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Inventory and Condition of Schools (ICOS)
Screen Preview\\k12\shares\user data\Tom.Kuehn\OSPI Projects\Inventory System\WASBO ICOS Presentation (Web Final) 5‐10‐12.pptx
Legislative Proviso2010
Supplemental Budget
History of ICOS
ICOS (Inventory & Condition of Schools)
APP (Asset Preservation Program)
The Legislature Calls for a Pilot of a K‐12 Facilities System The 2008
Supplemental Capital Budget (ESHB 2765, Section 1001) directed the Joint
Legislative Audit and Review Committee (JLARC) to define and develop a pilot facility
condition and inventory system for K‐12 public school facilities. The overall goal of the pilot
was to determine the feasibility and costs of statewide data collection on K‐12 facilities.
The study proviso indicated that, if a system were developed, it
would be housed in and
operated by OSPI. JLARC’s
pilot project organized K‐12 facilities data into three categories to help answer
questions such as the following:
•
Inventory Data – How many school buildings are there? How old are they? How
many have been remodeled, and at what cost? How many portables are in use?
•
Condition Data – What is the physical condition of school buildings? How many
buildings have systems that need repair or replacement? What would be the cost of repairs?
•
Use of Space and Functionality Data – How is school building space being used?
Are schools sharing space with the community? Is there space to offer all‐day kindergarten?
Is classroom space functional?
JLARCK‐12 Pilot Facility Inventory,
Condition & Use System
Option 3:
Semi‐Customized Information Capabilities with Complete State Data Inventory Data:
Under this option, inventory data would be collected for all school districts.
For those districts for which OSPI already holds some inventory data collected through
the Study and Survey process, districts would be asked to verify the existing data and
fill in any blanks. Districts that have never completed the Study and Survey process
would be asked to supply all inventory data for their districts.
The cost estimate
assumes that districts would absorb the cost for these efforts.
Assuming that the GIS data collected by WASPC
is incorporated into the OSPI
database, it will be possible under this option to link the K‐12 facilities inventory
information to GIS layers maintained by other agencies as described in Part Two.
JLARCK‐12 Pilot Facility Inventory,
Condition & Use System
. . . The state would provide funding for consultants to conduct
the
condition assessments once every six years. The cost estimate assumes that the
districts would update the condition assessments in the intervening five years,
absorbing the cost of doing so. . .
Legislative Proviso(4) $250,000 of the common school construction account—state appropriation is provided
solely for the office of the superintendent of public instruction to develop a K-12 facility inventory and condition system based on option number 3, described in the joint legislative audit and review committee's January 2010 report, "K-12 Pilot Facility Inventory, Condition and Use System" as providing semi-customized information capabilities with complete state data.
The office of the superintendent of public instruction must require school districts to submit any energy audits completed for K-12 public school buildings to be incorporated in the inventory system.
It is the legislature's intent to improve the availability of information regarding the local use of state funds provided for school maintenance. Although school facilities are constructed by, and the property of, local jurisdictions, the legislature encourages school districts to invest in activities that extend the useful life of school district facilities. The state's general taxpayers have an interest in information regarding these local decisions since state policy has been to contribute funds in the biennial omnibus operating budget for facilities' maintenance and to contribute capital budget funds to eligible districts for renovation and replacement of buildings. In light of 2010 legislation enacting changes to RCW 28A.150.260 that increase state funding for school maintenance from $73.27 per annual average full-time equivalent K-12 student to $153.18 per student by the 2015-16 school year, with annual adjustments for inflation thereafter, it is the legislature's intent to facilitate development of an information system that will provide better data regarding school districts' use of any state funds provided to assist with maintenance and to monitor facilities' conditions.
ICOS
APP
2010
Supplemental Budget
• DSHS System• Business Analyst (July 2010)• Nine Pilot Districts (July 2011)
• ICOS Goes Live (Feb 2012)• Data Dump of WASPC & OSPI
ICOS Development
February 2012
295 School Districts
• 2,377 School Facility Buildings• 3,030 Additional Buildings• 4,276 Portables• 9,683 Total Buildings
ICOS Basic Building Inventory
• Informed Community• Budget Development• Bond & Levy Planning• Legislative Funding Request
Importance to School Districts
• Project Costing• “One Stop Shopping”
• Preloaded Data
• Asset Preservation Program• Study & Survey Grant Program• Volunteer
Implementation Strategy
• Pre‐disaster Mitigation Program• Six Year Timeline
• Funding Resources
EDS Login
ICOS
Inventory & Condition Reports
PDM
District Contacts
APP
Maps & Boundaries
Applications List
Information Center
Add a FacilityDistrict
Facility
General – Tree View
WSS P
EnergyDistrict
Site Inventory
Summary
Building Inventory
Summary
Rate Site
Summary
Add a Building
ICOS Flow Chart
Site Condition
Building Condition
Summary
Summary
Edit a Facility
Add a BuildingEdit a Building
Edit Site
Rate BuildingEdit Building Add a Building
Inventory & Condition of Schools (ICOS)
SCAP Module
APP
Module
WSSP
Module
DOH
Module
Energy
Module
Study &
Survey
Annual
Report
D‐Forms
Reports
Health
Rules
Safety
Rules
Project
Costing
Module
BCE
Board
Reso
APS
PDM
Module
Fire
Storm
Earthquake
Flood
Energy
Star
GIS
MappingModule
District
Boundaries
District
Contacts
Facilities
Legislative
Districts
Programs in ICOS
SCHOOL CONSTRUCTION ASSISTANCE PROGRAM
STAY IN TOUCH WITH US AND FEEL FREE TO ASK ANY QUESTIONS!
Gary Miller, Eastern WA Regional Coordinatorgary.miller@k12.wa.us(509) 456-2866, (509) 994-3771 (cell)
Tom Carver, Northwest Regional CoordinatorTom.Carver@k12.wa.us(360) 725-6269, (360) 480-2343 (cell)
Tom Kuehn, Southwest Regional Coordinatortom.kuehn@k12.wa.us(360) 725-6221, (360) 918-6580 (cell)
Brenda Hetland, Financial Consultantbrenda.hetland@k12.wa.us(360) 725-6263
Christine Thomas, Business Managerchristine.thomas@k12.wa.us(360) 725-6267
Cindy Orr, Administrative Assistantcindy.orr@k12.wa.us(360) 725-4953
Fatima Salahuddin, Secretaryfatima.salahuddin@k12.wa.us(360) 725-6266
Gordon Beck, Directorgordon.beck@k12.wa.us(360) 725-6261, (360) 481-1967 (cell)
Lois Epperson,
Disbursement Officerlois.epperson@k12.wa.us(360) 725-6187
Lorrell
Noahr, Program Development Manager (bonds, skills centers, disaster mitigation plans)lorrell.noahr@k12.wa.us(360) 725-0414
Mary Loya, IT Business Analyst (ICOS)mary.loya@k12.wa.us(360) 725-6418, (360) 480-3584 (cell)
Patricia Jatczak, Program Development Manager (WSSP, energy grants)patricia.jatczak@k12.wa.us(360) 725-4973
Scott Black, Program Development Manager (APP, small repair grants, Apple Award)scott.black@k12.wa.us(360) 725-6268
What is PDM
The Pre-Disaster Mitigation (PDM) program provides funds to states, territories, Indian tribal governments, communities, and universities for hazard mitigation planning and the implementation of mitigation projects prior to a disaster event.
Funding these plans and projects reduces overall risks to the population and structures, while also reducing reliance on funding from actual disaster declarations.
OSPI has applied for a FEMA
grant to create a planning
template specific to
school districts.
School districts with
approved plans are eligible to apply for FEMA funding both before
and after
an emergency.
How can it help a district?
1. You can apply for a grant to fund projects to mitigate the hazards to people and property before they occur .
2. Once you have an approved plan in place you can more easily apply for federal funds if an event takes place.
3. If there is a disaster somewhere in the state that is declared eligible for federal fund, you can apply for some of those funds to mitigate identified hazards in your diatrict.
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