access2 hr services time management & organisation skills

Access2 HR Services

Time Management & Organisation Skills

Introductions

Dan Jenkins – Access2 HR Services

Your Name & Job Role

Objectives for the course

Course Objectives Identify time management issues Describe the benefits and costs associated with good

and poor time management and planning Consider time as a valuable and limited resource Review some helpful techniques to organise yourself

and others: Distinguish between proactive and reactive use of time Establish priorities in terms of importance and urgency Examine Efficiency V Effectiveness Delegate effectively

Prepare an action plan

TIME

Is your most precious resource

Time Facts

Time is a limited resource No-one else has more time than you Your time belongs to you, and you alone

choose how to spend it How you spend your time will determine

how successful you are Other people will try and steal your time

The Value of Time

Annual Salary / hours?

OR

Potential Return on Investment

Effective People . . .

… spend their time more effectively.

Time Management – The Issues

Spend 5 minutes discussing and comparing your pre-course questionnaires:

What did you conclude from the pre-course

checklist?

What are the issues about time that concern

you most?

Share your feedback

Quick Exercise

Spend 10 minutes looking at:

Benefits to you personally and the business of effective time management

Costs of poor time management

Organising Tasks

Reactive Tasks

Proactive Tasks

Just keep things moving along. Don’t add value

Achieve goals and add value

Proactive or Reactive?

In Consider the list of activities in the handout, and write P or R by each one depending on whether you think they are Proactive or Reactive activities

Now use the “To Do” list to write a list of tasks (no Now use the “To Do” list to write a list of tasks (no more than 10) that you have to attend to today/this more than 10) that you have to attend to today/this week. Categorise them as P or R.week. Categorise them as P or R.

Effectiveness

Doing the right thing

Efficiency

Doing the thing right

Do you need to do it?Do you need to do it?

Establishing Priorities

Urgent Tasks

When to do it?

Important Tasks

Who should do it and how long should it take?

Time Planning Tools

Daily / weekly “To Do” lists Outlook: Calendar / Task organiser Diary PDA / hand-held PC Personal Organiser Other?

Time Stealers

Interruptions / phone calls Emails Meetings Unforeseen event / crisis Employee absence Managers Others?

Handling Interruptions

Interrupt them, politely!

Stand up

Establish a time limit or reschedule

Establish an agenda – what do you want to talk about?

Be polite and friendly

Be assertive about your time, not aggressive

Be ruthless with time and gracious with people

End of Sample Course

Our full courses include use of DVD films, case studies, exercises and group work to facilitate learning.

Call us today for more information on 01980 624485 or email us at contact@access2hrservices.co.uk