annexure-i · 3.2 3/3.5/4 core of size 2.5 / 4 / 6 / 10 / 16 sq.mm. 30 each 3.3 3.5 / 4 core of...
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ANNEXURE-I
AMC for Cable Laying & Panel Installation Works
Scope:
The work involves:
Work-A:
1. Cable Laying,
2. Cable Termination.
Work-B:
1. Removal of Old Cables Connected to Old PCC Panel
2. Dismantling of Old PCC Panels
3. Erection of New PCC Panels 4. Reconnecting the Old Cables and new Cables in case of requirement
to PCC.
5. Earthing of PCC Panels & Cables • PCC Panels & Cables will be supplied by Department.
• Vehicle support will be provided by Department for transporting Panels /
Cables from department store to site.
• Party shall Execute the work within stipulated period meeting the
specifications, requirements and work order specified in the annexure.
List of Work-A:
S.No DESCRIPTION QTY UNIT
1
CABLE Laying - LT cables -In ground
Laying of 2 / 3 / 3.5 / 4 core, 1.1 KV grade FRLS cables / XLPE cables armoured / unarmoured, aluminium / copper conductor cables in ground (soft soil) 750 mm below ground level including transportation of cable to site, excavation, refilling with sand and baked bricks on top and sides and providing cable route / joint markers at an interval of 50Mtrs complete as required and as suggested by Dept EIC. Cable tag mark with Al.strip of proper size with the details of source ,destination,no.of runs, size etc. shall be provided at every 50mtrs distance of laying and at source and receiving end, complete as required and as directed by engineer-In Charge.
1.1 2 / 3 / 3.5 / 4 Core of size 2.5 / 4 / 6 / 10 / 16 Sq.mm. 80 Metre
1.2 2 / 3 / 3.5 / 4 Core of size25 / 35 / 50 / 70 / 95 Sq.mm. 80 Metre
1.3 2 / 3 / 3.5 / 4 Core of size 120 / 150 / 185 Sq.mm. 80 Metre
1.4 2 / 3 / 3.5 / 4 Core of size 225 / 240 / 300 / 400 Sq.mm. 50 Metre
1.5 10/12/24/30 Core of size1.5 / 2.5Sq.mm. 100 Metre
CABLE Laying - LT cables -In trench
ANNEXURE-I
2 Laying of 2 / 3 / 3.5 / 4 core, 1.1 KV grade FRLS cables / XLPE cables armoured / unarmoured, aluminium /copper conductor cables In existing trench / on cable tray, on wall / floor / ceiling / above false ceiling / below false floor including transportation of cable to site, removing of trench /false ceiling / false flooring covers and reclosing the covers after laying the cables in good condition with supply of all necessary fixing materials such as brackets, clamps, GI spacers complete as required and as directed by Engineer-in-Charge
2.1 2 / 3 / 3.5 / 4 Core of size 2.5 / 4 / 6 / 10 / 16 Sq.mm. 400 Metre
2.2 2 / 3 / 3.5 / 4 Core of size 25 / 35 / 50 / 70 / 95 Sq.mm. 400 Metre
2.3 2 / 3 / 3.5 / 4 Core of size 120 / 150 / 185 Sq.mm. 400 Metre
2.4 2 / 3 / 3.5 / 4 Core of size 225 / 240 / 300 / 400 Sq.mm. 400 Metre
2.5 10/12/24/30 Core of size 1.5 / 2.5 Sq.mm. 400 Metre
3
End termination of LT cables.
Providing end terminations for 2 / 3 / 3.5 / 4 core, 1.1 KV grade PVC / XLPE insulated armoured / unarmoured,copper / Aluminium conductor cables including supply of brass compression cable gland, lugs, neoprene bushes and other materials and tools required complete with terminal connections, Earthing of glands and as required and as directed by Engineer-in-Charge.
3.1 3 Core of size 2.5 / 4 / 6 / 10 / 16 Sq.mm. 20 Each
3.2 3/3.5/4 Core of size 2.5 / 4 / 6 / 10 / 16 Sq.mm. 30 Each
3.3 3.5 / 4 Core of size 25 / 35 Sq.mm. 10 Each
3.4 3.5 / 4 Core of size 50 / 70 / 95 Sq.mm. 10 Each
3.5 3.5 / 4 Core of size 120 / 150 / 185 Sq.mm. 20 Each
3.6 3.5 / 4 Core of size 240 / 300 / 400 Sq.mm. 20 Each
4
Straight through joints - LT Cables :
Providing straight through cable joints for 3.5 core, 1.1 kV PVC / XLPE insulated, Aluminium conductor armoured cables including supply of heat shrinkable straight through jointing kit, sealing putty, lugs and other materials required, excavation and refilling of earth complete as required and as directed by Engineer-in- Charge.
4.1 2/3 / 4 Core of size 2.5 / 4 / 6/10 / 16 Sq.mm. 2 Each
4.2 3 / 3.5 / 4 Core of size 25 / 35 Sq.mm. 6 Each
4.3 3 / 3.5 / 4 Core of size 50/70/95/120 / 150 Sq.mm. 6 Each
4.4 3 / 3.5 / 4 Core of size 185 to 300 Sq.mm. 6 Each
FLP CABLE END JOINTS (FOR IIA/IIB/IIC)
ANNEXURE-I
5 Providing flame proof cable end joints using cable gland of double compression type, neoprene bushes with and ring for single round / flat wire armoured PVC cables) with necessary crimping and interconnections in an approved manner for the following sizes of cables including supply of all tools and materials complete as required..
5.1 2 / 3 / 3 .5/ 4 C x 2.5 /4 / 6 /10 sq.mm 6 Each
5.2 2 / 3 / 3 .5/ 4 C x 16 sq.mm 6 Each
5.3 2 / 3 / 3 .5/ 4 C x 25 /35 sq.mm 5 Each
5.5 2 / 3 / 3 .5/ 4 C x 50 sq.mm 5 Each
5.6 2 / 3 / 3 .5/ 4 C x 70 sq.mm 2 Each
Supply and laying of electrolytic copper / GI /aluminium wire
6 Supply and laying of electrolytic copper / GI /aluminium wire of following sizes including supply of fixing clamps and accessories when laid inside the building and inclusive of excavation & refilling of earth when laid outside the building and tinning of copper wires, interconnections with earth pit and equipment, terminations / interconnections in an approved manner as per IS 3043 (with latest amendments) inclusive of supply of all hardware complete as required.
6.1 14 SWG copper wire 50 Metre
6.2 12 SWG copper wire 50 Metre
6.3 10 SWG copper wire 50 Metre
6.4 8 SWG copper wire 50 Metre
7 Supply and laying of electrolytic copper / aluminium / GI strip of following sizes in ground at 0.5 meter below ground level including excavation & refilling of earth, tinning of joints for Copper strip and welding & painting of GI/ Al strips and interconnections with earth pit/equipment, terminations in an approved manner as per IS 3043 (with latest amendments) inclusive of supply of all hardware complete as required.
7.1 25 x 3 mm Copper strip. 30 Metre
7.2 25 x 3 mm Aluminium strip. 30 Metre
7.3 32 x 6 mm GI strip. 30 Metre
7.4 50 x 6 mm GI strip. 30 Metre
8 Supply and laying of electrolytic copper / aluminium /GI strip of following sizes on wall/trench/surface using GI/aluminium s spacers, saddles at 45cm interval and tinning of joints for copper strip and welding & painting of GI strip and interconnections with earth pit / equipment, terminations in an approved manner as per IS 3043 (with latest amendments) inclusive of supply of all hardware complete as required.
ANNEXURE-I
8.1 25 x 3 mm Copper strip. 50 Metre
8.2 25 x 3 mm Aluminium strip. 50 Metre
8.3 32 x 6 mm GI strip. 50 Metre
8.4 50 x 6 mm GI strip. 50 Metre
List of Work-B:
S.No DESCRIPTION QTY UNIT
01 Dismantling the old PCC Panels & Transportation to SPROB Stores including Disconnection of existing connected cables, Earth strip etc. complete as required and as Directed by EIC.
15 nos
Panels are categorised based on the no. of outgoing feeders of the panels. Party shall quote the amount against each category. The panel to be dismantled will be indicated at the time of requirement by Dept.Engineer and payment shall be made on the basis of the Rate at which the dismantled panel falls under below category.
S.No Panel category Tentative quantity of panel
Quoting amount for each Panel
Total Amount
01 Panels with 5-10 Outgoing feeders 4
02 Panels with 10-15 Outgoing feeders 5
03 Panels with 15-20 Outgoing feeders 5
04 Panels with 20-25 Outgoing feeders 1
Grand Total:
02 Erection, Testing & Commissioning of new PCC Panels including Transportation of New PCC Panels from Dept store, cable reconnection/termination and Earthing etc., complete as required and as Directed by EIC.
15 nos
Panels are categorised based on the no. of outgoing feeders of the panels. Party shall quote the amount against each category. The panel to be installed will be indicated at the time of requirement by Dept.Engineer and payment shall be made on the basis of the Rate at which the installed panel falls under below category.
S.No Panel category Tentative quantity of panel
Quoting amount for each Panel
Total Amount
01 Panels with 5-10 Outgoing feeders 4
02 Panels with 10-15 Outgoing feeders 5
03 Panels with 15-20 Outgoing feeders 5
ANNEXURE-I
04 Panels with 20-25 Outgoing feeders 1
Grand Total: Note:
• The Spare outgoings will not be considered. No of outgoings will be considered only by feeders connected with cable for new PCC.
• The quantity of the panels are tentative and may be subjected to change according to the requirement (Example: If Department prefers to change panels with 5-10 O/G panels 10 nos and 10-15 O/G panel 5 nos out of total 15 nos quantity the payment shall be made on the rate quoted against the panels quoted. Total amount=(10 x X Rate)+(5 x Y Rate).
CONDITIONS OF CONTRACT
1) Validity of price:The price quoted in the price schedule shall be valid for 24 months’ period (2 Years) from the date of placement of purchase
order. However due to any department program schedule, if the works
to be completed as per above description calls for extension in the
indicated period, Party shall carryout the same at quoted price.
2) Payment:Payment will be made as per pro-rata basis for the completed
portion of the work for every three months against submission of invoice
and certification of Engineer in charge / Competent authority.
3) Contractor shall carryout laying of power /control cables and its end termination, Erection of PCC panels as and when required based on the
requirement of the department with a prior intimation period of 24
hours.
4) The purchaser reserves right to cancel the contract at any time in case
of failure of Party to fulfill the various requirements mentioned in the
purchase order (or) if the performance of the contractor is not
satisfactory.
5) Party shall ensure that their personnel are strictly confined to the assigned job and place of work and are wholly responsible if any other
system in the work spot found meddled/ disturbed.
6) Vendor shall bring all the tools, machines which are necessary for carrying out the work. Department will not give any such items.
7) Vendor shall depute a qualified supervisor with minimum 3years experience to overlook the activities to be carried out during cable laying, removal erection works etc.
8) The work shall be done strictly as per the relevant electricity rules and regulations and as per Electrical Code.
9) Work report in prescribed proforma for each and every work attended
giving full details of location, date, time, work attended, materials
ANNEXURE-I
dismantled, new materials used etc. should be submitted to the Engr.-
in-charge after completion of the work.
10) As far as possible shut down works shall be carried out beyond
office hours / on holidays as required in consultation with and as
instructed by the Engineer in charge to give minimum hindrance to the
user to carry out scheduled activities.
11) All the tools required for the work are to be arranged by the
contractor. Special tools and measuring instruments such as multi-
meter, insulation tester, earth tester, crimping tool etc. will be provided
by the department on specific request by the contractor to carry out the
work. The same are to be returned to the department on completion of
work also loss or damage if anything for the tools/meters shall be
replaced by the contractor.
12) Materials are to be collected from the SPROB stores by the
contractor only. Vehicle support will be provided for transporting the
materials from store. Manpower support for loading & unloading of
material shall be extended by the contractor.
13) All the dismantled / used or balance materials including scrap
and un-serviceable items are to be handed over to the Engr.-in-charge
at the place as directed by the Engr.-in-charge.
14) Quantities shown in the schedule are only approximate and may
vary as per actual requirement as per the need without enhancing the
PO value
15) The contractor shall observe security and safety regulations of the
centre, labour rules and statutory requirements.
16) Any damage caused to the equipment / installations due to
negligence or carelessness and property damage if any shall be borne
by the contractor only.
17) The contractor shall observe security and safety regulations of the centre, labour rules and statutory requirements. Contractor is solely responsible for the safety of the man power deployed by him.
18) The offer of the party shall be considered as whole. Partial
offers shall not be considered.
Safety Precautions to be followed in AMC works
1) Execution of the work shall be done by personnel deployed by the contractor and have clear in-depth knowledge about Electrical systems.
2) Maintenance of the equipment shall be done after ensuring that the
system is isolated and disconnected physically, so that someone else
does not accidently switch on the machine.
3) Persons using the electrical equipment must be cautious and alert at
all times.
ANNEXURE-I
4) Only authorized persons shall be permitted to replace electrical
switchgear. Never bridge a fuse which is heavier than the capacity of
the circuit.
5) Never use carbon tetrachloride for cleaning electrical equipment’s as
due to heat it may produce toxic phosgene gas. Use only non-
flammables for cleaning the electrical equipment.
6) Keep the area around electrical equipment as dry as possible to avoid
possibility of shock. Never handle electrical equipment when hands, feet
or body are wet especially when standing on wet floor.
7) Make sure that circuit breaker is open before attempting to remove
draw-out type circuit breakers from their enclosures. Avoid working on
live equipment.
8) De-energize and disconnect circuit before attempting to repair any fault
circuit. Whenever possible, use only one hand for manipulation of
circuits or control devices.
9) Personal protective equipment e.g. Helmets; Safety shoes and Rubber
gloves of proper insulation etc. shall be used while working in
construction or maintenance sites.
10) Always use 3-pin plugs and never operate any equipment by
inserting loose / crimped input cords into the power points.
11) Safety belt shall be invariably being used when working at
elevated height.
12) Welders should wear protective clothing and goggles with suitable
filter lenses, face shield, hand gloves, safety shoes, apron etc. during
welding working if any.
13) Before starting any welding / cutting works in hazardous and
flammable area, safety clearance shall be obtained from the concerned
safety officer of the area and CMG Safety officer.
14) When ladder is used to climb onto a roof or platform, allow ladder
to extend at least three feet beyond the roof edge to the support point.
15) Loose materials which are not required for use shall not be placed
or left, as they cause obstruction in the place of work.
16) Smoking is strictly prohibited inside working environment/site.
All persons shall comply this point.
ANNEXURE-I
ANNEXURE-I
BID QUALIFICATION CRITERIA:
The Tenderer has to meet the following criteria and the proof of documents for the
same has to be submitted along with Techno commercial bid, Failing which the
tenderers are liable to be rejected:
1.1 The party shall submit the relevant documentation regarding the clause 1 of bid
qualification requirements of Annexure – I (The Bidder should be an organisation with
previous experience of more than 5 years in having executed contracts for cable laying
and replacement of Electrical panels etc.,) Enclose list of works executed with P.O
copies indicating the scope of work.
1.2 The Bidder shall possess valid electrical contractors license of appropriate class and
category issued by central or state electrical authority.
1.3 The party shall submit the relevant documentation regarding the clause 2 in bid
qualification requirements of Annexure – I (The Bidder should have annual turnover of
not less than a value of 15 lakhs per year for the last three financial years ending 31st
march of 2019).
1.4 The party shall submit the relevant documentation regarding the clause 3 in Bid
qualification requirements of Annexure – I of the tender document. (IT/TDS certificate
shall be submitted for the last three financial years).
1.5 The party shall submit the relevant documentation regarding the clause 4 in Bid
qualification requirements of Annexure – I of the tender document.
(Audited Balance sheet and Profit & loss account statement of last 3years shall be
submitted)
Tender No: SHAR/SP/2019E1234101 1
Tender Details
Tender No: SHAR/SP/2019E1234101
Tender Date: 31/12/2015
Purchase Entity: SPROB
Tender No: SHAR/SP/2019E1234101 2
Tender Attachments
Technical Write-up/Drawings
Attachment - I:
IDT01706300000000000isro05401.docx
Attachment - II:
Attachment - III:
Attachment - IV:
Attachment - V:
TERMS AND CONDITIONS FOR INDIGENIOUS ITEMS
.:
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SATISH DHAWAN SPACE CENTRE
PURCHASE DIVISION
Tele No.08623-225023/225174/225127
Fax No.08623-225170/22-5028
Tender No: SHAR/SP/2019E1234101 3
e-Mail ID: hps@shar.gov.in, hasan@shar.gov.in, sselvan@shar.gov.in
PROFORMA FORINSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER
for indigenous stores items
1. Quotation should be submitted online by using standard digital signature of Class IIII with encryption /
decryption options
2. GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown
separately in the tender. GST details are given below
GSTIN: 37AAAGS1366J1Z1
LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR
VALIDITY FROM:29/08/2017
TYPE OF REGISTRATION:REGULAR
3. Your quotation should be valid for 90 days from the date of opening of the tender.
4. Prices are required to be quoted according to the units indicated in the annexed tender form. When
quotations are given in terms of units other than those specified in the tender form, relationship
between the two sets of units must be furnished.
5. Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR
destination/delivery at site.6. All available technical literature, catalogues and other data in support
Tender No: SHAR/SP/2019E1234101 4
of the specifications and details of the items should be furnished along with the offer.
7. Samples, if called for, should be submitted free of all charges by the tenderer and the Purchaser shall
not be responsible for any loss or damage thereof due to any reason whatsoever. In the event of
non¬acceptance of tender, the tenderer will have to remove the samples at his own expense.
8. Approximate net and gross weight of the items offered shall be indicated in your offer. If dimensional
details are available the same should also be indicated in your offer.
9.Specifications: Stores offered should strictly confirm to our specifications. Deviations, if any, should be
clearly indicated by the tenderer in his quotation. The tenderer should also indicate the Make/Type
number of the stores offered and provide catalogues, technical literature and samples, wherever
necessary, along with the quotations. Test Certificates, wherever necessary, should be forwarded along
with supplies. Wherever options have been called for in our specifications, the tenderer should address
all such options. Wherever specifically mentioned by us, the tenderer could suggest changes to
specifications with appropriate response for the same.
10. The purchaser shall be under no obligation to accept the lowest or any tender and reserves the right
of acceptance of the whole or any part of the tender or portions of the quantity offered and the
tenderers shall supply the same at the rates quoted.
11. All amounts shall be indicated both in words as well as in figures. Where there is difference between
amount quoted in words and figures, amount quoted in words shall prevail.
12. The tenderer should supply along with his tender, the name of his bankers as well as the latest
Income-Tax clearance certificate duly countersigned by the Income-Tax Officer of the Circle concerned
under the seal of his office, if required by the Purchaser.
13. The Purchaser reserves the right to place order on the successful tenderer for additional quantity up
to 25% of the quantity offered by them at the rates quoted.
Tender No: SHAR/SP/2019E1234101 5
14. The authority of the person signing the tender, if called for, should be produced.
15. TERMS & CONDITIONS OF TENDER
DEFINITIONS:
1. The term ‘Purchaser’ shall mean the President of India or his successors or assigns.
2. The term ‘Contractor’ shall mean, the person, firm or company with whom or with which the order
for the supply of stores is placed and shall be deemed to include the Contractor's successors,
representative, heirs, executors and administrators unless excluded by the Contract.
3. The term ‘Stores’ shall mean what the Contractor agrees to supply under the Contract as specified in
the Purchase Order including erection of plants & machinery and subsequent testing, should such a
condition is included in the Purchase Order.
4. The term ‘Purchase Order’ shall mean the communication signed on behalf of the Purchaser by an
Officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and
conditions mentioned or referred to in the said communication accepting the tender or offer of the
Contractor for supply of stores or plant, machinery or equipment or part thereof.
16. PRICES:
Tender offering firm prices will be preferred. Where a price variation clause is insisted upon by a
tenderer, quotation with a reasonable ceiling should be submitted. Such offers should invariably be
supported by the base price taken into account at the time of tendering and also the formula for any
such variation/s.
Tender No: SHAR/SP/2019E1234101 6
17. SECURITY DEPOSIT:
On acceptance of the tender, the Contractor shall, at the option of the Purchaser and within the period
specified by him, deposit with him, in cash or in any other form as the Purchaser may determine,
security deposit not exceeding ten percent of the value of the Contract as the Purchaser shall specify. If
the Contractor is called upon by the Purchaser to deposit, ‘Security’ and the Contractor fails to provide
the security within the period specified, such failure shall constitute a breach of the Contract, and the
Purchaser shall be entitled to make other arrangements for the re-purchase of the stores Contracted at
the risk of the Contractor in terms of Sub-Clause (ii) and (iii) of clause 10(b) hereof and/or to recover
from the Contractor, damages arising from such cancellation.
18. GUARANTEE & REPLACEMENT:
a. The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid
down, for material, workmanship and performance.
b. For a period of twelve months after the acceptance of the stores, if any defects are discovered therein
or any defects therein found to have developed under proper use, arising from faulty stores design or
workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do
so within a period of 14 months from the date of acceptance thereof by the purchaser who shall state in
writing in what respect the stores or any part thereof are faulty.
c. If, in the opinion of the purchaser, it becomes necessary to replace or renew any defective stores such
replacement or renewal shall be made by the Contractor free of all costs to the purchaser, provided the
notice informing the Contractor of the defect is given by the purchaser in this regard within the said
period of 14 months from the date of acceptance thereof.
d. Should the Contractor fail to rectify the defects, the purchaser shall have the right to reject or repair
or replace at the cost of the Contractor the whole or any portion of the defective stores.
e. The decision of the purchaser notwithstanding any prior approval or acceptance or inspection thereof
on behalf of the purchaser, as to whether or not the stores supplied by the Contractor are defective or
Tender No: SHAR/SP/2019E1234101 7
any defect has developed within the said period of 12 months or as to whether the nature of the defects
requires renewal or replacement, shall be final, conclusive and binding on the Contractor.
f. To fulfil guarantee conditions outlined in clause 4 (a) to (e) above, the Contractor shall, at the option
of the purchaser, furnish a Bank Guarantee (as prescribed by the purchaser) from a Bank approved by
the purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment
documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will
be returned to the Contractor without any interest.
g. All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival
of the stores at purchaser's site.
h. Even while the 12 months guarantee applies to all stores, in case where a greater period is called for
by our specifications then such a specification shall apply in such cases the period of 14 months referred
to in para 4 (b) & (c) shall be the ’asked for’ guarantee period plus two months.
19. PACKING FORWARDING & INSURANCE:
The Contractor will be held responsible for the stores being sufficiently and properly packed for
transport by rail, road, sea or air to withstand transit hazards and ensure safe arrival at the destination.
The packing and marking of packages shall be done by and at the expense of the Contractor. The
purchaser will not pay separately for transit insurance, all risks in transit being exclusively of the
Contractor and the Purchaser shall pay only for such stores as are actually received in good condition in
accordance with the Contract.
20. DESPATCH:
The Contractor is responsible for obtaining a clear receipt from the Transport Authorities specifying the
goods despatched. The consignment should be despatched with clear Railway Receipt/Lorry Receipt. If
sent in any other mode, it shall be at the risk of the Contractor. Purchaser will take no responsibility for
short deliveries or wrong supply of goods when the same are booked on 'said to contain' basis.
Purchaser shall pay for only such stores as are actually received by them in accordance with the
Contract.
Tender No: SHAR/SP/2019E1234101 8
21.TEST CERTIFICATE:
Wherever required, test certificates should be sent along with the despatch documents.
22. ACCEPTANCE OF STORES:
a. The stores shall be tendered by the Contractor for inspection at such places as may be specified by
the purchaser at the Contractor's own risk, expense and cost.
It is expressly agreed that the acceptance of the stores Contracted for, is subject to final approval by the
purchaser, whose decision shall be final.
b. If, in the opinion of the purchaser, all or any of the stores do not meet the performance or quality
requirements specified in the Purchase Order, they may be either rejected or accepted at a price to be
fixed by the purchaser and his decision as to rejection and the prices to be fixed shall be final and
binding on the Contractor.
c. If the whole or any part of the stores supplied are rejected in accordance with Clause No. 8 (C) above,
the purchaser shall be at liberty, with or without notice to the Contractor, to purchase in the open
market at the expense of the Contractor stores meeting the necessary performance and quality
Contracted for in place of those rejected, provided that either the purchase, or the agreement to
purchase, from another supplier is made within six months from the date of rejection of the stores as
aforesaid.
23.REJECTED STORES:
Rejected stores will remain at destination at the Contractor's risk and responsibility. If instructions for
their disposal are not received from the Contractor within a period of 14 days from the date of receipt of
the advice of rejection, the purchaser or his representative has, at his discretion, the right to scrap or
Tender No: SHAR/SP/2019E1234101 9
sell or consign the rejected stores to Contractor's address at the Contractor's entire risk and expense,
freight being payable by the Contractor at actuals.
24. DELIVERY:
a. The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed
to be the essence of the Contract and delivery must be completed on or before the specified dates.
b. Should the Contractor fail to deliver the stores or any consignment thereof within the period
prescribed for such delivery, the purchaser shall be entitled at his option either
i. to recover from the Contractor as agreed liquidated damages and not by way of penalty, a sum of
0.5% per week of the price of any stores which the Contractor has failed to deliver as aforesaid or during
which the delivery of such store may be in arrears subject to a minimum of 10% or
ii. to purchase from elsewhere, without notice to the Contractor on the account and at the risk of the
Contractor, the stores not delivered or others of a similar description (where others exactly complying
with the particulars, are not, in the opinion of the purchaser, readily procurable, such opinion being
final) without cancelling the Contract in respect of the consignment (s) not yet due for delivery or
iii. to cancel the Contract or a portion thereof and if so desired to purchase or authorise the purchase of
stores not so delivered or others of a similar description (where others exactly if complying with the
particulars are not, in the opinion of the purchaser, readily procurable, such opinion final) at the risk and
cost of the Contractor.
In the event of action being taken under sub-clause (ii) & (iii) of clause 10 (b) above, the Contractor shall
be liable for any loss which the purchaser may sustain on that account, provided that the re-purchase or
if there is an agreement to re¬purchase then such agreement is made within six months from the date
of such failure. But the Contractor shall not be entitled to any gain on such re-purchase made against
default. The manner and method of such re-purchase shall be at the discretion of the purchaser, whose
decision shall be final. It shall not be necessary for the purchaser to serve a notice of such re-purchase
on the defaulting Contractor. This right shall be without prejudice to the right of the purchaser to
recover damages for breach of Contract by the Contractor.
Tender No: SHAR/SP/2019E1234101 10
25.EXTENSION OF TIME:
As soon as it is apparent that the Contract dates cannot be adhered to, an application shall be sent by
the Contractor to the purchaser. If failure, on the part of the Contractor, to deliver the stores in proper
time shall have arisen from any cause which the purchaser may admit as reasonable ground for an
extension of the time (and his decision shall be final) he may allow such additional time as he considers
it to be justified by circumstances, of the case without prejudice to the purchaser's right to recover
liquidated damages under clause 10 thereof.
26.ERECTION OF PLANT & MACHINERY:
Wherever erection of a plant or machinery is the responsibility of the Contractor as per the terms of the
Contract and in case the Contractor fails to carry out the erection as and when called upon to do so
within the period specified by the purchaser, the purchaser shall have the right to get the erection done
through any source of his choice. In such an event, the Contractor shall be liable to bear any additional
expenditure that the purchaser is liable to incur towards erection. The Contractor shall, however, not be
entitled to any gain due to such an action by the purchaser.
27. PAYMENT:
Contractor's bill will be passed for payment only after the stores have been received, inspected and
accepted by the Purchaser.
28.MODE OF PAYMENT:
Normally payment will be made for the accepted stores within 30 days from the date of receipt of the
materials.
29.RECOVERY OF SUM DUE:
Tender No: SHAR/SP/2019E1234101 11
Whenever any claim for the payment of, whether liquidated or not, money arising out of or under this
Contract against the Contractor, the purchaser shall be entitled to recover such sum by appropriating in
part or whole, the security deposited by the Contractor, if a security is taken against the Contract. In the
event of the security being insufficient or if no security has been taken from the Contractor, then the
balance or the total sum recoverable as the case may be, shall be deducted from any sum then due or
which at any time thereafter may become due to the Contractor under this or any other Contract with
the purchaser. Should this sum be not sufficient to cover the full amount recoverable, the Contractor
shall pay to the purchaser on demand the remaining balance due. Similarly, if the purchaser has or
makes any claim, whether liquidated or not, against the Contractor under any other Contract with the
purchaser, the payment of all moneys payable under the Contract to the Contractor including the
security deposit shall be withheld till such claims of the purchaser are finally adjudicated upon and paid
by the Contractor.
30.INDEMNITY:
The Contractor shall warrant and be deemed to have warranted that all stores supplied against this
Contract are free and clean of infringement of any Patent, Copyright or Trademark, and shall at all times
indemnify the purchaser against all claims which may be made in respect of the stores for infringement
of any right protected by Patent Registration of design or Trade mark and shall take all risk of accidents
or damage which may cause a failure of the supply from whatever cause arising and the entire
responsibility for sufficiency of all means used by him for the fulfilment of the contact.
31.ARBITRATION:
In the event of any question, dispute or difference arising under these conditions or any conditions
contained in the Purchase Order or in connection with this Contract (except as to any matter the
decision of which is specially provided for by these conditions), the same shall be referred to the sole
arbitration of the Head of the Purchase office or some other person appointed by him. It will be no
objection that the arbitrator is a Government servant, that he had to deal with matter to which the
Contract relates or that in the course of his duties as Government servant he has expressed views on all
or any other matters in dispute or difference. The award of the arbitrator shall be final and binding on
the parties of this Contract.
Tender No: SHAR/SP/2019E1234101 12
If the arbitrator be the Head of the Centre/Unit –
In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful
for his successor-in-office either to proceed with reference himself, or to appoint another person as
arbitrator, or In the event of his being unwilling or unable to act for any reason, it shall be lawful for the
Head of the Centre/Unit to appoint another person as arbitrator.
If the arbitrator be a person appointed by the Head of the Purchase Office – In the event of his dying,
neglecting or refusing to act or resigning or being unable to act, for any reason, it shall be lawful for the
Head of the Centre/Unit either to proceed with the reference himself or appoint another person as
arbitrator in place of the outgoing arbitrator.
Subject as aforesaid the Arbitration & Conciliation Act 1996 and the rules thereunder and any statutory
modifications thereof for the time being in force shall be deemed to apply to the arbitration proceedings
under this Clause. The Arbitrator shall have the power to extend with the consent of the purchaser and
the Contractor the time for making and publishing the award. The venue of arbitration shall be the place
as purchaser in his absolute discretion may determine. Work under the Contract shall, if reasonably
possible, continue during arbitration proceedings.
In the event of any dispute or difference relating to the interpretation and application for the provisions
of the Contracts, such dispute or difference shall be referred by either party to Arbitration of one of the
Arbitrations in the Department of Public Enterprises. The Arbitration Act 1996 shall not be applicable to
arbitration under this clause. The award of the Arbitrator shall be binding upon the parties to the
dispute provided however any party aggrieved by such award may make a further reference for setting
aside or revision of the award to the Law Secretary, Department of Legal Affairs. Ministry of Law &
Justice, Govt. of India. The parties to the dispute will share equally, the cost of arbitration as intimated
by Arbitrator.
32.COUNTER TERMS AND CONDITION OF SUPPLIERS:
Where counter terms and conditions printed or cyclostyled conditions have been offered by the
supplier, the same shall not be deemed to have been accepted by the Purchaser, unless specific written
acceptance thereof is obtained.
Tender No: SHAR/SP/2019E1234101 13
33.SECURITY FOR PURCHASE OF MATERIALS
Successful tenderer will have to furnish in the form of a bank guarantee or any other form as called for
by the purchaser towards adequate security for the materials and properties provided by the Purchaser
for the due execution of the Contract.
Instructions to Tenderers (PT)
.:
STANDARAD PUBLIC TENDER TERMS AND CONDITIONS
Public tender can be downloaded from the ISRO e-procurement site https://eprocure.isro.gov.in after
completing the registration process.
Interested vendors may submit their offers along with the prescribed tender cost (in the form of bank
draft) for Rs. 230 drawn in favour of Accounts Officer, Sathish Dhawan Space Centre, Sriharikota. The
details of the instrument shall be indicated in the online format and the same may be sent to Head,
Purchase & Stores, Satish Dhawan Space Centre, SHAR, Sriharikota ¨C 524124. A.P. Vendorers / firms
shall indicate the tender number on the reverse side of the Demand Draft. Bids submitted with out
payment of tender fee will not be considered for evaluation.
Offers shall be sent on line using standard digital signature of class©\3 with encryption / decryption
options.
Tender No: SHAR/SP/2019E1234101 14
Price bid scanned copy shall not be submitted as an attachment. If so, the same will not be considered
for evaluation and only price filled in the online price bid format will be considered for evaluation of
bids.
The Tenders authorized on line on or before the open authorization date and time only be considered as
valid tenders.
Physical copy of the bids will not be considered, even if they are received before the bid submission
date.
All the forms viz. vendor specified terms and price bids shall be duly filled and submitted online. Any
incomplete bid will not be considered for evaluation.
1. Prices quoted shall be on the basis of F.O.R. delivery at site /Sullurpeta. The purchaser will not pay
separately for transit insurance. All risks in transit shall be exclusively of the contractor and the
purchaser shall pay only for such stores as are actually received in good condition in accordance with the
contract.
2. GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown
separately in the tender. GST details are given below
GSTIN: 37AAAGS1366J1Z1
LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR
VALIDITY FROM:29/08/2017
TYPE OF REGISTRATION:REGULAR
Tender No: SHAR/SP/2019E1234101 15
3. Customs Duty ©\ SDSC©\SHAR is eligible for 100% Customs Duty exemption as per Notification
No.12/2012 dated 17.03.2012. This may be taken into account while quoting for import items.
4. High Sea Sales ©\ Against High Sea Sale cases©\
Offers shall be on all inclusive basis upto Sriharikota are preferred, which means freight upto Sriharikota,
customs clearance is the responsibility of the Supplier at his cost. 100% payment will be made within 30
days after receipt and acceptance of the items at our site. However, in exceptional cases based on merit
of the case, 100% payment against delivery, satisfactory inspection at our site may be considered.
Tax is not applicable
Customs Duty Exemption Certificate and other related documents needed for Customs clearance
purpose will be provided.
High Sea Sales Agreement submitted by the Supplier in accordance with the terms and conditions of our
purchase order will be signed and issued by SDSC©\SHAR.
5. The time for the date of delivery of the stores stipulated in the purchase order shall be deemed to be
the essence of the contract and delivery must be completed not later than the date(s) specified therein.
Failure to do so, without adequate justification may involve cancellation of the contract at the discretion
of purchaser.
6. The delivery period mentioned in the tender enquiry if any is with the stipulation that no credit will be
given for earlier deliveries and offers with delivery beyond the period will be treated as un©\responsive.
7. The Department will have the option to consider more than one sources of supply and final orders will
be given accordingly
Tender No: SHAR/SP/2019E1234101 16
8. Bidder shall note that the conditional discounts would not have edge in the evaluation process of
tenders.
9.Non©\acceptance of any conditions where ever called for related to guarantee or warrantee,
performance bank guarantee, liquidate damages are liable for disqualification of bids.
10. Where ever installation and commissioning is involved, the guarantee / warrantee period shall recon
only from the installation and commissioning.
11.Prices are required to be quoted according to the units indicated in the annexed tender form. Then
quotations are given in terms of units other than those specified in the tender form, relationship
between the two sets of units must be furnished.
12.Advance Payment ©\ Wherever advance payment is requested, it shall be with Bank Guarantee only.
13.Liquidated Damages ©\ In all advance payment cases and where delivery is critical. L.D. clause will be
applicable at 0.5% per week or part thereof subject to a maximum of 10% of total order value.
14.Performance Bank Guarantee ©\ Wherever called for Performance Bank Guarantee at 10% of the
order value has to be furnished covering the warranty period.
15.The Purchaser reserves the right to accept or reject any quotation fully or partly without assigning
any reasons.
16.Payment terms are full payment within 30 days from the date of receipt and acceptance of material
ordered. Our Bankers are State Bank of India, SDSC SHAR, Sriharikota ¨C 524 124. You may furnish your
banker details for transferring the payments through ECS mode.
Tender No: SHAR/SP/2019E1234101 17
Where counter terms and conditions / printed or cyclostyle conditions of sale have been offered by the
tenderer, the same shall not be deemed to have been accepted by the purchaser, unless the
purchaser¡¯s specific written acceptance thereof is obtained.
17.SPECIFICATIONS: Stores offered shall strictly confirm to our specifications. Deviations if any, shall be
clearly indicated by the tenderer in their quotation. The tenderer shall indicate the Make / Type number
of the stores offered and provide catalogues, technical literature and samples, wherever necessary
along with the quotations. Test Certificates, wherever necessary, shall be forwarded along with supplies.
Whenever option are called for in our specifications, the tenderer shall address all such options
whenever specifically mentioned by us, the tenderer could suggest changes to specification with
appropriate reasons for the same. Even in such cases, the tenderer shall state why he cannot meet our
specifications and why he is suggesting the changes.
18.GUARANTEE: The Stores offered shall be guaranteed for a minimum period of 12months against
defective material, design, operation or manufacture. For defects noticed during the guarantee period,
replacement rectification shall be arranged free of cost within a reasonable period of such notification.
In cases where our specifications called for a guarantee period more than 12 months specifically, then
such a period shall apply.
The tenderer shall at all times indemnify the Purchaser against all clams which may be made in respect
of the stores for infringement of any right protected by the patent Registration of design or Trade Mark
and shall take all risks of accidents or damage, which may cause a failure of the supply from whatever
cause arising and the entire responsibility for the sufficiency of all means used by him for the contract.
19.ARBITRATION: In the event of any question, dispute or difference arising under these conditions of
any condition in the purchase order or in connection with this contract, (except as to any matters the
decision of which is specially provided for by these conditions) the same shall be referred to the sole
arbitration of the Head of the Purchase office or of some other person appointed by him. There will be
no objection that the Arbitrator is a Government Servant, that he had to deal with matter to which the
contract related or that in the course of his duties as a Government Servant, he has expressed views on
all or any of the matters in dispute or difference the award of the Arbitrator shall be final and binding on
the parties of this contract.
(a) If the Arbitrator be the Head of the Purchase Office:
Tender No: SHAR/SP/2019E1234101 18
I. In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful
for successor office either to proceed with the©\reference himself or to appoint another person as
Arbitrator or
II. In the event of his being unwilling or unable to act for any reason, it shall be lawful for the Head of the
purchase Office to appoint another person as Arbitrator or
(b) If the Arbitrator be a person appointed by the Head of the Purchase Office:
In the event of his dying, neglecting or refusing to act, or resigning or being to act, for any reason, it shall
be lawful for the Head of the purchase Office either to proceed with the reference himself or to appoint
another person as Arbitrator in place of the outgoing Arbitrator. Subject as aforesaid, the Arbitration
Act, 1940 and the rules there under any statutory modifications thereof for the time being in force shall
be deemed to apply to the arbitration proceedings under this clause. The Arbitrary shall have the power
to extend with the consent of the Purchaser and contractor the time for making and publishing the
award. The venue of Arbitration shall be the place as the purchaser in this absolute discretion may
determine. Work under the contract©\shall, if reasonably possible, continue during Arbitration
Proceedings.
(C) In case order is concluded on the public sector undertakings the following Arbitration Clause will be
applicable.
In the event of any dispute or difference relating to the interpretation and application of the provision of
the contracts such dispute or differences shall be referred by either party to the Arbitration of one of
the Arbitrators in the Department of Public Enterprise to be nominate by the secretary to the
Government of India in charge of the Bureau of public Enterprises. The Arbitration Act, 1940 shall not be
applicable to the Arbitration under this clause. The award of the Arbitrator shall be binding upon the
parties to the dispute, providing, however any party decided by the Law Secretary or the Special
Secretary / Additional Secretary when so authorized by the Law Secretary, whose decision shall bind the
parties finally and conclusively. The parties to the dispute will share equally the cost of Arbitration as
intimated by the Arbitrator.
Tender No: SHAR/SP/2019E1234101 19
20. Successful tenderer will have to furnish in the form a bank Guarantee or in any other form as called
for by the purchaser towards adequate security for the materials / property provided by the purchaser
for the one execution of the contract.
22. PACKING & FORWARDING: The tenderer will be held responsible for the stores being sufficiently and
properly packed for transport by rail, road, sea or air, to withstand transit hazards and ensure safe
arrival at the destination. The packing and Marking of packages shall be done by and at the expenses of
the Contractor.
22. The Purchaser reserves the option to give price preference to the offers from public Sector Units and
/ or Small scale / Cottage industries / Units over those from other firms, in accordance with the policies
of the Government from time to time.
23. The following information/documents are to be furnished online wherever applicable.
Product literature
Core banking account number of SBI
PAN No. in quotation and invoices
GST Tax Registration details.
24. SPECIAL CONDITION AGAINST INDIAN AGENTS SUBMITTING QUOTATIONS IN FOREIGN CURRENCY
The Tenderer shall submit the following documents/information on line while quoting:©\
Foreign Principal's proforma invoice indicating the commission payable to the Indian Agent and nature
of after sales service to be rendered by the Indian Agent.
Tender No: SHAR/SP/2019E1234101 20
Copy of Agency agreement with the Foreign Principal, precise relationship between them and their
mutual interest in the business.
The enlistment of the Indian Agent with Director©\General of Supplies & Disposals under the
Compulsory Registration Scheme of Ministry of Finance.
25. Tenderer must authorize bid opening with in 48 hrs from the time of bid sealing by Department,
other wise the bid submitted will not be considered for evaluation
STANDARD TERMS AND CONDITIONS
.:
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SATISH DHAWAN SPACE CENTRE
PURCHASE DIVISION
Tele No.08623-225023/225174/225127
Fax No.08623-225170/22-5028
e-Mail ID : hps@shar.gov.in, hasan@shar.gov.in, sselvan@shar.gov.in
STANDARD TERMS & CONDITIONS
1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III
WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN
Tender No: SHAR/SP/2019E1234101 21
AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE
BIDS ARE SUBMITTED ONLINE.
2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY
SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION.
PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION
DATE.
In case of two-part tenders, parties shall submit their offers as follows:-
1)Part-I – Techno-commercial Bid
This bid shall contain only technical documents like checklists, catalgues and any ohter information as
stipulated in the bid with out indicating the price. The (No price details shall be mentioned in this bid
and shall not upload the details of price along with the techno-commercial bid)
2)Part-II – Price Bid
This bid shall contain information related to price, price schedules. Seperate enclsures can be attached
in the form 'Supporting documents related to Pricebid'
In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily
rejected.
3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret
letter giving reasons, failing which future enquiries will not be sent.
4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and
120 days (in case two part tender) from the date of opening of the tenders. Tenders with offer validity
less than the period mentioned above, will not be considered for evaluation.
Tender No: SHAR/SP/2019E1234101 22
5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly
shown separately in the tender. GST details are given below
GSTIN: 37AAAGS1366J1Z1
LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR
VALIDITY FROM:29/08/2017
TYPE OF REGISTRATION:REGULAR
6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No.
050/2017 539 (b) Dt: 30.06.2017. This may be taken into account while quoting for import items, if any.
In case tenderers offering items considering customs duty exemption, they should also indicate the bill
of materials and price, separately, with Customs Duty component and terms and conditions thereto.
8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized
Bank/Scheduled Bank should be furnished. In case of advance payments, if the party is not supplying
the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI
plus 2% penal interest.
Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and
will be added to the landed cost for comparison purpose. In case of different milestone payments
submitted by the parties, a standard and transparent methodology like NPV will be adopted for
evaluating the offers.
Tender No: SHAR/SP/2019E1234101 23
9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the
essence of the contract and if the party fails to deliver the material within the delivery schedule,
Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of
total order value.
10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be
furnished in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till
warranty period plus sixty days as claim period.
11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is
Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from
nationalized/scheduled bank or by Demand Draft valid till completion of the contract period plus sixty
days towards claim period for faithful execution of the contract.
12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of
Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and
acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.
13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will
be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive.
14.The Department will have the option to consider more than one source of supply and final orders will
be given accordingly.
15.The bidders should note that conditional discounts would not have edge in the evaluation process of
tenders.
16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance
Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification.
Tender No: SHAR/SP/2019E1234101 24
17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only
from the date of installation and commissioning.
18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for
MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and
instructions issued by Government of India from time to time. Vendors who would like to avail the
benefit of MSME should clearly mention the same and submit all the documentary evidences to
substantiate their claim along with tender itself.
19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry
are confidential and shall not be disclosed to any third party.
20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN
AGENTS
The Tenderer should submit the following documents/information while quoting:-
a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and
nature of after sales service to be rendered by the Indian Agent.
b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship
between them and their mutual interest in the business.
c)Registration and item empanelment of the Indian Agent.
d)Agency Commission will be paid only Indian Currency.
e)Compliance of the tax laws by the Indian Agent.
Tender No: SHAR/SP/2019E1234101 25
21. High Sea Sales- Against High Sea Sale transactions:
a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the
supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.
b.100% payment will be made within 30 days after receipt and acceptance of the items at our site.
c. GST as applicable
d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance
will be provided.
e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of
our purchase order will be signed and issued by SDSC-SHAR.
22.The following information/ documents are to be submitted wherever applicable.
1.Product Literature
2.Core banking account number of SBI, RTGS Details
3.PAN No. in quotation and invoices
4.GST Registration details.
Tender No: SHAR/SP/2019E1234101 26
5.Micro and Small Enterprises (MSEs), registered with National Small Industries Corporation shall be
eligible for preferences as per the Govt. procedure, subject to production of proof of registration along
with bid and claim
23.EXCLUSION OF TENDERS
The following tenders shall be summarily rejected from the procurement process
a.Tenders received from vendors who have not qualified in terms of their registration.
b.Tenders received against publishing of a limited tender in the CPP portal.
c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having
business dealings.
d.Unsolicited tenders from vendors.
e.The tenders which materially depart from the requirements specified in the tender document or which
contain false information.
f.The tenders which are not accompanied by the prescribed Earnest Money Deposit.
g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee
and Liquidated Damages.
h.The validity of the tenders is shorter than the period specified in the tender enquiry.
Tender No: SHAR/SP/2019E1234101 27
i.The tenders received from vendors or their agents or anyone acting on their behalf, who have
promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything
of value, so as to unduly influence the procurement process.
j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest
materially affecting fair competition.
k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where
the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same
tender).
l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign
Principal/OEM, in the same tender for the same item/product.
m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be
considered.
Instructions to tenders for Two part bid
.:
1. Definitions:
(a) The term ‘Purchaser’ shall mean the President of India or his successors or assigns.
(b) The term ‘Contractor’ shall mean person, firm or company with whom or with which the Order for
the supply of stores is placed and shall be deemed to include the Contractor’s Successors,
representatives, heirs executors and administrators unless excluded by the contract.
Tender No: SHAR/SP/2019E1234101 28
(c) The term ‘Stores’ shall mean what Contractor agrees to supply under the contract as specified in the
Purchase Order including the erection of plants and machinery and subsequent testing, should such a
condition be included in the Purchase Order.
(d) The term ‘Purchase Order’ shall mean the communication signed on behalf of the Purchaser by an
Officer duly authorized intimating the acceptance on behalf of the purchaser on the terms and
conditions mentioned or referred to in the said communication accepting the Tender or offer of the
Contractor for supply of stores or plant, machinery or equipment or part thereof.
2. Prices:
Tenders offering firm prices will be preferred. Where a price variation clause is insisted upon by a
tenderer, quotations with a reasonable ceiling should be submitted. Such offers should invariably be
supported by the base price taken into account at the time of tendering and also the formula for any
such variations.
3. Security Deposit:
On acceptance of tender the contractor shall at the option of the Purchaser and within the period
specified by him deposit with him in cash or in any other form as the Purchaser may determine security
deposit not exceeding ten percent of the value of the contract as the Purchaser shall specify. If the
Contractor is called upon by the Purchaser to deposit ‘Security’ and the Contractor fails to provide the
security within the period specified, such failure shall constitute a breach of the contract and the
Purchaser shall be entitled to make other arrangements for the re-purchase of the stores contracted for
at the risk of the contractor in terms of Sub-Clause (ii) and (iii) of Clause 10(b) here of and/or to recover
from the Contractor damages arising from such cancellation.
4. Guarantee & Replacement:
(a) The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid
down for material, workmanship and performance.
Tender No: SHAR/SP/2019E1234101 29
(b) For a period of twelve months after the acceptance of the stores, if any defects are discovered there
in or any defects therein found to have developed under propose use arising from faulty stores design or
workmanship Contractor shall remedy such defects at his own cost provided he is called upon to do so
within a period of 14 months from the date of acceptance thereof by the Purchaser who shall state in
writing in what respect the stores or any part thereof faulty.
(c) If in the opinion of the Purchaser it becomes necessary to replace or renew any defective stores such
replacement of renewal shall be made by the Contractor free of all costs to the Purchaser provided the
notice informing the Contractor of the defect is given by the Purchaser in this regard within the said
period of 14 months from the date of acceptance thereof.
(d) Should the Contractor fail to rectify the debtors the Purchaser shall have the right to reject or repair
or replace at the cost of the Contractor the whole or any portion of the defective stores.
(e)The decision of the Purchaser, notwithstanding any prior approval or acceptance or inspection
thereof on behalf of the Purchaser as to whether or not, the stores supplied by the Contractor or
defective or any defect has developed within the said period of 12 months or as to whether the nature
of the defects requires renew or replacement shall be final, conclusive and binding on the Contractor.
(f) To fulfill guarantee conditions outlined in Clause 4(a) to (e) above the Contractor shall at the option
of the Purchaser, furnish a Bank Guarantee (as prescribed by the Purchaser) from a Bank approved by
the Purchaser for an amount equivalent to 10% of the value of the contract along with first shipment
documents. On the performance and completion of the Contract in all respects the Bank Guarantee will
be returned to the Contractor without any interest.
(g)All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival
of stores at Purchaser’s site.
(h)Even while the 12 months guarantee applies to all stores in case where a greater period is called forth
by our specifications then such a specification shall apply in such cases the period of 14 months referred
to in para 4(b) & (c) shall be asked for guarantee period plus two months.
5. Packing, Forwarding & Insurance:
Tender No: SHAR/SP/2019E1234101 30
The Contractor will be held responsible for the stores being sufficiently and properly packed for
transport by rail, road, sea or air, to withstand transit hazards and ensure safe arrival at the destination.
The packing and marking of packages shall be done by and at the expense of the Contractor. The
Purchaser will not pay separately for transit insurance all risks in transit being exclusively of the
Contractor and the Purchaser shall pay only for such stores as are actually received in good condition, in
accordance with the contract.
6. Dispatches:
The Contractor is responsible for obtaining a clear receipt from the Transport Authorities specifying the
goods dispatched. The consignment should be dispatched with clear Railway Receipt / Lorry Receipt. If
sent in any other mode it is at the risk of the Contractor. Purchaser will take no responsibility for short
deliveries or wrong supply of goods when the same are booked on said to contain basis Purchaser shall
pay for only such stores as are actually received by them in accordance with the contract.
7. Test Certificate:
Wherever required test certificates should be sent along with the dispatch documents.
8. Acceptance of Stores:
(a) The stores shall be tendered by the Contractor for inspection at such places as may be specified by
the Purchaser at the Contractor’s own risk, expenses and cost.
(b) It is expressly agreed that the acceptance of the Stores contracted for is subject to final approval by
the Purchaser, whose decision shall be final.
(c) If, in the opinion of the Purchaser all or any of the stores that do not meet the performance or quality
requirements specified in the Purchase Order, they may be either rejected or accepted at a price to be
Tender No: SHAR/SP/2019E1234101 31
fixed by the Purchaser and his decision as to rejecting and the prices to be fixed shall be final and
binding on the Contractor.
(d) If the whole or any part of the stores supplied are rejected in accordance with Clause No.8 (c) above,
the purchaser shall be at liberty, with or without notice to the Contractor, to Purchase in the open
market at the expense of the Contractor, stores meeting the necessary performance and quality
contracted for in place of those rejected, provided that either the purchase, or the agreement to
purchase, from another supplier is made within six months from the date of rejection of the stores as
aforesaid.
9. Rejected stores:
Rejected stores will remain at destination at the Contractor’s risk and responsibility. If instructions for
their disposal are not received from the Contractor within a period of 14 days from the date of receipt of
the advice of rejection, the Purchaser or his representative has, at his discretion the right to scrap or sell
or consign the rejected stores to Contractor’s address at the Contractor’s entire risk and expense, freight
being payable by the Contractor at actuals.
10. Delivery:
(a) The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed
to be the essence of the contract and delivery must be completed on or before the specified dates.
(b) Should the Contractor fail to deliver the stores or any consignment there of within the period
prescribed for such delivery, the purchaser shall be entitled at his option either;
(i) to recover from the Contractor as agreed liquidated damages and not by way of penalty, a sum of 2%
of the price of any stores which the Contractor has failed to deliver as aforesaid for each month or part
of a month, during which the delivery of such stores may be in arrears, or
Tender No: SHAR/SP/2019E1234101 32
(ii) to purchase elsewhere, without notice to the Contractor on the account and at the risk of the
Contractor, the stores not delivered or others of a similar description (where others exactly complying
with the particulars are not in the opinion of the purchaser readily procurable, such opinion being final)
without canceling the contract in respect of the consignment(s) not yet due for delivery or
(iii) to cancel the contract or a portion thereof and if so desired, to purchase or authorize the purchase
of stores not so delivered or others of similar description (where others exactly complying with the
particulars are not, in the opinion of the purchaser readily procurable such opinion being final) at the
risk and cost of the Contractor.
In the event of action being taken under sub-clause (ii) & (iii) of clause 10 above the Contractor shall be
liable for any loss which the Purchaser may sustain on that account, provided that the re-purchase or if
there is an agreement to re-purchase then such agreement is made within six months from the date of
such failure. But the Contractor shall not be entitled to any gain on such repurchase made against
default. The manner and method of such repurchase shall be at the discretion of the Purchaser, whose
decision shall be final. It shall not be necessary for the Purchaser to serve a notice of such repurchase on
the defaulting contractor. This right shall be without prejudice to the right of the Purchaser to recover
damages for breach of contract by the Contractor.
11. Extension time:
As soon as it is apparent that contact dated cannot be adhered to an application shall be sent by the
Contractor to the purchaser if failure on the part of the Contractor to deliver the stores in proper time
shall have arisen from any clause which the purchaser may admit as reasonable ground for an extension
of the time (and his decision shall be final) he may allow such additional time as he considers it to be
justified by circumstances of the case without prejudice to the Purchasers rights to recover liquidated
damages under clause 10 hereof.
12. Erection of Plant & Machinery:
Wherever erection of a plant or machinery is the responsibility of the Contractor as per the terms of the
Contract and in case the Contractor fails to carry out the erection as and when called upon to do so
within the period specified by the Purchaser, the Purchaser shall have the right to get the erection done
through any source of his choice. In such an even the contractor shall be liable to bear any additional
Tender No: SHAR/SP/2019E1234101 33
expenditure that the Purchaser is liable to incur towards erection. The Contractor shall, however not be
entitled to any gain due to such an action by the Purchaser.
13. Payment:
Contractors bill will be passed for payment only after the stores have been received inspected and
accepted by the Purchaser. Normally payment will be made for the accepted stores within 30 days from
the date of receipt of the materials.
14. Recovers of sums due:
Whenever any claim for the payment of whether liquidated or not, moneys arises out of or under this
contract against the Contractor, the Purchaser shall be entitled to recover such sum by appropriating in
part or whole, the security deposited by the Contractor, if a security is taken against the Contract. In the
event of the security being insufficient or if no security has been taken from the contractor, then the
balance or the total sum recoverable, as the case may be shall be deducted from any sum then due or
which at any time thereafter may become due to the Contractor under this or any other contract with
the Purchaser. Should this sum be not sufficient to cover the full amount recoverable, the Contractor
shall pay to the Purchaser on demand the remaining balance due. Similarly, if the Purchaser has or
makes any claim whether liquidated or not, against the Contractor under any other contract with the
Purchaser, the payment of all moneys payable under the contract to the Contractor including the
security deposit shall be withheld till such claims of the Purchaser are finally adjudicated upon and paid
by the Contractor.
15. Indemnity:
The Contractor shall warrant and be deemed to have warranted that all stores supplied against this
contract are free and clean of infringement of any patent copy right or trade mark and shall at all times
indemnify the Purchaser against all claims which may be made in respect of the stores for infringement
of any right protected by Patent, Registration of design or Trade Mark and shall take all risk of accidents
of damage which may cause a failure of the supply from whatever cause arising and the entire
responsibility for the sufficiency of all the means used by him for the fulfillment of the contract.
Tender No: SHAR/SP/2019E1234101 34
16. Arbitration:
In the event of any question dispute or difference arising under these conditions or any conditions
contained in the Purchase Order or in connection with this contract (except as to any matters the
decision of which is specially provided for by these conditions) the same shall be referred to the sole
arbitration of the Head of the Purchase Office or of some other person appointed by him. It will be not
objection that the arbitrator is a Government Servant that he had to deal with matter to which the
contract relates or that in the course of his duties as a Government Servant he has expressed views on
all or any of the matters in dispute or difference. The award of the arbitrator shall be final and binding
on the parties of this contract, it is a term of this contract.
a) If the arbitrator be the Head of the Purchase Office
i) in the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful
for his successor-in-office either to proceed with the reference himself, or to appoint another person as
arbitrator or
ii) in the event of his being unwilling or unable to act for any reason, it shall be lawful for the Head of the
Purchase Office to appoint another person as arbitrator or
b) If the arbitrator be a person appointed by the Head of the Purchase Officer in the event of his dying
neglecting or refusing to act, or resigning or being unable to act for any reason it shall be lawful for the
Head of the Purchase Office either to proceed with the reference himself or to appoint another person
as arbitrator in place of the outgoing arbitrator. Subject as aforesaid, the Arbitration & Conciliation Act
1996 and the rules thereunder and any statutory modification there of for the time being in force shall
be deemed to apply to the Arbitration proceedings under this Clause. The Arbitrator shall have the
power to extend with the consent of the Purchaser and Contractor the time of making and publishing
the award. The venue of arbitration shall be the place as the Purchaser in his absolute discretion may
determine. Work under the Contract shall, if reasonably possible, continue during Arbitration,
Proceedings.
17. Counter Terms and Conditions of Suppliers:
Tender No: SHAR/SP/2019E1234101 35
Where counter terms and conditions / printed or cyclostyled conditions have been offered by the
supplier the same shall not be deemed to have been accepted by the Purchaser, unless specific written
acceptance thereof is obtained.
18. Security for Purchaser’s Materials:
Successful tenderer will have to furnish in the form of a Bank Guarantee or in any other form as called
for by the Purchaser towards adequate security for the materials/property provided by the Purchaser
for the due execution of the contract.
Tender No: SHAR/SP/2019E1234101 36
Bid Templates
Vendor Specificied Terms
Description Vendor Terms
Taxes and other costs, if any
Please mention your GST registration details
SDSC SHAR -GSTIN :37AAAGS1366J1Z1
Payment Term: Payment will be made as per pro-rata basis through
PFMS for the completed portion of the work for every three months
against submission of invoice and certification of Engineer in charge /
Competent authority
Delivery Term:-
FOR SRIHARIKOTA/ON SITE
Delivery Period / Contract Period:02 YEARS
Validity of Offer:-< 120 days from the date of opening of the tenders.
Tenders shorter than offer validity mentioned above will not be
considered for evaluation.
Tender No: SHAR/SP/2019E1234101 37
DOWN-TIME COMPENSATION: Down time compensation will be levied
@0.5% of the each maintenance/service charge per day subject to a
maximum of 10%, in case you fail to attend the service within 48 Hrs
from the time of call from SDSC SHAR)
Security Deposit (SD) :-
3% value of the order shall be deposited with SDSC within 10 days
from the date of the Purchase Order towards security deposit in the
form of Bank Guarantee towards performance of the Contract valid till
completion of the contract period plus sixty days towards claim period.
(This will be returned by SDSC immediately on execution of the order
satisfactorily as per order terms. If not, the amount will be forfeited).
Remarks if any
Remarks if any
Remarks if any
Any other Terms
Supporting Documents from Vendor
Attachment - I:
Tender No: SHAR/SP/2019E1234101 38
Attachment - II:
SUPPORTING DOCUMENTS RELATED TO PRICE BID
SUPPORTING DOCUMENTS RELATED TO PRICE BID
Attachment - I:
Attachment - II:
UPLOAD ONLY DOCUMENTS SUPPORTING THE PRICE BID LIKE BREAK-UP COST etc. PRICE BID FORM
Price Bid Form
Item Description Slab Range Qty UOM Currency Unit Price Total Price
MINOR
ELECTRICAL
WORKS Annual
Maintenance
Contract for Cable
Laying &
Replacement of
- 2 Years - - -
Tender No: SHAR/SP/2019E1234101 39
PCC Panels and all
other works
specified in the
annexure by duly
complying terms
and conditions
mentioned in
same annexure.
Break-up of other taxes and other costs should be specified in respective narration columns.
Sum of these Break-up values should be specified in respective value columns.
S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR
Welcome, Materials Master (isro)31 August 2017,
17:16:08 IST
MAIN VIEW HELP
Preview For STANDARD TERMS AND CONDITIONS
Page Destination: Tender Header Format Type : Normal
. :
GOVERNMENT OF INDIA
DEPARTMENT OF SPACE
SATISH DHAWAN SPACE CENTRE
PURCHASE DIVISION
Tele No.08623-225023/225174/225127 Fax No.08623-225170/22-5028 e-Mail ID : hps@shar.gov.in, hasan@shar.gov.in, sselvan@shar.gov.in
STANDARD TERMS & CONDITIONS
1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.
2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:-
1) Part-I – Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II – Price Bid
In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part
tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. GST details are given below
GSTIN: 37AAAGS1366J1Z1 LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR VALIDITY FROM:29/08/2017
TYPE OF REGISTRATION:REGULAR 6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 050/2017 539 (b) Dt: 30.06.2017.
This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be
furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers.
9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank
Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.
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11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till
completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.
13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.
15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and
commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself.
19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS
The Tenderer should submit the following documents/information while quoting:- a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual
interest in the business. c)Registration and item empanelment of the Indian Agent. d)Agency Commission will be paid only Indian Currency.
e)Compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.
b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c. GST as applicable d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.
e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable.
1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices
4.GST Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS
The following tenders shall be summarily rejected from the procurement process a.Tenders received from vendors who have not qualified in terms of their registration. b.Tenders received against publishing of a limited tender in the CPP portal.
c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.Unsolicited tenders from vendors. e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.
f.The tenders which are not accompanied by the prescribed Earnest Money Deposit. g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.The validity of the tenders is shorter than the period specified in the tender enquiry.
i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition.
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k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender).
l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.
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