Vision is about knowing where you want to be in the future, what you want to accomplish, how you want others to perceive you … and understanding what challenges and opportunities lay along your path
APS Vision
The APS will be a diverse, global community of scientists that:• provides credible and beneficial
information related to plant health;• advocates and participates in the
exchange of knowledge with the public, policy makers, and the larger scientific community;
• and promotes and provides opportunities for scientific communication, career preparation, and professional development for its members.
APS Vision
Current APS Priorities
• Future education of plant pathologists
• Value of publications and the website
• International collaborations
• Plant health education and research funding advocacy, e.g., the Phytobiomes Initiative
As gathering points for expertise, committees play a crucial role in keeping APS a vibrant and vital organization, connected to its grassroots …
and help APS achieve its vision.
Committees
Councilors-at-Large
• Serve as a conduit between committees and Council
• Provide support for new committee ideas
• Help committees increase year-round activity
• Answer questions
APS is you …
More than 900 APS members volunteer to:
1. Run the society's governance2. Effect public policy3. Develop program content4. Review manuscripts5. Conduct outreach activities6. Organize research, networking
and development activities
Councilors-at-Large (CALS)
Current• Senior CAL – Mary Palm• ‘Intermediate’ CAL – Eric
Tedford• ‘Junior’ CAL – Lindsey du Toit
2015-2016• Senior CAL – Eric Tedford• CAL – Lindsey du Toit• CAL – Paul Vincelli
Each Leader has the opportunity to use their creative talents to strengthen their committee and our scientific society
Our goal is to have committees play a more active role in society activities year-round
Committee Leadership
• Drive APS priorities!
• Help develop new services, products, and online sessions
• Provide input on public policy • Recognize key contributions via
Volunteer Award• Nominate and promote candidates
for office
Committee Activities
Session Planning
• Planning should largely occur prior to the annual meeting
• To help facilitate advanced planning, the session submission site will be open for the entire year
Successful Session Proposals
• Complete proposal– All authors, titles, and session
abstract submitted before the annual meeting
• Co-sponsorship– Work with other committees to
coordinate and co-sponsor sessions
Outstanding Volunteer Award 2016
• Please discuss with your committees and nominate a deserving volunteer for the 2016 award!
• Your opportunity to recognize a fellow volunteer
Committee Composition
• Chair – 1 year term
• Vice-chair – 1 year term, then rotates to Chair
– elected by committee members
• Members – no term limit
Committee Chair
• Chairs have a 2 consecutive term limit (a chair term is 1 year)
• Chair position limits: may only serve as chair or vice chair of one of the same committee type at a time, i.e., Subject Matter or General Policy
Committee Membership• Communicate with
members about activities/issues
• Advertise– Phytopathology News– APS News Capsule– Blogs– APS Facebook– APS LinkedIn– APS Twitter– APS YouTube Channel
December 2011
Committee MembersMembership• Open to all• No limit to
number of members
• No term limits• Members may
serve on as many committees as they would like
• Encourage members to participate
http://www.apsnet.org/_layouts/apsforms/comminvite.aspx
Committee Website
www.apsnet.org/members/apsleadership/comm
SharePoint collaborative websites can be designed for your committee
Please contact Cindy Scheller at cscheller@scisoc.org to start up your site!
www.apsnet.org/members/apsleadership/comm
Collaborative Website
Annual committee reports
Submit your completed Annual Committee Report Form within one week after the
annual meeting.
Find the report form and other information at:http://www.apsnet.org/members/apsleadership/comm/Pages/
CommOrientation.aspx
Then submit the form at:http://www.apsnet.org/members/apsleadership/_
layouts/apsforms/commreports.aspx
Your annual report is important
• Keep Council and CALs informed about scientific issues, your activities, new ideas, etc.
• Allow CALs to connect committees with common interests or proposed activities
• Each committee report will be posted as a pdf file so other committee members can learn about your activities
At the meetingChair and Vice Chair Orientation• Saturday, 8/01, 3:00-4:30 pm• Logistics• Get and share leadership tools and
ideas on being an outstanding committee leader
Program Planning Orientation• Wednesday, 8/05, 10:00-11:30
am• Attend if your committee is
proposing a session for the 2016 Annual Meeting
Additional Guidelines• Current roster is included in your
packets
• Manual of Operations (MoO) provides full details/job description
• Committee roster on the website (www.apsnet.org/members/apsleadership/comm) provides most up-to-date listing directly from APS database
Questions• Additional questions, comments or
ideas? Contact any Councilor-at-Large
• Committee info on APSnet at www.apsnet.org/members/apsleadership/comm
• Contact Cindy Sheller at cscheller@scisoc.org
We Need Your Input• Traditionally, CAL’s visit with each
committee during the committee meetings– Provide direct updates on Council
activities– Get input on anything your committee
wants relayed to Council
• Is stopping in during your committee meeting beneficial or not?- Is there a better way to communicate with you?
Think about this, ask your committee members, and provide us feedback
Thank You!
For your continued serviceto our Society
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