accural - index
Post on 03-Jun-2018
226 Views
Preview:
TRANSCRIPT
-
8/12/2019 Accural - Index
1/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 1 / 16
Work Instruction
Enter Accrual Deferral Document 11/20/07 FBS1
Purpose
Use this procedure to enter an accrual/deferral document. The Financial Reporting department willbe utilizing this transaction to enter accrual documents at month end.
Trigger
Perform this procedure at month end when accounting accruals are necessary to accrueexpenditures or revenues for that fiscal month or year end. These documents will not automatically
reverse in the next fiscal period. Therefore, to reverse an individual accrual document or a rangeof accrual documents, execute transaction F.81 Reverse posting for Accrual Deferral Document.
Prerequisites
None
Menu Path
Use the following menu path(s) to begin this transaction:
Select SAP Menu Accounting Financial Accounting General Ledger PeriodicProcessing Closing Valuate FBS1 Enter Accrual/Deferral Document.
Transaction Code
FBS1
Helpful Hints
Accrual/Deferral documents cannot be parked or held in a draft status. If the accrual/deferraldocument is entered incorrectly, a manual reversal must be entered and then theaccrual/deferral document must be re-entered.
-
8/12/2019 Accural - Index
2/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 2 / 16
Procedure
1. Start the transaction using the menu path or transaction code.
SAP Easy Access
2. Double-click .
-
8/12/2019 Accural - Index
3/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 3 / 16
Enter Accrual/Deferral Doc.: Header Data
3. As required, complete/review the following fields:
Field Name R/O/C Description
Document Date R The document date is the date on which the originaldocument was issued.
Example: 05/22/2007
Type R Example: KZ - Vendor invoice
Example: SA
-
8/12/2019 Accural - Index
4/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 4 / 16
Field Name R/O/C Description
Company Code R The Company Code is an organizational unit within financialaccounting.
Broward County Public Schools (BCPS) will only beusing one company code. This field should always beSBBC.
Example: SBBC
Posting Date R The date on which a transaction in SAP will be posted to theappropriate accounts. SAP will default this field to be thecurrent date, but changes are allowed. For items to be postedin a future or past period, you must enter the posting date.
Example: 05/22/2007
Period O Unit that subdivides a fiscal year.
Example: 11
Document Number O The unique identification value assigned to a business eventas it is processed in SAP; the system automatically createsand assigns document numbers as each document is posted--manual assigning of document numbers is not possible.
Reference O Allows for further clarification of an entry by reference to othersources of information, either internal or external to SAP. AnySAP-posted document number can be used as a "reference"when entering a new document.
Doc.Header Text O The document header text contains explanations or noteswhich apply to the document as a whole, that is, not only forcertain line items.
Example: ACCRUE IMPACT FEES
Trading part.BA O Description of the Trading part.BA.
Reversal Reason R Description of the Reversal reason.
Example: 05 Accrual/deferral posting
Reversal date R Description of the Reversal date.
Example: 06/01/2007
4. Click to proceed to the Enter Accrual/Deferral Doc: Header Data to enter the first line item forthe document.
-
8/12/2019 Accural - Index
5/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 5 / 16
Enter Accrual/Deferral Doc.: Header Data
5. As required, complete/review the following fields:
Field Name R/O/C Description
PstKy R Two-digit numerical key that controls how line items areposted.
Example: 40 for debit
Account R Unique identification number. SAP uses several kinds of
accounts. SAPs general ledger accounts are similar tostandard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable), vendors(accounts payable), and asse
Example: 11220100
-
8/12/2019 Accural - Index
6/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 6 / 16
6. Click to proceed with the document line items.Enter Accrual/Deferral Doc. Add G/L account item
7. As required, complete/review the following fields:
Field Name R/O/C Description
Amount R The dollar value of transaction line item(s).
Example: 10000.00
-
8/12/2019 Accural - Index
7/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 7 / 16
Field Name R/O/C Description
Fund R A fiscal and accounting entity having a self-balancing set ofaccounts, recording cash and other financial resourcestogether with all related liabilities and residual equities orbalances, which are segregated for the purpose of carryingout specific activities in accordance with specific regulations,restrictions or limitations.
Example: 3931
Functional Area O Cross-organization FM object used to divide organizationalcosts according to functional aspects, activities or programs tomeet legal or internal reporting requirements.
Funds Center O A clearly defined area of responsibility in Funds Management.The funds center is an organizational unit within a FinancialManagement area to which budget can be assigned. Fundscenters are generally structured in a multi-level hierarchy.
Grant O Grants can be defined in SAP as any external reimbursementor funding.
Purchasing Doc. O Description of the Purchasing Doc..
Assignment O A term under which line items are grouped, or assigned toeach other.
Text R Text field for transacation information.
Example: ACCRUE IMPACT FEESPstKy R Two-digit numerical key that controls how line items are
posted.
Example: 50 for credit
Account R Unique identification number. SAP uses several kinds ofaccounts. SAPs general ledger accounts are similar tostandard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable), vendors(accounts payable), and asse
Example: 43496100
8. Click on the button to display additional field options.
-
8/12/2019 Accural - Index
8/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 8 / 16
Coding Block
9. As required, complete/review the following fields:
Field Name R/O/C Description
Business Area R An organizational unit of financial accounting that representsa separate area of operations or responsibilities within anorganization.
Example: 2230
Fund R A fiscal and accounting entity having a self-balancing set ofaccounts, recording cash and other financial resources
together with all related liabilities and residual equities orbalances, which are segregated for the purpose of carryingout specific activities in accordance with specific regulations,restrictions or limitations.
Example: 3931
Functional Area O Cross-organization FM object used to divide organizationalcosts according to functional aspects, activities or programs tomeet legal or internal reporting requirements.
Funds Center O A clearly defined area of responsibility in Funds Management.The funds center is an organizational unit within a FinancialManagement area to which budget can be assigned. Fundscenters are generally structured in a multi-level hierarchy.
Grant O Grants can be defined in SAP as any external reimbursementor funding.
10. Click to proceed with the line item entry.
-
8/12/2019 Accural - Index
9/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 9 / 16
Enter Accrual/Deferral Doc. Add G/L account item
-
8/12/2019 Accural - Index
10/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 10 / 16
Enter Accrual/Deferral Doc. Add G/L account item
11. As required, complete/review the following fields:
Field Name R/O/C Description
Amount R The dollar value of transaction line item(s).
Example: 10000.00
Cost Center R An organizational unit within a controlling area that representsa defined location of cost incurrence.
Example: 2230097311
Order O Description of the Order.
-
8/12/2019 Accural - Index
11/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 11 / 16
Field Name R/O/C Description
WBS Element O Work Breakdown Structure Element - A structural element ina work breakdown structure representing the hierarchicalorganization of a project. A WBS element describes a task ora partial task that can be divided.
Profit Center O Description of the Profit Center.
12. Click to display additional coding block entry fields.
Enter Accrual/Deferral Doc. Add G/L account item
-
8/12/2019 Accural - Index
12/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 12 / 16
Coding Block
13. As required, complete/review the following fields:
Field Name R/O/C Description
Fund R A fiscal and accounting entity having a self-balancing set ofaccounts, recording cash and other financial resourcestogether with all related liabilities and residual equities orbalances, which are segregated for the purpose of carryingout specific activities in accordance with specific regulations,restrictions or limitations.
Example: 3931
Functional Area O Cross-organization FM object used to divide organizationalcosts according to functional aspects, activities or programs tomeet legal or internal reporting requirements.
Functional Area should be utilized if accruing
expenses.
14. Click to return to the Enter Accrual/Deferral Doc. Correct G/L account item screen.
-
8/12/2019 Accural - Index
13/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 13 / 16
Enter Accrual/Deferral Doc. Correct G/L account item
15. As required, complete/review the following fields:
Field Name R/O/C Description
Profit Center O Description of the Profit Center.
Example: %%%
Assignment O A term under which line items are grouped, or assigned toeach other.
Text R Text field for transacation information.
Example: ACCRUE IMPACT FEES
16. Click to proceed with the document.
-
8/12/2019 Accural - Index
14/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 14 / 16
Enter Accrual/Deferral Doc. Correct G/L account item
17. Click to post the Accrual/Deferral document.
-
8/12/2019 Accural - Index
15/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 15 / 16
Enter Accrual/Deferral Doc. Display Overview
The system displays the message,
" ."
18. You have completed this transaction.
19. Click until you return to the SAP Main Menu.
Result
You have successfully processed an accrual/deferral document.
Comments
-
8/12/2019 Accural - Index
16/16
Title: Enter Accrual Deferral Document 11/20/07Functional Area : Finance
Process : General Ledger
File name:~BPP_FI_GL_FBS1_ENTER_ACCRUAL_DEFERRAL_DOCUMENT_112007.DOC
Version:09 FinalLast Modified:11/30/2007
Work InstructionPage 16 / 16
This page is intentionally left blank.
top related