action plan skills building: module 2 defining action plan purpose and scope january 2013
Post on 14-Dec-2015
215 Views
Preview:
TRANSCRIPT
Action Plan Skills Building:Action Plan Skills Building:Module 2Module 2
Defining Action Plan Purpose and ScopeDefining Action Plan Purpose and Scope
January 2013
2
Module 3: Planning the Details
Module 4: Implementing and
Evaluating
Module 1: Getting Started
Module 2: Defining Purpose
and Scope
Action Plan Skills Building Workshop
3Outline
Developing the “foundation” of the Action Plan:
Establishing the problem statement and goal
Conducting a situation analysis
Conducting a gap analysis
Setting objectives and indicators
Establishing the Problem Statement 4
Brief description of the specific problem
Include enough contextual detail
Outlines the need for the action plan
Based on, for example:
Decisions at the international level
Accidents
Significant hazards
Gaps in chemicals management
Establishing the Goal 5
Goal builds on the problem statement:
Concise statement
Describes the action plan’s purpose
Must be realistic and not too ambitious
Problem statement
Goal
Conducting a Situation Analysis: Purpose
Obtain insight and guidance on challenges & opportunities
Identify relevant existing structures
Reveal potential overlap
Analyse existing problems and scope
6
Conducting a Situation Analysis: Structure & Information Sources
Key steps: 1. Information collection2. Information analysis
Information sources:
National Chemicals Management Profile
National SAICM Capacity Assessment
Literature reviews
Personal communications
Inventories
Site visits
7
To provide some direction for the situation analysis, identify what sorts of information will need to be collected
Dissect the goal at a general level
Consider relevancy of:
Legal and administrative issues
Monitoring and reporting practices
Regulations
Operational issues
This will also later help in conducting the gap analysis
8Conducting a Situation Analysis: Tool
9Basic Situation Analysis Questions
Relevant existing legal instruments, policies, and/or non-regulatory mechanisms?
Relevant ministries, agencies, and other governmental institutions?
Relevant industry, public interest groups, and bodies in the research sector?
Relevant existing technical infrastructure (including data access and use)?
Level of awareness, understanding, and competence of government, workers, and the public concerning the AP issue?
Human and financial resources (possibly having only a preliminary understanding at this stage) available for AP implementation?
Based on the results of the situation analysis
Identify where current situation does not meet the established goal and related possible requirements
Question: “What is missing?”
May identify gaps in:
Legislation
Enforcement
Analytical capacity
Material
Human resources
Organisational issues
10Conducting a Gap Analysis
Having now developed a more complete picture, it
may be desirable to modify the goal to more
accurately reflect the current situation
Setting Objectives
Explicitly state, at a finer level of detail, what the AP aims to achieve
Direction for setting objectives suggested by situation and gap analysis
Objectives can be met at the end of a project or along the way
11
Problem statement
ObjectiveObjectiveObjective
Goal
Setting SMART objectives
Well-developed objectives are “SMART” objectives: Specific, Measurable, Agreed, Realistic and Time-dependant
An example of an unrealistic objective is: “To install a functional metals analysis lab within one year for under 10,000 USD”
12
To strengthen capacity for information collection on PCBs in the country by 2012
To strengthen the legal framework on PCBs in use and PCBs waste by 2014
To establish an ongoing programme to replace PCBs transformers by 2015
13Setting SMART objectives: Examples
Defining Indicators
How will we know if we are achieving or have achieved this objective?
The success of the AP can be measured by the degree to which its objectives were achieved
Define indicators to evaluate if objectives were met
14
Defining Indicators: Examples
Objective: To strengthen capacity for information collection on PCBs in the country by 2012
Possible indicator: Number of entries in the PCB inventory database
To establish an ongoing programme to replace PCBs transformers by 2015
Number of transformers containing PCBs in use (decrease) each year after 2010
To successfully train lab staff by 2013
(Decreased) response time for laboratory analysis
15
Basic possible characteristics of indicators
Quality: measure the kind (or nature) of the change
Quantity: measure the scope (or extent) of the change – e.g. by how much? how many?
Timing: measure by when the change should have taken place
16
Situation and gap analysis identified the country’s current situation – the baseline
It will later be possible to look at each indicator and compare the relevant information collected at the start of the AP and following its completion
17Defining Indicators (cont.)
Summary
Establishing the problem statement and goal
Conducting a situation and gap analysis
Setting objectives and indicators
18
Thank youThank youChemicals and Waste Management
ProgrammeUnited Nations Institute for Training
and Research (UNITAR)Palais des Nations1211 Geneva 10
Tel: +41 22 917 1234Fax: +41 22 917 8047Email: cwm@unitar.org
top related