alumni club leadership training june 20, 2014 by: jill smith clubs in good standing
Post on 03-Jan-2016
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Background
Club Development Committee◦ Comprised of members of Board of Directors◦ Responsible for setting policies and guidelines of
clubs◦ Approved at meeting on 9-10-11
Addresses Club Issues◦ Membership◦ Email lists◦ Leadership succession
Concept of ‘Academic Standing’◦ Students must remain in good academic standing to
remain a studentExpectations/Support
◦ Many of the same expectations/support◦ New way of looking at expectations/support◦ ROI – Return on Investment
Background, cont.
Measurement◦ Progress toward meeting expectations measured at end of
fiscal year◦ One year to address unmet expectations◦ Officer membership, checked quarterly
New Clubs◦ Two years from organizational meeting date to establish
by-laws and comply with expectations
Association Support/Assistance◦ Board of Directors District Representatives◦ Club Development Committee
Expectations
MembershipOfficersAdministrativeScholarshipsStudent RecruitmentAlumni GatheringLocal Websites/Email Lists
Membership
Clubs are expected to work toward a membership increase each year
Clubs not experiencing a membership increase are expected to prepare a Membership Action Plan to document strategies for growing membership in their club areas.
Officers
All officer positions are filled to ensure future leadership for the club
Officers are expected to be current association members
Officer rotation completed according to the by-laws
Officers must be regular members of the UK Alumni Association◦ Completed a minimum of 12 hours
Administrative
Hold regular board/steering committee meetings
Operate without the use of local dues
Submit bylaws and financial reports to the UK Alumni Association annually
Club representative attend the Annual Alumni Club Leadership Training Conference
Scholarships
Provide at least $500 annually to be applied to a scholarship endowment or scholarship award to help show relevance of alumni club activities to the university
Clubs may utilize one of its allotted mailers to solicit members in their area
Student Recruitment
Participate in or hold one student recruitment activity annually
College fair, student send-off, book awards, letter writing campaigns, UK Preview nights, etc.
Alumni Gathering
Host at least one annual gathering that engages and connects alumni
Picnic, holiday party, scholarship dinner, cultural performance, career development workshop, professional development workshop, golf outing, Derby Party
Local Websites, Email Lists and Social Media
Website guidelines located at www.ukalumni.net/clubs
Local email lists are only to be used for club related activities◦ Bcc format suggested◦ Abuse of email lists can result in removal of club recognition
i.e. sending political emails, sales solicitations, making fun of other schools, photos of current players, etc.
◦ Suggestion to add association staff◦ Include a membership promotion
Facebook/Twitter accounts used only for club-related activities
Support from the UK Alumni Association
Annual Club Awards RecognitionAthletic TicketsAlumni Club Leadership Training Expenses
(except travel and registration fee)Club Leaders HandbookClub Website and Technical SupportStaff Support for Event Planning, Speaker
Scheduling, Scholarship Administration, Student Recruitment Administration, etc.
Travel Expenses for One UK Speaker
Support from the UK Alumni Association, cont.
Online Registration Service
Name Tags and Other Giveaway Items for Events
Free Graphic Design, Printing and Postage for:◦ Mailings◦ Broadcast Emails
Media Release Templates for Events
Club Roster
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